Total 256 Administrative / Clerical job vacancies in Manchester, Greater Manchester, M1 4BT

Duties and Responsibilities: The duties and responsibilities to be undertaken by members of the Practice administration team may include any or all of the items in the following list. This is not an exhausted list and duties may be varied from time to time under the direction of the Practice Manager, dependent on current and evolving Practice workload and staffing levels: Opening up/locking-up of Practice premises and maintaining security in accordance with Practice protocols Maintaining and monitoring the Practice appointments system Processing personal and telephone requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional. Processing and distributing incoming (and outgoing) mail Taking messages and passing on information Signposting, responding to patient requests on Ask My GP Filing and retrieving paperwork Processing repeat prescriptions in accordance with Practice guidelines Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures and protocol for the workflow role Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers Providing clerical assistance to Practice and Trust staff as required from time to time, including word/data processing, filing, photocopying and scanning Ordering, re-ordering and monitoring of stationery and other supplies. Provision of refreshments for staff and visitors as required. Keeping the reception area tidy and free from obstructions and clutter Assist clinicians with chaperone duties following chaperone training completion Adhere to Practice chaperone policy when assisting as above. Adhere to Practice Policies and Procedures and Employee Handbook conditions. Attend PLT training afternoon on the designated mandatory training. Process incoming documents to the Practice via the scanning and workflow protocol where appropriate (separate role to reception duties) Being flexible in order to ensure that reception is always covered.

• Taking care of front-of-house duties, such as greeting and directing visitors and handling deliveries
• Maintaining an efficient and well-organised filing system for easy storage and retrieval
• Taking care of all correspondence, including telephone calls, emails and faxes
• Screening documents, booking meeting rooms, setting up conference calls and taking messages
• Maintaining general company record systems to uphold accurate files
• Scheduling appointments and organising meetings
• Taking and distributing minutes
• Creating and proofreading documents and drafting emails
• Copying, printing and distributing documents
• Taking care of routine clerical tasks, such as the ordering of office supplies

SPECIFIC DUTIES AND RESPONSIBILITIES: Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference. Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential. Organize and schedule meetings and maintain an up-to-date diary for appointments, meetings and interviews. Effectively monitor clinic templates liaising with clinical team and appropriate administration staff to ensure clinic numbers are manageable. Escalating to Admin and Service Managers when appropriate. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, acting on all matters which can be dealt with without further reference. Answer written and verbal enquiries from patients/relatives, referring enquiries to consultants only when necessary. Deal with stressful phone calls which can be emotional / abusive and of a sensitive nature from relatives/patients. Liaise with internal and external departments to arrange clinical investigations/procedures. Liaise with patients involved in trials undertaken by the team, coordinating all necessary information between patients, hospital and organizing bodies. Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (Careflow) including routine use of the case note tracking system. Receive new patient referrals and organize appointment/admissions and arrange treatment as required. Contribute to the appropriate management of the waiting list, particularly in relation to patients who fall within the two-week wait category Co-ordinate annual leave within the group to ensure clinics are capped or cancelled as necessary in order that clinics are managed effectively, and nursing staff are allocated appropriately to other areas. Contribute to the training of new members of staff within a given area as required. Ensure case notes are kept up to date and that all investigations and other material (outside notes and films) are available for clinic appointments/admissions. Provide information required to support the investigation of litigation cases. Provide statistical information to the Information Department as required. Work with Clinicians, Managers and Administration staff to review working practices, identify new improved ways of working and find solutions to problems. Work with the management team to improve quality and range of services, with resources being managed according to agreed policies and priorities. Ensure all relevant information is available for multi-disciplinary meetings for your team. Co-ordinate case notes and reports where necessary. ADDITIONAL REQUIREMENTS Always follow risk management procedures including the identification, assessment, and management of risk within the division. To abide by all Trust policies and Procedures. To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning This job description is not intended to be exhaustive but reflects the main responsibilities of the post holder. Other duties and flexibility may be required from time to time, which are commensurate with the grade of the post. This job description is subject to regular review and appropriate modification.

Legal Secretary
Mon-Fri
Bolton
£26,000

The Company:

Our client is a well renowned and successful law firm based in Bolton. They are looking for someone to join their department as a legal secretary. As long as you have past secretarial experience or past PA experience, this role could be a great fit.

What we are looking for within the role:

* Secretarial experience is essential; experience within the legal sector is also
desirable.
* Basic secretarial skills with an eye for detail.
* Great customer service skills both via email and phone, with experience using a
switchboard being a preference.
* Dictation and Audio Typing Experience is beneficial

The Package:

* A competitive salary of up to £26,000.
* Exceptional state of the art office
* Full time Mon-Fri. 9-5 with 1 hour lunch

Please apply today with your latest CV to be booked in for an immediate telephone interview.

Time Recruitment Solutions Ltd is acting as an Employment Agency in relation to this vacancy.

Personal Injury Claims Handler
£25,000 - £35,000 salary
4 days a week remote
Salford Quays Office

We are closely partnered with a forward thinking insurer who specialise in Motor Insurance. They have cutting edge systems, a fantastic work culture and defined development plans within each department where you can truly progress in your career.

