Total 27 Junior Executive level Administrative / Clerical job vacancies in Blackburn, Lancashire, M1 4BT

What skills and experience we're looking for

Administrative Assistant – Data & Exams

32.5 to 37 hours per week / Term time only + 2 weeks

(flexibility around hours and working weeks to be discussed at interview)

We are characterised by how we treat our people

“Pupils enjoy attending this thriving and popular school. They feel a strong sense of belonging to the school community. Pupils achieve well and almost all successfully move on to apprenticeships, A levels or other forms of education, employment or training. Staff have high expectations of behaviour and know pupils very well.” Ofsted April 2023

Following internal career progression of the current postholder, the school is seeking to appoint a personable, enthusiastic and highly effective Business Support Officer with the skills and ability to collate and produce accurate data and reports to inform on the progress and achievement of students and the school.

Ideally, the successful candidate will be experienced in SIMS.net and have an understanding of the organisation and administration of exams, although training is available. A good knowledge of Microsoft Excel is essential.

The successful candidate must be able to communicate effectively with staff, students and parents. They must ensure deadlines are met and work flexibly and on their own initiative to prioritise their workload.

What the school offers its staff

Sir John Thursby Community College is a good school and we are passionate about and ambitious for our students. We understand the importance of assessment and behaviour data in helping our students to be successful, but we are mindful of collecting data for data’s sake. We are looking for an Admin Assistant – Data & Exams who will:

• Manage pupil data in SIMS
• Manage the effective collection of student’s achievement and approach to learning data
• Manage the production of the reports we share with students, parents and staff
• Work effectively with staff across the school
• Work effectively with external agencies such as the DfE and FFT
• Model commitment, resilience, patience, hard work and a good sense of humour

Further details about the role

For an application pack please:

• download from the college website: www.sirjohnthursby.lancs.sch.uk
• or telephone 01282 682313
• or email recruitment@sirjohnthursby.lancs.sch.uk

Send your completed Application form (only the version attached) stating which post you wish to apply for to: recruitment@sirjohnthursby.lancs.sch.uk

Closing date: 9am Tuesday 26th November 2024

Shortlisting: 27th November 2024

Interviews: Week commencing 2nd December 2024

Commitment to safeguarding

The school is committed to safeguarding and promoting the welfare of children and expects staff and volunteers to share this commitment. You will be required to undertake an enhanced DBS disclosure and a range of other recruitment checks. Please note that in line with Keeping Children Safe in Education 2024 an online search will be carried out as part of our due diligence on shortlisted candidates.

What skills and experience we're looking for

St Bernadette’s RCP School are currently seeking an Admin Assistant. This is an exciting opportunity to join the Trust at the beginning of a journey of transition, development, and growth within the multi-academy trust

Our Mission

Our Trust Mission is simple, it is to make Christ known, making lives better for our communities, our children and young people.

Our Values

One of Hope

Inspired by St Teresa of Calcutta, we are people of hope. We have a complete belief in the future we will build together. By offering our children, staff and schools’ opportunities to grow and flourish, we make aspiration and ambition a reality. Our people, just like St Teresa are relentless and fiercely ambitious. We will always reach for that which seems to be just out of our grasp.

One of Courage

As modelled for us by St Teresa of Calcutta, we will have the courage to do what is right. As a community, we will not shy away from making decisions that ensure our communities thrive. We will be brave in our actions. As a truly Catholic organisation this courage will be most apparent in how we collectively support the most vulnerable.

One of Innovation

St Teresa of Calcutta changed the world. Together, we will always be pursuing new ideas and best practice in all areas of our work. We will prepare our children and young people for the world that awaits them. A world which they will shape and change.

What the school offers its staff

• A supportive and dedicated Local Governing Body and Staff
• Highly effective safeguarding procedures.
• A working environment where all feel valued and respected.
• Supportive colleagues and governors with a clear vision and high aspirations for the school.
• A highly dedicated and inspirational team.
• A commitment to relevant, personalised Continuous Professional Development.
• A happy, calm and welcoming working environment.
• Opportunities to work within the wider STOCCAT team
• Generous 22.7% Local Government Pension scheme employer contribution
• Recognition of continuous Local Government service (where applicable)

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

Who we’re looking for

We’re looking for a talented individual to provide an exceptional business support service to our pupils, teachers and wider stakeholders. As a key member of our school’s business support team, your expertise will help to deliver an outstanding learning environment for our young people.

