Total 63 Administrative / Clerical job vacancies in Fort Knox, Kentucky

• Provides administrative services support to the Branch OIC/NCOIC and other team members.
• Preparing and processing purchase requests for the branch, government purchase card holder (order supplies and maintain records in accordance with established regulations/procedures).
• Utilizes various data bases to keep track of the Branch Appropriated Fund budget.
• Aids travelers in navigating the intricacies of the Defense Travel System.
• Receives visitors and phone calls.
• Responsible for maintenance of records and files, utilizes a variety of office automation applications (i.e. computer programs) to manage information and data, and types a wide variety of correspondence, reports, records, documents, etc.

• Perform and/or provide guidance on such matter as fiscal administration using the automated Corps of Engineers Financial Management Systems (CEFMS) system, training, correspondence, timekeeping, mail management, and record management.
• Deliver a variety of administrative and support type duty in such area as administration, travel, training, files and correspondence management, fiscal administration, personnel administration.
• Serve as a liaison between the Section and the Finance Office assuring all CEFMS data is processed correctly and in a timely manner.
• Serve as an administrative focal point for the Branch.
• Conduct a physical property inventory periodically and prepares applicable reports and documents on such items as necessary.
• May initiate training requests/actions.
• Receive visitors and callers to the Branch involving inquiries concerning a variety of substantive administrative and/or technical issues.

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

• Oversees the scope of practice and provision of nursing services within an ambulatory clinic.
• The incumbent provides the full range of supervisory duties to include personnel and resource management comprised of coordinating staffing support, scheduling, hiring, and enforcement of performance standards.
• The incumbent advises the senior leadership on nursing matters; reviews, recommends, and implements changes; and collaborates with leadership in the development of regulations, procedures, new methods, and other matters.
• Participates in Department of Nursing meetings/activities to enhance the quality of management practices, policy definition, procedures, and programs.
• Fully evaluates patient histories to determine if there will be any concerns or potential reactions to processes or substances administered at the clinic.
• Incumbent has overall responsibility for the day-to-day management of assigned nursing personnel within the health clinic.
• This position listens and resolves complaints from patients and staff that may result in rewards and/or disciplinary measures for assigned employees.

• Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the patient's eligibility for treatment. Schedules appointments for eligible patrons.
• Updates the existing medical file or collects sufficient information to prepare new file. Provides concise accurate information to veterinary care provider on nature of the visit.
• Receives payments for services rendered. Balances cash and checks daily and makes daily bank deposit.
• Monitors and replenishes inventory.
• Maintains reception and exam rooms to ensure cleanliness. Spot cleans if necessary.

• Provide counseling, instruction and guidance to OB/GYN patients on a variety of topics to include family planning, sexually transmitted diseases, breast-feeding, nutrition, prenatal growth and development and preparation for childbirth.
• Plan, direct, supervise and coordinate the functions, work operations and day-to-day activities of the OB/GYN Outpatient Clinic.
• Establish workflow and functional assignments; determine and distribute work assignments to meet workload demands, set priorities and prepare schedules for completion of work.
• Formulate employee training plans and ensure employees receive formal and on-the-job training.
• Initiate formal actions to fill vacancies, interview candidates for vacant positions, make selections for appointment, promotion or reassignment actions, establish performance standards and prepare performance appraisals.
• As the Clinical Nurse In Charge (CNOIC), perform and execute supervisory duties of all allocated Registered Nurses, Licensed Practical Nurses and Nurse Assist clinical staff.

• Develop guidelines and a general framework for the formulation of policies, plans, and programs to ensure effective conduct of assigned missions, functions, and operations of the Branch.
• Provide management support to the Executive Director on status of funds, budget policy and budgetary impacts, and internal accounting.
• Recommend solutions to systems cost control problems to ensure the most effective and timely cost control for the organization
• Prepare narrative and statistical evidence and narrative justification in support of budget requests.
• Review work completed by subordinates, accepting, amending or rejecting work as appropriate.
• Make decisions on work problems presented by subordinates.

