Total 35 Others level Administrative / Clerical job vacancies in Darlington, DL1 4AA

We are looking for an experienced admin for one of our clients in Darlington

Title: Admin

Location: The education village, Darlington , DL1 2AN

Timings: 8am - 5 pm, Monday to Friday

Duration: ASAP - 3 months could be extended

Pay: £14 per hour

Main duties include:

• Manage and organize documents, ensuring all paperwork is accurate and properly stored.
• Complete and close job-related paperwork, sending it to contractors and confirming receipt.
• Sort and maintain both digital and physical filing systems for easy access and retrieval.
• Forward important emails to the appropriate parties, draft professional replies, and escalate urgentmatters needed.
• Act as a liaison between clients, contractors, and internal teams to ensure clear communication.
• Enter job details and updates into company systems while maintaining accurate records.
• Track pending and completed tasks to meet deadlines and follow up on missing details.
• Handle ad-hoc administrative requests and maintain necessary office supplies for administrative processes.

Required experience:

Must have Adminstrative experience

If you are interested in the role and believe this is something for you please click apply with the CV below.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

a) Receiving Patients b) Receiving and recording requests for home visits c) Assisting patients/other practice members with queries d) Taking messages and ensuring they are passed on to the relevant member of staff e) Dealing with patients' messages and the follow-up of answers f) Answering the telephone and dealing with all queries g) Making new and follow-up appointments on the computer h) Receiving and issuing requests for repeat prescriptions and also pxs on internet i) Filing medical records j) Scanning of all medical correspondence and attaching to patient's computer notes also attaching electronic discharges to medical records. k) Use of the computer for repeat prescriptions, appointments, entering data, scanning etc l) Maintaining records (ensuring that the contents of the records are kept in chronological order, fastened neatly and that the record envelope is kept in good condition m) Dealing with paperwork completed by the Doctor/Nurse n) Use of internal e-mail system for messages o) Ensuring that the reception area is kept tidy and ready for use. p) Making tea or coffee as appropriate q) Dealing with all incoming post following incoming mail protocol r) Making sure that the post is taken on a daily basis. s) Any other job that is required by either the Office Manager, Deputy Manager or Doctors which they may feel are appropriate to your post.

