Total 7 Administrative / Clerical job vacancies in Leicester, Hampshire, SO15 2DP

The Supervisory AO is the focal point to resolve the administrative needs of the MHSL such as space, supplies, personnel adjustments, workload adjustments, and temporary coverage, expansion of clinical program justifications, data collection, data analysis, etc. Administration will focus on this position for management information, reports, dissemination of information, and the direction of the MHSL's established short term and long-term strategic goals and mission.

MAJOR DUTIES ADMINISTRATIVE OVERSIGHT/OFFICE ADMINSTRATION - 65 PERCENT

The Supervisory AO performs administrative tasks at an independent level that is supportive and contributes to the overall functioning of the MHSL. The Supervisory AO is able to coordinate the large variety of administrative tasks expected of the MHSL direct care providers, support staff, supervisors, program directors and service line chief. The Supervisory AO engages collaboratively with MHSL and other Medical Center staff daily. The Supervisory AO provides consultation and guidance on matters that improve effectiveness, efficiency and access for Veteran to Mental Health services. These matters include but are not limited to assisting MHSL staff to review and analyze data and prepare reports and presentations. The Supervisory AO utilizes organizational skills and reporting mechanisms to develop effective and reproducible systems to manage items such as Task/Action Items and MHSL inventory. The Supervisory AO works effectively with the Quality Management service and other internal stakeholders to operationalize best practices and remain compliant to accrediting bodies. Through the understanding and utilization of systems redesign the Supervisory AO will be able to identify leading and lagging indicators for performance and satisfaction and communicate them regularly. The Supervisory AO serves as the personnel management expert for the MHSL, performing or overseeing the full range of human resources requirements. S/he makes recommendations relating to various personnel policy issues and advises the MHSL Chief and other Supervisors of personnel management matters and problems for clinical and administrative staff. The incumbent provides ongoing guidance and oversight for day-to[1]day administrative operations of the programs. The Supervisory AO assists MS administration with the Human Resource Management System (HRMS) in areas of personnel recruiting, promotion, training, equal opportunity employment, disciplinary action, performance evaluation, terminations, reassignments, and all other human resources related matters. The Supervisory AO provides advice and assistance to supervisors, program directors and staff concerning federal and agency personnel processes and procedures by interpreting human resources regulatory, policy, and procedural requirements.

BUDGET AND FINANCIAL MANAGEMENT - 25 PERCENT

The Supervisory AO provides budget formulation and/or execution for the MHSL budget; prepares a variety of budget analyses; and maintains budget records. Provides support in budget formulation for all fund control points assigned to the MHSL. Incumbent recommends and advises on budget needs, based upon the analyzing and evaluating historical data, market trends, and medical center priorities, etc. Reviews budget calls and explains schedules and data requirements to MS administration. S/he advises MS administration of the practical and technical aspects of the budget.

SUPERVISION - 10 PERCENT

Provides technical and administrative supervision of the Secretary, Clinic Coordinator, and Supervisory MSA within the service line. Plans work to be accomplished by subordinates, sets and adjusts short and long-term priorities, and prepares schedules for completion of work. Assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignment, and the capabilities of employees. Evaluates work performance of subordinates. Gives advice, counsel, or instruction to employees on both work and administrative matters. Interviews candidates for positions in the unit; recommend appointment, promotion or reassignment to such positions. Identifies development and training. Find ways to improve production or increase the quality of the work directed. Develops performance standards for subordinates

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday-Friday 8:00am-4:30pm
Telework: AD- HOC.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD031950 and PD031951

Organisation: Leicestershire County Council

Work Location: The Trees, Deveron Way, Hinckley, Leicestershire, LE10 0XD

Worker Category: Fixed location worker

Salary: Grade 5 £24,408 - £24,795 per annum (pro rata for part time)

Working Hours: 16.5 hours per week – Mon to Fri – to be arranged

Contract Type: Permanent

Closing Date: 14/11/2024

Interview Date(s): TBC

The Trees Short Breaks, is seeking to appoint, a flexible, and organised administration assistant.

We are looking for an individual who is pro-active and organised, with the ability to prioritise their workload with minimal supervision. With a friendly and compassionate approach, you will be an enthusiastic and compassionate person, who is able to empathise with others whilst acting professionally.

About the Role

Administration assistant – 16.5 hours per week – working flexibly to meet the needs of the service – between Monday and Friday.

The admin assistant is required to work as part of a team in the provision of all administrative, technical, and secretarial work within the locality supporting services on site.

This post includes general office duties, including customer service, responding to callers and telephone queries, dealing with emails, filing and data collection.

A DBS enhanced check for a regulated activity is required for this post.

About You

To apply for this post, you must:

• Have skills to undertake general office duties e.g. post, fax and file management (paper and electronic) photocopying maintenance of office equipment, research, collating and disseminating identified materials.
• Be able to produce typed documents including reports and correspondence (electronic or paper formats) from hand-written/audio information, making layout presentation decisions.
• Receive visitors, respond to and screen telephone calls emails and other enquires in order to provide a high level of customer care.
• Support managers in the management of sometimes challenging and potentially confrontational situations with continued professionalism.
• Maintain office stationery stock by re-ordering against pre-determined levels and within prescribed budget for approval by supervisor. Receive deliveries check off.
• Assist managers in ensuring that their teams maintain effective information and data management systems including paper and electronic documents/indexing etc.
• With support of line manager manage their own workload against agreed objectives.

