Total 25 Junior Executive level Administrative / Clerical job vacancies in Preston, PR2 9HT

Personal Assistant needed in Preston, £12.09ph PAYE - Reference: RQ1360927

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

Kenect Recruitment is hiring a Personal Assistant in Preston!

Postcode: PR1 8XJ

Join Kenect Recruitment, today.

We're Kenect Recruitment, and we provide job seekers with the fastest way to find temporary work that fits their lifestyles, giving you the choice over where, when, and how you work.

We're looking for energetic, enthusiastic individuals with a can-do attitude to work as a Personal Assistant for our well-established client

Pay rates : £13.47 per hour

Total hour: 37 hour/week

Shift pattern : Monday - Friday 09.00 - 17.00

Responsibilities

• Select appropriate procedures to carry out tasks of an increasingly high-risk nature due to supporting Directors
• Maintain and provide a support service for Directors daily schedule, including forward planning of workload, diary management and co-ordinating and collating all relevant paperwork.
• Manage the diary to ensure that adequate opportunity is afforded for comfort breaks, responding to e mails, staff, emergencies, relay messages and commission work.
• Service meetings, including preparation of meeting papers, obtaining, and preparing briefing materials and presentations, and taking minutes when requested/where necessary
• Provide information and practical, routine advice to internal customers by interpreting established procedures and applying best practice.
• Keep up to date with changes in policy/legislation/contractual requirements to ensure service delivery is effective and complies with appropriate regulations, quality standards and service level agreements.
• Regularly communicate with other agencies and service providers to share information, build working relationship and to ensure joined up service provision
• In addition to the skills knowledge and experience described above, you may be required to undertake a lower graded role as appropriate.

Requirements:

• 4 GCSEs at Grade A*-C or 9-4, including English and Maths
• May be working towards a professional qualification or be of graduate entry level with sound practical experience.

Experience:

• Excellent working knowledge of Microsoft programmes especially Outlook, PowerPoint, Word and Excel
• Experience of working alongside senior leadership in a supporting role
• Experience of supporting a director as a PA and the functions that come with that, such as minute taking and diary management.

Job Type: Fixed term contract

Contract length: 2 months

Personal Assistant (Hybrid) needed in Preston, £13.47ph PAYE - Reference: RQ1366210

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

Service Care Solutions are looking for an Administrator to work within the Lancashire Constabulary on a 3-month initial contract.

Location: Preston (PR4)

Job role/responsibilities:

Ensure efficient and effective administration of the Constabulary's fleet and the Fleet Management Tranman system.

• Efficient administration of the Fleet Management System, ensuring that comprehensive records for all Constabulary vehicles are accurately recorded and maintained.
• Attend and contribute to daily briefings.
• To run the fleet service scheduling as per agreed procedures and parameters, ensuring vehicles are serviced on time.
• Effectively plan and produce servicing schedules for the Constabulary's fleet, taking operational priorities into account to maximise vehicle availability.
• To ensure all vehicles are serviced in line with manufacturers recommendations and in line with the Police maintenance/service specifications.
• To effectively plan and arrange for vehicles to be moved around the Constabulary by closely liaising with Fleet Recovery Drivers and customers.
• To ensure all vehicles are registered, taxed, and insured in line with vehicles legislation.
• To manage vehicle disposals, commissioning, fuel cards, and any other associated vehicle fleet requirements
• To assist with the effective management of daily defect reporting through the Force Fleet Management systems and the fleet services mailbox.
• To provide timely and regular updates to customers, including realistic timescales for service, repair, warranty, and other external work.
• Effective communication with managers and colleagues within the Fleet Management Department highlighting priorities and issues where necessary.
• To support the Fleet Administration Supervisor and attend meetings/seminars to represent the department as required.

Knowledge/Experience required:

• Experience of working in an administrative role within a busy office environment
• Ability to maintain and record information clearly and accurately.
• Ability to communicate with a wide range of audiences utilising verbal, written, and listening skills effectively.
• Ability to prioritise and organise workloads to meet deadlines and tight timelines.
• Proficient in MS Office.
• Experience of working to deadlines and tight timescales, within a busy environment.
• Driving License.