The successful candidate will be a committed team player with excellent organisational and specialist technical skills. You will have extensive experience of delivering outstanding customer service and possess the ability to develop relationships across our school and the Star community.

You will have:

• A*-B or 9-5 in English and Maths at GCSE.
• Experience of working in a senior administrative role.
• Experience of minuting meetings and undertaking follow up actions.
• The ability to work with a variety of partners and key stakeholders in an effective manner.
• Excellent written and verbal communication skills - including the ability to draft concise and accurate reports for a range of audiences.

What the school offers its staff

About Highfield Leadership Academy

Highfield Leadership Academy is a state-of-the-art secondary school for 11 to 16 year olds in Blackpool. We joined Star Academies in 2016 and, like all Star schools, we have a leadership specialism.

We are a rapidly improving school with high ambitions and expectations for all of our pupils. We provide a knowledge-based academic curriculum alongside a rich and diverse leadership programme that grows character and inspires charitable and social action. Our pursuit of educational excellence is based upon our fundamental belief that every pupil has the capacity to become a successful and inspirational leader.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Kenect Recruitment is hiring a Personal Assistant in Preston!

Postcode: PR1 8XJ

Join Kenect Recruitment, today.

We're Kenect Recruitment, and we provide job seekers with the fastest way to find temporary work that fits their lifestyles, giving you the choice over where, when, and how you work.

We're looking for energetic, enthusiastic individuals with a can-do attitude to work as a Personal Assistant for our well-established client

Pay rates : £13.47 per hour

Total hour: 37 hour/week

Shift pattern : Monday - Friday 09.00 - 17.00

Responsibilities

• Select appropriate procedures to carry out tasks of an increasingly high-risk nature due to supporting Directors
• Maintain and provide a support service for Directors daily schedule, including forward planning of workload, diary management and co-ordinating and collating all relevant paperwork.
• Manage the diary to ensure that adequate opportunity is afforded for comfort breaks, responding to e mails, staff, emergencies, relay messages and commission work.
• Service meetings, including preparation of meeting papers, obtaining, and preparing briefing materials and presentations, and taking minutes when requested/where necessary
• Provide information and practical, routine advice to internal customers by interpreting established procedures and applying best practice.
• Keep up to date with changes in policy/legislation/contractual requirements to ensure service delivery is effective and complies with appropriate regulations, quality standards and service level agreements.
• Regularly communicate with other agencies and service providers to share information, build working relationship and to ensure joined up service provision
• In addition to the skills knowledge and experience described above, you may be required to undertake a lower graded role as appropriate.

Requirements:

• 4 GCSEs at Grade A*-C or 9-4, including English and Maths
• May be working towards a professional qualification or be of graduate entry level with sound practical experience.

Experience:

• Excellent working knowledge of Microsoft programmes especially Outlook, PowerPoint, Word and Excel
• Experience of working alongside senior leadership in a supporting role
• Experience of supporting a director as a PA and the functions that come with that, such as minute taking and diary management.

Job Type: Fixed term contract

Contract length: 2 months

What skills and experience we're looking for

Essential

• Working in a school or office environment in an administrative capacity
• Working in a busy office with the ability to respond positively to high work demands and at time, extreme pressure
• Handling confidential information and materials sensitively and appropriately
• Managing own workload, monitoring performance and ensuring optimum use of resources and systems available
• Undertaking a range of clerical and administrative duties including data input and retrieval
• Excellent organisational skills
• Ability to prioritise workload and conflicting priorities
• Ability to work to deadlines with excellent attention to detail and accuracy levels
• Ability to work as an efficient team member
• Ability to work unsupervised and organise own workload
• Ability to be effective in the face of difficult situations
• Articulate and attentive to detail
• Confident oral communicator and excellent interpersonal skills with the ability to interact and communicate effectively with a wide range of stakeholders
• Confidence and ability to establish effective working relationships
• Willingness and ability to work co-operatively as part of a team
• Ability and willingness to use own initiative
• Flexibility and ability to cope with a wide range of tasks in a busy and changing environment
• A commitment to being a role model for pupils in relation to overall conduct to include the following; dress code, attendance and timekeeping
• Bright, confident personality, energetic, enthusiastic and committed
• Reliable, honest and trustworthy
• Ability to handle confidential issues and materials sensitively and appropriately

