Monitoring & Reporting Responsible for supporting specific Directorates/Divisions budgets. Monitor performance against budget.....
Monitoring & Reporting Responsible for supporting specific Directorates/Divisions budgets. Monitor performance against budgets, analysing and reporting on income & expenditure variances and contribute to the drawing up of department/ service budgets. Hold monthly meetings with Budget Holders to discuss current and forecasted financial position, and other financial areas of concern discussing options and advising accordingly. Monitor grant expenditure and income and provide detailed annual reports and quarterly returns to grant awarding bodies; financial information as required to the funding bodies, including preparation of audit documentation where necessary. Develop robust methodologies to accurately forecast the financial position. Prepare and monitor draft forecasts, investigating significant changes. Having a significant role for the production of the divisions projected outturn position which is to be included in the overall Trust forecast. Adjust the divisions financial plans to reflect any amended divisional and Trust wide strategy and provide specialist advice on options. Develop, formulate and prepare detailed finance reports detailing trends, outturn forecast and recommending a set of action plans in line with the Divisions and Trusts Strategy and any adjustments to these. Monitoring and financial management of delegated areas of income streams, raising invoices as appropriate. Manage and reconcile all incomes against the ledger and the financial strategy. Attend Management meetings and Trust Finance meetings, as required, presenting financial reports and giving financial information as appropriate. Monitor the PHW staff database and ensure all staff are set up correctly on the Payroll system. Prepare monthly monitoring information as required. Meet with Project Managers to discuss how the Project objectives are being met and how this affects the financial performance. Provide advice on revising budget requirements and liaise with commissioning bodies, like WG, as appropriate with discretion to advise within financial parameters. Produce ad hoc financial reports as required. System Maintenance and Development Maintain and develop computerised/ IT financial information systems, such as income and expenditure tracking systems for PHW budget holders and the PHW finance team. Responsible for advising budget holders on policies and procedures. Maintain any Directorate/Division computerised databases ensuring monthly costs are correct in the general ledger. Regular requirement to use computerised systems to create statistical reports based on financial formulae. Corporate Financial Strategy Prepare annual budgets for various PHW teams for inclusion in the Integrated Medium Term plan (IMTP) and the annual Budget Strategy. Provide business planning advice to budget holders, including advice on a range of facts and situations and any options open to them. Meet with budget holders, as required, to negotiate their staff and non-staff budgets for the year, taking into account the operational needs of the budget holder and balancing that with the overall funding limit of the division. Ensure the approved budgets are accurately reflected in the Financial System by developing control schedules. Costing Prepare and review costed establishments and budget proposals and provide sound technical financial advice for financial plans and business cases. Providing support to the Financial Reporting and Control team for all statutory and ad-hoc costing returns ensuring costing methodologies are sound and consistent. Liaise with budget holders and other staff to collect and analyse information about costs. Providing costing support for new grants or business cases when required. Ad hoc costing as and when required. Co-ordinate the production of any statutory and ad-hoc costing returns e.g. for Grants and Awards ensuring costing methodologies are sound and consistent. Liaise with budget holders and other staff to collect and analyse information about costs. Communication Develop relationships and regularly liaise with Public Health Wales senior managers and budget holders and external customers like ECDC, WG and other Trusts/health boards in order to provide them with complex/sensitive financial information requiring negotiation and re-assurance. Has discretion to work within a defined set of parameters as recognised specialist in own area. Provide specialist advice, guidance and budget holder training to non-finance staff on a regular basis. Other Ensure the integrity of all financial data. Plan and organise own workload schedule based on experience. Any other duties that may be required from time to time by the Directorate/Division or Finance Business Partners. This job is not inflexible; the duties may change from time to time. Any duties not specified in this job description will be undertaken provided they are consistent with the overall role and grade of the post.
