Total 8 job vacancies by Veterans Health Administration

Work Schedule: Monday - Friday; 7:00 a.m. - 3:30 p.m.; Must be able to work during these hours.
Virtual: This is a virtual position 100%
Position Description/PD#: Supervisory Accountant/PD03199-O
Financial Disclosure Report: Not required

This Announcement will close when we have received 50 applications which may be sooner than the closing date.

Duties include but are not limited to:

• Responsible for the overall day-to-day operations of the Accounting Section relative to matters of policy, interpretation of regulations and procedures which are of greater than average difficulty.
• Planning, establishing, and maintaining a commercial-type double entry accounting system covering several appropriations, one revolving fund, general post funds, personal funds of patients, research, grants and construction appropriations, the overall budget is over $520,000,000.
• Serves as technical accounting advisor to the Chief Financial Officer and station management; including advising or proper procedures to be followed when procedures have not been disseminated or must be developed locally to meet station needs, is often called upon to attend meetings related to financial matters and inter-service relations.
• As a principal staff member of Fiscal Service, incumbent is a member of VASNHCS committees and attends both formal and informal management meetings.
• Advises VASNHCS on proper accounting procedures to ensure that the data conforms to regulations.
• Performs financial audits, analysis, and evaluations of the financial operations and related procedures as part of the Fiscal Service Quality Assurance System.
• Verifying, analyzing and/or reconciling a very large number of computer generated reports validating General Ledger control accounts to their related subsidiary records maintained in Fiscal, Supply, Voluntary Services, Medical Administration, Research, Prosthetics and Engineering and Facilities Management Services.
• Reviews present computer system and recommends and implements changes and improvements as needed to interface with other computer systems, to meet other services' and supported facilities' needs arid requirements and to improve the overall functions of the Accounting Section.
• Responsible for the complete management of the section, identifying the needs of the section, including but not limited to manpower, equipment, supplies, and space, as well as identify methods to reduce costs in these areas.
• The incumbent may cover during the absence of the Assistant Fiscal Officer.
• Other duties as assigned.

VAEKHCS is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans.

Incumbent responsibilities may include, but are not limited to:
Preparing, reviewing, and processing financial documents regarding purchase orders, travel authorizations, temporary receipts, payments, and miscellaneous accounting documents.
Review and necessary action in connection to daily, weekly, monthly, quarterly, and annual accounting reports to ensure timely and accurate completion.
Ensuring accounting elements are correct on funding documents and verify compliance with VHA Financial regulations.
Reviewing and processing incoming daily Finance business.
Reviewing and clearing rejected documents in IFCAP and FMS per VHA prescribed deadline(s).
Completion of assigned reconciliations in accordance with VHA Financial regulation.
Routinely following up on undelivered purchase orders, aged payables, aged credit card orders, and aged VISTA running balance transactions to include submitting corrections and recommended actions.
Correctly documenting and processing journal vouchers, public vouchers, and other transactional Finance data.
Collecting and compiling accounting data in a meaningful reporting format, as needed.
Properly documenting and processing Agent Cashier business such as temporary receipts for cash, check or money order, collecting payment history data, customer service in relation to billing inquiries, debit vouchers, OCTNET scanning and reporting and replenishments in accordance with VHA Financial regulations.
Supporting Accountants, Chief Accountant, AFO and CFO by maintaining various support duties.
Provide assistance with obligating, Beneficial Travel inquiries, Employee Travel accommodations, Agent Cashier coverage, Accounts Payable audit, and Accounts Receivable.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: 8am - 4:30pm, Monday - Friday
Virtual: This is not a virtual position.
Position Description/PD#: Accounting Technician/PD09154-A and PD09155-A
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati, OH and Fort Thomas, KY serving 15 counties in Southwest OH, Northern Kentucky, and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue, KY; Florence, KY; Lawrenceburg, IN; Hamilton, OH; Clermont County, OH, and Georgetown, OH. The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division.