Have advanced keyboard skills to be used to provide accurate timely referrals/letters, processing via audio typing. Responsible for accurate filing, both physically and electronically, of patient information in a timely manner. Manage the non NHS work ensuring that this is completed in line with GDPR regulations including e-mails, insurance forms, DWP applications and private letter requests. Deal with telephone queries, using initiative, and judgement on necessary action to be taken, and dealing sensitively with distressed callers. Chasing outstanding pathology and radiology results/reports. Liaise in a professional manner with patients, relatives, carers, colleagues, clinicians, GPs and other professionals. Manage time effectively to ensure that work is completed within timescales. Plan day to day working using initiative to prioritise workload/amend work planning to meet service requirements. Process incoming and outgoing correspondence for the service, ensuring urgent action is taken where appropriate, i.e. abnormal investigation results, urgent referrals. Will be responsible for chronic disease management ensuring that patients on these registers are regularly monitored in line with clinical protocol. Competent use of computer systems for entering and retrieving patient information. Service Management Review and deal with all incoming mail on a daily basis analyse and implement immediate action for urgent matters. Ensure patient notes are kept up to date and relevant correspondence filed. Ask for advice and report any difficulties to an appropriate team member. Service Improvement To ensure that improvements and adjustments agreed to working practices are implemented and taken forward. Suggest improvements found in daily used procedures to aid service delivery. Communications Act as a key point of contact for relevant team. Communicate effectively and establish a good working relationship with a wide range of people, to include GPs and clinical staff, Senior Managers, peers, patients and outside agencies, i.e. Consultants and Hospital Staff. Exercise tact, diplomacy and sympathy when dealing with patients and their relatives. Ensure that any barriers to interpretation are dealt with, for example, checking with medical staff when dictation is unclear. Type confidential, highly sensitive letters, medical reports to a high degree of accuracy and ensure prompt distribution to relevant parties. Keep a record of activity, i.e. diary and personal journal. Confidentiality should be considered at all times in any communication whether written or oral. Attend team meetings when requested to do so. Finance and Resources Responsible for monitoring and maintaining standard office conditions. Reporting of general faults, loose plugs, fused bulbs, and specific office equipment e.g. Dictaphones to the Medical Secretary, or Practice Manager. Personal and People Development and People Management In accordance with organisational policy, plan, prepare and take an active part in the Personal Development Review (PDR) process. With the line manager/medical secretary, formulate a personal development plan, and act on areas of training identified to develop and improve professional knowledge within the role. Record and keep a personal journal of development and training activities undertaken, in preparation for the PDR process. Information Processing Process and file patient correspondence using both physical and electronic systems in compliance with agreed policies and procedures. Take responsibility for all medical records within the department and ensure their safe return to the Medical Records Library and/or relevant Medical Secretary. Maintain confidentiality of information at all times and adhere to the Data Protection and Access to Health Records Acts. Undertake training and effectively use the full range of computer packages available within a GP practice Clinical System. This includes using the hospital patient data base (Myrddin), intranet, e-mail, Microsoft word, Excel, PowerPoint, Oracle (Procurement System). Health, Safety and Security Ensure health and safety standards are maintained, identify possible hazards and inform the line manager if outside own authority. Ensure all relevant work areas are well maintained, neat and tidy and conducive to effective working. Attend mandatory training, ie fire and object handling Quality The post holder should act in compliance and maintain a good understanding of policies, procedures and guidelines across the Practices area of responsibility. Support others effectively during times of change and working with others to overcome problems and tensions as they arise. Ensure typewritten correspondence is of a mailable standard. Ensure that own workload is managed effectively and autonomously to deliver a patient service in a timely manner. Maintain an efficient manual and computerised filing system within the department and ensure compliance with Health Board policies, procedures and guidelines. Encourage efficient use of service resources Ensure post is effectively maintained, using initiative in resolving issues and seeking assistance if necessary Equality and Diversity To ensure that equality and diversity issues are recognized and addressed in accordance with legislation, policies and procedures. Understands and acts in a way that indicates own responsibility to treat others fairly, equally and with respect. Effort and Environmental Filing within medical records. Typing clinical information. May have to pass on contentious information Due to nature of work, VDU in constant use. The above list serves to illustrate the scope and responsibilities of the post and is not intended to be an exhaustive list of duties. You will be expected to perform different tasks as necessitated by the development of this role as the practice develops, and the overall business objectives of the practice change.

There is no better time to start a career within our Administration team than now!
Would you like secure employment where you can progress your career?
If you would like to build a career that gives you genuine sense of achievement and fulfilment, then look no further and apply today!
Hurworth House are recruiting for an Administrator to join a busy and professional administration team. We are looking for enthusiastic multitasker, who is highly skilled and proficient in the use of Microsoft office, excel & word. The successful candidate who be a solution focused member of the team and be able to prioritise competing deadlines in a professional manner.
Our benefits include exclusive access to reward and discount scheme, comprehensive induction, commitment to your ongoing training and career progression, pension scheme, paid for enhanced DBS, wellbeing support, cycle to work scheme and more!
Hurworth House School provides specialist education for boys and girls with SEMH difficulties and autism. Our staff are highly trained, skilled and experienced in supporting and educating our children, many of whom have a co-morbid diagnosis. The school is registered to provide education to up to 80 students aged between 5 and 19 years.
As part of Aspris Children’s Services, we are immensely proud of the career pathway and training we can offer you. We ask that you can demonstrate the values needed for a role, transferable skills and life experience and in return we will give you all the training and support you need to progress.
The successful candidate will be able to adapt to company systems and have a good level of English and Maths to fulfil the role. If you can multitask and enjoy being part of a busy environment and have the following characteristics:
Communication – Communicating with our young people is vital to understand their needs. Positive working relationships, teamwork and communication play a key part in ensuring important information is relayed to other staff.
Organisation –You will need to be confident and organised in general office duties, minute taking and handling student records.
Attentive – No two tasks are the same, so being attentive to greet all visitors, answering telephone calls, booking in appointments, as well as scheduling reviews with other professions.
Above all, we provide a supportive and collaborative working environment where you can flourish in your career and feel incredibly rewarded by helping those who need it most.
If you want to progress your career working in Education, Aspris Children’s Services will help you get there.
Aspris is committed to safeguarding and promoting the welfare of children. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with Disclosure & Barring Service and at least 2 references which cover the last 3 years; for all our services we will request references from where you have worked with either Children or Vulnerable Adults. Please be advised that references may be requested prior to interview for roles within our Schools.