Desirable

• Experience of working in a school environment
• Experience of administration of writing, amending EHCP’s, minuting annual reviews and maintaining SEND records.

What the school offers its staff

• Local Government Pension Scheme – Greater Manchester Pension Fund
• Access to Employee Assistance Programme
• On site free parking
• Cycle to work scheme

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

What skills and experience we're looking for

Essential

• Working in a school or office environment in an administrative capacity
• Working in a busy office with the ability to respond positively to high work demands and at time, extreme pressure
• Handling confidential information and materials sensitively and appropriately
• Managing own workload, monitoring performance and ensuring optimum use of resources and systems available
• Undertaking a range of clerical and administrative duties including data input and retrieval
• Excellent organisational skills
• Ability to prioritise workload and conflicting priorities
• Ability to work to deadlines with excellent attention to detail and accuracy levels
• Ability to work as an efficient team member
• Ability to work unsupervised and organise own workload
• Ability to be effective in the face of difficult situations
• Articulate and attentive to detail
• Confident oral communicator and excellent interpersonal skills with the ability to interact and communicate effectively with a wide range of stakeholders
• Confidence and ability to establish effective working relationships
• Willingness and ability to work co-operatively as part of a team
• Ability and willingness to use own initiative
• Flexibility and ability to cope with a wide range of tasks in a busy and changing environment
• A commitment to being a role model for pupils in relation to overall conduct to include the following; dress code, attendance and timekeeping
• Bright, confident personality, energetic, enthusiastic and committed
• Reliable, honest and trustworthy
• Ability to handle confidential issues and materials sensitively and appropriately

Desirable

• Experience of working in a school environment
• Experience of administration of writing, amending EHCP’s, minuting annual reviews and maintaining SEND records.

What the school offers its staff

• Term time only (including 5 INSET days), plus 2 weeks during periods of school closure
• Local Government Pension Scheme – Greater Manchester Pension Fund
• Access to Employee Assistance Programme
• On site free parking
• Cycle to work scheme

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Service Care Solutions are looking for an Administrator to work within the Lancashire Constabulary on a 3-month initial contract.

Location: Preston (PR4)

Job role/responsibilities:

Ensure efficient and effective administration of the Constabulary's fleet and the Fleet Management Tranman system.

• Efficient administration of the Fleet Management System, ensuring that comprehensive records for all Constabulary vehicles are accurately recorded and maintained.
• Attend and contribute to daily briefings.
• To run the fleet service scheduling as per agreed procedures and parameters, ensuring vehicles are serviced on time.
• Effectively plan and produce servicing schedules for the Constabulary's fleet, taking operational priorities into account to maximise vehicle availability.
• To ensure all vehicles are serviced in line with manufacturers recommendations and in line with the Police maintenance/service specifications.
• To effectively plan and arrange for vehicles to be moved around the Constabulary by closely liaising with Fleet Recovery Drivers and customers.
• To ensure all vehicles are registered, taxed, and insured in line with vehicles legislation.
• To manage vehicle disposals, commissioning, fuel cards, and any other associated vehicle fleet requirements
• To assist with the effective management of daily defect reporting through the Force Fleet Management systems and the fleet services mailbox.
• To provide timely and regular updates to customers, including realistic timescales for service, repair, warranty, and other external work.
• Effective communication with managers and colleagues within the Fleet Management Department highlighting priorities and issues where necessary.
• To support the Fleet Administration Supervisor and attend meetings/seminars to represent the department as required.

