Total 33 Manager level Administrative / Clerical job vacancies in New Malden, Surrey, KT3 5PF

We are representing a Family Office in Search for a Personal Assistant

Responsibilities:

• Assist in managing communication between the family and international schools for children, ensuring accurate and timely information flow.
• Coordinate and organize the children’s extracurricular activities and tutoring sessions, ensuring all academic and activity schedules are well-arranged.
• Oversee and coordinate the household staff, including tutors, drivers, and other domestic workers, to ensure smooth daily operations within the household.
• Handle the daily personal matters for the employer and family, including travel arrangements, flight and hotel bookings, and meal reservations.
• Ensure all details for travel and daily arrangements are organized, with relevant documentation and information prepared in advance.

Requirements:

• Strong organizational and communication skills, detail-oriented, and able to manage multiple tasks flexibly.
• High sense of responsibility and efficiency, capable of handling a fast-paced environment.
• Proficiency in coordinating with international schools and liaising with staff.

Regret to inform that only shortlisted candidates will be notified.

www.dadaconsultants.com

EA Registration Number: R1878287

Business Registration Number: 201735941W.

Licence Number: 18S9037

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives.

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions for normal or overseas hiring and BPO (*placement of staff at client location) recruitment.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.
• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.
• Liasing with external client with regards to BPO (e.g. customer service for staff replacement)
• Task to explore set-up for a branch office in other countries (e.g., office location, registration, administrative process).
• Other tasks that may be assigned by supervisor or director.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Job Description

Seeking an organized, proactive, and efficient Assistant Admin Manager to join their team. The Assistant Admin Manager will support the Manager in daily office tasks, help streamline office operations, and ensure the staff and expatriates has adequate support to work efficiently. This role requires superior management skills, and excellent communication skills.

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations.

Job Requirement

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• 5 years experience in an administrative role, preferably min. 1year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

Interested applicants pls send in a copy of your resume with your current, expected salaries and availability in Microsoft Word format to Low See Wei (R1551122) for immediate processing.

Kindly indicate in your email subject title as "Job Application for 19322 Assistant Admin Manager (Expatriates Management, Office Operations) SW228"

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities

Thank you.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Job Description.
To support the implementation of the Group's overall human resources strategy in support of the Company's business objectives and growth plans.
Implementing talent recruitment and team building to ensure that the right people are attracted and selected, while optimizing recruitment channels and methods.
Promote branch office registration, employee visa and other administrative work.
Responsible for overall human resources management including employee performance management, training and development, employee relations and compensation and benefits.
Promote the landing and implementation of the Group's human resources system, process and system.
Work closely with business teams to provide HR related consulting and solutions.
Job Requirements.
Bachelor degree or above, more than 5 years of HR related work experience, preferably in the Internet and financial industries;
Specialized in recruitment and overall manpower management, with strong executive and professional skills.
Familiar with Singapore's labor laws and related compliance, knowledge and competence in human resources, and familiarity with human resources management processes.

-------------

Send me your resume via WhatsApp ❤

WhatsApp: (https://api.whatsapp.com/send?phone=6592377799)

I regret to share that only shortlisted candidates will be notified. www.dadaconsultants.com

EA Registration Number: R22108564

Data provided is for recruitment purposes only

Business Registration Number: 201735941W.

Licence Number: 18S9037

JOB TITLE: Supply Chain Manager - Personal Care - Unilever International
FUNCTION: Supply Chain
SCOPE: International
LOCATION: Singapore

Main Job Purpose:

Unilever International is one of the fastest growing businesses within Unilever with annual TO of ~Euro 1.35bn and there are strong plans in place to reach Euro 2bn in the next 3-5 yrs. Business is structured into different Business Groups in line with Unilever Org design and this role in particular would lead end to end supply chain for the Personal Care Business Group (which is the biggest business group within UI with annual TO of ~Euro 600M and has plans to grow to Euro 1BN in the next few yrs).