ADDITIONAL TO BAND 2 SECRETARIAL SUPPORT OFFICER To provide a full range of confidential secretarial/administrative support to supporting clinical staff, working with minimal supervision To undertake typing and distribution of clinical and other patien related and general correspondence, dictated by Consultants and supporting clinical staff, to achieve Trust standards of accuracy and timeliness To be the point of contact for staff, patients and others within and outside the organisation, responding to external and internal telephone enquiries, taking appropriate and timely action required, including making appointments, giving non clinical advice, onward referral to relevant department etc To receive and respond to internal and external correspondence, taking appropriate and timely action as required, in accordance with Trust and/or departmental standards and processes To book investigations and any necessary follow-up appointments, as directed by clinical staff, ensuring test results are presented to medical staff on receipt, where these are not available electronically To maintain accurate patient and GP details on the Trusts central and local Patient Administration and Clinical Systems, as required To ensure patient information is bar-coded correctly for scanning into the electronic clinical document management system ECDMS To manage electronic diaries, as required To support arrangement of on call rotas, as required To organise meetings, including arranging venues, preparing agendas, collating and issuing papers and attending for taking and production of minutes, as required To operate efficient and up-to-date administrative systems and processes for all office tasks To maintain accurate and timely data entry to databases to meet service requirements To prioritise own workload to meet the needs of the patients and Consultants and ensure all deadlines are met To support new and/or less experienced staff, as directed by line manager/head of service To provide cover as required during absence of colleagues

To provide a full range of confidential secretarial/administrative support to the General Managers, Service Managers, Matrons and Clinical Directors/Leads. To receive and respond to internal and external correspondence, taking appropriate and timely actions as required, in accordance with Trust and/or departmental standards and process Record information to support the demand and capacity assessment for clinical services Attending care group meetings where necessary and to minute take, type and distribute as necessary also requesting additional papers/reports as required Computer literate ability to use Microsoft Office including spreadsheets to filter and reformat data To manage electronic diaries as required including booking appropriate venues and possibly arrange travel and accommodation To operate efficient and up-to-date administrative systems and processes for all office tasks To maintain accurate and timely data entry to databases to meet service requirements Ensure the internet and intranet is accurate and regularly updated for the service area The post holder will undertake the role of Information Asset Administrator (IAA) and will be required to update asset lists on a regular basis To prioritise own workload to meet the needs of the clinical service and ensure all deadlines are meet To support new and/or less experiences staff, as directed by line manager To provide cover as required during absence of colleagues To work with Clinical Leads to produce on-call rotas to ensure sufficient consultant ward cover. Support the validation process To support interview arrangement as required The post holder may be required to undertake the role of Registration Authority Agent/Sponsor which includes supporting the NHS Care Records Service applications using smartcards and appropriate access files. To order office supplies through Cardea and maintain agreed stock levels To maintain an up to date filing and archive filing system, disposing of archived records and documentation according to Trust policy To support arrangements of on call rotas as required To be the point of contact for staff, patients and others within and outside the organisation, responding to external and internal telephone enquiries, taking appropriate and timely action required

Your new company
An owner-managed, highly successful business, who, due to continued growth over the last 10 years, is looking to enhance their finance team.
Your new role
Joining an established team, you will be responsible for all aspects of bookkeeping for a portfolio of clients.

• Sales ledger processing
• Purchase ledger processing
• VAT returns
• Bank reconciliations
• Aged debtor report
• Monthly accounts report

What you'll need to succeed
Ideally, you will be studying towards your AAT or ACCA qualification and have at least a year of working within a bookkeeping environment.Knowledge of Xero and/or Sage would be advantageous.

