Total 8 Senior Executive level Administrative / Clerical job vacancies in Coventry, CV7 9JU

Please note: We will close when we have reached satisfactory applicant numbers.we will be interviewing on the 16thSeptember so please do not apply if you are unavailable for a face to face interview on this date

Band 5 Senior Admin Lead - Children's Physical Health Services

We are looking for an experienced Administration Manager for our Children's Physical Health Services administration team, who are pivotal team members in supporting the work to help improve health outcomes . The team work together with a large clinical team to ensure the admin processes run smoothly.

We need you to provide oversight to the roles of the administrative staff in the provision of a comprehensive administration & data co-ordination support service to the team. You will be acutely aware of maintaining confidentiality, the implications of GDPR and you will be used to managing many competing priorities on a daily basis; including supervising and supporting staff in complex administrative functions and developing and delivering administrative service changes.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:
• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support groups

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.

To ensure service delivery is supported by an effective and efficient admin and clerical support function across all services in the building(s)

To effectively manage and supervise the admin and clerical team in order to flex to the needs of services

To oversee the development of the admin and clerical staff

To develop and implement new ways of working within the admin and clerical team in line with the strategic objectives of the Trust and the Transformational Change Programme.

To ensure service delivery is supported by fit for purpose buildings and equipment

To ensure that the Trust is optimising the use of clinical and meeting rooms to support service delivery

To deputise for the Band 6 Support Services Lead

To assist managers and clinicians with service development and project work

Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.

*CWPT covers a wide geographical area, meaning the right candidate for this role would need to have their own independent means of transport, that they would be willing to use to travel to more than one place of work.


This advert closes on Thursday 5 Sep 2024

To ensure service delivery is supported by an effective and efficient admin and clerical support function across all services in the building(s) To effectively manage and supervise the admin and clerical team in order to flex to the needs of services To oversee the development of the admin and clerical staff To develop and implement new ways of working within the admin and clerical team in line with the strategic objectives of the Trust and the Transformational Change Programme. To ensure service delivery is supported by fit for purpose buildings and equipment To ensure that the Trust is optimising the use of clinical and meeting rooms to support service delivery To deputise for the Band 6 Support Services Lead To assist managers and clinicians with service development and project work Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements. *CWPT covers a wide geographical area, meaning the right candidate for this role would need to have their own independent means of transport, that they would be willing to use to travel to more than one place of work.

The successful candidate will be educated to GCSE level with an administration NVQ /QCF or equivalent experience. Excellent IT skills are essential including a good working knowledge of Microsoft word, excel, email and diary management. Previous experience of working in a busy office environment and taking meeting minutes is also a requirement of the role. You must be able to build effective working relationships, have a flexible approach to work, be a team player and able to work autonomously, using your own initiative. We welcome applications from individuals with a positive approach to change and supportive of service improvements. You must be able to build effective working relationships, be approachable and accessible with a flexible work ethic and demonstrate the values and behaviours in line with our Trust policies. To support the Trusts move to remote working there will be some expectation for the successful applicant to be able to work from home on a rota basis which appropriate equipment will be provided.

Please see attached the job description and person specification for the main responsibilities associated to the role.

Please note: Previous applicants need not apply

Band 5 Senior Admin Lead - Adult Physical Health Services

We are looking for an experienced Administration Manager for our Adult Physical Health Services administration team, who are pivotal team members in supporting the work to help improve health outcomes . The team work together with a large clinical team to ensure the admin processes run smoothly.

We need you to provide oversight to the roles of the administrative staff in the provision of a comprehensive administration & data co-ordination support service to the team. You will be acutely aware of maintaining confidentiality, the implications of GDPR and you will be used to managing many competing priorities on a daily basis; including supervising and supporting staff in complex administrative functions and developing and delivering administrative service changes.

Coventry and Warwickshire Partnership Trust provides a full range of expanding physical, mental health and learning disability services to children, young adults, adults and older adults over many sites across Coventry, Warwickshire and Solihull.

Services are provided to a population of over one million people living in Coventry and Warwickshire and also a wider geographical area in some of our specialist services, we see on average around 5,000 patients every day.

To ensure service delivery is supported by an effective and efficient admin and clerical support function across all services in the building(s)

To effectively manage and supervise the admin and clerical team in order to flex to the needs of services

To oversee the development of the admin and clerical staff

To develop and implement new ways of working within the admin and clerical team in line with the strategic objectives of the Trust and the Transformational Change Programme.

