We are recruiting for a Clerical Officer Placements within our professional services team to support a range of Learning, Teaching and Assessment activities required to deliver the 3 year Pre-Registration Nursing programme. The postholder will work with the Administrator to undertake, co-ordinate, plan and prioritise the wide-ranging activities and events relating to the student placements which is 50% of the education programme. This is a permanent appointment.

Your priorities will include:

• Responsible for the Practice Learning mailbox to ensure consistency with communication to students and NHS colleagues


• Undertake the manual allocation of all students and transfer of information into QMPLE


• Ensure the Immigration Compliance team are kept updated with placement information for students who require a visa


• Process the placement expense applications for students who are not in receipt of a SAAS bursary

e.g. international and RUK students

• Support the implementation of the EPad working with the administrator and e-learning technologist including adding Academic Assessors to the system


• Support the Practice Learning academic team in relation to MyDundee pages being up to date


• Ensure student records are reflect student journey in relation to hours completed during practice learning and simulated practice into SITs (Student Management System)


• Provide support to the PLTin relation to the Simulated Practice Experience, maintaining students SPE Groups, retrieving and recording all hours. Distribute SPE lists to facilitators for moderation and providing Advisor of Studies with a note of hours completed.


• Provide support to aspects of the placement journey including audits, cause for concern, the practice learning committee working closely with the Practice Learning Lead


• Work with the Go Abroad Co-ordinator in relation to student Go Abroad opportunities


• Liaise as appropriate, with all staff directly responsible for the practice learning element of the programme; practice learning team, academic year lead and Advisers of Studies


• Provide cover across the range of learning and teaching activities if required and cover to the Enquiries Office during periods of annual leave and staff absence


• Ensure that the five core values set by the University Transformation Agenda of valuing people, working together, integrity, making a difference and communication are implemented and embedded into the working environment within the School

Who we're looking for:

• An administrator, preferably with experience of higher education, with a sound knowledge of IT


• Strong planning, organisational and prioritising skills and an eye for detail


• Work independently using judgement and initiative to plan and organise own workload


• Respond proactively to challenges with the ability to work enthusiastically and flexibly as a member of a team responding to tight deadlines that are determined both internally and externally

This role does not meet the minimum requirements set by the UKVI to enable sponsorship of migrant workers. Further information can be found at: httos://uod.ac.uk/2qux1RR

For further information about this position please contact Margaret McIntosh, Operations Manager at m.oendreigh@dundee.ac.uk To find out more about School of Health Sciences please visit School of

Health Sciences I University of Dundee The closing date for applications is 26 September 2024. We anticipate that interviews for this appointment will take place on 3 October 2024.

We are recruiting for an administrative Modern Apprentice within the D'Arcy Thompson Unit in the School of Life Sciences. This is a fixed-term part-time appointment for 2 years.

This is an exciting opportunity for an individual to join our fantastic team and be part of the D'Arcy Thompson Unit. You will be part of a larger administrative team and will undertake a wide variety of general and administrative tasks.

A modern apprenticeship is a work-based training programme that leads to an industry approved qualification for 16- 24 year olds. Training is mostly on-the-job, which means Modern Apprentices learn the right mix of skills, knowledge and abilities. The apprentice will enrol with Dundee and Angus College. It is hoped that the successful candidate would achieve SVQ Business and Administration Level 5 within the 2-year period. Pay will be at the National Minimum Wage Rate based on age of candidate (ages 16-24).

Working alongside, and with the support of the administration team, you will assist them with roles underpinning the smooth running of Reception in the D'Arcy Thompson Unit.

The School of Life Sciences provides outstanding education supported by world class research facilities.

Your priorities will include:

• Greet and welcome staff, students and visitors to the building


• Place orders and maintain stationery stocks


• Manage the Reception generic email box


• Manage the Reception area, including mail/courier deliveries


• Maintain ID card system for staff and students


• Provide general clerical assistance as required

Who we're looking for:

• A good communicator


• A candidate with the ability to work to a high level of accuracy and reliability


• A candidate with good organisational skills


• Knowledge of Microsoft 365

This is a fixed-term part-time position (25 hrs per week). Hours of work are 8.45 am - 1.45 pm Monday-Friday.

This is a school term-time only position (40 weeks per year).

At the University we benefit from having access to a range of personal and professional development courses and training opportunities. We enjoy 42 days annual leave per year (pro-rata) and are supported by a range of Work Life Balance policies. The diversity of our staff and students helps to make the University of Dundee a UK university of choice for undergraduate, postgraduate and distance learning. Family friendly policies, staff networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Equality Charter and Stonewall as well a full range of disability services, create an enjoyable and inclusive place to work.