Qualifications:

• N/SVQ Level 2 or above Diploma in Customer Service or equivalent qualification or willingness to work towards within two years.

If you are interested in this role or want further discussion, please contact Lewis O'Donnell either via email: lewis.odonnell@servicecare.org.uk or tel: 01772208962. Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a referral scheme in place of up to £250.

Personal Assistant (Hybrid) needed in Preston, £13.30ph PAYE - Reference: RQ1343283

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

Must be computer literate with knowledge of word and excel, possess good communication skills, good organisational skills and be prepared to work both independently and as part of a team. Duties to include liaising with customers and suppliers on the telephone, filing, word processing and the maintenance of spreadsheets, sales order processing and ad-hoc duties as required.

Please read the job description listed below: Download all clinical correspondence according to clinical priority in line with agreed standards of speed and accuracy and within the locally and nationally agreed timeframes. Promptly file correspondence and investigation results. Ensure that all correspondence is checked and digitally signed by the appropriate consultant. E-mail clinical correspondence to GP/originating referrer and send copy letters to patients. To prioritise own workload appropriately, referring any service concerns to the Team Leader in a timely manner. Maintain good relationships with members of staff, ensuring a high degree of confidentiality and integrity at all times.

Personal Assistant (Hybrid) needed in Preston, £13.47ph PAYE - Reference: RQ1301841

• Select appropriate procedures to carry out tasks of an increasingly high-risk nature due to supporting Directors
• Maintain and provide a support service for Directors daily schedule, including forward planning of workload, diary management and co-ordinating and collating all relevant paperwork.
• Manage the diary to ensure that adequate opportunity is afforded for comfort breaks, responding to e mails, staff, emergencies, relay messages and commission work.
• Service meetings, including preparation of meeting papers, obtaining, and preparing briefing materials and presentations, and taking minutes when requested/where necessary
• Provide information and practical, routine advice to internal customers by interpreting established procedures and applying best practice.
• Keep up to date with changes in policy/legislation/contractual requirements to ensure service delivery is effective and complies with appropriate regulations, quality standards and service level agreements.
• Regularly communicate with other agencies and service providers to share information, build working relationship and to ensure joined up service provision

This is a full time role on a temporary contract basis.

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.

Your wealth of experience, knowledge and skills will really help you provide direct secretarial and administration support to the leaders in our Medicine Division – or as we like to call them: Rachel, Jackie, Mark, Kelly and Michael.

Having someone organised, diligent, motivated, resourceful and effective supporting our leadership team certainly makes a massive difference within our hospitals – indeed, we cannot do without you!

Ensuring the effective production of documentation, accurate note taking in meetings and a lovely experience for our customers will be a fundamental part of your role. You’ll proactively manage diaries, organise meetings, collate and distribute agendas items and take notes. Your highly motivated and experienced approach will stand you in good stead, as will your accuracy and efficiency.

You will be so appreciated for the work you do – forming part of our valuable team and we’ll look after you just as much as you look after us.

It’s always daunting starting a new role, so we’ll make sure you have a good induction and will soon feel comfortable in the role and alongside all your fab colleagues you will be able to see the difference you are making.

So if you have excellent organisational ability, are flexible and able to work on your own initiative in resolving problems as they arise and have a consistently high professional approach to work….this job is definitely for you and we look forward to meeting you at the interviews!

It goes without saying that you’ll have all the skills we’re looking for. In fact, we’re pretty sure you’ll be able to teach us a thing or two along the way.

Based in the heart of Preston Hospital, you’ll use your well-honed MSOffice skills every day in the production of notes, documents, letters, spreadsheets and emails. Your efficient and effective style ensuring these are always done to the highest standard – even when you are juggling multiple priorities.

Communication will be your master skill – whether that’s in writing or verbally, your effective approach to ensuring information is communicated accurately and timely will be second to none.

Your excellent organisational skills, flexibility and ability to work on your own to resolve problems when they arise will be so appreciated. Your unflappable style will see you able to handle any situations that arise with ease and calmness.

Our teams will rely on you and you’ll certainly rise to the challenge.

Used to working unsupervised, your skills will see you working to a very high standard at all times maintaining a professional image.

