Total 14 Senior Executive level Administrative / Clerical job vacancies in VIC - Regional - Ballarat and Central Highlands

Immediate Start:
Close to home in the Newcastle region
Prestigious organisation
Extra $$$ as the festive season approaches

Fusion Careers have a high reputation for providing quality employment opportunities with great companies for candidates.
We have a great success rate of temporary assignments becoming permanent sothe more we candidates we place, the more candidates we need to fill the new opportunities coming through!
We are currently looking for experienced and highly capable administration professional who is available at short notice for a large not for profit organisation in the Newcastle area.  The assignment is initially for four weeks but could extend.
Some of your responsibilities within the role will include:

Rostering
Reception duties
Supporting other team members with admin tasks
Updating spreadsheets and working on other Microsoft packages
Office Co-ordination
Dealing with couriers and telephone

... Click here to view more detail / apply for Senior Admin Temp ? 4 week assignment initially

General Insurance | Melbourne




Permanent full-time position
Hybrid and flexible working; WFH and from modern, open plan offices. We will provide you with WFH IT equipment plus reimbursement of up to $500 for additional equipment
Reward and recognition, including competitive remuneration and career progression
Learning and career development programs for all roles and levels
Flexible leave options and up to 26 weeks paid parental leave
Free daily breakfast, office drinks and social events
Genuine commitment to health and wellbeing, pro bono and community, and diversity and inclusion across our purpose and values-driven firm

Learn more about what Hall & Wilcox can offer you: 
About the role and team
We have an exciting opportunity for a Senior Associate to join our market leading General Insurance practice in Melbourne, working with a team of highly regarded

... Click here to view more detail / apply for Senior Associate ? Public Liability / Personal Injury

Job Title: Executive Assistant or Senior Admin Officer
Location: Wangaratta OR Shepparton OR Wodonga (Hume Region)
Role Type: Full-time hours - 6 weeks assignment with strong potential for permanency.
...


Job Title: Executive Assistant or Senior Admin Officer
Location: Wangaratta OR Shepparton OR Wodonga (Hume Region)
Role Type: Full-time hours - 6 weeks assignment with strong potential for permanency.
Are you an experienced administrative professional with a passion for providing high-level support? We are seeking a proactive and detail-oriented individual to join our team as an Executive Assistant or Senior Admin Officer. In this role, you will provide essential administrative expertise and strategic support to the Regional Director, handling a range of confidential and time-sensitive issues, and ensuring smooth operations across the region.
Key Responsibilities: ...
... Click here to view more detail / apply for PA/Executive Assistant OR Senior Admin officer

• Provide full spectrum of personal and business support to senior executive
• Liaise with internal and external parties for business activities, project management, etc.
• Manage calendar, coordinate meetings, events, organize daily schedules and travel arrangement
• Handle business correspondence, confidential documents and other administrative duties
• Willing to handle multi-tasks and ad hoc assignment is required

• Bachelor Degree or above, or equivalent qualifications at HKQF level 5
• At least 3 years relevant working experience
• Excellent communication and interpersonal skills
• Well organized, attentive to details, able to handle multi-tasks with strong sense of responsibility
• Excellent and professional written and verbal English communication skills
• Good command of spoken and written Chinese
• Proficiency in MS Office

• Attractive remuneration package 

• Career progression opportunities 
• Discretionary performance bonus 
• Medical & Dental insurance  
• Birthday leave 
• Anniversary leave 
• Study leave 
• Study subsidy scheme 
• Employee property loan / personal loan scheme 
• Numerous other staff benefits 

About Us

Join our dynamic team! We are always on the lookout for talented individuals to join our growing team.

We are dedicated to building and scaling high-impact educational experiences. Our mission is to enhance the quality of education through innovative learning solutions.

We aim to be a leading force in the education industry by revolutionising traditional teaching methods and creating a significant impact in the coming years.

Who We’re Looking For

Are you an organized, energetic individual with a passion for the education industry? As an Administrative Assistant, you will ensure the smooth operation of our tuition centre by providing administrative support to our staff and students. You will play a crucial role in maintaining our high standards of service and creating a welcoming environment for our community.

