Total 54 Administrative / Clerical job vacancies in Bournemouth, Dorset, BH8 8EZ

What's involved with this role:

Temporary Governance Officer/Admin – Human Resources



Job Ref: Bournemouth 5258450

Pay Rate: £15.18 per hour PAYE

Hours per week: 37 Monday – Friday, normal working hours

Role Length: This opening assignment is for 3 months

City: Bournemouth, Dorset

As a point of contact for the People and Culture team you will support with managing, Freedom of Information requests, sharing and disclosure of personal information requests and data breach recording.

Key Responsibilities:

Manage the process for Subject Access Requests by circulating to the appropriate manager, collating and redacting information to comply with Data Protection Act.
Manage and circulate requests for information to the appropriate colleagues, collating responses and supplying information to the requestors, ensuring compliance with the GDPR, Freedom of Information Act and adhering to strict legislative timescales.
Provide subject matter expertise and guidance on information governance including, corporate policies and complex legislation.
Use initiative and analytical skills to apply existing methods and techniques with a range of different customers. Communicate and ensure understanding of required outcomes to comply with the Corporate Information Governance framework.
Create, recommend and implement new, more effective and efficient ways of working, identifying improvements in working practices and sharing best practice.
Support and lead the development of a records management process. Maintaining retention and disposal criteria, identifying areas for review and implementing changes, arranging task and finish groups, be the champion/super user for working groups, audit compliance with clear desk policies.
Undertake investigations and report on internal data protection breaches. Provide managers with the correct documentation and support to investigate within the deadlines required.
Undertake such other duties as may be required from time to time commensurate with the level of the post.

Qualifications:

HR entry level qualification or equivalent experience



Skills & Experience:

Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Knowledge of GDPR, practices, and legislation.
Experience in managing Subject access requests.
Proficiency in MS Office, HR information systems and advance use of Excel.
Excellent communication, interpersonal, and presentation skills.
Strong analytical, problem-solving, and decision-making skills.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days, please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.











S


1

Job Ref: Bournemouth 5258450


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert

Are you searching for a new and exciting, fast paced role?

#TeamUHD are recruiting for a Radiology Clerical Officer to work in our busy radiology department.

You’ll be booking appointments over the phone, by letter and also face to face with patients – so excellent communication skills are a must for this role. You’ll cover reception and undertake other general administrative office duties as required to provide an all-round efficient administrative service.

We’re looking for an enthusiastic, friendly person who is keen to learn and receptive to change, working as part of our wider radiology team.

What we can offer you in return:
• Enhanced annual leave
• Access to health and wellbeing services
• Enrolment into our generous NHS pension scheme
• NHS discounts at thousands of retailers
• Training and development opportunities
• Working with a friendly, inclusive team

Base location: Royal Bournemouth Hospital

Interview date: TBC

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued team mates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert


This advert closes on Sunday 1 Dec 2024

Proud member of the Disability Confident employer scheme

Legal Secretary - Commercial Property

Location: Bournemouth
Salary: £25,000+ (negotiable based on experience)

Our client, a dynamic and forward-thinking law firm, is seeking a proactive Legal Secretary to join their Commercial Property team! Known for delivering exceptional service to clients and truly valuing their staff, this firm offers a fantastic opportunity to grow your career in a supportive, collaborative environment with excellent company benefits.

About the Role
As a Legal Secretary in the Commercial Property department, you'll play a pivotal role in keeping operations running smoothly. You'll work within a welcoming, professional team, delivering high-quality support and client service.

Responsibilities:

• Audio typing
• File management
• Client care
• Document preparation
• Diary management
• Client interaction
• Front-of-house and general administrative duties

About You:

• Previous experience in a similar Legal Secretarial role
• Excellent communication skills
• Strong organisational skills with an eye for detail
• Ability to prioritise and manage deadlines
• Pride in delivering quality work
• Proficiency in MS Office and IT skills

This is an exciting role for someone who thrives on responsibility and enjoys supporting a dynamic team. Ready to take the next step in your legal career? Send in your CV

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

To support the consultants and consultant secretaries in providing an efficient secretarial service. This will involve the typing of all clinical correspondence i.e clinic letters, reports, operation letters etc, under the supervision of the consultant secretary, using audio/Digital Dictation.To be aware of RTT (Referral to Treatment) pathways to adjust patient referral to treatment clock according to the treatment plan, liaising with consultant secretaries and/or validator as necessary. Look up, sort and file patient results as directed by the clinician/consultant secretary in line with Health Records filing policy.Photocopying and general filing to include correspondence, results in hospital notes when required. Be responsible for out-going post, meeting afternoon deadline assisting post workers when required. To deal with telephone queries in an appropriate manner as instructed by the consultant secretary. To ensure all referrals are collected on a daily basis and distributed to the appropriate clinician without delay. This includes Choose and Book referrals and paper referrals received direct from GP or other professional bodies. To understand and be proactive in managing RTT (Referral to Treatment) pathways and highlight any potential issues to prevent breaches. This includes ensuring that follow up appointments following diagnostics are dealt with immediately to avoid any unnecessary delays within the patient pathway to meet national targets.

