Total 79 Junior Executive level Administrative / Clerical job vacancies in Daly City, CA, United States 94014

Job description

• Receiving visitors and guests by greeting, welcoming, directing them appropriately.
• Answering and transferring calls to respective department/staff if necessary.
• Perform administrative and clerical tasks such as document preparation, handling incoming and outgoing correspondence.
• Maintaining office/pantry’s supplies/inventory and restock in advance.
• Liaise with suppliers/vendors and building management for any related issues.
• Maintaining office cleanliness, tidiness and safety precautions are in order.
• Manage schedule and tidiness of meeting room.
• Handling corporate meals such as contact suppliers, ordering, receiving and etc.
• Ad-hoc task assigned by superior.

Requirement:

• At least with diploma certification.
• Fresh graduates are welcome.
• Proficiency in MS Office (Excel, Word, and PowerPoint, in particular).
• Observant and alert to detail.
• Proficiency in English, Mandarin, and Bahasa Melayu with listening, speaking, reading, and writing.
• Preferred applicant who can communicate in Mandarin.

Job Info

• Operations hours are from Monday to Friday, 8.00am to 5.00pm.
• Free daily breakfast and luncheon.
• We offer attractive benefit perks to the successful candidates.

Perks & Benefits

• Nearby public transport
• Central location
• Medical insurance
• Dental Insurance
• Health Screening
• Vision Benefit
• Corporate Meals
• Corporate Events
• Open culture
• Personal development opportunities

職位描述

• 透過問候、歡迎、適當引導來接待訪客和客人。
• 如有需要，接聽電話並將其轉接到相應部門/員工。
• 執行行政和文書任務，例如文件準備、處理傳入和傳出的信件。
• 維護辦公室/食品儲藏室的用品/庫存並提前補充庫存。
• 就任何相關問題與供應商/供應商和建築管理人員聯絡。
• 保持辦公室清潔、整潔，並做好安全預防措施。
• 管理會議室的日程安排和整潔。
• 處理公司餐食如聯絡供應商、訂購、收貨等。
• 上級臨時指派的任務。

要求：

• 至少有文憑認證。
• 歡迎應屆畢業生。
• 熟練使用 MS Office（尤其是 Excel、Word 和 PowerPoint）。
• 善於觀察，對細節保持警覺。
• 精通英語、華語和馬來語，具備聽、說、讀、寫能力。
• 能用國語溝通的優先申請人。

職位資訊

• 營業時間為週一至週五，上午 8 點至下午 5 點。
• 每日免費早餐和午餐。
• 我們為成功的候選人提供有吸引力的福利待遇。

津貼和福利

• 附近的公共交通
• 中心位置
• 醫療保險
• 牙科保險
• 健康檢查
• 視力益處
• 公司餐點
• 企業活動
• 開放文化
• 個人發展機會

25th October,
The Company: Our client is a leading Property Co. with multiple offices across the globe. Since starting their operation 15 years ago, this firm has created a name for themselves in the market as being leaders across their specialised service streams.    The Role: As the Personal Assistant you will support a team of Directors whilst overseeing the management of the office. This is a fast paced role where you will be responsible for PA, Office Management, Marketing and Operations. Your role will include;

Diary management, travel coordination and ensuring the smooth running of the Directors day
Ensuring the office is running smoothly on a daily basis.
Supplier and vendor relationship management
Working closely with the CFO - general invoicing and expense management for the team
Managing the general operations for the business - streamlining of internal processes, onboarding new

... Click here to view more detail / apply for Personal Assistant

This role provides administrative support for various tasks, such as basic scheduling, travel arrangements, expense reporting, invoicing, purchase orders, and general assistance to one or more managers within a group, office, or business unit. Familiar with a variety of the field's concepts, practices, and procedures. Works under moderate supervision. This role requires the skills and ability to partner with leaders on confidential matters and communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.