Key Outcomes

• Efficiently manage daily administrative tasks and office operations.
• Deliver exceptional customer service to students, parents, and staff.
• Support the academic team with scheduling, documentation, and communication.

What You’ll Be Doing

Administrative Support:

• Manage student registrations, maintain accurate records, and ensure all administrative documentation is up-to-date.
• Coordinate and schedule classes, meetings, and events to optimise resource use and streamline operations.
• Prepare and distribute materials for lessons and meetings to support teachers and enhance the learning experience.
• Assist with billing, invoicing, and financial record-keeping to ensure accuracy and compliance.

Customer Service:

• Handle inquiries from parents and students via phone, email, and in person with professionalism and a positive attitude.
• Provide exceptional support and guidance to students and parents, addressing their needs and concerns effectively.

Sales and Enrolment:

• Drive growth by managing sales and enrolment processes, reaching enrolment targets, and enhancing our student base.
• Assist in creating and implementing promotional strategies to attract new students and retain current ones.

Feedback and Complaint Management:

• Manage feedback and complaints from students and parents, resolving issues promptly and professionally to ensure high satisfaction levels.
• Implement feedback to improve services and administrative processes, contributing to overall centre efficiency.

Operational Efficiency:

• Maintain a clean, organized, and welcoming reception area to create a positive first impression for students and visitors.
• Support teachers with administrative tasks and classroom preparation, ensuring a smooth and effective teaching environment.
• Collaborate with the team to continuously refine and improve administrative processes and operational workflows.

Why Join Us?

• Be part of a fun, energetic, and supportive team.
• Enjoy a competitive salary with KPI-performance bonuses and opportunities for career growth.
• Work in a vibrant, people-centric environment where your contributions matter.
• Participate in continuous professional development and training sessions.
• Make a meaningful impact on the lives of students and their families.

Important Notes:

• We are seeking applicants who are committed to long-term career development within the education sector.
• Candidates should be prepared to adhere to the specified working hours and demonstrate a commitment to their role.
• The role involves travelling to various outlets according to the roster schedule.

If you are an experienced administrative professional eager to make a meaningful impact and grow with a respected institution, we invite you to submit your updated resume. We look forward to the opportunity to discuss how you can contribute to our team!

• Diploma in Business Administration or a related field.
• At least 2 years of experience in an administrative role, preferably in an educational setting.
• Excellent communication and interpersonal skills.
• Strong organisational skills and attention to detail.
• Proficiency in Microsoft Office and other relevant software.
• Ability to multitask and work efficiently in a fast-paced environment.
• Positive attitude and a commitment to providing high-quality service.
• Passion for helping people and engaging with diverse individuals.

• 14 days of Annual leave.
• 14 days of Medical leave + 60 days Hospitalization leave.
• Weekend meal allowance capped at $10.
• $250 per year Flexi-benefit: will be reimbursed as cash if un-utilized (claimable for dental, optical, holiday trips, gym membership, mobile bills).
• Career development trainings / courses.
• Team bonding events.

AYANA MidPlaza, JAKARTA is seeking a skilled and highly organized Executive Secretary to cover a maternity leave for a temporary assignment (6month contract).

This is an excellent opportunity for an experienced Executive Secretary to join our team and support our executive management during this period.

• Minimum of 3 years' prior experience working as an Executive Secretary (Hospitality Industry will be advantage)
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to handle sensitive and confidential information with integrity.
• Highly detail-oriented and able to multi-task effectively.
• Strong problem-solving and decision-making abilities.
• Fluent in both written and spoken English.
• Availability to work full-time for the duration of the maternity leave period.
• Able to join ASAP

Goldfields Baptist College, WA

Goldfields Baptist College is the only Kindergarten to Year 12 registered educational facility in Kalgoorlie-Boulder, creating a consistent pathway on a student’s learning journey. We are a multicultural, multi-denominational, co-educational school that offers a holistic Christian education. Our learning, pastoral care and relationships are built upon a strong Christian foundation, and we are extremely proud of our working environment, which is one of unparalleled support and community. As is captured in our Mission Statement, the College culture is one of community and support that nurtures and equips not only our students, but each person, for life. As such, at GBC, we invest deeply into one another as colleagues, and approach all elements of our professional practice with a view to continue to collaboratively grow together. This makes it a wonderful environment in which to flourish as a professional, amongst committed colleagues who are eager to invest into you, your personal wellbeing, and your professional growth.