Major Duties:

• Reviews and approves requisitions for services, supplies, real property, equipment, and adjustments for all appropriations (including GPF & CWT) for the medical center.
• Processes 2237 and 1358 obligations and modifications on a daily basis according to accuracy, validity, and funding availability.
• Obligating documents are received in IFCAP, processed, and transmitted to FMS.
• Researches daily rejects for miscellaneous orders, service orders, contracts, A&E orders, receiving reports and amendments and makes corrections as necessary to resubmit transaction to FMS.
• Audits payment documents received from vendors, employees, education, research, Beneficiary Travel, Patient Funds, and the Agent Cashier for correctness.
• Posts payments to obligation documents.
• Reviews IPPS to ensure invoices are being certified in a timely manner.
• Reviews the Accepted Document Listing to verify payments were processed correctly.
• Records deposits from the Agent Cashier in FMS and verifies correct costing is used.
• Audits Replenishments from Agent Cashier.
• Processes cost transfers, which include but are not limited to, EW's for correcting erroneous costing on purchase orders, ET's for correcting payments, three-part ET's for correcting costing with expenses, and EB's and SE's for transferring of costs between stations.
• Offsets US Bank convenience checks against obligation documents in a timely manner.
• Serves as Alternate Agent Cashier.
• Assists in training of personnel in the use of IPPS, FMS, Concur, IFCAP, AVIS.
• Reconciles and balances the Accrued Services Payable and Undelivered Orders Reports in FMS and IFCAP monthly.
• Conducts follow-up with service line to determine appropriate action to resolve aged items.
• Provides support for VA employees and Non-VA personnel in all aspects of travel.
• Approves travel authorizations, travel vouchers and local travel.
• Audits travel vouchers and claims for appropriate costing, receipts, amounts, and payment methods.
• Provides information to travelers on air, bus, and/or rail schedules and fares.
• Provides training and guidance on the travel package and travel regulations to facility employees.
• Ensures vendor codes are established and verifies all employees are paid in the most expeditious manner.
• Reconciles the monthly Centrally Billed Accounts for station 539 and 487 to ensure transactions that are not automatically matched are reconciled using available data obtained from the Electronic Travel System.
• Assists, as directed, in the general operation of the office in whatever capacity that may be required to accomplish the overall duties of fiscal service.

• Performs a thorough review of obligations that have been established by Contracting, Logistics, and Revenue Departments to determine accuracy of costing, and appropriateness of purchases orders and purchase cards according to the designated fund control point and VA Financial Policies.
• Process payments appropriately for all obligated documents.
• Maintains and/or manages the Transit Benefit program for all CPAC employees
• Assist internal and external customers with invoice and purchase order questions.
• Conducts research of purchase and payment history to allow for informed communication with customers.
• Communicates with Revenue Departments, Logistics, and Contracting to determine appropriate action to resolve any and all aged obligations.

Major duties include but not limited to:

• Assigns appropriate numerical and symbolic codes to obligate and to record data from documents into the general ledger accounts, obligation accounts, control points, cost centers and subaccounts.
• Performs a monthly review of the undelivered orders, accounts payable, accounts receivable, federal advance, suspense accounts.
• Responsible for posting each day's non-MCCF checks and electronic payments received.
• Ensures invoices are received and receiving reports processed.
• Works with Agent Cashier to update the cash account.
• Processes all deposits.
• Other duties as assigned

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

The Accounting Technician will perform reviews and analysis and reconciliation to ensure the integrity of the overall accounting general ledger controls and the accuracy of the ledger balances with the subsidiary records and associated reports, utilizing and interpreting various guidelines contained in accounting manuals, agency regulations, policies, and directives.