There is a full job description and terms and conditions with salary information on the right hand side of the page for you to download and review. Further Information Location: 23-25 Ophir Rd, Bournemouth BH8 8LS. Salary: £22,431 to £26,382 (£11.98 - £14.09 p/h) per annum, pro rata for part time hours - plus time and half paid for weekend working Shift Pattern: 25 hours per week Tuesday - 08:00 to 17:00 Wednesday - 08:00 to 13:00 Friday - 08:00 to 13:30 Saturday - 08:00 to 14:00 Interested so far? Don't delay, apply today! This job advert may close before the advertised closing date if sufficient applications have been received. Please apply for this job as soon as you can, if interested. The Small Print: All applicants must be pro-choice. If you do not hear from us within 2 weeks of the closing date, unfortunately you will not have been shortlisted on this occasion. References: All offers of employment are conditional based on satisfactory pre-employment checks. We require applicants to provide 3 years of employment references including information on reasons for leaving and any gaps in employment.

The Role: To support a young professional gentleman living with Muscular Dystrophy, to live an exciting and fulfilling life. He requires 2 new members of staff to join his team for day and night shifts. This role is for day shifts.
Main Duties:
• To provide all aspects of personal care
• To use a hoist
• To support to maintain a hygienic home (including laundry, cleaning, and tidying up etc)
• Food and drink preparation
• To support getting out of bed / going to bed each day
• To attend Dr / hospital appointments as and when required
• You will also be required to cover for colleagues on leave and sickness, and on occasions work extra hours, agreed in advance.
• To assist to attend social events, such as meeting friends, day trips, and evening trips.

Personal Qualities and Attributes required:
• Respectful of confidentiality and privacy
• Responsible, reliable, and trustworthy
• Respectful of dignity and independence
• Good communication skills and social skills
• Punctual, and flexible
• Suitable for a casual working environment but always remaining professional.
Car owner with driving license is essential
The employer enjoys television/film, travelling, music and sport.
Please note that this role may be subject to a DBS check, your employer may also ask for you to supply references.
You must be able to prove the right to work in the UK. No sponsorships are available.
Hours: Live-in care (week on week off) 8:30 - 20:30. Days can be flexible.
Hourly Rate: £13.50 per hour
Holidays: 5.6 weeks per year (pro rata) including Bank holidays

Please note, Compass Disability Services (Compass Independent Living Team) is a support, advisory and payroll service. We support people with a disability or long-term health condition to live independently and retain control of their lives within the community. We are not the person that you will work for. You will work for the individual or family that we are supporting.

What's involved with this role:

Temporary PT Business Support Officer/ Admin - CMHT

Reference no: Bournemouth 5257190 B

Pay Rate: £12.59 per hour PAYE

27 Monday – Friday, TBC

This opening assignment is for 2-3 months

City: BOURNEMOUTH

Candidates must have minute taking skills and experience

As a Business Support Officer, you will play a crucial role in providing a comprehensive, efficient and effective administrative support to individuals and teams to enable them to maximise their delivery and assist the Council in achieving its purpose and objectives.

Key responsibilities encompass arranging highly sensitive meetings, minute-taking, and managing confidential information with extraordinary precision and accuracy at all times.

Key responsibilities:

Respond to customer enquiries and requests in a professional and empathetic manner, following the Council's policies and procedures.
Record and update customer information and interactions using the appropriate systems and databases, ensuring data accuracy and confidentiality, adhering to General Data Protection Regulations (GDPR).
Achieve high accuracy in data input onto all aspects of work such as spreadsheets and bespoke databases.
Collect, collate, analyse, and disseminate statistical data relevant to the service unit, ensuring that data area records are meticulously maintained and kept up to date.
Treat customer information as confidential, adhering to the GDPR and relevant procedures.
Organise multi-agency meetings which can be complex. Capture accurately decisions and summarise key information effectively during meetings.
Maintain a high level of knowledge of processes and procedures in own area of work.
Procure goods, services and supplies as directed by the Budget Holders, accurately utilising the financial management system or purchasing card whilst adhering to the Council’s financial regulations and guidelines.
Work collaboratively with other team members and departments to ensure a seamless and consistent customer service experience.

