Total 55 Administrative / Clerical job vacancies in Ipswich, Suffolk, IP3 8AQ

For full details of the responsibilities and duties of this role please see the attached job description.

An exciting opportunity has arisen for a Support Secretary, Band 3 to work within the Oncology and Haematology department at Ipswich Hospital.

You will be working as part of a friendly and supportive team and in a fast paced and busy office environment.

You will provide efficient and pro-active secretarial/admin support to the consultants and other team members.

Administrative/Office experience is essential for this post and previous experience within an NHS Trust would be advantageous.

Essential skills required for the post include excellent typing and audio skills, the ability to prioritise tasks, effective time management, good IT and secretarial skills.

You will need to be an excellent communicator with good interpersonal and organisation skills. It is essential to be a good team member with the ability to work in a high pressured and sensitive environment.
• Manage generic team mailboxes.
• Process incoming referrals and booking appointments in line with agreed processes.
• Manage administrative processes associated with outpatient clinics / referrals / inpatient referrals as required
• Type general correspondence / dictated correspondence, clinic letters, discharge summaries in line with guidelines.
• Assist in developing and maintaining efficient electronic and manual filing systems, including the sorting and collation of all incoming patient results into the relevant patients’ hospital notes
• Maintain electronically stored patient information on spreadsheets or database, for audit and patient management purposes
• Ensure adequate stationery supplies

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes


We are one of the largest NHS organisations in England, employing more than 12,000 staff


We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options


Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services


Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients


We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bringwhat’swidely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients


If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you


Find out about living and working here -www.youtube.com/watch?v=GkPu7HphU8A


For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Sunday 6 Oct 2024

We are looking for dynamic and enthusiastic team players to provide secretarial support to the nursing team within the Colorectal department as a Medical Secretary.

This is a key role in a busy department that works closely with the Medical Teams, Nursing Team, Outpatients Department, the endoscopy unit and the wider hospital teams.

You will be part of a friendly patient focussed team, delivering high quality administrative care to patients referred to the Colorectal team in Ipswich.

You will be responsible for ensuring that the administration needs of the department are completed in a timely way.

You will ensure that timeframes are met for the management of patient pathways in accordance with Referral to Treatment targets.

You will support team members by having a flexible approach to both workload, additional tasks and working patterns.

For this post you will require attention to detail as well as excellent communication skills and the ability to prioritise and plan.

One of the largest Trust’s in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

Find out about living and working with us -https://www.youtube.com/watch?v=GkPu7HphU8A

For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Thursday 3 Oct 2024

What will the apprentice be doing?
Shadowing a full-time member of staff carrying out member inductions/personal exercise programmes

Administration tasks: signing up and supporting members

General cleaning to maintain the gym equipment for the membership

What training will the apprentice take and what qualification will the apprentice get at the end?

Personal trainer Level 3 Apprenticeship Standard - (15-18 months)
Successful application will undertake a Personal Training (Level3) qualification
PT qualification is completed at the workplace, so it forms part of the working day

First Aid qualification is completed as a one-day course away from the workplace

For full details of theresponsibilitiesand dutiesof this role please see the attached job description.

For full details of the responsibilities and duties of this role please see the attached job description.

If you would like to find out more information about this role, please see the attached job specification.

Please see attached job description and person specification for more detailed information about the role and responsibilities

We are looking for dynamic and enthusiastic team players to provide secretarial support to the nursing team within the Gastroenterology department as a Medical Secretary.

This is a key role in a busy department that works closely with the Medical Teams, Nursing Team, Outpatients Department, the endoscopy unit and the wider hospital teams.

You will be part of a friendly patient focussed team, delivering high quality care to patients referred to the Gastroenterology team in Ipswich.

You will be responsible for ensuring that the administration needs of the department are completed in a timely way.

You will ensure that timeframes are met for the management of patient pathways in accordance with Referral to Treatment targets.

You will support team members by having a flexible approach to both workload, additional tasks and working patterns.

For this post you will require attention to detail as well as excellent communication skills and the ability to prioritise and plan.

One of the largest Trust’s in East Anglia, East Suffolk and North Essex NHS Foundation Trust (ESNEFT) provide hospital and community health services to people living across a wide geographical area. We deliver care from two main hospitals in Colchester and Ipswich, six community hospitals and in patients’ own homes. You will be joining a team of almost 12,000 amazing colleagues providing care to approximately a million people.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (if applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services. We offer a range of flexible working opportunities.

Our philosophy is thatTime Mattersto everyone. Across the Trust, we concentrate on improving the things we do and removing those which do not work or cause time delays for our staff and patients.

To support our employees to achieve their career aspirations you may be eligible to obtain a qualification via an apprenticeship. All successful applicants will be required to undertake a skills review to facilitate this. For full details please see the attached Apprenticeship Handbook.