The role as a Personal Injury Claims Handler
- Managing a caseload of Personal Injury Claims submitted through the MOJ & OIC portals.
- Collating medical evidence, carrying out an investigation and liaising with relevant 3rd parties involved in the process.
- Making decisions on liability and keeping the policyholders updated.
- Negotiating settlements with suppliers and 3rd parties.
- Identifying potential fraud risks.

The package as a Personal Injury Claims Handler
- £25,000 - £35,000
- Parking space
- Hybrid working after sign off (4 days remote)
- 8.30am - 5pm - Monday - Friday

If you have previously dealt with Personal Injury Claims or 3rd party motor claims, we would love to hear from you!

Please apply with your latest CV to be considered for this role.

Time Recruitment Solutions Ltd is acting as an Employment Agency in relation to this vacancy.

Your new company

A well-established organisation is currently recruiting an experienced Legal Secretary to join our Personal Injury department in their Bolton office. This is an exciting opportunity for someone who is passionate about the work they do, the service they provide and getting the best results for their clients. If you have got drive and determination, ambition and are looking for a stimulating career, then we would love to hear from you.This role is fully office-based Monday to Friday, working 9am - 5pm.

Your new role

As Legal Secretary within the Personal Injury department you will be working with a pool of secretaries, working together to support fee earners with audio typing and the preparation of documents and correspondence. You will use your excellent interpersonal skills.Along with administrative tasks such as photocopying and scanning documents and being able to use Proclaim case management system.

What you'll need to succeed

To be successful in securing this position you should have GCSE's or equivalent / typing and audio skills or experience in the legal industry as an audio typist / secretary.Preferably will have used digital dictation and proclaim but not essential as this will be part of the training. You must be skilled at multi-tasking and possess exceptional communication, along with interpersonal abilities, being detail oriented and possess great people skills.

• Efficient - in the legal setting, there are many important deadlines to meet involving legal documentation that must be accurate and organised appropriately.
• Flexibility and Adaptability - the ability to adapt to changing conditions is key to success.
• Friendliness - possess a positive attitude and demeanour.
• Patience - working in a demanding environment can lead to many challenges. You must be able to maintain composure and navigate through problems with patience and ease.

What you'll get in return

In return, you will be paid a salary of £24,000 and will be joining a successful growing business during an exciting period. You will be working within a clean professional office working environment with fantastic facilities, along with 23 days holiday allowance plus 8 bank holidays.
Employee Assistant Programme.

• Workplace pension scheme.
  
  
• Free onsite Gym, weekly classes and wellbeing programmes.
• Discounted onsite Restaurant, Coffee Shop / Café.
  
  
• Secure bike storage.
• Discounted local parking.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Our client is a top PI law firm based in the North West. They are ranked in the Top 100 law firms and have been recognised by the Legal 500 for over a decade. They are currently recruiting a Personal Injury/Clinical Negligence Lawyer to join their industry-leading team during a period of growth.

Your new role
This Personal Injury/Clinical Negligence Lawyer position will see you handle a broad and interesting caseload of pre- and post-litigated cosmetic claims from inception to completion. Cases may include injuries as a result of rhinoplasty, liposuction, breast surgery and laser treatments.

What you'll need to succeed
You should be a qualified solicitor/CILEx with 1-5 years PQE. Non-qualified applicants with significant experience may also be considered. Previous experience managing your own litigated caseload of public liability claims from inception to completion is essential. Claimant clinical negligence experience is required and experience of cosmetic negligence (e.g., rhinoplasty, liposuction, breast surgery and laser treatments) is beneficial. Successful applicants must be tenacious and must demonstrate a desire to be as successful as possible. Knowledge of 'Proclaim' case management system is beneficial.

What you'll get in return
This is a great opportunity for Personal Injury/Clinical Negligence lawyers with strong public liability and clinical negligence litigation experience, where you can expect an interesting and mixed caseload. A competitive salary and hybrid working structure is available and negotiable dependent upon experience. The firm offers a generous commission structure paid monthly.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Alternatively, email or call us now on 0161 228 7770. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Our client is a top PI law firm based in the North West. They are ranked in the Top 100 law firms and have been recognised by the Legal 500 for over a decade. They are currently recruiting a Personal Injury Prisoner Claims Lawyer to join their industry-leading team during a period of growth.

Your new role
This Personal Injury Prisoner Claims Lawyer role will see you handle pre- and post-issue prison injuries. The majority of injuries will be of a fast-track nature, however, there may be the opportunity to hand a caseload of intermediate and multi-track cases.

What you'll need to succeed
You should be a qualified solicitor/CILEx. Non-qualified applicants with significant experience may also be considered. Previous experience managing your own litigated caseload of CICA claims or fast-track public liability cases from inception to completion is essential. Successful applicants will have a proven billing record handling a litigated caseload and a tenacious attitude towards the work they do. Knowledge of the 'Proclaim' case management system is beneficial.