Qualifications:

2 A Levels, NVQ 2/3 in Business Administration (or equivalent experience)

Knowledge:

A good understanding of work practices, processes and procedures within the specified area of work.

Experience:

Previous experience of working in a customer service and/or administration environment.
Experience of diary management for Senior Officers.
Experience and excellent skills in preparing clear and succinct meeting notes.
Experience of accurate data inputting, collation and analysis of data.

Skills & Abilities:

Communication and interpersonal skills, both verbal and written, with the ability to adapt to different customer needs and situations.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
Ability to communicate with a range of internal and external stakeholders to resolve and escalate complex issues in a professional manner.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us directly via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

ALD
1

Job Ref: Bournemouth 5257190 B


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

What's involved with this role:

Temporary PT Business Support Officer/Safeguarding Notetaker/Admin

Reference no: Bournemouth 5257190 A

Pay Rate: £12.59 per hour PAYE

18.50 Monday – Friday, TBC

This opening assignment is for 2-3 months

City: BOURNEMOUTH

Hybrid working

Candidates must have minute taking skills and experience

As a Business Support Officer, you will play a crucial role in providing a comprehensive, efficient and effective administrative support to individuals and teams to enable them to maximise their delivery and assist the Council in achieving its purpose and objectives.

Key responsibilities encompass arranging highly sensitive meetings, minute-taking, and managing confidential information with extraordinary precision and accuracy at all times.

Key responsibilities:

Respond to customer enquiries and requests in a professional and empathetic manner, following the Council's policies and procedures.
Record and update customer information and interactions using the appropriate systems and databases, ensuring data accuracy and confidentiality, adhering to General Data Protection Regulations (GDPR).
Achieve high accuracy in data input onto all aspects of work such as spreadsheets and bespoke databases.
Collect, collate, analyse, and disseminate statistical data relevant to the service unit, ensuring that data area records are meticulously maintained and kept up to date.
Treat customer information as confidential, adhering to the GDPR and relevant procedures.
Organise multi-agency meetings which can be complex. Capture accurately decisions and summarise key information effectively during meetings.
Maintain a high level of knowledge of processes and procedures in own area of work.
Procure goods, services and supplies as directed by the Budget Holders, accurately utilising the financial management system or purchasing card whilst adhering to the Council’s financial regulations and guidelines.
Work collaboratively with other team members and departments to ensure a seamless and consistent customer service experience.

Qualifications:

2 A Levels, NVQ 2/3 in Business Administration (or equivalent experience)

Knowledge:

A good understanding of work practices, processes and procedures within the specified area of work.

Experience:

Previous experience of working in a customer service and/or administration environment.
Experience of diary management for Senior Officers.
Experience and excellent skills in preparing clear and succinct meeting notes.
Experience of accurate data inputting, collation and analysis of data.

Skills & Abilities:

Communication and interpersonal skills, both verbal and written, with the ability to adapt to different customer needs and situations.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
Ability to communicate with a range of internal and external stakeholders to resolve and escalate complex issues in a professional manner.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us directly via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

ALD
1

Job Ref: Bournemouth 5257190 A


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

What's involved with this role:

Temporary PT Business Support Officer/ Admin - Learning Disabilities Team

Reference no: Bournemouth 5257190 C

Pay Rate: £12.59 per hour PAYE

18 Monday – Friday, TBC

This opening assignment is for 2-3 months

City: BOURNEMOUTH

Candidates must have minute taking skills and experience

As a Business Support Officer, you will play a crucial role in providing a comprehensive, efficient and effective administrative support to individuals and teams to enable them to maximise their delivery and assist the Council in achieving its purpose and objectives.

Key responsibilities encompass arranging highly sensitive meetings, minute-taking, and managing confidential information with extraordinary precision and accuracy at all times.