To ensure service delivery is supported by fit for purpose buildings and equipment

To ensure that the Trust is optimising the use of clinical and meeting rooms to support service delivery

To deputise for the Band 6 Support Services Lead as a point of contact for estates and other departments in the building(s) and liaise with the Estates and Procurement in terms of any landlord issues

To assist managers and clinicians with service development and project work

Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.


This advert closes on Sunday 12 May 2024

To ensure service delivery is supported by an effective and efficient admin and clerical support function across all services in the building(s) To effectively manage and supervise the admin and clerical team in order to flex to the needs of services To oversee the development of the admin and clerical staff To develop and implement new ways of working within the admin and clerical team in line with the strategic objectives of the Trust and the Transformational Change Programme. To ensure service delivery is supported by fit for purpose buildings and equipment To ensure that the Trust is optimising the use of clinical and meeting rooms to support service delivery To deputise for the Band 6 Support Services Lead as a point of contact for estates and other departments in the building(s) and liaise with the Estates and Procurement in terms of any landlord issues To assist managers and clinicians with service development and project work Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.

Band 5 12 month Fixed Term Contract for Rise Services.

We are seeking a motivated and enthusiastic individual with a positive approach to change to lead the admin workforce supporting Children and Young People (Rise) Services. The role will support clinical service delivery and the implementation and transition of new ways of working initially across Early Help, Rise Eating Disorders and Crisis services.

The post holder will be responsible for the day to day management of the admin support workforce across sites in line with the Trust’s values with experience of managing staff being an essential requirement for the role. The post holder will be responsible for planning and reviewing the allocation of admin support to meet service needs and support the standardisation of admin across the Trust to improve efficiency and effectiveness to services.

The role will include service development, project work and implementation of change processes in line with the strategic objectives of the Trust, which will include creation of Business Continuity Plans and Standard Operating Procedures.

The successful candidate will play an important role in ensuring buildings are utilised productively and are safe and appropriate for patients and staff who access them, including the production and up-dating of health and safety risk assessments.

You must be able to build effective working relationships across all disciplines, be approachable and accessible with excellent communication, planning and organisational skills. The role will be the interface for services in terms of effective management, transformational change, and the use of administration support to services within the Trust.

For more information on this role please see the attached support information. This will give you a better overview of the job role and requirements.

At Coventry and Warwickshire Partnership NHS Trust (CWPT), we deliver a wide range of physical, mental health, learning disability and autism services, and are proud to serve communities across Coventry, Warwickshire and beyond.

We put ‘people at our heart’; this ethos is at the centre of everything we do and how we do it. We care for our staff and colleagues as much as they care for others and offer a wide range of benefits and development opportunities.

These include:
• generous annual leave entitlement which increases during your time with us
• excellent learning and development opportunities, including apprenticeship frameworks, distance learning, internal training, coaching and mentoring, and much more
• salary sacrifice schemes for lease car/ vehicle, Cycle to Work, home and electronics, gym membership and more
• discounts with a range of retailers, restaurants and entertainment venues through our Employee Assistance Programme and NHS discount schemes
• wellbeing support, including an in-house counselling service, external helpline and more
• staff networks and support group

We’re always on the lookout for people who share our passion for improving the lives and wellbeing of people in our community, as well as our values of compassion, collaboration, excellence, integrity and respect.
MAIN RESPONSIBILITIES OF THE POST
• To ensure service delivery is supported by an effective and efficient admin and clerical support function across all services in the building(s)
• To effectively manage and supervise the admin and clerical team in order to flex to the needs of services
• To oversee the development of the admin and clerical staff
• To develop and implement new ways of working within the admin and clerical team in line with the strategic objectives of the Trust and the Transformational Change Programme.
• To ensure service delivery is supported by fit for purpose buildings and equipment
• To ensure that the Trust is optimising the use of clinical and meeting rooms to support service delivery
• To assist managers and clinicians with service development and project work
• Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.

As the role will require travel to other Trust sites, including meetings and training, access to independent means of travel is an essential requirement.


This advert closes on Saturday 6 Jan 2024

Proud member of the Disability Confident employer scheme

MAIN RESPONSIBILITIES OF THE POST To ensure service delivery is supported by an effective and efficient admin and clerical support function across all services in the building(s) To effectively manage and supervise the admin and clerical team in order to flex to the needs of services To oversee the development of the admin and clerical staff To develop and implement new ways of working within the admin and clerical team in line with the strategic objectives of the Trust and the Transformational Change Programme. To ensure service delivery is supported by fit for purpose buildings and equipment To ensure that the Trust is optimising the use of clinical and meeting rooms to support service delivery To assist managers and clinicians with service development and project work Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements. As the role will require travel to other Trust sites, including meetings and training, access to independent means of travel is an essential requirement.