Total 45 Others level Administrative / Clerical job vacancies in TN - Nashville - Loews Financial Service Center

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

• Coordinate and provide mail services for the command and branch medical clinics.
• Plan the day-to-day operations of mailroom.
• Make recommendations for changes in work to improve services rendered.
• Route incoming mail.
• Sort outgoing mail into a variety of specialized categories such as first class, registered, etc.
• Maintain an official serial log for retrieval and location of all outgoing correspondence.
• Operate a mail pickup truck to pick-up and distribute mail and mail matter of assorted size and weight between various buildings.

• Perform a wide variety of filing and records keeping, updating manuals on policy and directives, reporting and informational duties.
• Provide information and guidance to staff on procedures, forms, and documentation required to support budget estimates and requests.
• Serve as Administrative Coordinator for internal Civilian Personnel Actions.
• Use basic and advanced office automation program functions to perform management and/or program support assignments.
• Review all incoming and outgoing mail for the organization, sorting, distributing and ensuring completing and timeframe.

Serves as the Chief of the Administrative Division and administrative advisor to the U.S. Attorney for planning and managing the United States Attorney's Office resources. Typical duties include, but are not limited to:

• Planning and managing a comprehensive administrative support program that includes the spectrum of administrative support services, e.g., budget, administration, personnel, space management, purchasing, information technology management, internal controls, mail, records, acquisitions, communication services and supplies.
• Supervising a subordinate staff of administrative, technical and clerical personnel. Setting goals and priorities. Preparing schedules for completion of work.
• Analyzing management issues for the District, developing short- and long-range plans to ensure office operations are conducted efficiently and effectively and meet mission requirements.
• As a Designated Operating Plan district, exercising significant autonomy for short- and long-range budget administration. On behalf of the U.S. Attorney, serves as the primary financial manager for the District; responsible for budget formulation, presentation to EOUSA and execution.
• Developing and managing a comprehensive district-level personnel program exercising final authority for personnel planning and management activities to meet the short- and long-range needs of the office.
• Plans and provides for all management services and office support functions in the district which include printing, publications, automation, selection of furniture and equipment, property management and supplies.
• Oversees the purchasing program to ensure purchases are within delegated authority and comply with all associated policies, procedures and guidelines.
• Manages the information technology program for the district ensuring employees have hardware and software needs to meet mission requirements.
• Projects and analyzes space needs based on proposed initiatives, staff changes and technology improvements. Designs office layouts, schedules alterations and repairs, oversees building renovation and directs the relocation of personnel to new space.

• You will advise others based on your extensive knowledge of Navy Working Capital Fund accounting processes. (NOTE: working capital fund environment = NT-5 having experience and NT-6 expert level experience.)
• You will independently plan and conduct a variety of assignments based on your knowledge of professional concepts, functional program characteristics, and assignments.
• You will direct other personnel, resolve conflicts, and coordinate system support personnel.
• You will collaborate with other senior personnel to adopt common practices and reporting methods, improve processes and services by developing new products/services or modifying existing processes and services.
• You will develop competencies in personnel through coaching or mentoring, recognize achievements, anticipate/manage conflicts constructively, and address formal/informal complaints.
• You will apply policies, programs, and procedures related to employee relations, safety, health including EEO, diversity, CEAP program, Federal Health and Safety Standards, timekeeping and travel.
• You will interpret policy and regulatory requirements to recommend senior leaders (within the organization) to resolve issues that may be controversial in nature with major impacts or repercussions across the organization.
• You will recognize and diagnose problems, develop alternative solutions, and act decisively including uncertain situations.

• Oversee agreements to ensure financial plans are established and billings are prepared.
• Analyze information concerning costs, personnel, budgets, equipment, and facility services.
• Recommend improvements in accountability procedures and systems to management.
• Assist with coordinating the inspection of facilities to evaluate compliance with safety and health policies.