If you are passionate about patient care and want to develop your skills and knowledge then we are keen to hear from you.

Find out about living and working with us -https://www.youtube.com/watch?v=GkPu7HphU8A

For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Thursday 18 Jul 2024

Job reference: #10063 Brand: Lumus Imaging Location: Ipswich Work type: Full Time (Permanent) Do you have medical imaging administration experience?  Are you seeking a next step in your career or looking for a change? We have an opportunity in our administration leadership team for a Clerical in Charge to join our team based in Ipswich. Lumus operates across multiple locations in this region, whilst this role will be based at our larger Ipswich clinic, you will be responsible for the remote supervision of our Ipswich Riverlink Clinic. This would be the perfect opportunity for a senior healthcare administration team member looking to advance their career, or for an experienced Clerical In Charge / Head Receptionist / Medical Secretary looking for a change. As Clerical In Charge, you are pivotal in ensuring smooth operations and the best patient experience and must be comfortable problem
... Click here to view more detail / apply for Clerical in Charge

Please find attached our Job Description and Person Specification for more detail on your Key Accountabilities, then if you feel you have what it takes to make a difference in your local communities, click APPLY! You will be contacted via email but these emails may go to your SPAM, so please keep checking all your emails if applying. Please visit our Facebook and Twitter page @NSFTjobs

Your new company
A modern thinking law firm based in Bury St Edmunds.

Your new role
This is a 2-week holiday support with a 1-day handover temporary legal secretary/audio typist job. You will be working in a collaborative environment supporting the family law team. Duties include but not limited to:

• Accurately prepare various legal documents from digital dictation, including letters, forms, briefs, and invoices.
• Handle routine matters, correspondence, and queries independently when appropriate.
• Liaise with clients, counsel, courts, and other third parties.
• Assist enquiries by phone and in person, arrange consultations/appointments/call-backs, and follow up on open enquiries.
• Provide clients with a high level of service, resolving any queries or concerns promptly and courteously.
• Enter key dates in the central diary, monitor diary notes and forthcoming events and deadlines.
• Manage files including opening and closing files, conducting conflict checks, maintaining files in good order.
• Assist with other duties such as photocopying, faxing, reception cover, etc.
• Record all relevant work on the firm's computerised time recording system.

What you'll need to succeed
The role requires a confident and professional legal secretary who is adept at audio typing and document preparation AND is available to start work on 19th July and cover for 2 weeks.

You will require:

* Proven experience as a Legal Secretary, particularly with audio typing and document preparation.
* Familiarity with legal terminology.
* Excellent organisational skills and attention to detail.
* Strong communication skills and the ability to liaise with various parties.
* Competence in handling confidential information.
* Proficiency in using legal software and computerised time recording systems.

What you'll get in return

• 100% office based - Monday to Friday
• Hours 9:00 -17:00
• Friendly working environment.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

For full details of the responsibilities and duties of this role please see the attached job description.

The Integrated Pathways Division are looking for a creative, dynamic individual who has significant previous experience of working as a Personal Assistant and is able to bring their knowledge, skill and experience to support the Divisional Management Team.

You will be highly organised, practical, reliable and efficient and will have a flexible approach to their role; working on their own initiative as well as working effectively as part of the wider divisional team. Duties will include proactive forward planning, fielding emails and telephone calls, management of complex calendars, meeting management (agenda setting, distribution of paperwork according to an established timetable, high quality minute taking and follow-up of actions).

You will be responsible for a portfolio of meetings. To be successful in this challenging but rewarding role, you will thrive under pressure, have the drive and courage to solve problems and the ability to prioritise a busy workload. The post holder will be diplomatic with highly developed communication skills, the ability to engage with a range of stakeholders and will have proven IT experience.

To provide an effective, comprehensive personal assistant service to the Associate Director of Operations, Associate Director of Nursing, and Divisional Clinical Director (Division management team).

Dealing on a regular basis with confidential and, sensitive information relating to staff and services.

Provide a comprehensive, high quality business support service for the senior management team, including typing/word processing of letters, minutes, reports and other routine correspondence, using own initiative.

Maintain the corporate diary for the Group, and be aware of the corporate diary for ESNEFT, including deadlines for submission of papers and reports.

We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.

We are one of the largest NHS organisations in England, employing more than 12,000 staff.

We pride ourselves on supporting our staff. We offer a wide range of training and development opportunities, as well as flexible working options.

Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

Our philosophy is that Time Matters to everyone. Across the Trust, we concentrate on improving the things we do and removing those which cause time delays for our staff and patients.

We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.

If you are passionate about patient care and want to develop your skills and knowledge, then we want to hear from you.

Find out about living and working here - www.youtube.com/watch?v=GkPu7HphU8A

For full details of the responsibilities and duties of this role please see the attached job description.


This advert closes on Monday 15 Jul 2024

For full details of the responsibilities and duties of this role please see the attached job description.