Our Mission

At GBC, we are creating a flourishing educational community that is being transformed by the Truth of God’s word. We are nurturing and equipping each person for life, empowering them to be thriving contributors in the world.

Isn’t Kalgoorlie really far away?

Kalgoorlie is 600km from Perth, which means a 50-minute flight, an approximately six-hour train trip, or an approximately six and a half hour drive through regional Western Australia. Once in the Goldfields, you might be surprised at what is available in our remote city. With a population of over 30,000, the facilities and amenities available to you are not that different to what is found in city suburbs. One of our biggest points of difference, however, is the incredibly strong community spirit, with some of the most egalitarian and down-to-Earth people that can be found anywhere, coupled with tightly knit church communities that join together regularly for combined praise and fellowship.

Opportunities

One of the many positives in working in a small school in regional Western Australia is the natural opportunity to broaden your opportunities and experience. Working in regional schools presents opportunities for staff members to try their hand at organising events, or to flourish in areas of passion, by implementing innovations and ideas, even within your first year at the school. Small regional schools also offer excellent opportunities for flexibility in work arrangements. Many of our staff members are parents, both with children enrolled at the College, and some with children enrolled elsewhere. Other staff members are completing study whilst undertaking varied loads.

Position and Requirements

This position is available at 1.0 FTE. Experience in Administration is essential.

Applicants will also be required to demonstrate:

Valid Working with Children Check
Right to work in Australia
Hold, or be working towards, at least a Diploma in Business Administration
Engagement with GBC’s Christian ethos

Our Employment Application Form can be found on the College website at www.gbc.wa.edu.au. This application form must be completed and emailed to the Principal (principal@gbc.wa.edu.au) for applicants to be considered for this role.

GBC is committed to the protection and safeguarding of children and young people. Applicants will be expected to satisfy and comply with the requirements of the Child Safe Standards, as specified by the National Principles for Child Safe Organisations WA.

k-ID is a trailblazing tech startup, specializing in providing advanced, privacy-centric tools designed to protect and empower kids and teens online. We have secured pivotal partnerships with key industry leaders in the gaming industry and are venture-backed by leading global VCs. We are poised for unprecedented growth and expansion in the coming year.

We are seeking an experienced and proactive Executive Administrative Assistant to support our executive team. The ideal candidate will possess exceptional organizational and communication skills, with the ability to manage multiple priorities and provide strategic support. This role is crucial in ensuring the efficiency and effectiveness of our executives, contributing to the overall success of the organization.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Strategic Partnership: Act as a strategic partner to executives by anticipating needs, preparing relevant materials, and providing insights to support decision-making.
• Communication Management: Handle incoming and outgoing communications, including emails, phone calls, and correspondence, ensuring timely responses and follow-ups.
• Meeting Coordination: Prepare agendas, materials, and minutes for meetings; assist in organizing executive meetings, board meetings, and other high-level events.
• Project Management: Lead and assist in the pre-planning and execution of special projects and initiatives as directed by executives.
• Information Management: Maintain confidential files, records, and documentation; ensure accurate and timely filing and retrieval of information.
• Relationship Management: Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive relationships.
• Travel Arrangements: Organize and manage complex travel itineraries, including flights, accommodations, and transportation.
• Expense Reporting: Prepare and process expense reports, ensuring accuracy and compliance with company policies.
• Problem Solving: Anticipate potential issues and develop proactive solutions to enhance executive productivity and efficiency.