Knowledge/Experience required:

• Experience of working in an administrative role within a busy office environment
• Ability to maintain and record information clearly and accurately.
• Ability to communicate with a wide range of audiences utilising verbal, written, and listening skills effectively.
• Ability to prioritise and organise workloads to meet deadlines and tight timelines.
• Proficient in MS Office.
• Experience of working to deadlines and tight timescales, within a busy environment.
• Driving License.

Qualifications:

• N/SVQ Level 2 or above Diploma in Customer Service or equivalent qualification or willingness to work towards within two years.

If you are interested in this role or want further discussion, please contact Lewis O'Donnell either via email: lewis.odonnell@servicecare.org.uk or tel: 01772208962. Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a referral scheme in place of up to £250.

Arrange/provide administration for meetings and events including note taking, distribution of papers and information, making sure any actions are circulated, rooms booked for next meeting, photocopying, scanning documents, collating information etc. Provide administrative support for projects and core business delegated by other members of the team as required. This may include managing files. Follows organisational policies and procedures and other quality approaches as required. Encourages others to do the same. Maintains professional profile especially when dealing with confidential or sensitive information Accountable for own actions Works effectively within the limits of own competence and area of responsibility and accountability. Gets help and advice where needed / escalates non routine queries as per the team structure Works to support the team and is seen as first point of contact. Can be counted on when people ask for help or support. Responds efficiently to routine enquiries from internal and external stakeholders in a timely and efficient manner, escalating non routine queries to an appropriate member of the team Attends meetings as required Workload is managed effectively, and high quality of work maintained Uses organisations equipment and resources effectively and encourages others to do the same. May have responsibility for creating and/or requesting purchase orders e.g. expenses management, invoices, stationery orders, IT equipment, travel arrangements, catering, event booking Monitors the quality of work in own area and alerts others to quality issues, reporting any errors or issues to the appropriate person Provides practical training on own work areas or responsibilities Maintenance of one or more information systems as a core part of the role Assist with maintenance of relevant webpages, monitoring and updating designated areas

This role is part of Health & Care Education team inthe NW Workforce Training & Education Directorate which will

· Provide regional clinical and professional leadership to education & training delivery

· Focus on addressing the gaps in the regional workforce across all clinical roles, healthcare pathwaysthrough education and training.

· Drive uni and multi-professional education transformation and innovation, as well as ensuring value for money in education commissioning, planning and workforce development.



The Health & Care Education Administrative Assistant is responsible for the provision of administrative and clerical support to the Health & Care Education Team.

Key duties may include:

• general office dutiesto support the business

• ensuring that agendas and documentation for meetings and events are available by required deadlines

• assisting with key Programme Support functions

• accurate data processing: data entry and monitoring of quality of data


• acting as the first point of contact for the Health & Care Education Team (electronically & verbally)

The NHS England board have set out the top-level purpose for the new organisation to lead the NHS in England to deliver high-quality services for all, which will inform the detailed design work and we will achieve this purpose by:
• Enabling local systems and providers to improve the health of their people and patients and reduce health inequalities.
• Making the NHS a great place to work, where our people can make a difference and achieve their potential.
• Working collaboratively to ensure our healthcare workforce has the right knowledge, skills, values and behaviours to deliver accessible, compassionate care
• Optimising the use of digital technology, research, and innovation
• Delivering value for money.

If you would like to know more or require further information, please visit https://www.england.nhs.uk/.

Colleagues with a contractual office base are expected to spend, on average, at least 40% of their time working in-person.

Staff recruited from outside the NHS will usually be appointed at the bottom of the pay band.
• Arrange/provide administration for meetings and events including note taking, distribution of papers and information, making sure any actions are circulated, rooms booked for next meeting, photocopying, scanning documents, collating information etc.
• Provide administrative support for projects and core business delegated by other members of the team as required. This may include managing files.
• Follows organisational policies and procedures and other quality approaches as required. Encourages others to do the same.
• Maintains professional profile especially when dealing with confidential or sensitive information
• Accountable for own actions
• Works effectively within the limits of own competence and area of responsibility and accountability. Gets help and advice where needed / escalates non routine queries as per the team structure
• Works to support the team and is seen as first point of contact. Can be counted on when people ask for help or support.
• Responds efficiently to routine enquiries from internal and external stakeholders in a timely and efficient manner, escalating non routine queries to an appropriate member of the team
• Attends meetings as required
• Workload is managed effectively, and high quality of work maintained
• Uses organisation’s equipment and resources effectively and encourages others to do the same. May have responsibility for creating and/or requesting purchase orders e.g. expenses management, invoices, stationery orders, IT equipment, travel arrangements, catering, event booking
• Monitors the quality of work in own area and alerts others to quality issues, reporting any errors or issues to the appropriate person
• Provides practical training on own work areas or responsibilities
• Maintenance of one or more information systems as a core part of the role
• Assist with maintenance of relevant webpages, monitoring and updating designated areas