So – what’s in it for you? Well you will join an established team who all support each other every step of the way, there will be opportunities to develop your skills and undertake additional training to learn as much as you want. We have supportive managers who want to help you be your best and the leaders you support are all really approachable and supportive too.

We have 10000 fantastic people working hard to deliver quality services to our patients. Whatever your role, you help look after 370,000 people in our local area & give specialist care to 1.5 million people across Lancashire & Cumbria.

Working with us gives you the knowledge and sense of pride that every activity you do genuinely does make a difference to support our patients & staff, ensuring we keep thriving & delivering outstanding healthcare right across our local towns.

You’ll have access to varied development opportunities, learn new skills, meet fab people & do things you’d never have done. You’ll learn about working in a hospital, interacting with people from all different roles to build skills & enhance your career path.

You’ll make an impact, be challenged to think differently, be bold & help innovate to keep improving things. Everything we do centres around patient care and enhancing their experience which means your role is pivotal and something really to be proud of.

Want to know more? Just contactMichelle.wareham@lthtr.nhs.ukwho would love to have a chat with you about the role.

Lancashire Teaching Hospitals NHS Foundation Trust provides hospital services to 370,000 people in the Preston and Chorley area as well as Specialist care to 1.5 million people across Lancashire and Cumbria.

The Medicine Division has a diverse portfolio of services across the two main hospital sites ;
• Gastroenterology
• Cardiology
• Diabetes & Endocrinology
• Stroke
• Elderly/Frailty
• Neurology
• Renal
• Neurosciences
• Respiratory
• Palliative Medicine
• Emergency Medicine

Duties to include, but not be limited to:
• Provide direct secretarial and administration support to the Divisional management Team and the wider team.
• The role includes proactively management of diary and ensuring effective scheduling of appointments.
• Organise meetings in a timely manner, including venues, ensuring that all relevant documentation and information is forwarded in advance.
• Act as a minute secretary for meetings, some of which may cover complex discussions and actions.
• Act as first point of contact for all internal and external to deal with all forms of enquiries (visitors/telephone/face to face/correspondence) in a competent and professional manner, maintaining a professional image appropriate to the role and creating a positive image of the organisation. Communicate effectively with external agencies and visitors to the Trust.
• Screening telephone calls using own initiative, analysis of information provided before responding appropriately or referring to the most appropriate manager.
• Maintain an up to date, effective electronic and paper filing system.
• Ensure any confidential and sensitive data is appropriately managed, archived and stored securely.
• Have an up to date knowledge and experience of Microsoft 365 including MS Teams, Word, Excel and Powerpoint and use of email and internet.
• Personal Development opportunities are maximised in relation to the administration role and mandatory training undertaken as required.


This advert closes on Sunday 23 Jun 2024

Lancashire Teaching Hospitals NHS Foundation Trust provides hospital services to 370,000 people in the Preston and Chorley area as well as Specialist care to 1.5 million people across Lancashire and Cumbria. The Medicine Division has a diverse portfolio of services across the two main hospital sites ; Gastroenterology Cardiology Diabetes & Endocrinology Stroke Elderly/Frailty Neurology Renal Neurosciences Respiratory Palliative Medicine Emergency Medicine Duties to include, but not be limited to: Provide direct secretarial and administration support to the Divisional management Team and the wider team. The role includes proactively management of diary and ensuring effective scheduling of appointments. Organise meetings in a timely manner, including venues, ensuring that all relevant documentation and information is forwarded in advance. Act as a minute secretary for meetings, some of which may cover complex discussions and actions. Act as first point of contact for all internal and external to deal with all forms of enquiries (visitors/telephone/face to face/correspondence) in a competent and professional manner, maintaining a professional image appropriate to the role and creating a positive image of the organisation. Communicate effectively with external agencies and visitors to the Trust. Screening telephone calls using own initiative, analysis of information provided before responding appropriately or referring to the most appropriate manager. Maintain an up to date, effective electronic and paper filing system. Ensure any confidential and sensitive data is appropriately managed, archived and stored securely. Have an up to date knowledge and experience of Microsoft 365 including MS Teams, Word, Excel and Powerpoint and use of email and internet. Personal Development opportunities are maximised in relation to the administration role and mandatory training undertaken as required.

