Total 7 administrative clerical job vacancies in elgin iv30 1ty

Job Description

To ensure the effective operation of the admin, clerical and word processing functions within the Administration Team supporting Building Standards and Development Management and provide support and advice to management and administrative staff in relation to the specific tasks detailed below.

Responsibilities

Ensure the effective supervision of the Administration Team.

In consultation with Administration Officer, develop, maintain and review administrative procedures and functions within the Administration Team.

Provide reports and advice on the running of the Administration Team as requested by the Administration Officer and Senior Management.

Transcribe and assemble papers and reports for Council and various Committee, as required.

Ensure that Health & Safety procedures are complied with.

Deputise for the Administration Officer in his/her absence.

Participate in the Council's Employee Review and Development Programme.

Contributing to the effectiveness of the Service.

The Individual

Previous experience in a busy office environment in a clerical/administrative role using relevant technology e.g. photocopier, E-mail, Intra/Internet

Experience in Microsoft Office

Educated to HNC level or equivalent *

Ability to use initiative when required

Proven ability to communicate effectively, both verbally and in written form

Strong customer care skills and focus

Self-confidence

Self motivated

Ability to motivate and develop staff

Ability to develop and implement procedures

Ability to monitor team performance & take correctives actions, where necessary

Demonstrate ability in relation to accuracy and attention to detail

Effective organisational skills including time management

Ability to prioritise workload

Ability to communicate with a wide range of people both internally and externally who have different levels of understanding about the service provided

Understanding of and ability to demonstrate key interpersonal skills, both on the telephone and face to face

Approachability and willingness to help

Discreet and approachable

Ability to relate well with all levels of staff

Willingness to accept direction/delegation

Understanding of importance of effective team working

Appreciation, acceptance of and a commitment to the importance of confidentiality

Ability to work in an Open Plan office

Flexibility to meet the needs and demands of the service

Ability to work in different offices dependent upon service requirements

Closing Date: 6 September 2024

Starting Salary: £24,429.60

£12.96 per hour

36.25 hours per week

Proposed Interview date: TBC

For further information contact: Joanne Milne, joanne.Milne2@moray.gov.uk

Proud member of the Disability Confident employer scheme

Job Description

To provide a secretarial, clerical and word processing service for specific sections within Economic Growth and Development, these sections being Building Standards, Development Management, Environmental Health, Strategic Planning and Delivery, Economic Growth and Regeneration and Trading Standards. This post will particularly provide support to Development Management and Building Standards

Requirements

Provide clerical support services to specific sections within Economic Growth and Development.

Provide a word processing and typing service to specific sections within Economic Growth and Development.

Organise incoming and outgoing mail for specific sections within Economic Growth and Development.

Provide a reception service for specific sections within Economic Growth and Development.

Maintain a comprehensive filing system for specific sections within Economic Growth and Development.

Provide cover for the other Clerical Assistants/WPOs within Economic Growth and Development.

Provide a secretarial support service to specific sections within Economic Growth and Development.

The Individual

Previous experience in a busy office environment in a clerical/administrative role using relevant technology e.g. photocopier, E-mail, Intra/Internet

Experience in Microsoft Office

4 SQA Standard Grades or equivalent at level 3 or above including English and Secretarial Studies (or equivalent) *

Ability to use initiative when required

Proven ability to communicate effectively, both verbally and in written form

Strong customer care skills and focus

Self-confidence

Self motivated

Demonstrate ability in relation to accuracy and attention to detail

Effective organisational skills including time management

Ability to prioritise workload

Ability to relate well with all levels of staff

Willingness to accept direction/delegation

Understanding of importance of effective team working

Appreciation, acceptance of and a commitment to the importance of confidentiality

Ability to work in an open plan office

Flexibility to meet the needs and demands of the service

Ability to work in different offices dependent upon service requirements

Maternity Cover Post - temp for 9 months - 1 year

Closing Date: 09 August 2024

Starting Salary: £23,732.15

£12.59 per hour

36.25 hours per week

For further information contact: Joanne Milne, Email: Joanne.Milne2@moray.gov.uk

Proud member of the Disability Confident employer scheme

Job Description

To provide clerical/administrative assistance in the provision of a Registration service within the Moray Registration Service.

Requirements

Provide support to the Registration Team within the Elgin Registration Office.

Undertake the appropriate administrative and clerical functions associated with the Registration and burial records processes.

Responsibilities

Experience in an administrative / clerical role.

Experience of using software package such as Mircosoft Word and Excel.

Experience of dealing with the public in a customer facing role.

Experience of cash handling.

4 SQA standard grades or equivalent at level 3 or above, including English and Maths.*

Must be able to deal with the public, in a professional and courteous manner.

Be able to work as part of a team.

Self motivated, diplomatic and able to plan and prioritise workload.

Excellent interpersonal skills, able to deal with particularly sensitive issues e.g. death registrations and be able to obtain the correct information from people in emotional circumstances.

Able to use own initiative and work unsupervised

Able to work with high accuracy and a keen eye for detail

Able to write clearly and accurately

Organised and methodical

Flexible approach to work and willingness to be involved in a variety of tasks

Ability to liaise with professionals and other business users of the registration service Adaptable to change

Welcoming, non-judgemental and reassuring approach to clients.

Be able to deal tactfully and discreetly with members of the public from a wide range of backgrounds and cultures.

Willingness to offer emotional support if required.

Be patient , helpful and show empathy.