Key responsibilities:

Respond to customer enquiries and requests in a professional and empathetic manner, following the Council's policies and procedures.
Record and update customer information and interactions using the appropriate systems and databases, ensuring data accuracy and confidentiality, adhering to General Data Protection Regulations (GDPR).
Achieve high accuracy in data input onto all aspects of work such as spreadsheets and bespoke databases.
Collect, collate, analyse, and disseminate statistical data relevant to the service unit, ensuring that data area records are meticulously maintained and kept up to date.
Treat customer information as confidential, adhering to the GDPR and relevant procedures.
Organise multi-agency meetings which can be complex. Capture accurately decisions and summarise key information effectively during meetings.
Maintain a high level of knowledge of processes and procedures in own area of work.
Procure goods, services and supplies as directed by the Budget Holders, accurately utilising the financial management system or purchasing card whilst adhering to the Council’s financial regulations and guidelines.
Work collaboratively with other team members and departments to ensure a seamless and consistent customer service experience.

Qualifications:

2 A Levels, NVQ 2/3 in Business Administration (or equivalent experience)

Knowledge:

A good understanding of work practices, processes and procedures within the specified area of work.

Experience:

Previous experience of working in a customer service and/or administration environment.
Experience of diary management for Senior Officers.
Experience and excellent skills in preparing clear and succinct meeting notes.
Experience of accurate data inputting, collation and analysis of data.

Skills & Abilities:

Communication and interpersonal skills, both verbal and written, with the ability to adapt to different customer needs and situations.
Strong IT skills including Microsoft packages or equivalent (e.g. G Suite).
Ability to communicate with a range of internal and external stakeholders to resolve and escalate complex issues in a professional manner.


Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.


Clients are generally looking for candidates who are local to, or who can commute easily to the place of work. It will help your application if your CV states, in broad terms, where you reside – there is no need for a full address.

Please feel free to apply to us directly via jobs@tclrec.com by quoting the job reference and exact job title.

To help speed up the process of uploading your CV to the client we would ask that you send us your CV in Word format (or equivalent) if possible, not as a PDF.

If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension, you will be working at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than umbrella pay terms. We do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.

Due to the number of CVs being sent to us under current market conditions, unfortunately we cannot respond to all applications. If you have not heard from us within 3 working days please assume that you have not been shortlisted on this occasion. We will, however, be very happy to receive future applications from you for other roles.

ALD
1

Job Ref: Bournemouth 5257190 C


Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.

Please do try to resist contacting us with requests for progress updates.

We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.

Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.

Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.

This role provides essential administrative support to the school’s Senior Leadership Team and will include an element of HR support. An excellent standard of written English and literacy and good communication skills are pivotal to this role. You should hold, or be willing to work towards, a first aid qualification as part of this role will also involve supporting our Main First Aider. The ability to work flexibly, plan, prioritise and manage time efficiently whilst dealing with frequent interruptions is essential. The working hours are 8.30am – 4.30pm, Monday to Thursdays and 8.30am - 4.00pm on Fridays during term-time. This is a permanent contract to start as soon as possible.
The ideal candidate will have 5 GCSEs (or equivalent) including English and Maths at grade C or above. Relevant office experience including proven ICT skills are essential. Previous school experience would be an advantage.
Lytchett Minster is a successful 11-18 mixed comprehensive school with approximately 1604 students, 316 of whom are in the successful sixth form. The learning environment is stunning with extensive and beautiful grounds; the school site is comprised of South Lytchett Manor House together with a number of modern extensions including the Arts block and theatre. We pride ourselves on our high standards and positive ethos, the school is popular and highly regarded in the community.

Sales Ledger Clerk

Location: Bournemouth

Salary: £25,000 per annum

Hours: Full time or part time hours with flexible starting times, ideally working - 12.00pm-17.00pm

Tru Talent is excited to partner with a local disposal facilities client in the search for an experienced Sales Ledger Clerk to join their team.

As a Sales Ledger Clerk, you will oversee the daily operations and management of the sales and purchase ledger processes. You’ll ensure every transaction is handled smoothly, efficiently, and on time, while adhering to company procedures, compliance standards, and legal requirements.

Responsibilities for the Sales Ledger Clerk:

• Processing supplier invoices and raising and sending customer invoices
• Data input to internal systems and setting up new customer accounts
• Proactively managing the collection of outstanding monies and minimizing the risk of bad debt
• Managing overdue accounts, liaising internally, and escalating issues when required
• Banking reconciliation and reviewing customer credit accounts with credit reports
• Issuing customer statements
• Processing the customer direct debit run and creating direct debit mandates
• Managing and issuing customer rebates and invoicing finance related administrative tasks
• Reporting and providing support to the finance director
• Answering telephone calls in a professional manner and building a rapport with customers and suppliers
• Dealing promptly and efficiently with telephone and email queries from customers and suppliers, performing administrative tasks including filing, as required and managing incoming and outgoing post
• Working closely with the sales and customer service departments with regards to any account related enquiries
• Daily banking and receipt allocation, including PDQ transactions

Skills needed for the role of Sales Ledger Clerk:

• Good communications skills
• Strong organisational skills
• An analytical mind
• A good eye for detail

Please contact Aimee Wilkins at Tru Talent on 07851755207 or 01202 237129, using reference (2400) or 'Apply Now'.