This advert closes on Monday 30 Sep 2024

Job Advert

25 hrs per week, 39 weeks per year, salary pro rata.

West Lothian Council reserve the right to close this post early depending on applicant response levels.

We are keen to employ a diverse workforce that reflects the people of Scotland. We welcome applications from all backgrounds and particularly from groups currently under-represented, including people with disabilities, those from minority ethnic communities or from socio-economically disadvantaged backgrounds

West Lothian Council are committed to far reaching changes to the way we deliver our Education Services. These changes include giving you the support and environment that you need to get on with your job and develop your abilities. Our dedication is demonstrated by the whole council achievement of the Investors in People Standard and always aiming a little higher in our service delivery and improvements.

Murrayfield Primary School is a non-denominational school serving the community of Blackburn in West Lothian. The school community consists of 9 Primary classes and a 40/40 ELC.

At Murrayfield we pride ourselves on developing positive relationships with all stakeholders. The staff team work collaboratively to provide the very highest quality of learning and teaching experiences to our children and families. We are proud of the excellent partnership working we have installed across all three settings.

The successful candidate will carry out financial and administrative operations, following West Lothian Council policies and procedures, in order to ensure the effective day to day running of the school and working closely in partnership with staff, parents and learners.

This post is considered Regulated Work with children and/or protected adults under the Protection of Vulnerable Groups (PVG) Scotland Act 2007. From 28 February 2011 preferred candidates will be required to join the PVG Scheme or undergo a PVG Scheme update check prior to a formal offer of employment being made by West Lothian Council

Proud member of the Disability Confident employer scheme

The role
We are currently looking to appoint a Corporate Support Admin Assistant. The role will support the Corporate Admin Office in delivering a customer focused service and will provide admin support to all departments within the Council. To assist the development of the service to meet the business and community requirements of the Council by delivering an excellent customer service

Qualifications
- Administration Qualification (NVQ Admin Level 3 or equivalent) would be desirable
- Educated to GCSE standard ‘C’ or above (or equivalent)

Duties and responsibilities
­- Undertake routine clerical and administrative support to services across the Council, maintaining a high level of discretion and confidentiality.
­- Maintain and update all administrative and information systems and processes as required, including retrieving and collating information to ensure delivery of a high level administrative service.
­- Operate relevant equipment and ICT packages, including updating the Council’s website.
­- Communicate with customers and resolve enquiries.
­- Work cooperatively with other officers of the Council to ensure a fully integrated service for our customers.
­- Collect and distribute incoming mail and prepare and despatch outgoing mail as appropriate.
­- Process applications received by the Council and process associated invoices and manual and electronic payments.
­- Make room bookings for internal and external clients, in all Council buildings, to include arrangements for catering provisions and refreshments and assist with corporate events.
­- Record customer complaints, compliments and enquiries accurately, liaising with appropriate colleagues where action is required.
­- Contribute to improving and developing administrative systems and processes.
­- Carry out any other duties as directed which may from time to time be required.