Minimum Requirements:

• Bachelor’s Degree in Business Administration, Communications, Human Resources or a related field
• 5 years of experience in operations, projects or related roles
• Proficiency in Microsoft Office & Google Suite
• Experience with calendar management over international timezones, travel scheduling and booking, and budgeting of events
• Excellent organizational skills, with attention to detail and ability to handle multiple priorities with minimal guidance

Preferred Requirements:

• Master’s Degree in Business Administration, Communications, Human Resources or a related field
• Proficient in collaboration tools such as Slack, Notion, Figma and meeting tools Zoom, Google Meets, etc
• Desire to work in an early-stage, fast-paced environment with a degree of ambiguity
• Excellent communication and collaboration abilities

Competitive Salary

• A competitive startup salary commensurate with experience and skills

Benefits Package

• Comprehensive benefits including health, dental, and vision insurance
• Employee Stock Ownership Plan (ESOP)

Professional Development

• Opportunities for ongoing learning and development.
• Exposure to multifaceted projects in a fast-growing industry

Innovative Culture

• A collaborative and inclusive work environment
• The opportunity to be a part of a company that’s making a positive impact on the online experiences of kids and teens

Senior Legal Administration Assistant (Full time)

City based paralegal company is seeking a full-time Senior Legal administration assistant.

Duties include data entry, writing reports, liaising with clients and sub-contractors and other general administration tasks.

This would suit an entusiastic person with at least 3 years administration experience with an interest in law.

Experience in a legal admininstration preferred.

Good attention to detail is essential. Excellent communication skills required.

Training is given with advancement prospects.

For more information on our company, go to our website: www.networkpro.com.au

If you would like to apply for this interesting role, please email your resume to georgina@networkpro.com.au

Alfred Health
Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services.

Permanent, Full Time (80 hours per fortnight)
Administrative Officer Grade 2 - YC89
Alfred Health
Great staff benefits!

The Role
In this position, you will play a pivotal part in Alfred Healths plan to improve the support, supervision and development of Ward Clerks across the health service. You will work closely with the Operational nurse manager on first floor psychiatry, as well as the Manager, ward clerks to establish and implement Ward Clerk training programs, improve the quality and consistency of patient administration data, and provide a central mentoring and escalation resource. To be suitable for this role, you will ... Click here to view more detail / apply for Senior Ward Clerk ? Psychiatry

We’re Civica and we make software that helps deliver critical services for citizens all around the World. From local government to central (federal) government, to education, to health and care, over 5000 public bodies across the globe use our software to help provide critical services to over 100 million citizens.

Our aspiration is to be a GovTech champion everywhere we work across the globe supporting the needs of citizens and those that service them every day. Building on 21 years of continuous growth and success, we’re at a pivotal point on our journey to realise that aspiration.

As a company, we’re passionate about what we do and the citizens we help to serve. If you too would like to champion the use of technology in public services, to improve outcomes for citizens and public sectors organisations, then Civica is the right place for you. We will help you unlock the best version of yourself, achieve growth in your career whilst making a real difference to people and communities.

What does it take to become a Civican?

Civica is looking for Administrative Executives to be part of the Project Team for a 1-month contract to perform administrative and data entry duties. As an Administrative Executive, you will be providing support in compiling data analytics reports for customers and you should also be able to provide administrative project support as required. Contractual period is strictly from 3rd July 2024 – 31st July 2024.

We welcome your unique talents

Please apply for this role if it would make you excited to come into work every day.

There is no such thing as the perfect candidate, so if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to have a chat and see if you could be a great fit.

• Basic IT skills and computer literacy is a must.
• Proficient in MS Office, able to use Vlookup function and conditional formatting in Excel.
• Highly organised, driven and proactive in approach.
• Excellent time management skills and self-motivation.
• Ability to work as part of a team and independently.

Duties and responsibilities of your role may change from time to time to meet the needs and requirements of the business. This is a temporary role that allows you to work from home as well.

Interns, diploma undergrads or students with A 'Levels who are waiting for results to go university can also apply.

Why you'll love working with us.

We know that when our people are happy, they will work better and have greater work satisfaction. Here's what you can expect:

We're all different - and we love this about us.

We provide an inclusive, safe, and welcoming environment to all Civicans, new and old Focus on learning- there are heaps of opportunities to enable you to grow and be your best.

Giving culture - we encourage you to "give back" with benefits such as our Days of Difference leave where you can volunteer for a charity of your choice.