• Provide support in general administrative tasks such as but not limited to filing, encoding, maintaining, and sorting files and documents.
• Managing shared mailboxes including but not limited to email correspondence and basic scheduling.
• Prepares, generates, and maintains reports, spreadsheets, presentations, and other necessary documents as required, in response to and in anticipation of the department’s needs.
• Prepare, review, submit, and track expense reports for reimbursements.
• Enter, track, coordinate, and process departmental invoices for payment.
• Updates and secures Salesforce data to ensure accuracy, completeness, and usability for business operations.
• Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
• Reroute documents to other approvers when necessary.
• Conduct online research or other types of research for onshore partners..
• Answering customer inquiries, maintaining client records, performing research on financial products such as stock investment, and providing administrative support to the stakeholders as needed.
• Preparing and/or monitoring compliance and/or correspondence requirements
• Processing Certificate of Insurance and ensuring correctness of data. (COI)
• Process travel bookings such as air, land, hotel, and other necessary bookings suitable to stakeholders' needs.
• Virtual coordination with suppliers and vendors.
• Maintain the SOP/DTP of current processes and assist with documentation updates as required.
• Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
• Relies on experience and judgment to plan and accomplish more complicated goals. Completes tasks independently and receives guidance on new assignments or atypical matters.
• Perform and accomplish the responsibilities listed above with moderate guidance of Team Lead.

This role provides administrative support for various tasks, such as preparation of reports, charts, and other presentation materials, inventory of office supplies, timekeeping duties and maintenance of files, databases and archives of relevant records to one or more managers in a department or group in an organization. This role works under general guidance and supervision.

• Provide support in general administrative tasks such as but not limited to filing, encoding, maintaining, and sorting files and documents.
• Prepares, generate, and maintain reports, spreadsheets, presentations, and other necessary documents as required, in response to and in anticipation of department’s needs.
• Prepares, reviews, submits, and tracks Stakeholder’s expense reports for reimbursements
• Enters, tracks and processes departmental invoices for payment.
• Processes timesheet approval, submission and Oracle Time Adjustments (OTA) (including approvals, transfers and cost center changes) for employees.
• Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
• Process and submit ServiceNow IT ticketing.
• Process and purchase orders for office supplies, including IT hardware and software services. Conduct online research or other types of research for onshore partners.
• Reroute documents to other approvers when necessary.
• Perform other related functions, projects and duties as assigned.
• Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
• Receives guidance and training on well-structured assignments relying on instructions and established procedures and may be relied on to solve routine problems/issues.
• Perform and accomplish the responsibilities listed above under the general guidance and supervision of an SME or Team

What's involved with this role:

Temporary Business Support Assistant/Admin

Job Ref: Bristol 5258028

Pay Rate: £12.38 per hour PAYE



Hours per week: 37 Monday – Friday, normal working hours



Role Length: This opening assignment is for 3-4 months



City: City of Bristol



The purpose of the role is to provide efficient business support to support internal and external customers.

Key Responsibilities:

Contribute to a range of business support services for one or more service areas.
Respond to enquiries from internal and external customers and stakeholders, resolving routine matters at the point of contact.
Carry out administrative and financial transactions.
Prepare and provide documentation and information within guidelines.
Ensure that all work is carried out within local guidance and legislation.
Contribute to process improvements.
Demonstrate the council’s values: Dedicated, Respect, Ownership, Curious, Collaborative.
Communicate effectively with colleagues, internal customers and external agencies. May involve direct contact with citizens of Bristol.
Work may occasionally involve direct contact with difficult customers (prior to escalation).
Complete work that will be routine, allocated and supervised and with minimal discretion.



Qualifications:

Relevant level 2 qualification e.g. NVQ level 2, BTEC, relevant GCSE’s etc. and/or able to demonstrate equivalent knowledge and understanding through experience.



Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Experience of working in an office based environment.
Understanding of systems, procedures and regulations.
Good time management skills and the ability to prioritise own time and workload.
Ability to understand and to follow instructions and guidelines and to solve problems in own work area.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).



Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.











S
1

Job Ref: Bristol 5258028


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

The Assistant Coach is responsible for planning, programming, coordinating, supervising, managing, directing and/or reviewing all activities for their assigned area of responsibility. Responsible for advising the Coach on the daily operation of their team to include reporting daily operational problems and needs to achieve goals and objectives of the Veterans Contact Center (VCC) VBA benefits programs as they relate to the VCC.