Our GP Assistant (Clerical) will support the smooth running of clinics by performing routine administration and clinical tasks on behalf of the GP. They would support the GPs/ANPs with urgent admin such as fast tracks, x-rays, scans and referrals generated from our patients with an urgent acute condition. Duties Sorting all clinical post and prioritising for the GP in terms of actions. Signposting some post to others such as clinical pharmacist etc as appropriate. Extracting all information from clinical letters that needs coding and adding to notes Arranging appointments, referrals, tests and follow up appointments of patients Clinical coding, following appropriate training. Sorting, filing and distributing incoming test results. Dealing with patient queries regarding test results and informing patients of test results in line with agreed practice policies. Arranging appointments, referrals, tests and follow up appointments of patients. Helping the GP liaise with outside agencies e.g. getting an on-call doctor on the phone to ask advice or arrange admission while the GP can continue with their consultation(s) Be the first point of contact for clinicians to assist with patient admin tasks, liaising with hospitals and other providers as necessary. Other duties which may be developed to support clinicians, following appropriate training. Track and record evidence of your experience against the national competency framework

Based at Westgate House, Skelmersdale

We are seeking a highly organised and efficient Personal Assistant to join our team and support the Service Manager for Performance and Patient Flow and the Associate Director of Children in Young People Mental Health Services (CYPMH/ CAMHS). Your contribution will be instrumental in delivering a new integrated Thrive model, a transformative initiative that will revolutionise the CYPMH service and transform the lives of young people.

Role Overview:

As a Personal Assistant within our dynamic team, you will play a pivotal role in supporting our senior management in delivering efficient and effective services. Your role will involve comprehensive administrative support, managing complex diaries, organising meetings, and handling confidential correspondence. You will be the key point of contact for both internal and external stakeholders, playing a crucial part in facilitating smooth communication and operations within our services.



The PA must be able to act as an effective ‘gatekeeper’ and must therefore have excellent negotiation, diplomacy and interpersonal skills. The post holder will have knowledge of all the relevant administrative and secretarial procedures applicable to this role as well as the ability to deal with non-routine activities that arise. Problem solving is an integral part of the role.

The role will involve contact on a daily basis with a wide range of people – both internal and external to the organisation and therefore requires a confident approach. The post holder will need to be a team player and a ‘completer-finisher’, with very strong communication skills and an eye for detail.

The post holder is expected to manage their own workload and work flexibly in support of the wider PA service and network management team if required. The post holder must be capable of working on his/her own initiative, whilst maintaining a high level of confidentiality and discretion at all times.
• Provide comprehensive administrative and secretarial support to the Service Manager and Associate Director.
• Manage and prioritise complex diaries, ensuring efficient scheduling of meetings, appointments, and travel arrangements.
• Prepare and distribute documents, reports, and presentations for key meetings and events.
• Act as a liaison between the senior management and other staff members, external partners, and stakeholders.



Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

For more information please visit our website via Lancashire & South Cumbria NHS FT.



Please see attached the job description and person specification for more information about this role.


This advert closes on Tuesday 28 May 2024

Based at Westgate House, Skelmersdale

We are seeking a highly organised and efficient Personal Assistant to join our team and support the Service Manager for Performance and Patient Flow and the Associate Director of Children in Young People Mental Health Services (CYPMH/ CAMHS). Your contribution will be instrumental in delivering a new integrated Thrive model, a transformative initiative that will revolutionise the CYPMH service and transform the lives of young people.

Role Overview:

As a Personal Assistant within our dynamic team, you will play a pivotal role in supporting our senior management in delivering efficient and effective services. Your role will involve comprehensive administrative support, managing complex diaries, organising meetings, and handling confidential correspondence. You will be the key point of contact for both internal and external stakeholders, playing a crucial part in facilitating smooth communication and operations within our services.



The PA must be able to act as an effective ‘gatekeeper’ and must therefore have excellent negotiation, diplomacy and interpersonal skills. The post holder will have knowledge of all the relevant administrative and secretarial procedures applicable to this role as well as the ability to deal with non-routine activities that arise. Problem solving is an integral part of the role.

