Total 183 Junior Executive level Administrative / Clerical job vacancies in Preston, North West, PR1 8XJ

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Incumbent works as the Background Investigation Coordinator for the facility.
• Issues Government I.D. badges to employees, volunteers, contractors.
• Incumbent is responsible for requesting personnel actions via automated systems.
• Serves as office manager and personal assistant to the CEO and DCEO who are the primary executive managers responsible for the direction and operation of the service unit.

• Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment. and updates the existing medical record or prepare new record.
• Schedules appointments, completes the client admission forms. Screens/Updates the existing medical record or collects sufficient information to prepare new record. Reviews discharge information or handouts with client.
• Maintains clinic exterior, reception area and exam rooms to ensure general cleanliness (to include cleaning urine, feces and blood). Dispenses medications, annotates prescriptions and refills prescriptions accordance with polices and procedures
• Completes bi-weekly payroll reports. Prepares and submits required end of month reports. Assists with preparation of the yearly clinical budget. Initiates personnel actions at the direction of management. Monitors and replenishes inventory.
• Receives payments for services rendered. Balances cash and checks daily; makes daily bank deposit. Monitors and replenishes inventory. Serves as clinic ordering official and Government Purchase Cardholder. Processes purchasing documents.

What to Expect

• Coordinates and performs a wide variety of responsible administrative functions in support of upper level management functions. Organizes flow of operational program processes in an office environment.
• Advises staff on development and implementation of local administrative directives and procedures. Develops internal policies, procedures and work methods affecting administrative management operations.
• Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format. 
• Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.
• May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor's signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans.
• This is a white-collar position where occasional lifting up to 20 lbs may be required.  
• Performs other related duties as assigned.

As an ADMINISTRATIVE ASSISTANT, GS-0303-7, you will advise regarding the practical and technical aspects of office administration, include budgeting, purchasing, supply, personnel, word processing, files management; performs staff support work in each of these areas; update the office's supply sources; purchases supplies, equipment, services through open market purchase by blanket agreement, cash/field purchase order, or similar methods; process/track purchase documents; collect data for office-operating budget, reviews submissions for proper format and compliance with budget requirements, consolidate material into an annual office budget; serve as the Records Management Coordinator for the organization; collect operations maintenance and logistics program information from personnel, enters it into electronic or manual information systems, search for it as requested; schedule use and maintenance of computer equipment; enter/retrieve information from a variety of systems; help field office employees to use the various computer systems; serve as the focal point for all personnel actions in the organization; initiate personnel actions as needed to include performance evaluations, standards, job announcements, SF-52 actions; accomplish travel arrangements for the office to include travel/ hotel reservations, travel orders, coordinate visits; prepare/monitors appointment/delegation letters and other additional appointments for all subordinate activities; coordinate joint directorate inspections such as NGB, Army IG, Army Audit Agencies, other external agencies; assist in the development of policy letters, which may require researching applicable directives from higher authority, to ensure that no conflict will result from issuance of new policy; work require general knowledge of the operations, maintenance, and logistics mission and functions of the facility; understanding of how the office's various administrative services relate to one another and to the office's mission; contact are with co-workers/managers in the organization for which services are performed, staff specialists at higher echelons; knowledge of OA systems to use several types of software for various work needs; supervise/control access to SIPR data equipment, assists the TACOPS officer with access rosters, management and security of all classified documents; remodel projects through AGAV/JFHQ offices, Repairs of facility, OSHA inspection, ARMS Inspection (FORSCOM), Environmental (EPA).

What will I do in this position if hired?

In this position, the incumbent will answer phones, set multiple appointments, set up and organize files, manage electronic equipment, work with confidential files and answer questions as needed.

Typical assignments include:

• Ordering and maintaining office supplies.
• Setting up files and producing file folder labels.
• Making copies, filing, and scanning documents.
• Producing reports using established formats on required forms.
• Entering information into excel spreadsheets.
• Using Microsoft Office computer software to support administrative assignments.

What else do I need to know?

This announcement is for a position as a FEMA Local Hire. Local Hire employees help FEMA respond to, recover from and mitigate hazards by performing a variety of emergency management functions which are not limited to disaster survivor assistance, conducting and verifying damage assessments, and providing administrative, financial and logistical support.

Local Hires are Temporary Positions. The Local Hire Program is an appointment type granted under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Section 306 (b), which authorizes FEMA to appoint such temporary employees as necessary to accomplish work authorized under the Act. Appointments under this authority within FEMA are made to the excepted service and are nonpermanent in nature. A local hire's term of employment is 120 days. Local Hire appointments may be extended, in 120-day increments, based on the needs of the disaster.