If selected for this position, you will serve as a Legal Administrative Specialist in the Civil Division with the United States Attorney's Office, Middle District of Tennessee.

Duties will include, but are not limited to:

• Prepares various legal documents such as motions, briefs, affidavits, and pleadings; proofreads and cite-checks legal briefs and assembles tables of authorities and tables of contents for legal briefs.
• Assists in conducting factual research on individuals and companies using computerized databases and other sources.
• Completes administrative legal functions, organizes files, and manages electronic documents and evidence.
• Provides technical assistance to litigation teams on legal automation requirements and systems capabilities to develop and facilitate litigation decisions, trial preparation and trial presentation.
• Prepares and organizes evidence for production as discovery and for use in trial.
• Using various software applications to efficiently open cases, and organize, analyze, and present case materials for discovery.
• Prepare computerized trial exhibits and presentations using hardware such as printer, plotters, audio-visual devices, among others.

If selected for this position, you will serve as a Legal Administrative Specialist in the Civil Division with the United States Attorney's Office, Middle District of Tennessee.

Duties will include, but are not limited to:

• Prepares various legal documents such as motions, briefs, affidavits, and pleadings; proofreads and cite-checks legal briefs and assembles tables of authorities and tables of contents for legal briefs.
• Assists in conducting factual research on individuals and companies using computerized databases and other sources.
• Completes administrative legal functions, organizes files, and manages electronic documents and evidence.
• Provides technical assistance to litigation teams on legal automation requirements and systems capabilities to develop and facilitate litigation decisions, trial preparation and trial presentation.
• Prepares and organizes evidence for production as discovery and for use in trial.
• Using various software applications to efficiently open cases, and organize, analyze, and present case materials for discovery.
• Prepare computerized trial exhibits and presentations using hardware such as printer, plotters, audio-visual devices, among others.

• You will be the liaison between the Department and the Command’s Property Management Office (Code 107) and NSWCCD Purchase Card Agency Program Coordinator (APC).
• You will mentor personnel, support knowledge transfer and professional growth.
• You will support Business Operations Manager with creation of policies and processes.
• You will direct, plan and review the work of the Property Branch.
• You will ensure proper record management of all OandMS and GE records in ERP.
• You will manage day-to-day OandMS requirements (receipt, acceptance and issuance, storage and consumption) and GE processes (movement, asset tagging, DRMO, certifications, etc.).
• You will ensure staff complete training requirements and maintain certifications.
• You will be responsible for managing and distributing the workload for all Property Branch personnel.

• You will serve as a Contracting Officer Representative (COR) responsible for contract administration, policy compliance, oversight and execution of contractual technical tasking.
• You will coordinate, communicate, integrate, and is accountable for the overall success of the program by ensuring alignment with critical agency priorities and policies.
• You will manage the review and approval of tasking to contractors working with program managers to manage and participate in contractor’s performance reviews.
• You will be responsible for product and service selections, prioritizing, evaluating and monitoring, cost schedule management, risk management, quality management and resource allocations.
• You will be responsible for ensuring the work efforts achieve the outcome specified within the agency's business strategy, including appropriate strategic, life cycle management and capital IT investment plans.
• You will prepare statements of work, acquisition plans, acquisition strategies, requests for proposals, contract data requirement lists, justifications/approvals, and procurement requests.
• You will be responsible for providing project tracking and monitoring for technical projects.
• You will be responsible as a Contracting Officer Representative to perform contract surveillance and contractor performance assessments.
• You will be required to work directly with government, academia and industry to understand contract requirements and potential issues.
• You will require experience managing Navy contracts and systems- Wide Area Workflow (WAWF), Contractor Performance Assessments Reports (CPARS), Enterprise Resource Program (ERP), and Procurement Integrated Enterprise Environment (PIEE) tools.
• You will require advanced knowledge of contract types, terms and conditions, compliance policy, oversight, and execution of contracts.