Under the supervision of the Coach, the incumbent leads individuals in performing the work of the Legal Administrative Specialist/Public Contact Representation (LAS/PCR) position. Exercises supervisory authorities and responsibilities, as delegated, involving work assignment and review, as well as the administrative and personnel management functions relative to the staff supervised. Duties include but are not limited to:

• Performs the administrative and personnel management functions relative to staff supervised.
• Observes workers' performance; demonstrates and conducts work performance critiques.
• Develops work improvement plans for the team, recommending personnel actions as necessary.
• Provides advice and counsel to employees related to work and administrative matters.
• Reviews and approves or disapproves leave requests to maintain appropriate staffing levels for the division.
• The incumbent ensures performance plans for all assigned employees are properly created and utilized.
• Utilizes the division's employee recognition and award program.
• Mentors team employees, addresses individual learning needs and effectively offers feedback to identify and correct deficient areas. Provides or arranges technical training necessary for the accomplishment of individual and team tasks.
• Resolves personnel complaints or disciplinary problems with assistance from the Coach and/or call center manager.
• Responds to calls transferred to the supervisory escalation queue or the Legal Administrative Specialist (Contact Representative) needs assistance in providing a response.
• Resolves calls received at this level by either answering the call immediately or by taking responsibility for "call back." But referring calls of greater difficulty/not easily resolved to the Coach.
• Inspires, motivates, and guides others toward goal accomplishment, coaches, mentors, and challenges subordinates.

Work Schedule: Full-Time, Monday through Friday
Compressed/Flexible: Available, based on agency/local policy.
Remote: Yes
Position Description/PD#: Supervisory Legal Administrative Specialist (Assistant Coach)/ PD# 40097A
Financial Disclosure Report: Not required
Promotion Potential: None, this position is at the full performance grade level.

Starting at $72,553 Per Year (GS 11)

Join our team!

We are seeking a highly organised, proactive, and discreet Personal Assistant to provide essential support to our busy teams in London four days a week

Do you have the ability to anticipate needs, thrive in a fast-paced environment, and can maintain the highest level of confidentiality? If you're ready to take on a dynamic role where your skills and attention to detail will make a real impact, we'd love to hear from you!

What you'll be doing...

You will play a pivotal role in helping our teams stay organised, meet deadlines, and execute projects with precision.

Key Accountabilities:

• Diary Management: Efficiently manage a complex diary, scheduling appointments, meetings, and coordinating events.
• Travel Arrangements: Organise domestic and international travel, including booking flights, accommodation, and transport
• Expense Management: Accurately track, process, and report expenses to ensure timely reimbursements.
• Communication: Professionally manage incoming calls, emails, and correspondence, ensuring timely responses.
• Project Coordination: Provide support on various personal and professional projects, helping to drive tasks forward.
• Research: Conduct research as required on a range of topics, delivering concise and actionable insights.

Working Pattern: Tuesday to Friday 9am-5pm (office based)

What can you bring?

In this role;

• Proven experience as a Personal Assistant or in a similar administrative role.
• Excellent organisational and time management skills, with the ability to prioritise tasks effectively.
• Strong attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with Microsoft Teams.
• Ability to work independently as well as collaboratively.
• Unwavering discretion and commitment to maintaining confidentiality.

Our way of saying thank you...

At Elior, we strive to ensure that our colleagues feel appreciated & rewarded, which is why we offer generous rewards & benefits in exchange for your dedicated efforts.

FREE On-Site Lunches: Enjoy complimentary lunches, saving you time & money while ensuring you stay nourished & energised throughout the day.

Support Your Way of Life:

• Flexible Working: We offer full-time & part-time roles, with varying shift patterns across the business. Allowing colleagues the flexibility to balance their personal & professional commitments
• Hybrid Working Model: Collaborate & innovate in the office three days a week while enjoying focused work-from-home days
• Holiday Allowance: Relax & recharge with 31 days of holiday (including bank holidays)
• Additional Holiday Purchase Option: Customise your time off by purchasing extra holidays
• Family Leave: Prioritise family commitments with flexible leave options
• Paid Charity Leave: Make a positive impact with two additional paid days for charity work

Big Enough for Growth, Small Enough to Connect:

• Opportunities for career progression while developing a close-knit community

Supporting You Through Life's Ups & Downs:

• Access mental health support & comprehensive wellbeing benefits

Keeping Finances & Wellbeing in Mind:

• Life assurance, workplace pension schemes, discounts, cashback, entertainment, leisure discounts, & a cycle to work scheme

Why it's great to work for us...

Elior is a multi-award-winning people business and one of the UK's leading contract caterers, with over 10,000 colleagues operating across a diverse range of sectors including:

• Workplaces & Office Space
• Sporting Venues & Stadiums
• Attraction & Heritage Sites
• Public Sector & Defence
• Health, Care & Hospitals
• Schools, Colleges & Universities

Along with our purpose of enriching lives everywhere, every day, we're committed to an inclusive culture and want our people to feel appreciated, supported, and fulfilled.

That's why 85% of colleagues tell us how proud they are to work for us!

Elior Celebrates Equality Our aim is to celebrate a culture of equality, diversity, and inclusion, continuing to make Elior a great place to work!

Every colleague has a distinctive set of values, skills, and aspirations. To ensure that we attract, develop, and retain best people from the widest possible talent pool we're committed to providing an inclusive environment where our colleagues fulfil their potential and have the opportunity to succeed.

25th October,
The Company: Our client is a leading Property Co. with multiple offices across the globe. Since starting their operation 15 years ago, this firm has created a name for themselves in the market as being leaders across their specialised service streams.    The Role: As the Personal Assistant you will support a team of Directors whilst overseeing the management of the office. This is a fast paced role where you will be responsible for PA, Office Management, Marketing and Operations. Your role will include;

Diary management, travel coordination and ensuring the smooth running of the Directors day
Ensuring the office is running smoothly on a daily basis.
Supplier and vendor relationship management
Working closely with the CFO - general invoicing and expense management for the team
Managing the general operations for the business - streamlining of internal processes, onboarding new

... Click here to view more detail / apply for Personal Assistant

MAYDAY is thrilled to announce an exciting opportunity for a highly professional and proactive Executive Assistant to join a fast-growing and diverse global insurance organisation located in Sydney CBD.
If you thrive in a fast-paced environment and want to be part of a social, friendly, and dynamic team, this could be the perfect role for you.
In this highly rewarding position, you will provide exceptional organisational, administrative and strategic support to two general managers. 
The ideal candidate will be highly experienced and tech-savvy, extremely motivated, possess great attention to detail, and be ready for a new challenge!
    What's in it for you?

Permanent full time position
Varied and challenging role to keep you feeling engaged
$110,000 - $120,000 package
Hybrid role in Sydney CBD
Experience a workplace culture that welcomes your authentic self and fosters a sense of belonging.
In this ... Click here to view more detail / apply for Personal Assistant

We are seeking to recruit a proactive and exceptionally organised Personal Assistant to support the National Director and several sales, leasing and advisory operators within our Healthcare & Retirement Living team who are based in Brisbane & Sydney. If you excel in a fast-paced environment where each day presents new challenges, then this position is the perfect opportunity for you.

Key responsibilities will include:

• Diary management along with monitoring email messages and prioritising/actioning accordingly
• Assisting the National Director with managing personnel-related activities and corporate initiatives, including scheduling sales meetings and circulating internal correspondence
• CRM database management and creation of reports for data tracking
• Preparation of client correspondence, submission documentation and presentations
• Preparation of expense claim forms and credit card statements
• Track campaigns, manage schedules, and oversee settlement processes
• Billing and invoicing of clients, including commission invoices, marketing quotes and advertising expenses for subject properties ensuring all documentation is compliant for auditing requirements
• Arrange and coordinate successful client and staff events and functions