Willingness to accept direction/delegation.

Ability to work in an open plan /shared office

Appreciation, acceptance and commitment to the importance of confidentiality.

Ability to work flexibly to meet the needs and demands of the service.

The Individual

Temporary until 31 March 2025

Closing Date: 21 June 2024

Starting Salary: £23,732.15

36.25 hours per week

£12.59 per hour

Proposed Interview Date: 3 July 2024

Proud member of the Disability Confident employer scheme

Job Description

To manage the Administrative Team within Legal and Democratic Services; to assist members of the LDS Teams to carry out their roles; to supervise associated staff within the Administrative Team and to provide a secretarial support service for the Head of Service as required

Responsibilities

• Management of the Administrative Team which provides administrative support for, legal, licensing, committee and elections functions.

• Administration, staffing, budgetary and supervisory duties in accordance with Moray Management Methods.

• Develop, maintain and review office procedures and systems.

• Provide organisational and meeting support to the Head of Service as required.

The Individual

Significant secretarial/clerical experience (including audio and minuting meetings)

Experience of using Microsoft Office software packages including creating databases, graphs, etc.

Local Government Experience

Experience of effectively managing staff

Recognised qualification for Secretarial Studies eg. RSAI, RSAII, SVQ3/HNC or demonstrable experience*

High level of accuracy in work.

Flexible approach to work and an ability to work under pressure whilst meeting deadlines

Ability to work on own initiative and take sensible and informed decisions

Ability to deliver a high level of customer care

Ability to communicate effectively, verbally and in writing at all levels

Ability to manage and prioritise own workload and that of others

Ability to use initiative in achieving solutions to problem solving situations.

Possession of excellent analytical, evaluative, creative and decision making skills

Ability to relate to chief officers, colleagues, staff, elected members and the public.

Ability to tackle issues with sensitivity, discretion and respect for confidentiality.

Approachable and helpful. Self confident and self motivated

Ability to work under pressure while meeting deadlines.

Appreciation, acceptance and commitment to the importance of confidentiality

Ability to adopt a hybrid working pattern in line with Council policy and the needs of the Service

Availability and willingness to work outside normal working hours on occasion to meet the demands of the service.

Secretarial/Clerical experience at senior level

Experience of dealing with Elected Members and members of the public

Knowledge of existing policies and procedures as well as how services operate.

Experience of effectively managing budgets Experience of Internet Research

Awareness of current issues affecting local government

Ability to motivate others and manage them to produce results

Closing date: 14 June 2024

Starting Salary: £32176.95

36.25 hours per week

Proud member of the Disability Confident employer scheme

Your new company
Your new company is an esteemed organisation in the public sector, currently seeking a temporary administrative professional to support their outstanding team during a high-demand period.

What you'll need to succeed
What you'll need to succeed is the ability to provide secretarial and clerical support, process payroll records, be proficient in MS Office Excel, Word, Access and PowerPoint.

What you'll get in return
What you'll get in return is a competitive hourly pay of £12.59 plus holiday pay, 36.25 hours per week with the opportunity for flexibility within core hours. The position is temporary, expected to last approximately two months. There is also the potential for an extension beyond this initial period.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Description

To provide an efficient and effective reception and clerical support service within the school.

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
• Ability to use initiative when required
• Flexible in approach and open to different ways of working
• Self-confidence and self-motivated
• Effective communication skills: oral and written
• Excellent interpersonal skills
• Ability to record information accurately
• Strong customer care skills and focus
• Ability to work on own and as part of a team
• Sound knowledge of software packages e.g. Microsoft Office
• Ability to demonstrate a high standard of numeracy and literacy
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
• Ability to prioritise workload, in accordance with objectives and targets
• Ability to relate well with all levels of staff
• Willingness to accept direction/delegation
• Appreciation, acceptance of and commitment to importance of confidentiality
• Ability to work in a shared office
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service

Long term temporary for a period of up to 23 months

Closing Date: - 5 April 2024
Starting Salary: £23,732.15 (pro rata)
£12.59 per hour
31.25 hours per week - Monday to Friday 8.00am-3.15pm excl break (47 week contract, ie term time working plus balance of days to be worked during school holiday periods)

For further information contact: the Head Teacher, Seafield Primary School, tel 01343 547792, email admin.seafieldp@moray-gov.gov.uk

Proud member of the Disability Confident employer scheme

Your new company
Your new company is a public sector organisation that provides advice and guides to businesses and consumers. You will be joining their Administration Team to support them and other departments as required. The position is on a temporary basis, for a length of assignment of at least 3 months.
Your new role
Your new role will see you responsible for data entry into the system and Microsoft Excel spreadsheets, filling out pre-populated templates for letters, and taking minutes of meetings. You will also be undertaking general administrative tasks and assisting other departments as and when deemed necessary.
What you'll need to succeed
What you'll need to succeed is a positive attitude and motivation. Additionally, you should prioritise your tasks and organise your schedule to ensure that you are able to complete everything on time. You'll need to communicate with your team and different offices to guarantee that you carry out your responsibilities with proficiency and excellence.
What you'll get in return
This is an excellent chance to work with a major public sector institution in Elgin. What you'll get in return is a competitive hourly pay of £12.53 per hour and 28 days of holidays. You will be working 36.25 hours a week, flexible around core hours, with a minimum lunch break of 30 minutes and a maximum of 2 hours. Hybrid work will be offered following the initial period.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk