Total 11 Director/C-Level Administrative / Clerical job vacancies in SA - Regional - Fleurieu Peninsula & Kangaroo Island

Location: Jurong East, West Region, Singapore

Job Description: Chariots Capital Pte Ltd is a dynamic and fast-growing holding company overseeing multiple brands across diverse industries. We are seeking a highly organised, proactive, and resourceful Personal Assistant to provide high-level support to our Managing Director.

The Personal Assistant to Managing Director will provide high level of administrative and secretarial support, ensuring the smooth and efficient operation of the office. The ideal candidate will be strong business acumen, proactive, detail-oriented, and able to handle confidential information with the utmost discretion.

Key Responsibilities:

· Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organising meetings.

· Take detailed meeting minutes, distribute them to relevant parties, and follow up on action items to ensure timely completion.

· Serve as the primary point of contact between the MD and internal/external stakeholders, including legal representatives, consultants, and brand managers, handling correspondence, including emails, letters, and phone calls

· Draft, review, and manage legal and business documents, ensuring compliance with relevant regulations and internal policies.

· Manage confidential correspondence, draft emails, and prepare contracts as necessary.

· Assist in preparing reports, presentations, and meeting materials, with a focus on business and legal aspects of the company’s operations.

· Leverage strong business acumen to support decision-making, provide insights into business strategies, and manage projects across different brands.

· Conduct legal and business research, compile data, and generate reports to support the MD's business initiatives and compliance with industry regulations.

· Maintain confidentiality in handling sensitive legal, financial, and business matters.

· Liaise with department heads and brand teams to ensure smooth day-to-day operations across multiple brands.

· Coordinate and handle all travel arrangements, including flights, accommodations, and itineraries for business and personal trips.

· Handle ad-hoc duties as assigned.

Requirements:

• External Business Law Degree or related field is essential.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, preferably supporting senior executives in a corporate environment.
• Strong business acumen with the ability to understand and contribute to the company's business strategy.
• Familiarity with legal documentation and business processes, with the ability to interpret contracts and regulatory documents.
• Excellent organisational and multitasking abilities, with keen attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to manage time effectively and work independently in a fast-paced environment.
• High level of professionalism, discretion and confidentiality are a must.
• Flexibility to travel and manage urgent matters outside regular office hours.
• Ability to multitask and prioritise tasks effectively.
• Strong attention to detail and problem-solving skills.
• Ability to adapt to changing priorities and work efficiently under pressure.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work closely with senior leadership.
• A supportive and collaborative work environment

Location: Jurong East, West Region, Singapore

We are seeking a highly organised, proactive, and resourceful Secretary to provide high-level support to our Managing Director (Borderless Production). The Secretary will provide high level of administrative and secretarial support, ensuring the smooth and efficient operation of the office. The ideal candidate will be strong business acumen, proactive, detail-oriented, and able to handle confidential information with the utmost discretion.

Key Responsibilities:

• Manage the Managing Director's calendar, schedule meetings, coordinate appointments.
• Assist in the preparation and proof-reading of agendas, presentations, reports, and any other documentation and follow up on action items as required.
• Take detailed meeting minutes, distribute them to relevant parties, and follow up on action items to ensure timely completion
• Act as the primary point of contact on behalf of the Managing Director, handling correspondence, including emails, letters, and phone calls, on behalf of the Managing Director.
• Coordinate travel itineraries, including booking of flights, accommodations, and transportation and ensure all travel-related documentation and arrangements are completed efficiently.
• Maintain an organised filing system for important documents and records.
• Liaise with internal departments and external stakeholders on behalf of the Managing Director.
• Adapt to changing priorities and demands, demonstrating flexibility and problem-solving skills.
• Ensure the office runs efficiently by managing supplies, organising meetings, and coordinating maintenance services.
• Perform other administrative duties as required to support the Managing Director and management team.

Requirements:

• Bachelor’s degree in Business Administration or related field.
• Minimum 3 years of experience as a Secretary or in a similar role, preferably supporting C-suites executive / senior executives.
• Familiarity with office management procedures and basic accounting principles.
• Familiarity with legal documentation and business processes, with the ability to interpret contracts and regulatory documents will have an added advantage.
• Proven experience as an executive secretary or similar administrative role.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritise tasks effectively.
• High level of professionalism, discretion to handle confidential information.
• Strong attention to detail and problem-solving skills.
• Flexibility to travel and manage urgent matters outside regular office hours when required.
• Ability to adapt to changing priorities and work efficiently under pressure.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work closely with senior leadership.
• A supportive and collaborative work environment

Location: Jurong East, West Region, Singapore

Job Description: Chariots Capital Pte Ltd is a dynamic and fast-growing holding company overseeing multiple brands across diverse industries. We are seeking a highly organised, proactive, and resourceful Personal Assistant to provide high-level support to our Managing Director.

The Personal Assistant to Managing Director will provide high level of administrative and secretarial support, ensuring the smooth and efficient operation of the office. The ideal candidate will be strong business acumen, proactive, detail-oriented, and able to handle confidential information with the utmost discretion.

Key Responsibilities:

• Provide comprehensive administrative support to the Managing Director, including managing calendars, scheduling appointments, and organising meetings.
• Take detailed meeting minutes, distribute them to relevant parties, and follow up on action items to ensure timely completion.
• Serve as the primary point of contact between the MD and internal/external stakeholders, including legal representatives, consultants, and brand managers, handling correspondence, including emails, letters, and phone calls
• Draft, review, and manage legal and business documents, ensuring compliance with relevant regulations and internal policies.
• Manage confidential correspondence, draft emails, and prepare contracts as necessary.
• Assist in preparing reports, presentations, and meeting materials, with a focus on business and legal aspects of the company’s operations.
• Leverage strong business acumen to support decision-making, provide insights into business strategies, and manage projects across different brands.
• Conduct legal and business research, compile data, and generate reports to support the MD's business initiatives and compliance with industry regulations.
• Maintain confidentiality in handling sensitive legal, financial, and business matters.
• Liaise with department heads and brand teams to ensure smooth day-to-day operations across multiple brands.
• Coordinate and handle all travel arrangements, including flights, accommodations, and itineraries for business and personal trips.
• Handle ad-hoc duties as assigned.

Requirements:

• Bachelor’s Degree in Business Law or related field is essential.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role, preferably supporting senior executives in a corporate environment.
• Strong business acumen with the ability to understand and contribute to the company's business strategy.
• Familiarity with legal documentation and business processes, with the ability to interpret contracts and regulatory documents.
• Excellent organisational and multitasking abilities, with keen attention to detail.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Ability to manage time effectively and work independently in a fast-paced environment.
• High level of professionalism, discretion and confidentiality are a must.
• Flexibility to travel and manage urgent matters outside regular office hours.
• Ability to multitask and prioritise tasks effectively.
• Strong attention to detail and problem-solving skills.
• Ability to adapt to changing priorities and work efficiently under pressure.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to work closely with senior leadership.
• A supportive and collaborative work environment.

Job Description:

Royalking Construction Pte Ltd specializes in aircon and ducting installations. We are looking for a skilled Project Manager to oversee the installation projects from planning through to execution. The successful candidate will be responsible for managing installation teams, ensuring quality control, adhering to safety standards, and delivering projects on time and within budget.

Key Responsibilities:

• Oversee and manage aircon and ducting installation projects from start to finish.
• Develop and manage project schedules, allocate resources, and track progress.
• Coordinate with suppliers, contractors, and clients to ensure timely delivery of materials and services.
• Ensure that all installation work complies with safety regulations and industry standards.
• Conduct site inspections to monitor progress and quality of work.
• Resolve any on-site issues promptly and effectively.
• Manage project costs and prepare reports on project status and budget performance.
• Collaborate with engineering and technical teams to optimize installation efficiency.
• Maintain clear communication with clients regarding project timelines and expectations.
• Manage subcontractors and ensure adherence to project timelines and standards.

Job Requirements:

• Education: Diploma or degree in Mechanical Engineering, HVAC, or a related field.
• Experience: At least 2-5 years of experience in managing aircon and ducting installation projects.
• Technical Skills:Strong understanding of HVAC systems, air conditioning units, and ducting installation processes.
  Proficiency in project management tools and software.
  Experience in managing budgets, resources, and subcontractors.
  Knowledge of local safety and building regulations in aircon and ducting installations.
  
• Leadership & Communication:Strong leadership and people management skills.
  Excellent client and team communication abilities.
  Ability to manage multiple projects simultaneously and meet deadlines.
  
• Certifications: Relevant HVAC certifications are an advantage. Must have a BCCPE Bca certication as well.
• Additional Requirements:Attention to detail and problem-solving abilities.
  Willingness to work flexible hours to meet project deadlines.
  

Remuneration:

• Competitive salary with performance-based incentives.
• Comprehensive benefits package including health coverage.

Location:

Singapore

We are seeking a results-driven and ethical director of administration with strong leadership skills to manage and improve the efficiency of our organization's operations. Duties for the director of administration will include managing administrative staff, guiding operating methods, monitoring budgets, improving information systems, overseeing human resources requirements and developing operating procedures and policies. Your superior organizational skills and strategic planning will assist our organization in generating positive revenue growth, harmonizing operations, improving employee performance, and enhancing our business model.

The successful candidate must possess strong leadership skills, analytical and strategic thinking abilities, a talent for finance and budgets, ability to multi-task, and superior interpersonal skills. The noteworthy director of administration should streamline operations, ensure that administrative functions run smoothly, eliminate wastage, and improve our organization's financial standing through accurate expenditure monitoring and budget forecasting.

Director of Administration Responsibilities:

• Overseeing day-to-day operations.

• Developing organizational policies.

• Hiring and training administrative staff.

• Negotiating contracts and agreements with vendors.

• Maintaining corporate relationships.

• Monitoring operating expenses.

• Liaising with HR and other departments.

• Updating executives on business performance.

Director of Administration Requirements:

• Degree in business administration or equivalent.

• Reliable and self-motivated.

• Good communication skills.

• Superior problem solving skills.

• Strong leadership qualities.

• Broad knowledge of business departments and their functions.

• Strategic thinker.

• Budget management experience.

• People-management skills.

• Exceptional organizational skill

Responsibilities

• Strategy implementation and follow up with our subsidiaries in Southeast Asia
• Review, develop and implement company policies, procedures and ensure those policies and guidelines are in place with statutory requirements
• Involve in budgeting, costing and cash flow management across the region
• To liaise with regional offices for periodical results, reviewing and preparing of statutory reports
• To liaise with auditors, maintain banking relationship, internal control and compliance management
• Developing talent acquisition plan for multi national staff.

Requirements

• Degree in HRM/ Business or related disciplines
• At least 15-20 years of working experience in managerial position in Japanese Company
• Should be possessing deep knowledges of our 3 core businesses;

1. Logistics: Harbour Transport, International Transport, Third Party Logistics, Warehouse Operation etc.
2. Plant Engineering: Plant Construction, Plant Maintenance (Including Shut Down Maintenance)
3. Operation Support: Supporting customers’ production lines

• Knowledge of Japanese to liaise with regional Japanese staff and Japan headquarter
• Able to read and translate email and report in Japanese language
• Strong interpersonal and communication skills (There will be a lot of occasions to report to management staffs in HQ in Tokyo)
• Should be physically tough (A lot of business trips will be occurred)

SME in the Manufacturing Industry

Roles & Responsibilities

The company has ambitious growth plans moving forward, including the hiring of more Sales personnel across several of our offices in the SEA and Oceania region.

The Group HR & Admin Director is a pivotal role, working across the parent company as well as the subsidiaries. We have over the last 1-2 years been building our HR capabilities, through various initiatives. We have revamped the way we recruit, and we have many more plans for improving and professionalizing our HR capabilities. These include how we recruit both junior and more senior, revenue-generating roles. We are also looking at continually improving our Performance Appraisal assessment processes and providing a better training offering, for our mid to senior-level employees.

This role must ensure we continue to move forward with our HR achievements, and it will suit a person who has the dedication to achieve successful outcomes in a dynamic and changeable environment.

The Group HR & Admin Director oversees the full HR and administrative functions and should expect to work closely with the Group COO, the respective subsidiaries’ CEOs, Support Functions heads, and the wider Operations teams.

Experience in a fast-paced Manufacturing industry is key, China experience is a plus. Experience in regional HR, Recruitment, and Training is essential.

• Experience working in a cross-border, global organization
• Policy and Procedures formulation and drafting
• Project launches and implementations
• Both a hands-on and strategic leader who is willing to do the operational work in HR & Admin
• Track record of running training programs across regional locations, adapted to different employee groups are advantageous
• Continuous improvement mindset
• Effective communication and interpersonal skills

Responsibilities

• Perform month-end closing and ensure timely submission of financial reports
• Prepare monthly balance sheet schedules and reconcile general ledger
• Liaise with Bankers for banking transactions
• Liaise with Subsidiaries
• Liaise with external auditors on annual audit including year IFRS reporting package
• Liaise with tax agent on yearly tax submission and draft tax computation
• Preparation of GST return
• Prepare monthly bank reconciliation
• Stock reports
• Corporate Secretarial matters
• Other ad-hoc reports or duties as assigned

Requirements

• Minimum Diploma in Accounting, Finance or a related field
• Minimum 5 years of relevant working experience
• Detail, analytical, accurate and good with numbers
• Responsible and meticulous with good communication skills
• Able to work independently as well as in a team environment
• Able to start immediately or at short notice