Our collaborative culture sets us apart. We help experts become true specialists and provide the long-term structure and platform to accelerate their success.
Put your attention to detail and eye for formatting into place whilst supporting a dynamic team of agents in one of our high perfroming agency departments. You will provide daily administrative support plus assist with the coordination of department sales and marketing initiatives.
Based in our Sydney CBD office and reporting to a National Director, this is a fantastic opportunity to utilise your background in property, strong administration and organisation skills in this autonomous role. 
Some of your key responsibilities will include:

Proofing and formatting of property reports, submissions and other client documentation using InDesign.
Processing various invoices.
Generating and coordinating the collation of weekly reports.
Coordinating client meetings and functions.
Liaising with and following up on client enquiries.
... Click here to view more detail / apply for Personal Assistant

This position will be responsible for all admin related duties across our potential expansion globally. 

• Work directly with the executive team to provide them support in their day to day personal and professional activities. 
• Maintain HR related record keeping activities for the team. 
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries. 
• Manages admin related duties for cross country hiring. 
• Provide general administrative support.

• Individuals who want to build things from scratch and love dealing with ambiguity. 
• Mindset of curiosity, by wanting to learn above and beyond their job description.
• Want to expand their working horizons beyond the Vietnam market. 
• Want to look at their career path beyond an Admin assistant role.
• Excellent written and verbal communication skills in English. 
• Maintain professionalism and strict confidentiality with all materials, information when interfacing with the business. 
• Familiarity with Email, Google Suite, Google Calendar. 

What's involved with this role:

Temporary Legal Assistant/Admin

Job Ref: Bristol 5254307

Pay Rate: £13.93 per hour PAYE

Hours per week: 37 Monday - Friday, 8.30am to 4.30pm

Role Length: This opening assignment is for 6-7 months

City: City of Bristol

The purpose of the role is to support the Civil Team for Housing Disrepair with administrative procedures involved in early stages of the litigation process.

Key Responsibilities:

Opening and maintaining all files on the case management system.
Supporting the Regulatory/Prosecution team with Single Justice Procedure cases and simple prosecutions. Bundling, administrative tasks and service of documents.
Preparing draft court applications based on precedents for the solicitor to review COP applications, county court eg possessions, injunctions, magistrates court summons.
Issuing and serving court documentation in accordance with court rules & providing certificates of service to satisfy the court that documentation serviced in accordance with the court rules.
With guidance from case officers liaising with council officers, the court, barristers and solicitors for other parties, expert and lay witnesses in relation to court proceedings.
With guidance from case officers preparing, filing and serving fully paginated and indexed court bundles in accordance with the court rules.
Liaising with the court as needed throughout proceedings.
Checking availability of and booking barristers where required.



Qualifications:

Legal qualification e.g. GCSE grade C (grade 4) or equivalent other legal qualification.



Skills & Experience:

Minimum of 12 months recent experience in a similar role or context and ideally within a public sector organisation.
Demonstrate good experience of caseloads, clerical and administrative support in a legal environment.
Demonstrate a knowledge of legal terminology, practice and procedure.
An ability to communicate effectively at all levels both verbally and in writing and to show good interpersonal skills.
Demonstrate accuracy and attention to detail and good organisational skill.
Demonstrate a good command of written English and numeracy.
Demonstrate an ability to work on own initiative and under pressure.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite, Adobe Pro).


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.











S
1

Job Ref: Bristol 5254307


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

Are you interested in working on some of the world?s most exciting projects, with some of the world?s leading businesses?
At Turner & Townsend we?re passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. Every day we help our clients deliver ambitious and highly technical projects in over 118 offices and 47 countries worldwide.
At Turner & Townsend, we offer a wide variety of benefits to our staff to help them inside or outside of the work. We offer true work life balance, working from home arrangements, team events and much more.

Assist with responding and attending general queries from the team and supporting in administrative tasks
Document formatting, when required
Manage meeting room bookings
Event management for quarterly team events
Sit at reception
... Click here to view more detail / apply for Receptionist / Admin Assistant