Total 381 Administrative / Clerical job vacancies in District 10, Ho Chi Minh City

As the Chief Administrative Officer (CAO), you will oversee the major functions, services, and operational programs supported by and aligned under the Office of Enterprise Readiness (ERO). The Office is comprised of the Administrative Operations Division which drives, supports, and promotes various administrative functions and programs of the Secret Service to include administrative operations, vehicle lease management, personal property management, real property management, as well as procurement policy and management. You will be responsible for the overall leadership, strategic management, and annual performance in these areas and for promoting development and continuous improvement in management policies, practices, workflow and productivity, workforce skills and experience, and resource management to ensure the most efficient and effective means of support are provided in overall agency operations.

As a key executive advisor, you will inform the Chief Management Officer and the Chief Operating Officer of challenges or issues that have significant implications for the agency and work to resolve any deficiencies which directly impact the investigative and protective operations of the Secret Service. Your stewardship of ERO and its programs will require oversight of facilities and property management through several subordinate managers, who directly supervise facility and property management specialists, fleet management specialists, logistics and warehousing specialists, and support personnel in the worldwide management of Secret Service facilities and property.

The primary duties include, but are not limited to, the following:

• Oversees program planning activities for real and personal property, vehicle fleet management, integrated supply logistics and warehousing, space utilization and sustainability, and centralized procurement activities for all equipment, supplies, and services for Secret Service operations worldwide.
• Promotes the development of alternative solutions to problems arising from changes in work situations that have an impact on administrative program operations. Monitors and evaluates overall program effectiveness with a view toward efficient accomplishment of objectives.
• Represents leadership in administrative communications with internal partners, the Department of Homeland Security (DHS) and its components, the Office of Management and Budget (OMB), and other Federal agencies; defines objectives and priorities, and coordinates activities associated with administrative support functions. Develops and maintains liaison with officials from other Federal agencies as well as state and local agencies, the private sector, administrators of other related programs and professional associations, and OMB.
• Participates in policy development or revision activities; assures thorough and accurate policy and regulatory interpretations on the part of subordinate officials; and is accountable for the smooth functioning and coordination of programs under his/her authority.
• Directs short and long-range program plans and projections, oversees budget development, reviews budget forecast and justifications; conducts a comprehensive evaluation of organizational goals, objectives, achievements, staffing and equipment requirements, and organizational structure, and identifies and implements solutions to operational problems and issues to ensure the efficient and effective completion of work assignments and projects.
• Keeps abreast of newly proposed or enacted legislation impacting procurement programs, program innovations at the Federal, state, and local levels, and in the private sector. Provides authoritative interpretations, instructions, and guidance relative to all phases of readiness and administrative operation management. Provides information and guidance at meetings with senior officials of the Secret Service.

The primary purpose of this position is oversee and coordinate administrative, financial, and operational management and support services for the Administrative Conference of the United States (ACUS) and to serve as an advisor to the management staff on administrative policy and procedural matters.

Duties performed:

• Recommending program improvements and overseeing the development of policies and procedures in areas of property; space management; information technology; procurement and contracting; and budgeting and financial management.
• Analyzing changes in organizational needs and recommending solutions.
• Assisting with design, layout, illustration, or other services related to organizational publications, periodicals, briefing charts, and reference materials.
• Arranging travel for personnel and ensuring expenses are made in accordance with agency policy and Federal Travel Regulations.
• Preparing and conducting budgetary briefings to provide information to management officials.
• Tracking agency budgetary resources and forecasting agency expenditures.

-Managing and directing administrative matters.
-Overseeing the implementation of a variety of management services essential to the direction and operation of the Office of the General Counsel.
-Participating in planning, developing, formulating, and administering the policies, regulations, and procedures governing the activities of the Office of the General Counsel administrative programs.
-Identifying problems or issues, proposing innovative solutions, and overseeing their implementation.

WHAT IS THE TAXPAYER SERVICESDIVISION?
A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions

20 Vacancies will be filled in the following specialty areas:
DATA CONVERSION OPERATIONS

The following are the duties of this position at the full working level.