For further information about this position please contact Angie Nicoll, Operations Manager at a.k.nicoll@dundee.ac.uk.

We are seeking to recruit enthusiastic candidates to join us as Clerical Assistant Modern Apprentices in the Professional Services Learning and Teaching Team. The School of Medicine delivers a range of undergraduate, post-graduate and distance-learning degrees providing internationally recognised teaching experience to a wide range of students.

The post-holder will also provide support with the organisation of key School activities such as applicant interviews, open days, assessment and other key events in the School calendar.

Your priorities will include:
* Assist with the day-to-day administrative tasks, including reception duties, email correspondence, filing, data entry and maintaining and updating student records.
* Support the student life cycle activities including matriculation, attendance monitoring, assessment and graduation.
* Assist with the organisation and support of school events, examinations, workshops and teaching activities.

Who we are looking for:
* Achieved three National 4's .
* An enthusiastic individual who wishes to pursue a career in administration.
* Very good organisational, administrative, interpersonal and communication skills.
* Ability to work as part of a team with the ability to work independently on certain tasks.
* Knowledge and experience of Microsoft 365 tools

This role does not meet the minimum requirements set by the UKVI to enable sponsorship of migrant workers. Further information can be found at: https://uod.ac.uk/2qUx1RR

For further information about this position please contact Angela Devine at a.devine@dundee.ac.uk or Roz Taylor at r.z.taylor@dundee.ac.uk To find out more about the School of Medicine, please visit https://www.dundee.ac.uk/medicine.

At the University we benefit from having access to a range of personal and professional development courses and training opportunities. We enjoy 34 days annual leave per year, and are supported by a range of Work Life Balance policies, staff support networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Charter and Stonewall as well as a full range of disability services which all create an enjoyable and inclusive place to work. It is the diversity of our staff and students that make the University of Dundee an enjoyable place to work.

As the Administrative Assistant (Postgraduate) you will provide a sound level of administrative support to the office. You will have a commitment to service delivery and an ability to interact positively with people at all levels. You will possess excellent written and verbal communication skills.

You will have experience of working in a busy office environment and will be proficient in the use of Microsoft Office/Windows.

Summary of Skills, Experience and Qualifications Qualifications

• GCE/GCSE/0/Standard Grades or equivalent experience in a similar role Work Experience


• Administrative support , ideally in an educational setting


• In an environment with an annual cycle of activity


• In a fast paced and dynamic environment Qualities & Abilities


• Good communication


• Patience and empathy to support students from around the world


• planning and organisational skills


• Ability to work on own initiative


• Customer focused and service orientated person

For further information contact Steven Barclay: S.Barclay@dundee.ac.uk

The diversity of our staff and students helps to make the University of Dundee a UK university of choice for undergraduate, postgraduate and distance learning. Family friendly policies, staff networks for BME, Disabled and LGBT staff, membership of Athena SWAN, the ECU Race Equality Charter and Stonewall as well a full range of disability services, create an enjoyable and inclusive place to work.

The School of Dentistry provides an internationally recognised teaching experience to students. There is a high level of support required to deliver the diverse teaching activities provided by University and NHS staff.

We are recruiting a Modern Apprentice within our School Office to support colleagues to deliver the wide- ranging administrative activities required of a busy school, providing help with general clerical tasks, including basic financial procedures. This will also involve some support for Taught Postgraduate and Research students.

The postholder should be a capable and responsible individual with a positive attitude and will act as first point of contact for all visitors to the School, providing a professional welcome offering advice and guidance as required, as well as dealing with enquiries from students, staff, visitors, and others.

You will be joining an experienced professional services team who provide invaluable support to undergraduate and postgraduate students. This post will play a key role in ensuring that teaching activities run smoothly and efficiently by ensuring the correct resources are available to staff. The post requires organisation and planning skills as well as a sensitive approach to customer service.

A Modern Apprenticeship is a work-based training programme that leads to an industry approved qualification. Training is mostly on-the-job, which means Modern Apprentices learn the right mix of skills, knowledge and abilities. It is hoped that the successful candidate would achieve SVQ Business and Administration Level 2 within the two-year period.

Applicants must be aged between 16 and 24 and therefore you must not have attained the age of 25 before the start date as a Modern Apprentice, this is due to funding available to support this post. The successful applicant will work a 36.25-hour week (0830-1645 hrs, Mon- Fri) and be paid the National Minimum Wage for their age.

For further information or informal discussion please contact Fran Zaccarini: f.zaccarini@dundee.ac.uk

This role does not meet the minimum requirements set by the UKVI to enable sponsorship of migrant workers. Further information can be found at: https://uod.ac.uk/2qUx1RR