Key job scope includes:

• Business partnering the BG Head
• Sales & Operations Planning
• Sourcing Strategy and Sourcing Network Optimization
• Mid to Long Term Planning
• Network Management
• Performance Management

Key Accountabilities:

Business partnering the BG Head:

• Business partner Personal Care (PC) Business Group Head and be the first point of contact for all supply chain issues for the BG.
• Lead the service, cash, cost and quality agenda for the PC supply chain.
• Work with Global BG SC teams and UI BU cluster SC teams to unlock structural capacity issues and deliver growth through service improvement.
• Work with BG finance teams to understand margin hot spots and help support margin improvement through a robust savings delivery.
• Monitor business waste and help to reduce the same by working closely with the BG and BU business teams.
• Define the right service strategy (MTO vs. MTF) by customer-SKU combination to support business growth.
• Setting the right allocation guidelines for constrained formats by working closely with the BG head.

Sales & Operations Planning:

• Lead the Sales & Operations planning process for the BG including demand review with BUs, demand-supply reconciliation and identifying risks and opportunities to mitigate gaps to plans.
• Drive the overall process through cross functional participation focussing on both top and bottomline.
• Lead the complexity reduction roadmap working closely with the BG head and have a clear portfolio defined at a customer-SKU level.

Sourcing Strategy and Sourcing Network Optimization:

• Understand the current sourcing footprint with clear rationale behind each format-SU combination and role of each site (strategic vs. tactical).
• Define and lead a clear sourcing decision making process (including Make vs. Buy) for the BG in line with overall UI sourcing decision making process .
• Align UI sourcing strategy with Global BG SC teams and identify opportunities for sourcing network optimization to get the right balance between service, cost and agility.

Mid to Long Term Planning:

• Work with UI BU SC teams to identify capacity hot spots in the mid-term (4-12 months) through a demand-supply reconciliation process and develop resilience sourcing options with the help of Global BG SC team.
• Ensure formal capacity sign offs with all SUs/clusters with help of UI BU SC teams.
• Prepare a long-term forecast (3 to 5 yr horizon), taking inputs from the business on long-term growth ambitions and work with Global BG SC teams on long-term capacity planning.
• Identify UI-driven capacity requirements/CapEx investments through the process, prepare business case with the help of supply chain finance teams and get necessary stakeholder sign off.

Network Management:

• Network management for all strategic transformation, savings and resilience projects including drawing the project network, working closely with cross functional stakeholders and ensuring delivery on time in full.
• Ensure all quality and compliance controls are followed for all the networks in line with UI NPD Bluebook.

Performance Management:

• Build capabilities to measure and track performance for the PC BG globally:
• Service Level Measurement and Loss Tree Analysis
• Forecast Accuracy and Bias by different cuts (vertical, format, brand, sourcing unit)
• Action Planning to mitigate losses
• Overall Savings program for the BG
• Business waste trend
• Inventory trend (Fast moving vs. slow moving)

Professional Skills:

ESSENTIAL

• Bachelor’s degree in engineering or supply chain.

PREFERRED

• Candidates with APICS certification.

Experience Required:

ESSENTIAL

• 8 to 10 years of experience in Supply Chain
• Cross Border Supply Chain Experience
• Strong analytical skills
• Strong interpersonal skills

PREFERRED

• FMCG experience

Travel:

~10% of the time

Contacts:

Internal:

• UI Business Teams (Business Unit CD Teams, Business Group Teams, Finance Teams)
• Sourcing units
• UI Business Unit Supply Chain teams
• UI Procurement Teams
• Unilever Business Group and Business Unit Supply Chain teams

External:

• Collaborative Manufacturers (CMs)

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives.

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions for normal or overseas hiring and BPO (*placement of staff at client location) recruitment.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.
• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.
• Liasing with external client with regards to BPO (e.g. customer service for staff replacement)
• Task to explore set-up for a branch office in other countries (e.g., office location, registration, administrative process).
• Other tasks that may be assigned by supervisor or director.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Job Description & Requirements

If you are experienced in Human Resources and Office Administration, we would love to hear from you.

The (Senior) Human Resource and Administrative Manager is responsible for overseeing the Human Resource and Administrative functions of the organization. This includes developing and implementing HR policies, programs and procedures, managing employee relations, recruitment and retention, compensation and benefits, performance management, training and development, and ensuring compliance with labor laws and regulations. The incumbent will also be responsible for overseeing the administrative functions of the organization including office management, procurement, vendor management, and budget management.

RESPONSIBILITIES:

• Partner with the leadership team to understand and execute the organization's human resource and talent strategies
• Handle full spectrum of the local HR functions (payroll, recruitment, compensation and benefits, talent management, HR policies and etc.)
• Identify, assess and hire quality talent for various roles to meet business needs, and work towards building a high-performance workforce for the organization
• Create, implement and update HR policies, procedures & SOP to meet the need of the organization- locally or globally
• Develop, implement and manage the performance appraisal system & processes and ensure that performance issues are addressed promptly
• Be the go-to person for all employee-related issues throughout the employee life cycle
• Ensure Company’s HR practices adhere to the local labour legislation
• Be the gatekeeper and the advisor for producing the contract of the global independent contractors
• Develop, enhance and implement appropriate HR policies, process flow, compensation & benefits plan, performance management & career ladder plan, learning & development plan, compensation plan and programs to facilitate optimal performance of all employees
• Working with the leadership team to ensure the effective roll out of training & development programs and support the development and retention of top talent in the organisation
• Collaborate with leadership and provide HR guidance when appropriate; including staffing, talent development, performance management, and employee relations
• Manage employee disciplinary issues and provide advice to business leaders on ways to manage each case
• Oversee the full spectrum of office administration.

WHAT WE'RE LOOKING FOR:

• Minimum 5 years of experience in HR Operations, ability to work effectively as part of the team and also as an individual contributor
• Knowledge of HR policies, procedures, and practices, as well as employment law and regulations
• Familiar with the various types of Career Conversion Programme and Grants for SMEs
• Strong leadership, communication, and interpersonal skills
• IT savvy, good organizational skills with attention to detail
• Resourceful, creative and highly self-motivated individuals who can work in a fast-paced environment
• Disciplined Self Starter with a can-do attitude: proactive, resourceful, collaborative team player; details oriented and strong follow-through skills
• Strong problem-solving, analytical and decision-making skills
• Work experience in start-ups and the ability to work effectively within a highly ambiguous, fast-paced environment would be an advantage
• Bachelor’s Degree in Human Resources, Business Administration or related field
• Strong written and oral English & Chinese

As Personal Assistant (PA) to the Headteacher, you will provide an efficient and confidential administrative and secretarial service.This role is a 30-35 hour working week, term time, plus 5 days in the school holidays. The main elements of this part of the role at Chinthurstincludes:
• To undertake secretarial work of the Headteacher including drafting “From the Head” in the weekly chronicle, assisting with yearly reports, writing congratulation letters to Year 6, arrange future schools’ meetings with parents and send out Teams links.• Dealing with the Headteacher’s emails and using initiative to respond to all questions and emails, where possible.• Be the point of contact for the Headteacher, dealing with all third parties and taking all calls relating to theHeadteacher.
• Maintain and update the Headteacher’s online diary, arrange and prioritise meetings as necessary and ensure that the Headteacher is appropriately briefed. Work closely with admissions re diary entries.• Manage verbal and written communications on behalf of, and in conjunction with the Headteacher; ensuring the highest quality presentation of documents which should reflect the school’s ethos.• Receive post in all matters relating to the Headteacher and draft letters to staff, parents/carers and all otherschool stakeholders.• To help produce reports for the Governing Body as instructed by the Headteacher.• Advise and assist parents with urgent sensitive issues and make arrangements for them to see a senior member of staff.• Attend weekly SLT & staff meetings - taking meeting notes and distributing to appropriate members.• Participate in training and development activities and programmes, and attend and participate in meetings as required.• Assist the Headteacher and Deputy Head with the coordination of SEN documentation.• Maintaining the stationery cupboard, ordering the yearly stationery order for teachers. Raising POs and sending to Finance, and monitoring the stationery budget.• Order prize-giving medals, leavers badges and boxes and pens.• Maintaining ISI Inspection folder (hard and soft copy) and updating as necessary.• Main point of contact for the school’s uniform provider Stevenson’s.• All other duties that the Headteacher feels are necessary in order to fulfil the role effectively.Person Specification
This is a significant role within the school, and high-quality applicants are sought.The successful candidate will possess the following experience, knowledge, skills and personal attributes:• Ideally an education to degree level.
• Excellent written English.
• Understanding/experience of ISI compliance regulatory requirements would be an advantage.• Problem-solving skills, with a proactive and positive approach and a good sense of humour.• Strong literacy and IT skills, in particular working with Word and Excel. In addition to this, being capable of working at professional level with the School Management Information Systems, ideally including ISAMS.• The ability to be tactful, diplomatic and a good communicator at all levels even when under pressure.• A pleasant, welcoming and polite manner.
• Reliable, conscientious and trustworthy.
• Ability to work under pressure, and without immediate direction.• Ability to communicate with a wide variety of people, from governors and visitors to students.• Must like dogs.Applicants are asked to complete the Support Staff Application Form and Supplementary Form (which are also available on our website) and send them with a supporting statement together with a CV addressed to Dawn Holmes as soon as possible and by 9.00am on Tuesday 17 September 2024 at the latest.Applications will be considered in the order in which they are received, and the school reserves the right to make an appointment prior to the closing date.

We are a school of opportunities. We are seeking to appoint a talented, passionate and highly motivated individual who is committed to making a difference and shares our vision of providing the best possible education for all children to become independent lifelong learners.About
South Camberley Primary & Nursery School seeks to appoint a dynamic and adaptable Personal Assistant. This role requires a flexible and enthusiastic individual who will support the Executive Head Teacher and Senior Leadership Team in various administrative capacities. The ideal candidate will have strong interpersonal and communication skills, the ability to manage and prioritise a diverse workload, with a professional and positive attitude. Adaptability to the evolving needs of the school is essential. We are based across three sites and benefit from being a part of the Engage, Enrich, Excel Multi Academy Trust (EEEA Trust) "Staff feel well supported by leaders. All this has helped to create a positive environment where pupils are ready and eager to learn." Ofsted May 2022 – ‘Good’ Are you: An excellent communicator and able to demonstrate effective interpersonal skills? Self driven, pro-active and super efficient? Able to demonstrate a flexible attitude and approach to tasks? Positive, solution focused with a high ambition for all to succeed? We can offer you: A dedicated, focused staff team.
A vibrant and diverse school community. A commitment to wellbeing and work / life balance with a two week half term Spacious school grounds, onsite parking and access to an employee assistance programme
If you would like any further information or a tour of the school then please contact the school office on 01276 63870 - we would love to show you more: Please see the attached documents for further information.South Camberley is committed to safeguarding and protecting the welfare of children. All appointments are subject to an enhanced DBS check, medical checks and references.
All completed applications should be returned to Mrs Susan Steel, School Business Manager Closing date: Midday on Friday 20th September 2024, however applications will be considered as they are received, therefore your early response is encouraged.

Headteacher’s PA and Clerk to Trustees37 Hours per week, term time plus two weeks: 40 weeks per annum. Grade 12 salary £23,515 - £26,502 (FTE £26,421 - £29,777) *Pay award pendingWhitstone School seeks to appoint a dynamic and adaptable Headteacher’s Personal Assistant and Clerk to Trustees. This dual role requires a flexible and enthusiastic individual who will support the Senior Leadership Team and Headteacher in various administrative capacities.The ideal candidate will have strong interpersonal and communication skills, the ability to manage and prioritise a diverse workload, with a professional and positive attitude. Adaptability to the evolving needs of the school is essential.In the role of Clerk, you will be responsible for the administrative and organisational tasks that support the board of Trustees. This includes collaborating with the Chair, Members, Trustees and the Headteacher on governance procedures and statutory duties. The position requires attendance at approximately 13 evening meetings per year.While experience in a school setting is beneficial, it is not required as training will be provided. Whitstone School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to an enhanced DBS and all relevant pre-employment checks.