What you'll get in return

• 25 days holiday
• Auto-enrolled pensions
• Your birthday off if it lands on a weekday
• Organisation wide wellbeing activities
• Modern offices
• On-site free parking

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
This is a well established, well respected Head Office based in Darlington town centre.
Your new role

• Update and maintain the billing system
• Collect income through the raising of invoices and managing the recovery of debts
• Ensure payments from providers are made within specified timeframes
• Maintain the posting and allocation of cash received
• Address queries efficiently and diarise all communications
• On a monthly basis, reconcile the income and cash within the required timeframe
• Communicate effectively with other departments where required
• To carry out any other duties commensurate with the role as required

What you'll need to succeed

• Customer services, administrative or finance administration experience
• Ability to prioritise
• Good organisational skills
• Good attention to detail
• Good communication skills

What you'll get in return

• Competitive package including wellness offering, pension
• Hybrid working on completion of probation period
• Parking

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Join us as a Personal Assistant

• If you have strong organisational skills and a keen eye for detail, this role could suit your skill set
• You'll provide crucial administrative and organisational support to our Executive Business Leader and management team
• Through engagement with other senior leaders, you’ll be well placed to build your professional network and open yourself up to future career opportunities
• We're offering this role for a period of nine months

What you'll do

As a Personal Assistant, you’ll be providing essential high-quality support to our Executive Business Leader and direct reports. This will include providing information, coordinating activities and communications, effectively interacting with key stakeholders and accurately completing a variety of administrative tasks.

Day-to-day, you’ll be:

• Managing diaries and inboxes, making sure that all emails are actioned
• Organising and monitoring paper and electronic filing systems
• Organising internal and external meetings, as well as travel arrangements
• Screening telephone calls on behalf of the Executive Business Leader
• Processing expenses and invoices

The skills you'll need

To be successful in this role, you’ll need experience of working in a leadership support or business management role. We’ll also be looking for you to have experience of managing diaries and inboxes, along with good attention to detail.

You’ll also demonstrate:

• The ability to analyse and prioritise information, instructions and papers
• Knowledge of Microsoft Word and PowerPoint and the ability to use Excel
• An awareness of the customer business and how it interacts with the rest of the organisation

ADDITIONAL TO BAND 2 SECRETARIAL SUPPORT OFFICER To provide a full range of confidential secretarial/administrative support to supporting clinical staff, working with minimal supervision To undertake typing and distribution of clinical and other patient-related and general correspondence, dictated by Consultants and supporting clinical staff, to achieve Trust standards of accuracy and timeliness To be the point of contact for staff, patients and others within and outside the organisation, responding to external and internal telephone enquiries, taking appropriate and timely action required, including making appointments, giving non-clinical advice, onward referral to relevant department etc To receive and respond to internal and external correspondence, taking appropriate and timely action as required, in accordance with Trust and/or departmental standards and processes To book investigations and any necessary follow-up appointments, as directed by clinical staff, ensuring test results are presented to medical staff on receipt, where these are not available electronically To maintain accurate patient and GP details on the Trusts central and local Patient Administration and Clinical Systems, as required To ensure patient information is bar-coded correctly for scanning into the electronic clinical document management system (ECDMS) To manage electronic diaries, as required To support arrangement of on call rotas, as required To organise meetings, including arranging venues, preparing agendas, collating and issuing papers and attending for taking and production of minutes, as required To operate efficient and up-to-date administrative systems and processes for all office tasks To maintain accurate and timely data entry to databases to meet service requirements To prioritise own workload to meet the needs of the patients and Consultants and ensure all deadlines are met To support new and/or less experienced staff, as directed by line manager/head of service To provide cover as required during absence of colleagues Interviews will be in person on Wednesday 2nd October 2024 at Darlington Memorial Hospital.