• You will recognize, develop, and present evidence to reconstruct events, sequences, time elements, relationships, responsibilities, legal liabilities, and conflicts of interest.
• You will support and/or conduct investigations in a manner meeting legal and procedural requirements.
• You will handle evidence in accordance with the rules of investigative procedures, laws, and precedent court decisions including constitutional rights for search and seizure.
• You will utilize pertinent statutes, regulations, policies, and guidelines, including the Code of Federal Regulations and the Uniform Code of Military Justice for investigations.
• You will interview witnesses, victims, and suspects pertaining to sexual harassment investigations.
• You will provide support to Special Agents in crime and death scene examinations (i.e., identifying, processing, documenting, and preserving physical evidence).
• You will serve as a Field Office liaison and collaborating with various jurisdictions, including local, Federal, and foreign areas of operation to facilitate the exchange and flow of information.

• Provide financial administration support to the procurement and budget officer on all procurement requirements.
• Initiate spending chain transactions to ensure each transaction is committed and obligated against the appropriate line of accounting.
• Monitor and track obligations and expenditures throughout the budget process.
• Coordinate with key officials relating to funds availability, limitations, and ceilings.
• Ensure all contracts and financial data is secured and maintained for audit purposes.
• Advise customers when a contract should be awarded versus a government purchase card (GPC) and miscellaneous payment type.
• Monitor contract status and assist departments in answering budget related questions.
• Carry out all duties associated with being the Lead Defense Travel Administrator.
• Provide guidance to employees on the appropriate use of a government purchase card.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff.
• Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s departure to ensure only authorized individuals remove them from the building.
• Registers/terminates children/youth within the CYS program and/or waiting list database. Utilizes the Child and Youth Management System (CYMS) to record transactions for customers and to enter data into predefined categories for reports and tracking.
• Provides administrative support including mail preparation, copying, distribution, correspondence, memorandums, briefings, Daily Activity Reports, and other requirements for day-to-day operations.
• Articulates policies relating to patron fees, waiting lists, enrollments, terminations, and program events. Coordinates vacancies and reservations for the hourly care program as required.

• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

• Serves as the secretary and principal office assistant, Commander, Training System Management Specialist, and First Sergeant of the United States Army Prime Power School.
• Serves as official timekeeper for all assigned civilian employees; the administrative specialist for the Defense Civilian Personnel Data System (DCPDS).
• Ascertains the nature of the communication and determines the appropriate action to be taken.
• Serves as administrative assistant for civilian personnel matters, by originating request for personnel actions and extracting reports and notifications of completed actions.
• Establishes and maintains a variety of office files under the Army's functional filing system, and Prime Power School policies and procedures.
• Coordinates the visits for high-level U.S. officials to the Prime Power School and tours of the school by other organizations (civilian and government)
• Serves as the Training Coordinator for all Prime Power School civilian staff members.

• Provide planning, financial, and technical leadership for the development of the organization's budget.
• Establish financial management procedures for continual review and surveillance of fund subdivisions and limitations to minimize probability of the occurrence of a Public Law 1517 violation.
• Develop organization budget policies based on interpretation of circulars, directives, and regulations issued by OMB, DOD, service headquarters, and Director decisions.
• Analyze the budgetary impact of new or revised legislation, policies, procedures, and guidance.
• Analyze data for reasonableness and consistency of estimates, adequacy of justification, and compliance with prescribed laws, policies, and regulations.
• Review the spend plan comparing actuals to forecasts.
• Conduct special studies and gathers data from Divisions to resolve variances, or to solve complex problems.
• Direct attention to actual or potential funding problems and recommends solutions.
• Allocate funds to individual organizations/functional areas.

• Coordinate arrangements for travel and social functions of Commander, DCA, DCCS, DCN, the Sergeant Major, military officials, and special visitors.
• Coordinate appropriate funding support of official functions.
• Review outgoing correspondence for supervisor's signature for correct grammar, consistency, completeness, general tone, and hidden implications.
• Coordinate with Public Affairs Officer (PAO) and staff directors concerning reservations and preparation for conferences, briefings, social functions, and training.
• Serve as primary contact for calls and visitors to the Command Group.
• Exercises primary control over various calendars for scheduling appointments and activities for the Commander in coordination with DCA, DCCS, DCN, and/or SGM.