Person Specification
­- Experience working with administrative systems and procedures in a busy office environment
­- Experience of dealing with members of the public in relation to a variety of issues
­- Experience of responding effectively to telephone and email enquiries
­- Experience of inputting data accurately and with attention to detail
­- Ability to communicate confidently with people at all levels, providing support and developing co-operative working relationships
­- Excellent IT skills, particularly regarding the use of Microsoft Office
­- Ability to work on own initiative and manage own workload with minimum supervision
­- Ability to receive and follow instructions
­- Excellent written and verbal communication skills
­- Ability to accurately record, process and receipt incoming payments
­- Ability to undertake a wide range of administrative tasks
­- An understanding of excellent customer care standards
­- Ability to work successfully and flexibly as part of a team
­- Ability to deal with confidential/sensitive issues
­- Ability to work under pressure
­- Ability and willingness to demonstrate the council’s values and behaviours

Benefits
* Flexible working
* Family friendly policies
* On-site free parking
* Up to 31 days' annual leave
* Option to purchase additional leave
* Salary sacrifice cycle to work scheme
* Savings and loan scheme
* Discounted gym membership
* Generous pension scheme
* Additional voluntary contribution to AVC
* Staff reward scheme
* Employee Assistance Programme
* Employee forums (Your Voice, Health & Wellbeing)

General Statement
The information contained in this job description is provided to assist employees joining the council to understand and appreciate the work content of their post and the role they will play in the organisation. However, the following point should be noted:

• Whilst every endeavour has been made to outline all the duties and responsibilities of the post, a document such as this does not permit every item to be specified in detail. Broad headings, therefore, may have been used, in which case all the usual associated routines are naturally included in the job description.

How to apply
Download and complete the application form at https://www.rossendale.gov.uk

Application forms should be returned to: recruitment@rossendalebc.gov.uk OR
Rossendale Borough Council, People & Policy, The Business Centre, Futures Park, Bacup, Lancashire, OL13 0BB

Alternatively, email your name and address, quoting reference number KA1008 to recruitment@rossendalebc.gov.uk or telephone People and Policy on 01706 252513.

As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you will need to meet the minimum requirements for the role, and identify with one of the below criteria:
• Members of the Armed Forces and veterans
• If you consider yourself to be disabled or if you have a long-term health condition.

Closing Date – Tuesday 3rd September 2024 at 10am
Interview Date – Thursday 12th September 2024

Proud member of the Disability Confident employer scheme

Legal Administrative Assistant

Location: Manchester City Centre

Salary: £12 per hour (weekly pay)

Contract: Temporary until Jan 2025

Hours of working: 37.5 hours per week, Monday to Friday, 9:00am to 5:00pm

We are seeking a detail-oriented and highly organised Legal Administrative Assistant to support our clients legal team. The ideal candidate will assist in all aspects of legal admin duties. ensuring the efficient operation of the legal department. This role requires excellent communication skills, the ability to handle sensitive information confidentially, and a strong understanding of legal procedures and terminology.

Responsibilities:

Administrative Support

• Provide comprehensive administrative support
• Manage and maintain legal files, both physical and electronic, ensuring all documents are organised and accessible.
• Prepare, edit, and format legal documents
• Schedule appointments, meetings, ensuring all parties are informed and prepared.

Document Management

• Draft routine legal documents
• Handle the filing and organisation of legal documents and ensure compliance with legal requirements.
• Assist in the preparation of case files, including gathering and organising necessary documents

Communication

• Act as a liaison between the legal department and clients, court personnel, and other external parties.
• Answer and direct phone calls, emails, and other correspondence related to legal matters.
• Coordinate and manage communication

Research and Information Gathering

• Conduct basic legal research using online resources and legal databases.
• Gather and compile information from various sources as requested

Billing and Invoicing

• Assist with the preparation and tracking of billing statements and invoices.
• Coordinate with the finance department to ensure timely processing of payments related to legal matters.

Compliance and Record Keeping

• Maintain and update legal department databases, ensuring accurate records of all legal matters.
• Ensure compliance with all legal administrative procedures, including document retention and disposal policies.

Miscellaneous

• Assist with special projects and perform other related duties as assigned by the legal team.
• Keep up to date with changes in laws and regulations relevant to the company's operations.

What we need from you:

High school diploma or equivalent required; an Associate's or bachelor's degree in legal studies, Business Administration, or a related field is preferred.

• Experience as a Legal Administrative Assistant or in a similar role within a legal environment.
• Experience with legal document management systems and legal research tools is a plus.
• Strong understanding of legal terminology and procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.