** Strictly no agencies **1. Purpose of Job
To provide an efficient and customer-focused Human Resources administration service to all staff and customers of the College.
2. Principle Accountabilities
a) To always work in a professional and customer-focused manner maintaining confidentiality and actively contributing to the development of the HR function.
b) Prepare job advertisements/announcements ensuring they are checked by a senior colleague and to ensure copies of all adverts are circulated.
c) To check post, answer phone messages and general HR email accounts responding to requests and sending out applications packs as required and ensuring requests are processed in a timely manner.
d) To organise files for all applications received and to organise shortlisting and interview panels for vacancies.
e) Ensure all documentation is forwarded to panel members and reception, this includes booking rooms, presentation equipment, test materials, refreshments and lunch for candidates and ensuring all concerned are informed of prepared interview schedule.
f) Following interviews ensure all documentation is collated and send offer letter and contract to successful candidates. Write to unsuccessful candidates offering feedback through designated HR panel member.
g) Ensure safe recruitment of new staff ensuring all references, medical clearance, qualification and ID checks and DBS checks are completed for new staff allerting senior colleagues to problems regarding missing information.
h) To complete administrative tasks associated with a significant project regarding student trips and visits
i) Liaise with HR Officer/Adviser to ensure department information systems, stationery orders and general administrative tasks are completed.
j) Ensure all staff are issued with an ID badge and IT logon.
k) Provide reports as required for managers e.g. Recruitment spreadsheet, E&D recruitment statistics.
l) To provide support and cover for HR colleagues as required.
m) To continually develop personal skills and knowledge as appropriate for College business.
n) To support College Health and Safety and Equal Opportunities policies as required.
o) To perform such other duties commensurate with the grade of the post as required by your Line Manager.

Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.

To receive patients and visitors to the ward To input patient admission, attendance, transfer and discharge data to the necessary patient administration & information systems, ensuring patient and GP details are accurate and updated as necessary To arrange patient follow up and other appointments, as required To provide administrative support to ward-based clinics, as required To deal with telephone enquiries, taking and conveying messages appropriately To sort incoming mail and prepare outgoing mail for posting To prepare patient admission packs, as necessary To maintain temporary paper patient records during admission, ensuring that each item is correctly barcoded for scanning into the Electronic Clinical Document Management System (ECDMS) To maintain accurate ward bed board (until e-obs system fully implemented) To maintain ward staff board To maintain ward information board To liaise with staff bank regarding shifts requiring nursing/HCA cover, as directed by the nurse in charge To undertake elements of ward check-list, as required (eg VTE completion) To ensure paper laboratory results are made available to clinical teams for verification To undertake delivery of investigation requests to relevant hospital departments Photocopying as required To maintain adequate levels of ward stationery and supplies, using CARDEA as required To requisition repairs as necessary The post holder holder may be required to undertake the role of Information Asset Administrator or Information Asset Owner to provide suppo rt for the control and administration of information assets within their area/department (details available on the Health Informatics web page) To provide cover as required during absence of colleagues To assist in auditory purposes and present / manage data for clinical governance

To temporarily assist an accounts receivable team based within Darlington. In this role you'll be interacting via telephone and e-mail with other departments across the business. General admin tasks will also be your responsibility. The company is looking for candidates with attention to detail who are open and friendly communicators.

RESPONSIBILITIES

• To work with a high volume of internal and external customers over the telephone and via e-mail using standardised customer collection processes.
• Prepare reports and information to show the progress and the status of each customer.
• Work closely with the Sales teams as appropriate to resolve any Accounts Receivable issues and to build open and honest partnerships.
• Works cross-functionally and/or with multiple Business Units and customers to identify potential problems and also potential solutions.
• Fully participating in continual improvement projects related to Accounts Receivable processes.
• Working as a key part of a multi-skilled team.

SKILLS AND EXPERIENCE REQUIRED

• Experience of working in a client focused role using the telephone and e-mail
• Experience of MS Office includes intermediate Excel skills.
• Strong communication skills (both verbal and written) to establish strong customer relationships.
• Ability to prioritise work effectively
• Excellent organisational skills.
• To cover additional responsibilities within the team where needed.
• Communication skills must be of a high standard.
• Minimal level of relevant work experience is required.

What you'll get in return

After an initial period of training, you have the option to work 2 days in the office and 3 days working from home. With flexible start and finish times.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

The post holder is required to provide a comprehensive administrative service across a range of duties, demonstrating ability to use initiative, prioritising their own workload. The post holder will need to be proactive, flexible and responsive to the changing needs and demands of the organization and to support the smooth running of the administrative service provided to the Clinical Units (Day Surgery/Operating Theatres). The role will be a patient / public facing role and requires a charasmatic and enthusiastic individual to interact with patients in a compassionate manner as they come in for their treatment; whilst also completing administrative tasks related to input within Electronic Patient Record and supporting effective Theatre Staff Communication.