• Distributes and balances the workload among employees in accordance with established work flow or job specialization, assures timely accomplishment of the assigned workload, and assures that each employee has enough work to keep busy.
• Keeps in touch with the status and progress of work, and makes adjustments in accordance with established priorities, obtaining assistance from the supervisor on problems that may arise.
• Estimates and reports on expected time of completion of work and maintains records of work accomplishments and time expended and prepare production reports as requested.
• Instructs employees in specific tasks and job techniques and make available written instructions, reference materials and supplies.
• Gives on the job training to new employees in accordance with established procedures and practices.
• Maintains current knowledge and answer questions of other employees on procedures, policies, directives, etc. and obtains needed information or decisions from supervisor on problems that come up.

• You will serve as the Trial Attorney/Senior Trial Attorney on one of the two Defensive Environmental Litigation Teams within the Naval Litigation Office (NLO), Office of the General Counsel (OGC), Department of the Navy (DON).
• You will represent the DON in its defense against claims under various pollution control laws, including the Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) and the Resource Conservation and Recovery Act (RCRA).
• You will represent the DON in litigation under natural resource protection and planning statutes such as the Endangered Species Act (ESA), the Marine Mammal Protection Act (MMPA), the National Environmental Policy Act (NEPA).
• You will work closely with Department of Justice attorneys, primarily in the Environment and Natural Resource Division.

The Management & Program Analyst Serves as subject matter expert in managing a PAE business line program and establishes and maintains project management policy and procedures associated with quality compliance.

The major duties and responsibilities include, but are not limited to:

• Serves as subject matter expert in managing PAE business line program.
• Establishes and maintains project management policy and procedures associated with quality compliance.
• Works with CFM's SMEs within CFM to develop, interpret, and advise on construction, design or project management policy for CFM.
• Advocates, explains, and/or justifies procedures and guidance to ensure program consistency.
• Consults with all organizational levels in CFM and other interested executives, officials, managers, professionals, and other employees of internal and external stakeholders.
• Develops and enforces policy and quality procedures; and support and defend findings for CFM's business lines.
• Monitors quality measures and program implementation tools.
• Develops indicators to provide objective evidence of effectiveness to support changing or updating policy and procedures.
• Analyzes open-ended comment data and recommending SES leadership on appropriate CFM contacts for stakeholders seeking more information.
• Creates customer-driven performance indicators to measure improvements in targeted behaviors within the CFM organization.
• Serves as a Contracting Officer's Representative (COR) on all assigned contracts, ensuring proper implementation of requirements.
• Provides technical information to assist in determining type of contract and level of competition.
• Serves as the agency's technical representative for contract administration.

Your new companyOur healthcare consultancy firm is dedicated to delivering innovative solutions that improve patient care and operational efficiency in healthcare organisations. We pride ourselves on our expertise, commitment to excellence, and the positive impact we make on the healthcare sector.
Your new roleAs an Accounts Payable Clerk, you will play a crucial role in our finance team, ensuring the efficient processing of all accounts payable transactions. Your meticulous attention to detail and financial acumen will support the smooth operation of the company's financial processes, contributing to our overall mission of providing exceptional healthcare consultancy services.

What you'll need to succeed

• Experience: Minimum of 7 years of experience in an accounts payable role.
• Qualification: Relevant accounting or finance qualifications are preferred.
• Skills: Strong attention to detail, excellent numerical and analytical skills, and proficiency in accounting software and Excel.
• Attributes: Good communication and interpersonal skills, the ability to work effectively within a team, and a proactive and organised approach to work.
  