Company information:

This contract vacancy is being advertised by Rullion Ltd

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. NCoates

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

There is a full job description and terms and conditions with salary information on the right hand side of the page for you to download and review. Further Information Location: First Floor, Guildhall Building, 12 Navigation St, Birmingham B2 4BT Salary: £22,431 to £26,382 (£11.98 - £14.09 p/h) per annum, pro rata for part time hours - plus time and half paid for weekend working Shift Pattern: 12 hours a week (2 x 6hr shifts) between the below opening times. More will be discussed at interview regarding working pattern. Opening hours: Monday: 08:00 to 18:00 Tuesday: 08:00 to 18:00 Wednesday: 08:00 to 20:00 Thursday: 08:00 to 18:00 Friday: 08:00 to 18:00 Saturday: 08:00 to 16:00 Interested so far? Don't delay, apply today! This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested. The Small Print: All applicants must be pro-choice. If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion. References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

We are seeking a dedicated and organized Admin Assistant to support our Service Development Manager within the children’s services sector at Holywell Children’s Homes. The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to handle various administrative tasks to ensure the smooth and efficient operation of our services.
________________________________________
Key Responsibilities: Administrative Duties:
• Handle incoming and outgoing post and manage telephone and email communications.
• Cover reception duties, including greeting and assisting visitors.
• Type up documents, update and ensure all administrative documents are current and accurate.
• Update computer records and manage data entry tasks.
• Operate office equipment such as printers and photocopiers, conduct stock takes, reorder supplies, and seek authorization for outgoing costs from the Registered Manager.
• Set up meetings, take minutes, and distribute them accordingly.
• Produce documents and reports as required.
• Restock office supplies and other small supplies within the Home.

Service Development Support:
• Assist with the development and implementation of up-to-date service policies and procedures in compliance with current regulations.
• Implement guidelines from the Children’s Homes Regulations Including the Quality Standards (April 2015), The Children’s Homes (England) Regulations 2015, the Homes Statement of Purpose, and the Children Act 1989.
• Support the Registered Manager in maintaining compliance with statutory requirements and obligations (e.g., Children’s Homes Regulations 2015, Mental Health Act 1983, Mental Capacity Act 2005, NHS & Community Care Act 1990, Protection of Vulnerable Groups Act 2006, Disability Discrimination Act, Human Rights Act).
• Assist in ensuring the smooth and effective running of all operational procedures, and record keeping.
• Communicate and collaborate with Holywell’s partners, including local authorities, ICHA, PCSO’s, other professionals, and families as instructed by the Service Development Manager.

Supporting the Service Development Manager:
• Assist the Service Development Manager in managing the Registered Care Home and staff in the absence of a Registered Manager.
• Help in achieving and maintaining high standards of governance and ensuring compliance with legislative, professional, and quality standards to achieve a GOOD or OUTSTANDING rating by OFSTED.
• Support the Service Development Manager in working closely with Commissioners, families, and advocates for children to maintain Holywell’s interests and reputation.
• Assist in keeping Holywell’s policies and procedures up to date, ensuring all staff are familiar with and understand them.
• Support in developing a database of contacts with key commissioners of children’s services and preparing documentation for service registration with regulatory authorities (OFSTED).
• Assist in preparing annual budget forecasts and managing staff teams effectively to deliver full support to children and achieve compliance with statutory requirements and Holywell’s standards.

Organizational Responsibilities:
• Make autonomous decisions within the scope and role of professional practice, adhering to organizational guidelines and responsibilities.
• Assist and advise Holywell Children’s Services Limited on resource utilization and the development of high-quality services.
• Support Holywell’s status as an Investor in People and a Preferred Provider of social care services.

Essential Skills and Qualifications:
• Excellent organizational skills and time management.
• IT literate
• Computer literacy and proficient keyboard skills. Word processing / data processing/ spreadsheets/ presentations
• NVQ level 3 or equivalent in literacy and numeracy or equivalent
• Willingness to undertake training to develop skills to take a proactive role in administration and software, i.e., forward planning, negotiation, monitoring, making recommendations.
• Strong communication skills and the ability to work well as part of a team.
• A good level of English spelling and grammar.
• Good numeracy skills with accuracy and attention to detail.
• The ability to use initiative and work independently when required.