Advert for joint role of Personal Assistant to the Head Teacher and Clerk to the School Governing Body
Are you interested in supporting our school? Do you have excellent administrative skills, good writing ability and an eye for detail? Would you like to gain new skills in a flexible, varied and interesting role? We have a vacancy for a Personal Assistant to the Head Teacher and Clerk to the Governing Body at Malden Manor Primary School. Both roles are central to the smooth running of the school and Governing Body. Responsibilities include: organising the Head Teacher’s diary including planning key school events, maintaining the school website, preparation of meeting agendas; attending Governing Body meetings, taking and distributing accurate minutes; maintaining the register of governors’ business interests; and providing administrative support to the Senior Leadership Team and Governing Body. The post is full time at 36 hours, term time only and partly flexible to include approx 12 evening meetings per year, usually on Mondays between 7pm and 9pm. These meetings are a mix of virtual and in person. Evening meetings are planned well in advance. Training is available and we expect the Clerk to attend training events and Area Clerks meetings organised by Achieving for Children (Kingston). We are looking for someone who: Has experience as an administrator Is IT literate Is well organised Has good communication skills Is able to take accurate minutes at meetings and distribute these in a timely manner Is able to maintain impartiality, is discrete and can handle confidential minutes Is capable of advising Governors on changes and updates in legislation and other requirements Able to work effectively with the Head Teacher, Chair of Governors and other Senior Leaders involved in the school You should be reliable and have a flexible approach. Previous PA/ clerking experience is desirable though not essential as training and support will be available.SalaryGrade E point 9-15 FTE £28,698-£31,400Actual yearly salary: £25,165- £27,570Closing Date: 13th September 2024Interviews: 24th September 2024 2024Malden Manor Primary School is committed to safeguarding and promoting the safety and welfare of children. Therefore you will be expected to share this commitment and all appointments will be subject to appropriate vetting including an enhanced DBS disclosure check. Some roles may need to comply with the ‘Childcare Act 2006’ and the ‘Childcare (Disqualification) Regulations 2018’ where additional disclosure of information will be required

Responsibilities

• Assess/evaluate research proposals for their commercial viability and social impact. Perform market and prior art searches and offer practical feedback and suggestions to improve the proposals.
• Coordinate/oversee project progress to ensure timely achievement of KPIs and milestones, while fostering effective communication and coordination among team members, collaborators, and stakeholders. Drive project success through strategic management and stakeholder engagement.
• Support/manage the proposal review process with stakeholders to create clear recommendations for management. Ensure the evaluation is thorough and helps guide decision-making.
• Assist/collaborate with the IP team to identify and safeguard commercially valuable inventions by reviewing manuscripts and invention disclosures.

Requirements

• Recognized Diploma/Degree or equivalent, preferably from a science or business-related discipline
• Minimum 4 years of prior working experience in Project Management and Intellectual property will be beneficial
• Proficient in Microsoft Office
• Fresh graduates with positive working attitude will also be considered

Salary and benefits are commensurable to educational qualifications and working experience of the candidates. Benefits include annual leave, medical and flexi-benefits, etc.

Interested individuals may apply by sending their curriculum vitae to career@tll.org.sg.

For more info, please refer to our website: www.tll.org.sg.

(Please note that only shortlisted candidates will be notified.)

The Role

To develop a thorough understanding of Toll’s business through practical involvement in sales activities. Sharing that knowledge with Japan Post and identifying opportunities for introducing Toll’s services to Japan Post customers and potential Japanese customers.

