Total 3 administrative clerical job vacancies in southampton so147sj

Could you be part of the team helping to deliver world-class clinical trials?

Are you looking to take your first steps into the world of clinical research?

We have a vacancy for an Administrative Assistant to join the Quality and Regulatory Team here at the Southampton Clinical Trials Unit (SCTU).

The SCTU, is based on the Southampton General Hospital site and manages a growing portfolio of multi-centre clinical trials that will directly influence routine clinical practice and benefit patients.

Ensuring that clinical trials meet high regulatory standards and prioritising patient safety is integral to the running of the SCTU. Your role will be in maintaining and developing vital quality and regulatory systems. Tasks will include: liaison with internal and external clinical research teams; tracking, reporting and filing of quality documents, supporting pharmacovigilance tasks; and setting up new systems to complement those already in place.

The successful applicant must have strong English communication skills, with excellent attention to detail including high standards of accuracy. They will be able to demonstrate strong organisational skills with the knowledge and ability to understand and rationalise problems. The right candidate should be able to follow standard procedures and enter information accurately into in-house databases. It would be desirable to have an understanding of Good Clinical Practice (GCP) and clinical trial regulations, although full training will be given to the right candidate.

The Southampton Clinical Trials Unit is a UKCRC registered CTU and is core-funded by the National Institute for Health Research (NIHR) and Cancer Research UK (CRUK). We are located within the state-of-the-art Centre for Cancer Immunology building at Southampton General Hospital.

This full-time position is available on a 24-month fixed term contract in the first instance. Part time hours (minimum 0.8FTE) will be considered, and discussed at interview stage. The SCTU is a hybrid working environment with a minimum of two days in the office (pro-rata) and a flexible approach to working from home, which can be discussed at interview.

For an informal discussion please contact Nikita Belavate, Pharmacovigilance Manager, N.S.Belavate@soton.ac.uk

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see gov.uk.

Apply by 11.59 pm GMT on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.

Proud member of the Disability Confident employer scheme

Job Title: Personal Assistant (Admin and Clerical)
Salary: £12.83 PAYE
Hours: 35 Hours Per Week
Type: Temporary Ongoing
Location: Southampton, SO14
Start Date: ASAP
Work Pattern: Monday - Friday | 09:00am - 17:00pm | Hybrid Working

We are seeking a highly organized and customer-focused PA (Level 2) to provide essential support to Cabinet members and/or Heads of Service within our Business Operations Service Area. This role is critical in ensuring that the council's portfolio and service leads are able to effectively meet their responsibilities.

Key Duties and Responsibilities:

• Coordinate the creation, publication, and clearance of reports, ensuring strict deadlines are met.
• Handle internal and external enquiries, providing high-quality responses on behalf of the Cabinet/Head of Service.
• Manage emails and correspondence, prioritizing urgent requests and supporting decision-making processes.
• Process financial transactions, including orders, invoices, and Members' allowances.
• Provide administrative support, including minute-taking and organizing large-scale events.
• Manage diaries, resolving conflicts, and ensuring effective meeting preparation.
• Establish strong working relationships with senior management and key contacts.
• Maintain and update electronic filing systems, ensuring records are accurate and up-to-date.

Qualifications and Experience:

• Minimum of 5 GCSEs including Maths and English.
• At least 1 year of experience in a PA or administrative role supporting senior leaders.
• Proficiency in MS Office 365, including Outlook, Teams, Excel, Word, and PowerPoint.
• Excellent communication, problem-solving, and interpersonal skills.
• Ability to work autonomously, maintain confidentiality, and manage changing priorities effectively.

If you require any additional information regarding the position, please call David at Service Care Solutions on 01772 208 966 or send an E-Mail to david.jones@servicecare.org.uk

Senior Administrative Officer – Student Administration and Academic Affairs – Faculty of Medicine

Full-time, Permanent – based at Southampton General Hospital

This post presents an exciting opportunity for a highly motivated senior administrator to join our busy Exams and Assessment Team in the Faculty of Medicine. You will work as part of a successful team within the Faculty, academic colleagues and colleagues across Student Administration and Academic Affairs to ensure effective and professional support for all aspects of the Faculty’s Exams and Assessment activities.

Major elements of the post will be to ensure the setting up and smooth running of all assessments including e-Assignment, practical exams including OSCEs and other assessment types, releasing marks, updating University systems, servicing committees, management of the external examiner process in liaison with other teams as well as updating annual assessment policies.

You will be an excellent team player with a proven ability to work proactively and with excellent attention to detail. You will be well organised and adaptable, taking a proactive approach in reviewing processes and practices. Excellent communication, organisation and inter-personal skills are required as is a commitment to providing excellent customer service.

If you would like to arrange an informal discussion about the role, please contact Susanne Sellwood-Beinhoff, Student Administration Team Leader, S.Beinhoff@soton.ac.uk.

We are committed to equality, diversity and inclusion and welcome applicants who supports our mission of inclusivity.

Apply by midnight on the closing date. For assistance contact Recruitment on +44(0)2380 592750 or recruitment@soton.ac.uk quoting the job number.

Proud member of the Disability Confident employer scheme