Duties include but are not limited to:

• Prepares reports, reviews, correspondence including assisting with completing all administrative projects requested of the service.
• Coordinates preparation for internal and external review programs (i.e., internal peer review, Joint Commission, IG).
• Acts as backup for timekeeping entries. Assures accurate recording and maintenance information concerning policies and regulations governing the time and leave system, labor mapping audits.
• Responsible for monitoring clinic grids for utilization and compliance with national and local guidelines.
• Collects, compiles and/or tracks data and statistical information in support of service operations.
• Prepares weekly, monthly, quarterly, and annual reports for the service for internal clinical use and external requirements.
• Responsible for coordinating and disseminating clinical operations space needs to Facilities Management and the Space Committee, including long-term planning for future space needs.
• Prepares and assists in preparing contracts and sharing agreements for the service.
• Serves as representative for the service with various groups, tracking, monitoring, and entering information and reports as needed (such as safety, records management, patient advocate).
• Responsible for managing fund control/ purchase card assigned to the service.

QPS develops strategic plans and policies for improved quality, clinical outcomes, and enhanced value and minimizes patient harm throughout the facility and works with top management to ensure compliance with regulatory agencies. QPS fosters cross-functional and system-wider relationships beyond the QPS section to be successful in a highly multidisciplinary and complex organization. The core duties of this position include but are not limited to:

• Serves as the office manager which entails functions related to optimizing the effectiveness and efficiency of the section with regards to space, furnishings, information technology, timekeeping, training management, etc.
• Responsible for all financial and acquisition related activities to include forecasting financial needs, preparing budget requests, tracking expenditures, and procuring supplies and equipment.
• Ensures all financial and procurement transactions are accomplished per applicable laws, regulations, policies, and established business practices.
• Manages all hiring activities to include obtaining approval to hire, preparing and submitting documentation, coordinating with Human Resources, drafting candidate evaluation and selection materials, scheduling interviews, obtaining references, and performing other related actions on behalf of the selecting official.
• Conducts organizational and staff analysis to optimize effectiveness and efficiency of support to TVHS and Veterans served.
• Manages all section level documentation and correspondence to drafting, reviewing, processing, and distribution of items such as memoranda, suspensed taskings, personnel documents, minutes, standard operating procedures, etc.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

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MEDVA, a leading virtual assistant company in the healthcare industry, is seeking a skilled and dedicated Medical Virtual Assistant to join our esteemed clients. As a Medical Virtual Administrative Assistant at MEDVA, you will play a vital role in supporting doctors, nurses, and other medical professionals in providing excellent patient care. Our mission is to assist healthcare providers in their clinical operations, ensuring efficient workflows and improving patient satisfaction.

Responsibilities

• Manage administrative tasks such as scheduling appointments, handling phone calls, and organizing medical records
• Assist with patient communication, ensuring prompt and professional responses to inquiries and concerns
• Coordinate and facilitate telemedicine sessions, ensuring seamless virtual consultations
• Conduct medical research as required, providing accurate and relevant information to support clinical decision-making
• Update and maintain electronic health records (EHR) and other relevant documentation
• Collaborate effectively with healthcare professionals and other team members to deliver exceptional patient care

• Candidate MUST HAVE a minimum of 6 months experience supporting US-based clients in the Healthcare space. Previous experience as a Medical Virtual Assistant or in a similar role (BPO/CPO or the same capacity) is required
• Proficiency in using medical software and technology platforms, including electronic health records (EHR) systems
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Knowledge of medical terminology and procedures
• Attention to detail and accuracy in managing patient records and documentation
• Knowledge of medical coding and billing is strongly desired.
• Graduate and (preferably) licensed in any Allied Health profession is a plus but not required
• Ability to prioritize and manage tasks in a fast-paced environment
• Willingness to undergo training and stay updated with industry trends and best practices.
• MUST BE willing to report onsite in our Office located in Ortigas Center Pasig City

• Competitive Monthly Salary
• MedVA Medical benefits
• 13th Month Pay