• Representing Toll Group throughout the sales process with a focus on more complex sales opportunities or opportunities with major clients.
• Identifying new sales opportunities, particularly for current Japan Post customers, and Japanese companies. Creating and developing the sales business strategies for further growth of Toll’s business with Japan Desk sales team.
• Monitoring and managing the sales performance of Japan Desk with using KPI and/or other index. Retaining existing businesses of Japan Desk by closely managing the relationship with clients with a focus on Global Logistics in Asia.
• Analysing competitor activity. Developing a strong understanding of Toll’s business. Communicating with Japan Post to further develop broader understanding of Toll’s business and service offerings.
• Assisting management on their business decision making by carrying out day-to-day administrative activities.
• Senior functional managers of both Toll and Japan Post. Japan Post management and business development team. Global Logistics and Global Forwarding management and sales team of Toll

To be successful, you will need:

• Relevant bachelor degree or equivalent employment experience
• Native Level in Japanese (written and verbal) and good command in English (written and verbal) to communicate with stakeholders in Japan Post
• Significant experience in a technical sales environment
• Actively participate in Toll WHS Policy and Program to ensure own health and safety and the health and safety of others in the workplace
• Ensure compliance with safe work practices, not to put others at risk. Use and maintain equipment properly and ensure that the work area is free of hazards
• Report all incidents, injuries and near misses. Report any hazard or accident to the OHS officer as soon as it becomes apparent

Personal Assistant to Senior Leadership TeamSalary: £28,403 (actual) for 40 hours a week during term time only plus INSET daysPermanent Full time during term timeStart date: 1 September 2024Sir William Perkins's School is looking to recruit a highly organised and efficient Personal Assistant to support our Senior Leadership Team. The successful candidate will have responsibility for providing comprehensive administrative support to members of the Senior Leadership Team (SLT). You will manage their diaries and arrange appointments as appropriate and act as a liaison between between SLT, staff, parents, students and external stakeholders. You will assist the team with organising and maintaining reports and documents and will prepare and distribute agendas and other material for meetings. You will be handling confidential information so must do so with the utmost discretion. The successful candidate will have excellent organisation skill and will have strong written and verbal communication abilities. You will be proficient in Microsoft packages and have a good level of general education. If you have a passion for education and possess exceptional administrative skills, we would love to hear from you.How to apply
Please complete the electronic application formClosing date for applications is: 28 July 2024 at 11:59pmInterviews will be held: TBCEarly applications are encouraged as the School reserves the right to interview and appoint before the closing date.
About us
Sir William Perkins’s School is a high-performing, academically selective, independent girls’ school for approximately 600 students aged 11 – 18 years. The Head is both a member of HMC and GSA. It is located on an attractive 12- acre site situated on the outskirts of Chertsey, a two-minute walk from the railway station and very near to the junction of the M3 and M25.

Position Overview:

The Administrative Manager is responsible for overseeing the administrative operations of the organization, ensuring smooth and efficient functioning. This role involves managing administrative staff, developing and implementing policies, and coordinating various office activities.

Key Responsibilities:

• Leadership and Management:Supervise and manage administrative staff, providing guidance and support.
  Conduct performance evaluations and provide feedback to staff.
  Recruit, train, and onboard new administrative employees.
  
• Office Management:Oversee daily office operations and procedures.
  Develop, implement, and update administrative policies and procedures.
  Ensure office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  
• Budgeting and Financial Management:Prepare and manage the administrative budget.
  Monitor office expenses and manage vendor relationships.
  Negotiate and manage contracts for office supplies and services.
  
• Communication and Coordination:Act as the primary point of contact for internal and external stakeholders.
  Facilitate communication between departments and provide administrative support as needed.
  Coordinate and schedule meetings, conferences, and events.
  
• Facility Management:Ensure the office environment is well-maintained and safe.
  Oversee maintenance and repair of office equipment and facilities.
  Manage office space allocation and ensure compliance with health and safety regulations.
  
• Document Management:Oversee the management and organization of company records and documents.
  Ensure confidentiality and security of sensitive information.
  Develop and maintain filing systems for easy retrieval of information.
  
• Project Management:Plan and coordinate administrative projects.
  Track project progress and ensure timely completion.
  Collaborate with other departments on cross-functional projects.
  
• Performance Improvement:Identify opportunities for process improvement and implement changes.
  Conduct regular reviews of administrative systems and procedures.
  Stay updated with industry trends and best practices in office administration.