Major duties include but are not limited to:

• Receives, reviews, and assures completeness and compliance of established procedures and availability of funds on obligation documents within systems.
• Assigns proper accounting entries for documents and verifies documents.
• Verifies/reviews the financial management system (FMS) reject messages on transactions and determines and re-enters correct accounting coding per established guidelines.
• Compiles accounting and procurement system receiving reports listing to compare obligation documents to determine correctness, liquidate undelivered orders and establishes payables.
• Examines daily Processed Reference Listing (PRL), to ensure all transmission data interfaces accordingly.
• Performs data entry and collaboration with services across the entire hospital network and follow up with internal and external customers.
• Coordinates and receives telephone calls and interacts with a variety of internal and external individuals to obtain or provide information relating to expenditures, financial concerns, and other accounting issues.
• Serves as primary agent cashier, authorized to advance funds to alternates or sub-cashiers.
• Reviews and executes billing statements, purchase orders, and cash management; and
• Performs other related duties as assigned.

Major duties include but are not limited to:

Employee Travel Program Coordinator (60%)
The Chief Financial Manager (CFM) is administratively responsible for the FHCC's employee travel program. As the Employee Travel Program Coordinator, the employee is technically responsible for employee travel activity at the FHCC. Primary employee travel duties include assisting employees in preparing electronic Travel Plans and performing first level review of Travel Plans. Additional duties.

Incumbent serves as the local coordinator of the Travel Program. The coordinator has an influential part in the Travel program and communicates with management, employee travelers and fellow employees. Incumbent coordinates all training efforts to ensure a successful program. The incumbent analyzes the program, identifies ways to improve (be more efficient) or provide better service. In coordination with Budget Supervisor sets goals and objectives, implements new ideas and follows up on the process.

Travel Program Oversight (15%)
The nature of the incumbent's duties involve, but are not limited to, Travel fund control point management and maintenance; on-line input to the Travel Package and systems related to the Travel Management Center (TMC). Incumbent provides management with reports, analyses and evaluations on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives of the Budget Supervisor, CFM, and/or Resource Directorate of the FHCC. The incumbent performs Financial Management system actions. Reconciles subsidiary accounts with general ledger control accounts for obligations, payables and a wide range of documents from various travel related functions.

Travel Management Center (TFM) Program Coordinator (25%)
Incumbent is the facility level liaison between the FHCC and the TMC program. Responsible for monitoring the electronica billings made from the TMC to the Austin Finance Center through Financial Management System (FMS). The incumbent reviews the charge on the employee itineraries to assure accuracy of the appropriate individual credit card accounts. Monthly US Bank reports are consistently reviewed and follow up initiated for delinquent accounts or misuse of the US Bank card. Ensures TM rejects are reviewed and corrected timely. Incumbent systemizes the overall operation of the travel card program. provides management with reports, analyses and evaluation, on a quantitative or qualitative basis, the effectiveness of program or operations in meeting established goals and objectives of the travel program. Manages both the US Bank, and Citi Direct Bank corporate and individual employee accounts. Reviews and audits transactions are in compliance with established rules and regulations.

Incumbent works with minimum supervision and is familiar with generally accepted accounting principles as pertains to travel and all other ancillary duties described below. A general description of what is accomplished:

• Receives, analyzes, and classifies all commitment and obligation documents. Reviews documents for validity of budget data, expenditure limitation, accounting data', and for proper authorization and compliance with existing manuals, regulations, and station policies.
• Certifies fund availability to cover all initiations, commitments, and obligations pursuant to the Financial Management System (FMS) instruction guide and daily reports
• Prepares correspondence concerning the status of outstanding obligations.
• Matches disbursing documents with obligation data; verifies accuracy and completeness of data and ensures that equipment, materials, or services have been reviewed.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties

• Ensures proper accounting procedures are enforced to accurately record financial transactions.
• Researches all daily rejects and makes corrections as necessary to resubmit transaction to Financial Management System (FMS.
• Review Financial Management System (FMS) data to ensure the obligation transmission is successful, accurate, and there are no reconciling differences between IFCAP and FMS.
• Process payments appropriately for all obligated documents.
• Assist internal and external customers with invoice and questions for purchase orders.
• Conducts research of purchase and payment history to allow for informed communication with customers.
• Develops comparative data to reflect complex relationships between accounts and time periods.
• Assist in training of personnel in the use of Financial Management System and other systems as assigned.
• Processes refund vouchers for payment and enters data into agencies financial management and accounting system.