  What you'll get in return

• A competitive salary
• Remote Working (ad hoc days in the office)
• 4% Pension Contribution

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

• Managing a staff of 110 employees ranging from GS-5 to GS-13 within a contact center environment. Evaluates performance of subordinate supervisors and direct reports.
• Supervising the department level management services for the administration of accounts receivable programs.
• Interpreting and applying Federal Debt Collection laws and requirements. Reviews and interprets agency rules and regulations, laws and information received from other sources.
• Developing compassionate approach to the collection of overpayments.
• Responding promptly and courteously to inquiries from a variety of sources.
• Setting effective, efficient, and economical direction of debt collection operations measured through productivity, cost control, and customer satisfaction.
• Setting long/short term objectives to carry out the mission and goals.
• Leading Contact Center operations including: Quality Management, Workforce Management, Knowledge Management, telephony, training, technology reports, analytics, communications and customer feedback.
• Setting realistic performance targets for the division to achieve and supports staff in developing and implement plans to achieve.
• Employing a human capital strategy that supports mission accomplishment while maintaining alignment with human capital policies related to recruitment, training, leadership development, performance management, and diversity objectives.
• Identifying and correcting systematic concerns, resource issues, process breakdowns, and performance improvement opportunities ensuring effective internal controls are set to mitigate fraud, waste, and abuse within contact center and overall organization.
• Leading cost-effectiveness studies in operating/administrative programs, including organization structures, workload assessments and staffing models.
• Leading DMC telephony system capability and enhancements initiatives.
• Actively assists and supports DMC leadership in the completion of organizational goals and center-wide priorities and initiatives. Provides clear expectations and guidance on strategic initiatives and goals to supervisors, and employees within assigned teams.
• Performing other duties as assigned.

The incumbent of this position is the Chief of the Innovation and Research Branch and is responsible for driving the development of new and innovative products, services, or processes within an organization. The incumbent of this Branch requires a combination of strategic thinking, technical expertise, and strong leadership skills to inspire and guide a team of researchers and innovators. In this role, the incumbent requires a deep understanding of technology, and business operations of the judiciary to drive innovation, customer satisfaction, and effectiveness.

The incumbent is responsible for developing and articulating a clear vision for innovation and research across the judiciary, aligning innovation goals with the overall business and IT strategies, and identifying emerging trends and opportunities in the industry.

Duties of the position include, but are not limited to:

1. Collaborating with the Chief of the Emerging Technology Division and the Chief Technology Officer to establish and support the judiciary's innovation program.
2. Developing and executing a comprehensive business plan for the establishment of a research and development function.
3. Conducting market research and analysis to identify trends and opportunities.
4. Leading teams of technical engineers to develop proof of concept and prototypes to verify feasibility, usability and functionality.
5. Providing technical assistance to other areas of TSO, in support of innovation projects.
6. Prioritizing features and enhancements based on customer feedback and business objectives.
7. Fostering a collaborative and innovative work culture.
8. Identifying and evaluating new technology opportunities to drive innovation and continuous improvement within TSO's product portfolio.

As a/an Management Analyst, you will:
- Research and investigate new or improved business and management practices for application to Housing programs and operations.
- Identify data required for use in the management and direction of programs.
- Develop management plans, procedures, and methodology.
- Conduct complex and special studies for efficiency and productivity and recommends changes or improvements in work methods, and procedures.

Selected applicant(s) will advise clients at the Department and program level, both in writing and orally, on a wide variety of legal matters, including:

• Real property transactions, including acquisition, management, use and disposal of real property and related matters;
• Energy conservation, including energy savings performance contracts and other
  conservation measures;
• Environmental management and compliance, including advice and counsel regarding the National Environmental Policy Act, the National Historic Preservation Act, and guidance regarding permitting actions and other regulatory requirements.