We also expect you to share our commitment to our values and will ask you to evidence when you have demonstrated them as part of the selection process.

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent English is an essential requirement for this role.

Interested in Flexible Working?

We are keen to support employees to balance their working life with other commitments. Therefore, wherever possible, we will consider working arrangements that suit an individual's personal circumstances whilst still meeting the needs of the Council. If you would like to discuss the possible flexible working options that might be applicable to this role, please contact the person named below. This may include requests for term-time working, part-time hours, compressed hours, flexible start and finish times, home/remote working, etc.

Every role within the Council has a defined working style which determines where they can work. The worker category applicable to this post is detailed in the above advert. You can find out more about our worker categories in the Our Working Styles page on our career site.

For more information or an informal discussion, please contact:

Phil Hutchinson Care Mangers Telephone:

Email: phil.hutchinson@leics.gov.uk

How to Apply

Leicestershire County Council is an inclusive organisation which is on a journey to embed and celebrate equality, diversity and inclusion at every level. We warmly welcome and encourage applications from people of all backgrounds, as having a diverse workforce with different perspectives and ideas is fundamental to our values and enriches the services we offer our communities. We particularly welcome applicants from Ethnically Diverse and LGBTQ+ communities and people with disabilities to create a balanced workforce and one that reflects the communities we serve. Applicants with a disability who meet the criteria listed in the 'About You' section above will be offered an interview under the Disability Confident Employer Scheme.

To apply for this job, please click on 'Apply Now'. You will need to upload a supporting statement as part of your application which explains how you meet the criteria listed in the 'About You' section above. For more information, see the How to Apply section on our career site.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

If you have any technical issues when trying to apply for this post, please contact our Employee Service Centre: https://emss.freshdesk.com/support/home.

By applying for this post, you agree to our Terms and Conditions.

Proud member of the Disability Confident employer scheme

The primary function of this position is to perform administrative support, personal management, budget review and analysis, resource monitoring and data input for all correspondence and communication support for the Pharmacy Service.

Duties include but are not limited to:

• interpreting administrative policies defining administrative requirements.
• Providing advice to the Chief on related issues.
• Administratively supports pharmacy leadership and program coordinators.
• Timekeeping.
• Assisting in the procurement of office supplies.
• Helps with the management of the pharmacy reverse distribution process.
• TMS super-user and Shares drive/SharePoint updating.
• Data mining and analysis needed to support the Pharmacy.
• Service's emerging needs or patient care issues.
• Captures and collate all non-formulary review data.
• Assists with planning, reviewing, or revising policies and procedures that impact Pharmacy Service operations.
• Serves as the administrative resource and clearing point for personnel management activities.
• Drafts functional statements.
• Prepares position/function/organizational charts to ensure that they reflect the evolving program changes. Anticipates vacancies and prepares proposals for request for hiring authority.
• Reviews and analyzes statistical reports and budget requirement to include IPPS review and payment.
• Monitoring and controlling of budget allocations and expenditures.
• Analyzes status of equipment/funds and reviews justification for additional equipment/funds as well as the transfer of funds between control points.
• Responsible for conducting annual equipment inventory and advises leadership on the requirement and procedures for acquisition, repair, and disposal of equipment.
• Ensures equipment requests are adequate, appropriate, and required for service operation.

• This position is a NAGE Bargaining Unit position.
• May be required to attend conference at other facilities or other VA sites on occasion.
• Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This position is in the Competitive Service.
• Time-in-Grade Restriction: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements. The grade may have been in any occupation but must have been held in the Federal service.
• Veterans' preference does not apply for other current permanent Federal agency employees.

Duties include, but may not be limited to the following:

Provides medical administrative coverage for all Facility administrative duties during absences and irregular hours (Non-Policy Making). Assist with processing admissions. Assists with processing discharges. Assists with enrollment & eligibility for external customers about VA Health Benefits. Provides travel processing support for internal and external customers. Supports health information management systems with information and processing, presentation, and reporting. Maintains and pulls regular reports on multiple digital systems upon request. Coordinates communication between departments and leadership for any emergency situations. Interprets and instructs on established VA, Federal, and Local Policy, Procedures, and SOPs.

Provides medical administrative coverage for all Facility administrative duties during absences and irregular hours (Non-Policy Making). Assist with processing admissions. Assists with processing discharges. Assists with enrollment & eligibility for external customers about Health Benefits. Provides travel processing support for internal and external customers. Supports health information management systems with information and processing, presentation, and reporting.

Provides medical administrative coverage for all Facility administrative duties during absences and irregular hours (Non-Policy Making). Assist with processing admissions. Assists with processing discharges. Assists with enrollment & eligibility for external customers about Health Benefits.