INDTTT

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

We are looking to appoint an enthusiastic and resourceful Administrative Assistant to join our friendly team. We are seeking applicants who can take up their role as soon as possible. The post is offered as a full-time permanent position, working during term-time only plus inset days (39 weeks per year).
SAST will conduct online searches of shortlisted candidates. This will be part of safer recruitment check, and the search will purely be based on whether an individual is suitable to work with children. All aspects of social media and internet searches will be conducted. As care must be taken to avoid unconscious bias and any risk of discrimination, a person who will not be on the appointment panel will conduct the searches and will only share information if and when findings are relevant and of concern. Safeguarding responsibilities associated with this role may include engagement in regulatory activity, such as administering first aid or supporting an upset child. It will have contact with young people on a day-to-day basis. SAST is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will have to meet the person specification and the post is subject to safeguarding checks, including an enhanced DBS check and Children’s Barred List check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. SAST recognises the benefit of having a diverse workforce and is committed to building a workforce which reflects diversity from the communities it serves. SAST values the contributions from all staff from a wide range of different backgrounds and actively seeks to promote an environment that is free from discrimination and harassment and at the same time supports fair promotion and cultural acceptance. Under the provision of the Equality Act 2010 SAST welcomes applications from everyone and operates a recruitment process which is fair and does not discriminate against or disadvantage anyone because of their age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex, or sexual orientation. This role is UK- based and your right to work will need to be established as part of the appointment process.

What skills and experience we're looking for

This position offers a real development opportunity alongside family friendly hours.

St James CE Primary Academy provides an engaging, relevant education within a Christian environment, where everyone flourishes academically, socially, physically, morally, emotionally and spiritually. We are seeking a motivated and efficient Administration Assistant to support our School Business Manager with administration supporting recruitment, health & safety, staff training, compliance, etc. With training and development from both our academy trust and the business manager, this is a fantastic opportunity to build experience whilst contributing to the smooth running of our school, all within a happy and collaborative environment.

Key Responsibilities:

• Provide comprehensive administrative support to the School Business Manager and other leadership team members.
• Maintain accurate records and data management in line with data protection procedures.
• Assist with recruitment, payroll, health & safety, and safeguarding processes.
• Liaise with external contractors and service providers such as cleaning, catering, and IT support.
• Use IT systems confidently, including Microsoft Office and school-specific software.
• Support content management on the school website and IT-based administration initiatives.
• Handle day-to-day office operations, including answering phone calls and greeting visitors.
• Administer first aid and act as a Fire Marshall when necessary.
• Provide occasional playground and dining hall supervision for pupil safety and wellbeing.

Qualifications and Experience:

• GCSEs (or equivalent) in English and Maths.
• Previous experience in an administrative or office-based role.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience working in a school or educational environment (desirable).

Skills and Competencies:

• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and prioritise workload effectively.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to handle pressure and meet deadlines.

Personal Attributes:

• Friendly, professional, and approachable.
• High level of confidentiality and discretion.
• Commitment to safeguarding and promoting the welfare of children.
• Willingness to take part in first aid and fire marshal duties.
• Commitment to professional development and ongoing training.

Additional Requirements:

• Flexibility to occasionally work outside regular hours if needed.
• A commitment to the Christian ethos and values of a Church of England school.

What the school offers its staff

• Supportive and friendly working environment.
• Lots of training and professional development opportunities.
• Very generous local government pension scheme.
• Employee Assistance Programme – supporting mental health and wellbeing.
• Workplace employee rewards package including:

o Extras Discounts - money off the upfront cost of over 100 gift cards and eGifts, save up to 10% on big brands

o Employee Cashback CardbYond – earn up to 15% cashback on your card across 85+ retailers

o Cyclescheme – Gear up to cycle commute and save up to 25- 39% on a new bike

o Techscheme – Save up to 12% or spread the cost on over 5000 tech items and appliances at Currys

• Free eye tests and funding towards glasses.

Commitment to safeguarding

St James CE Primary Academy and The Diocese of Chichester Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.