Major duties include but are not limited to the following:

1. Serves as principal advisor to the NIGC on matters relating to the overall management and control of building a diverse workforce, ensuring equal opportunities for applicants and employees and creating an inclusive workplace throughout the NIGC
2. Directs and manages a comprehensive equal employment opportunity program for federal employees throughout the NIGC in compliance with: Title VII of the Civil Rights Act as amended; sections 501 and 505 of Rehabilitation Act of 1973 as amended; the Age Discrimination in Employment Act of 1967 as amended; the Equal Pay Act of 1963 as amended; Title II of the Genetic Information Nondiscrimination Act of 2008 as amended, Equal Employment Opportunity Commission rules and regulations, and all respective NIGC procedures, policies and regulations.
3. Acts as a catalyst for organizational change to build and retain a diverse workforce and establish and sustain a working environment of mutual trust and respect in accordance with NIGC norms, principles and policies.
4. Establishes policy for proper implementation of the various laws and regulations encompassing the diversity, equal opportunity and inclusion programs.
5. Ensures the timely development and submission of the NIGC's annual reports, required affirmative employment plans, reports to Congress on NIGC/EEO programs, etc.
6. Provides for timely processing and adjudication of discrimination complaints filed by federal employees and applicants for employment with NIGC. Recommends decisions for the NIGC Chair on complaints of discrimination and respective corrective measures as necessary to resolve the issues whether or not there is a finding of discrimination.
7. Establishes and oversees the administration of special emphasis programs in accordance with the NIGC Special Emphasis Programs policy.
8. Provides assistance to management and employees to secure and promote a diverse workforce and inclusive working environment such as: advice and direction regarding equal employment practices, recruitment and hiring, consultations pertaining to employee relations, conflict resolution, managing a diverse workforce, cultural competency and communication skills.
9. Oversees work of collateral duty specialists; plans and executes the office budget; and otherwise takes appropriate management action to properly execute the office's mission

The incumbent ensures senior management stays abreast of actions taken and information received that correspond to mission, programs, projects, etc. Informs appropriate senior management of relevant actions taken or decisions made. Performs work involving managing and advising staff, including senior managers, on administrative and technical services to include human resources, policy development, strategic planning, acquisitions, solicitations, purchases and contracts, files and records, and physical property and office space.  Leads, directs and manages projects and teams.  Analyzes and resolves complex program and operational problems, developing and implementing improvements, and assessing the results that support the organization’s goals.

The incumbent will be responsible for a wide range of office management and analysis duties to support the responsibilities of the Principal Executive Director, Deputy Principal Executive Directive, Supervisory Executive Officer (Chief of Staff) and the Supervisory Management and Program Analyst for the Department's construction, acquisition, and material management functions.

The major duties and responsibilities include, but are not limited to:

• Plans, organizes, promotes, directs and execute the OALC Manpower Management Program (MMP) components of: (1) ensuring HR Information System position data are accurately reflected; (2) reviewing changes needed to the organizational structure to maintain compliance with the VA Directives; (3) working with guidance and direction from the VA Manpower Management Service (MMS) reviewing staffing requirements and conducting analysis as needed; (4) coordinating validation of staffing analysis with VA Manpower Management Service. Briefing and obtaining guidance from VA, Office of Human Resources and Administration/Office of Operations. Security, Preparedness (HRA/SOP), and OALC Senior Leadership.
• Participates in strategic planning and visualizing manning requirements projecting mission needs, changes in political, funding, economic, workforce, and customer requirements, etc.
• Initiates and leads studies and projects related to strategic planning and analysis, including development of methods for measuring program success and achievement of objectives.
• Plans, leads and carries out projects and studies to develop and integrate strategic plans and programs needed to enhance recruitment, acquisition, retention, and development of talent that will fully meet OALC mission requirements.
• Performs analytical and evaluative work associated with management of the OALC and other business functions correspondence, objectives, and/or program activities.
• Advises and recommends on pros and cons of proposed office strategies. Develops and recommends changes in program objectives, methods of operation, and areas if emphasis.
• Evaluates programs managed by OALC by providing in-depth analysis of variables associated with these programs.
• Responds to a broad scope of inquiries or administrative issues pertaining to the OALC, and the Department, to include but not limited conducting research, analyzing results, and coordinating with other VA Staff Offices.
• Coordinates and prepares briefings, reports, etc, for the Principal Executive Director, P Deputy Principal Executive Directive, Supervisory Executive Officer (Chief of Staff) and the Supervisory Management and Program Analyst.