Total 4 administrative clerical job vacancies in lawton oklahoma

• Coordinate with the human resources office regarding personnel actions for the organization.
• Communicate with management and office staff regarding administrative matters concerning the office.
• Coordinate the preparation of the annual inventory for training requirements
• Communicate with management and office staff regarding administrative matters concerning the office.
• Review new circulars and directives affecting administrative procedures to determine required changes and/or actions.

• Leads and/or conducts efforts to fulfill audit requests serving as liaison with partner agencies to obtain necessary contractual related data and information to ensure accuracy, completeness, and policy and legislative compliance.
• Manages the purchase card program and provides back-up support to other organizational units statewide as needed. The incumbent is the sole purchase card holder and serves as the purchase card subject matter expert;
• Initiates personnel actions as instructed by supervisor, including the preparation of the forms SF-52 and other associated documentation, for submission to the State Office and assists with coordination and distribution of awards;
• Prepares and/or provides second level review of contribution agreements, cooperative agreements, operational agreements, and other fund-obligating documents as needed.
• Serves as subject matter expert for travel policy and the electronic travel system; Assists travelers as needed with the preparation of travel authorizations and vouchers for submission to the National Finance Center;
• Serves as timekeeper and backup timekeeper as needed and is responsible for reviewing the time and attendance information that has been entered into the timekeeping system

• Receive, assess, and handle incoming and outgoing materials and written communication.
• Perform office automation duties, including preparing reports, forms, correspondence, and presentation materials.
• Compile, organize, and track program data and maintain required records and files in accordance with IHS Records Management Policy.
• Enters information into established databases and similar systems which track various administrative activities of the organization. Services of a qualified typist required.
• Performs a wide variety of administrative tasks associated with maintaining and supporting the work of the organization.

To serve as the Administrative Assistant performing various administrative and clerical duties in support of the 72d Force Support
Squadron, reporting directly to the 72d FSS/FSR Resource Management Flight Chief. Performs office automation duties such as
word processing in support of the administrative and clerical work. The position is located in a multi-layered organization with
subordinate groups which differ from each other in terms of subject matter, function, relationships with other organizations and
administrative requirements. There is a system of formal internal procedures and administrative controls, formal coordination among
subordinate units and a formal progress reporting system which is sufficiently complex to require continuous attention on the part of
the administrative assistant. Prepares a wide variety of recurring and non-recurring correspondence, reports and other documents and
reviews and finalizes correspondence and documents prepared by others, handwritten or electronic drafts. Reviews and processes
incoming and outgoing correspondence, materials, publications, regulations and directives. Receives telephone calls, greets visitors
and ascertains the name of the caller or visitor. Performs other administrative and clerical work in support of the office/organization.
Uses varied and advanced functions of word processing software to create, format, modify, edit and print a variety of letters, reports,
memos and other textural documents. Requisitions office supplies, printing support and related materials and services. Makes travel
arrangements, such as scheduling transportation and making reservations. Uses advanced functions to generate table of contents,
import graphs or databases, create glossaries and align multiple columns. Independently carries out familiar assignments in
accordance with previous instructions, standard procedures for creating documents or entering/retrieving data and established use of
software packages. Receives and transmits electronic mail. Gathers monitors and maintains data to complete reports. Responds to
inquiries and assists others. Actively participates in the organization substantive programs. Receives requests for information,
responsible for the accuracy of staff summary sheets, advises when the information can be furnished and provides it personally from
files and records or follows up with staff to see it is provided. Performs other related duties as assigned.

If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12597861