Experience
• Experience in organising and managing administrative systems and procedures in an office environment
• Experience of working as part of a team
• Experience of working on own initiative
• Skills, Knowledge and Ability.
• Ability to undertake a wide range of administrative tasks including word processing and filing
• Ability to collate statistical data and present both orally and in written reports
• Ability to apply information communications technology to the responsibilities of the job
• The ability to take accurate minutes
• Good understanding of issues associated with working in Social Care.
• Ability to respect confidentiality.
• Ability to deal with contentious / difficult situations and resolve conflicts.
• Ability to work to a high level of autonomy under limited direct supervision, including determining and organising information; to manage own workload, to work under pressure and with initiative
• Ability to work successfully as a member of a team
• As an employee of Holywell, you will be required to pursue actively with Holywell’s policies on equal opportunities and race relations and to undergo any training associated with this.
• Willingness to learn or knowledge of using computerised systems for budget management.
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DISCLOSURE – Barring Systems
This post is subject to an enhanced disclosure under the DBS.

What skills and experience we're looking for

Thank you for considering St. Mary's Catholic Academy for the next stage in your career. We are seeking to appoint a talented Admin Assistant to support our attendance team at St Mary’s. The role is offered as a permanent, term time only post for 37 hours per week, to commence in September 2024. We are willing to consider part time options. This would be a fantastic opportunity to develop your administrative and customer service skills.

Applications must be sent electronically to admin@stmary.blackpool.sch.uk by 9am on Monday 1st July 2024.

KNOWLEDGE/SKILLS
• Ability to relate well and develop positive relationships with adults and students.
• Ability to work constructively as part of a team and to show individual initiative.
• Ability to manage competing priorities on a daily basis.

EXPERIENCE
• Experience of general administrative duties is desirable but not essential.

ATTITUDE/APPROACH
• A calm, professional manner and a good sense of humour is essential.
• A willingness to be part of the whole school and to contribute to its ethos.
• Flexibility, reliability and honesty.
• An excellent attendance and punctuality record. (Please note that excellent attendance is considered to be 95% attendance over the past two years. Directors will take note of one-off illnesses/absences and individual circumstances).

Closing date for applications: Monday 1st July 2024 - 9am
Shortlisting date: Wednesday 3rd July 2024
Interview dates: Week commencing Monday 8th July 2024

Post Details:
Grade: B - NJC scale point range 3 to 4
Salary: £19,116.00 - £19,433.00 actual pro-rata salary (pay award pending)
Contract: Permanent, term time only
Hours: 37 per week. 8am - 4pm Monday to Thursday, 8am - 3.30pm Friday with a 30 minute lunch each day. Part time and flexible hours can be discussed.
Start Date: 1st September 2024

Please refer to the application pack for further details.

What the school offers its staff



St. Mary’s is a highly regarded, oversubscribed and successful school with:

• A caring ethos and high standards.
• An Outstanding Diocesan Inspection Report (March 2017)
• A full Ofsted Inspection of St Mary’s in May 2022 was extremely positive and confirmed that St Mary’s Catholic Academy continues to be good in all areas. You can read a copy of the report on the Academy's website.
• An outstanding induction programme, friendly staff, high quality professional cover supervisors, ICT technicians and admin support and a strong family ethos which make St. Mary’s a great place to work.
• State of the art facilities housed in our £22.5 million pound refurbished campus.

We would be delighted to receive your application.



Commitment to safeguarding

BEBCMAT is fully committed to safeguarding and promoting the welfare of all learners, staff and visitors. All posts are subject to: ● DBS ● Medical clearance ● Verification of qualifications and National Insurance number. ● Two references including a judgement about suitability to work with children. ● A member of the interview panel will be trained in implementing Child Protection procedures. ● In line with Keeping Children Safe in Education 2023, online search be carried out. For teaching positions, barred list checks and prohibition from teaching checks will be carried out. For leadership positions, section 128 checks will be performed.