Flexible Work - Flexible work – we have the technology and tools to support you to work from home and come into our offices now and then to catch up and socialise with colleagues.

Apply for this job - Become part of something special Do you see yourself in this role? If so, then we would love to hear from you.

We are an equal opportunity employer. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. In fact, we strongly believe that diversity of experience contributes to a broader collective perspective that will consistently lead to a better company and better outcomes. We are working hard to increase the diversity of our team wherever we can, and we actively encourage everyone to consider becoming a part of it. We are especially keen to receive applications from Aboriginal and Torres Strait Islander peoples of Australia.

Service: Commercial Services

Closing Date: Wednesday 8th May 2024

Part time, temporary Senior Clerical Assistant required for Commercial Services team. 17.5 hours per week on a Monday, Tuesday and half-day Wednesday basis.

Argyll and Bute Council recognises the numerous benefits of a positive work-life balance to the wellbeing and productivity of our employees. We will take a flexible first approach to requests from our employees to change the way that they work. While we must balance such requests with the need to ensure the quality of the important services we deliver is not compromised, we will ensure that each request is given careful consideration with a view to achieving a positive outcome wherever possible.

Applicants should note that:-

• This post is not suitable for job share.
• The salary shown is the full time equivalent salary, the actual salary will be paid pro rata for the hours worked.
• The Rehabilitation of Offenders Act 1974 (Exclusions and Exceptions) (Scotland) Order 2013, as amended, applies to the post.
• This is a temporary post which may be filled on a secondment basis by an employee wishing to gain experience/career development and will be at the discretion of the employee’s director.

To apply for this vacancy, please click on the Apply Now button at the top of this page.

If you would like clarification on any information contained within the vacancy advert and/or the job description you will require to speak with the recruiting managers who are:

• Name: Amy Bruce, Business Support Officer
• Telephone: 01546 604599
• Email: amy.bruce@argyll-bute.gov.uk
• Reference: ARB14148/ACO01234

and

• Angela Cavana, Admin Assistant
• Telephone: 01436 658968
• Email: angela.cavana@argyll-bute.gov.uk
• Reference: ARB14148/ACO01234

Please note that you cannot apply for this vacancy by contacting the recruiting manager, applications must be made by clicking on the Apply Now button at the top of this page.

Please also note that we do not accept CVs, only applications completed and submitted via the Apply Now button on this page.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about our commitment to this please visit Equality & Diversity Policy.

Proud member of the Disability Confident employer scheme

Responsibilities:

• Provide administrative support to the team in a professional and efficient manner.
• Manage calendars, schedules, and appointments.
• Coordinate and arrange travel arrangements and accommodations.
• Prepare and draft correspondence, reports, and presentations.
• Handle and prioritize incoming emails and phone calls.
• Maintain and update office documents, records, and filing systems.
• Assist in organizing and coordinating company events and meetings.
• Manage office supplies and ensure inventory is well-stocked.
• Perform ad-hoc administrative tasks as assigned.

• Diploma or degree in Business Administration, Office Management, or related field.
• Minimum 2-3 years of experience as an administrative assistant or executive.
• Proficient in using Microsoft Office applications.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and ability to multitask.
• Ability to work independently and as part of a team.
• Positive attitude and professional demeanor.
• Ability to handle confidential information with discretion.

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

• Identify sales opportunities and proactively provide loan service to potential customers
• Provide comprehensive and professional services to customers
• Develop accountability and contribute capabilities in ad hoc projects to achieve Company strategic plan

• HKCEE / HKDSE or above, or equivalent qualifications at HKQF level 2
• Self-motivated, aggressive and able to work under pressure
• Excellent communication and interpersonal skills
• Proficiency in MS Office
• Fluent in Cantonese, English and Mandarin
• Aggressive, proactive and able to work under pressure
• Candidates with more experience will be considered as Senior position

• Attractive remuneration package
• Career progression opportunities
• Discretionary performance bonus
• Medical & Dental insurance
• Birthday leave
• Anniversary leave
• Study leave
• Study subsidy scheme
• Employee property loan / personal loan scheme
• Numerous other staff benefits