FEMA is committed to ensuring that its workforce reflect the diversity of the nation. At FEMA, our workforce includes the many identities, races, ethnicities, backgrounds, abilities, ages, cultures, and beliefs of the people it serves. To learn about the ongoing diversity and inclusion efforts, reasonable accommodation process, and the FEMA Core Values, please visit?www.fema.gov.

My public sector client is looking for an experienced Personal Assistant to support their Deputy Directors. This is a full-time temporary assignment for eight weeks, Monday to Friday 9.00am to 5.00pm paying £14.58 per hour. This role is currently working on a hybrid model, with a requirement to work onsite for 3 days and 2 days from home.

Your role will be to provide senior administrative/personal administration support for their Deputy Directors this will include:

• Diary management and inbox management
• Managing the Deputy Director's schedules and arranging meetings - making decisions that balance competing priorities including, travel, desk-time and breaks and arranging travel and accommodation when necessary, ensuring value for money and suggesting delegation of meetings to others where necessary
• Booking rooms, sending electronic invitations, organising refreshments and also administration support: scheduling, preparing papers, and also making notes and providing comprehensive action points which need to be followed up on
• Proactively and independently make decisions on which meetings to prioritise and anticipating and scheduling regular meetings, including one-to-ones with direct reports.
• Organising team away days and events
• General administration duties such as data entry, answer telephones, filing and replying/issuing routine correspondence

Skills required:

• Highly organised, confident self-starter, well-motivated and pro-active
• Show sensitivity and emotional intelligence
• Good organisational skills and be able to prioritise workload and adapt to changeable deadlines
• Good communication, both written and verbal form
• Confident in engaging with senior stakeholders and customers
• Have the ability to maintain a high level of accuracy and are able to apply very high levels of attention to detail
• Fully proficient in all Microsoft packages: Word, Excel, Outlook and PowerPoint

This role will require a clearance and three years referencing in place before you start on the assignment.

Due to the high volume of applications for this role we may not be able to contact every candidate who applies.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Administration Assistant Wanted at an Inspiring SEN School near Burgess Hill- Immediate Start

Location: Haywards Heath
Position: Administration Assistant
Salary: Competitive, based on experience
Hours: Full-Time (Monday to Friday, 8:30 am - 4:30 pm)

About The School:
Are you ready to make a difference in a welcoming, supportive environment? This SEN school in Haywards Heath is more than just a place of learning-it's a vibrant community where every individual is valued. Here they're passionate about providing a nurturing space for both students and staff to grow. With exciting developments happening at the school, they're looking for a motivated Administration Assistant to join the team and help them continue on this journey.

What You'll Do:
As an essential part of the team, your role will go beyond day-to-day admin. You'll be the first point of contact for parents, students, and visitors, ensuring the school runs smoothly.
Some of your key tasks will include:

• Managing phone calls, emails, and the front desk with a friendly, professional approach.
• Assisting with student admissions and maintaining accurate records in our database.
• Supporting the senior leadership team by scheduling meetings, organising diaries, and preparing documents.
• Coordinating logistics for school events, trips, and activities.
• Making sure that our welcoming environment is upheld for everyone who walks through our doors.

What You Bring:

• Experience: Some admin experience is great (bonus points if it's in a school, but not essential).
• Tech Skills: Comfortable with Microsoft Office (Word, Excel, PowerPoint). Experience with school systems? Awesome! If not, they'll show you the ropes.
• Communication: Excellent at building rapport, whether it's face-to-face, over the phone, or via email.
• Organised: Able to juggle multiple tasks, prioritise your day, and keep things running like clockwork.
• Attitude: Positive, approachable, and ready to take on any challenge with a smile.

Why Join The School?

• Be part of a close-knit, energetic team where your contributions are recognised.
• Work in an environment that's dynamic, rewarding, and all about making a difference.
• Professional growth opportunities-whether you're starting out or looking to enhance your skills.
• Have a direct, positive impact on the lives of students and the day-to-day life of the school.

Ready to Make an Impact?
If you're passionate about working in a community-focused environment and want to play a key role in helping this school thrive, we want to hear from you! Apply today or get in touch with Paul Hirchfield at 01293 527416 for more information.

1. Observes, documents, and evaluates carrier and contractor performance. Inspects contractor's performance at owner's residence and at warehouse during packing, crating, loading, shipping, unloading, uncrating and unpacking.
2. Counsels members regarding policies and procedures for the proper preparation of personal property for shipment and/or storage, including specialized items, to domestic and overseas locations.
3. Prepares documentation reporting carrier performance using automated systems. Observes, documents, and evaluates performance of contractor on packing, containerization, and local drayage of personal property.
4. Provides oversight of the Direct Procurement Method (DPM) contract. Serves as a Quality Assurance Evaluator (QAE), functionally qualified to ensure the Air Force receives quality contractor performed services and pays only for acceptable services received.

Personal Assistant needed in Preston, £12.09ph PAYE - Reference: RQ1360927

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.