The role will involve contact on a daily basis with a wide range of people – both internal and external to the organisation and therefore requires a confident approach. The post holder will need to be a team player and a ‘completer-finisher’, with very strong communication skills and an eye for detail.

The post holder is expected to manage their own workload and work flexibly in support of the wider PA service and network management team if required. The post holder must be capable of working on his/her own initiative, whilst maintaining a high level of confidentiality and discretion at all times.
• Provide comprehensive administrative and secretarial support to the Service Manager and Associate Director.
• Manage and prioritise complex diaries, ensuring efficient scheduling of meetings, appointments, and travel arrangements.
• Prepare and distribute documents, reports, and presentations for key meetings and events.
• Act as a liaison between the senior management and other staff members, external partners, and stakeholders.



Lancashire & South Cumbria NHS Foundation Trust provides a range of services including secondary mental health care across this area. Specialist provision comprises inpatient child and adolescent mental health services, perinatal mental health and forensic services including low and medium secure care.

The Trust also provides a range of physical health and well-being services in the community alongside a range of partners in the Lancashire, Cumbria and Sefton area.

Lancashire & South Cumbria Foundation Trust encourages flexible working, we believe that a positive work/life balance benefits NHS employees through improved health and wellbeing. We would consider working patterns such as; term time, part time, compressed hours, flexi-time and career breaks. We encourage applicants to state clearly on their application forms this request and discuss these options at interview.

For more information please visit our website via Lancashire & South Cumbria NHS FT.



Please see attached the job description and person specification for more information about this role.


This advert closes on Tuesday 28 May 2024

Please see attached the job description and person specification for more information about this role.

About Us:

Cambian Brook View School offers Education, Care and Clinical support for children & young people aged 8 to 18 years, who come to us on a full time, residential basis from across the country, with a range of Autistic Spectrum and associated complex needs.

Set in over 20 acres of beautiful countryside with the potential for forest dens and classrooms, gardens, stables, tracks and trails, our teams will have the chance to build an amazing landscape for nurturing and developing the creativity and imagination of our children and young people.

Purpose of the role:

As the Admin Assistant you will be responsible for the provision of administrative and clerical support within the School, undertaking a key role in providing a first-rate customer service both internally and externally. You will effectively liaise with a range of stakeholders, work with the admin team to support with the recruitment of new staff and training for school staff, you will oversee the development and effective running of all systems and procedures within the school, covering finance, personnel, student matters and general administration

Key Tasks for Administration Assistant are:

.Take responsibility for Petty Cash ensuring it is balanced on a weekly basis

· Oversee weekly pre-payment card checks

· Process Invoices

· Complete weekly finance spreadsheets

· Assist with the co-ordination of Staff Training

· Assist with staff recruitment

· Keep good, accurate financial, management and administration records, which are easy for others to access as required.

· Assist in the maintenance of administration and computer filing systems.

· Assist in the maintenance of existing databases and in establishing new databases.

· Assist in the collating and updating of inventories.

· Carry out office procedures including: reception, photocopying, sending information by fax, email, answering telephone and redirecting calls as necessary.

· Update student and staff information as necessary.

· To send out letters to professionals and staff as required

· To be responsible for co-ordinating stationery requests, checking deliveries and maintaining stock levels.

· Type miscellaneous letters.

· Participate in meetings and training events as required.

· Minute meeting as and when required

· Be responsible for the maintenance of appropriate resources, equipment and appropriate Health and Safety standards in all areas of responsibility.

Personal Qualities:

· An excellent organiser

· Excellent attention to detail

· Ability to work to strict deadlines

· Ability to work as part of a team

· Able to prioritise and work without constant supervision

· Competent with spreadsheets and databases

· Fast and accurate typing/word-processing skills

We pride ourselves on being an Equal Opportunities Employer. And we are committed to safeguarding and protecting the young people and service users within our care. All candidates will be subject to an enhanced DBS check and reference checks.

Cambian will conduct online searches of shortlisted candidates. This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination a person who will not on the appointment panel will conduct the search and will only share information if and when findings are relevant and of concern.

Admin Assistant, Ribchester, [SYS-9953]