Work Schedule: Week days, weekends and holidays 12am-12pm shift
Compressed/Flexible: Not Available
Telework: Ad Hoc
Virtual: This is not a virtual position.
Position Description/PD#: Medical Admin Specialist/PD99385S

NOTIFICATIONS:

• This position is in the Competitive Service.
• Current and former Federal employees must submit copies of their most recent SF-50, (Notice of Personnel Action). The SF-50 must identify the position title, series, grade, step, tenure and type of service (Competitive or Excepted). In some cases, more than one SF-50 may be required to show a higher grade previously held.
• This is an NAGE Bargaining Unit position.
• Interchange Agreements with Other Merit System: Employees who occupy medical or medical-related positions and were appointed under 38 U.S.C. 4701(1) or (3) [formerly 38 U.S.C. 4104 (1) and (3)] must be serving in a full-time position without time limit and have served continuously for at least one year in this other merit system to be eligible to convert to the Title 5 System. Some exceptions to this rule may apply if you have previously acquired tenure under a Title 5 appointment.
• This position is covered by locality-based comparability pay.
• Narrative responses to the knowledge, skills and abilities (KSAs) may be required from the selectee in order to proceed with the appointment.
• Incomplete applications will not be considered.

Are you looking for a dynamic role where every day brings new challenges and opportunities to make a difference? Look no further! Brook Street Ltd is thrilled to present a fantastic opportunity for an Admin Assistant at the prestigious Aldershot Justice Centre.

Why Join Us?

• Meaningful Work: As an Admin Assistant, you'll play a vital role in supporting the efficient functioning of the Justice Centre, contributing to the administration of justice.
• Collaborative Environment: Work both independently and as part of a supportive team, fostering professional growth and camaraderie.
• Technologically Advanced: Work with modern IT systems and support various digital processes, embracing the future of justice administration.

Position Details:

• Location: The Civic Centre Wellington Avenue Aldershot, GU11 1NY
• Contract Type: Full-time temporary, current end day 31/03/2025 with possibility of extension.
• Work Hours: Monday to Friday, 09:00-17:00, allowing for a healthy work-life balance.
• Pay Rate: £11.00 per hour.

Key Responsibilities:

• Engage with court users and the public in a polite and professional manner.
• Manage basic administrative tasks, such as data entry, record-keeping, and handling routine inquiries.
• Use IT skills to assist with scheduling, communications, and other digital tasks.
• Provide essential support for Justice Centre staff, ensuring smooth day-to-day operations.
• Work collaboratively with colleagues, fostering effective communication and coordination.

Desired Competencies:

• Politeness and helpfulness in interactions with internal and external customers.
• Ability to stay composed and tactful in challenging situations.
• Demonstrates customer awareness, providing efficient and courteous service.
• Clear and honest communication skills, able to convey important information promptly.
• Values inclusivity, teamwork, and diversity.
• Approachable, respectful, and maintains confidentiality and fairness in all interactions.
• Comfortable with basic public-facing interactions.
• Previous administrative experience is desirable but not essential.

The position is subject to a Basic DBS check and requires three years of referencing.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

Are you looking for a dynamic role where every day brings new challenges and opportunities to make a difference? Look no further! Brook Street Ltd is thrilled to present a fantastic opportunity for a Court Usher (Admin Assistant) at the prestigious Basingstoke Justice Centre.

Why Join Us?

• Meaningful Work: As a Court Usher, you'll play a vital role in ensuring the smooth functioning of the courts, contributing to the administration of justice.
• Collaborative Environment: You'll have the chance to work both independently and as part of a supportive team, fostering professional growth and camaraderie.
• Cutting-Edge Technology: Embrace the future of legal proceedings by working with advanced IT systems, including remote video hearings and courtroom technology.

Position Details:

• Location: London Road, Basingstoke Justice Centre, RG21 4AB
• Contract Type: Full-time temporary, current end date 31/03/2025 with possibility of extension.
• Work Hours: Monday to Friday, 09:00-17:00, allowing for a healthy work-life balance.
• Pay Rate: £11.44 per hour.

Key Responsibilities:

• Engage with court users and members of the public in a courteous and professional manner.
• Demonstrate proficiency in IT, managing remote video hearings, coordinating with prisons, and handling recording equipment.
• Utilise Cloud Video Platform technology to facilitate remote attendance at court proceedings.
• Perform general administrative duties during non-court hours, ensuring operational efficiency.
• Collaborate closely with adjudicators and court sections, fostering effective communication and coordination.

Desired Competencies:

• Politeness and helpfulness towards all customers, internal and external.
• Maintain composure and tactfulness when faced with challenging situations.
• Display awareness of customer needs, delivering efficient and polite service.
• Communicate important information promptly and clearly, with honesty and tact.
• Foster a culture of inclusivity and teamwork, valuing diversity and differences.
• Address unacceptable behaviour constructively, promoting a positive work environment.
• Approachable, non-judgemental, and respectful in interactions, maintaining confidentiality and fairness.
• Comfortable with public speaking
• Previous administrative experience is desirable but not essential

The position is subject to an Enhanced DBS check and 3 year's referencing.
If you are interested in the position, please apply below.

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.