What you'll get in return
This is a great opportunity for Personal Injury Prisoner Claims lawyers with strong litigation experience, where you can expect an interesting and mixed caseload. A competitive salary and hybrid working structure is available and negotiable dependent upon experience. The firm offers a generous commission structure paid monthly based on cases settled.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Alternatively, email or call us now on 0161 228 7770. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

This is a superb and exciting opportunity for an ambitious, enthusiastic and committed Admissions and Admin Officer to join us from September 2024. We have the ambition that Pimlico Academy will be the best school in London – a truly inclusive school where young people are taught a challenging, knowledge-led curriculum that enables them to be successful in whatever field they choose to pursue in the future. The person appointed will lead on all aspects of attendance across the school and will provide efficient and effective medical/welfare services to all students and staff.
Why choose us?
• Supportive department, wider staff body and Senior Leadership Team
• A culture of high expectations and a culture where achievement is celebrated
• Great student culture and supportive systems that are used consistently across the school.
• Access to high-quality professional development including instructional coaching and NPQs.
• You will have the opportunity to contribute to the development of our curriculum
Pimlico Academy is passionate about diversity and inclusion; we encourage applications from all suitably qualified candidates. If you think you have the skills, experience and attributes we are looking for, we encourage you to apply and very much look forward to meeting you.
If you are interested in applying to the post of Admissions and Admin Officer Officer at Pimlico Academy, please click on “Fast Apply” to complete an online application form.
Future Academies reserves the right to interview and appoint prior to the advert closing date.

DUTIES AND RESPONSIBILITIES Responsible for scheduling and booking appointments using the Radiology Information System and distribution of Radiology examination literature to patients, ensuring any previous examinations are retrieved and ready for the radiographers prior to the appointment. Responsible for receiving patients at reception, informing appropriate staff of their arrival and dealing with any concerns the patient might have. Responsible for direct booking of appointments negotiation of future appointments with the patient on a face-to-face basis using the electronic diary. Responsible for ensuring patient appointments are given within agreed target times and following agreed escalation policies when appropriate. Responsible for the receipt of requests through both the electronic Order Comms system and paper requests. Constant review and update of the Order Comms system is required for incoming messages regarding requests. Responsible for obtaining up-to-date test results, arranging admission and cytology services where necessary for patients attending for some ultrasound and X-ray intervention procedures. Responsible for importing and exporting images to and from PACS using the Trusts intranet based request form and e-mail systems to record this activity. Responsible for importing and exporting images to and from PACS using the national Burnbank Image Exchange Portal (IEP); and logging details of the import and export onto the Trusts intranet based requesting system. Responsible for downloading and encrypting patient data onto CDs from PACS for legal purposes and for sending to other Trusts that are not electronically linked. Retrieval of images/reports for research and teaching purposes, which are undertaken by the consultant radiologists, specialist registrars and medical students within the department, ensuring that these are tracked appropriately to a specific location, if needed. Uploading and downloading images on to PACS from CDs and IEP and digitising hard copy films so that the radiologists can access the images through PACS for reporting. Obtain case notes, images and reports for radiologists within the department for specialist examination reviews. Use of MEDWAY and Clinical Web Portal (CWP) patient administration systems as a reference tools Answer telephone enquiries, both internal and external, from members of staff of all levels, departments, patients/relatives and other hospitals, referring them to a manager only when necessary. To maintain and improve communication links between Radiology and other departments throughout the Trust. Liaise with other staff in and outside the department to ensure all information is available for daily multidisciplinary (MDT) meetings. Contribute to the training of new members of staff within the department, as required. Work with Office Administrator/Secretarial & Clerical Team Leader to review working practices, identify new improved ways of working and find solutions to problems. To monitor and maintain appropriate levels of stationery as and when necessary. Undertake any other duties commensurate with the post, within reason, when called upon by the Office Administrator, Secretarial & Clerical Team Leader and Principal Radiographers, to assist in maintaining a high standard of service, following appropriate training. To participate in the Trusts mandatory training. Any other duties, which after discussion, might be reasonably requested to maintain the smooth running of the department.

To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, email our team at resourcing@mft.nhs.uk. Were looking forward to hearing from you!

1. Works closely with the Medical Secretaries to provide comprehensive support for all clinical work within the directorate. 2. Work closely with clinicians to manage clinic templates including amending appointments slots, cancelling, reducing or adding new streams and adding ad hoc or new clinics onto the Patient Administration System (Careflow) 3. Audio typing of correspondence and results, ensuring tight turnaround times are met. 4. Is responsible for ensuring external correspondence is scanned efficiently into the patient electronic notes. 5. Appropriately disseminates a variety of correspondence/documentation across the department. 6. Requests and obtains case notes and x-rays/scans both internally and from other hospitals, using the agreed procedures. 7. Ensures accurate input of patient details when entering data onto information databases and the patient administration system (Careflow). 8. Routinely uses the case note tracking system to ensure all patient case notes are tracked to their location. 9. Support the Day Unit with the preparation of clinics. 10. Provides cover in times of absence. 11. Assists in ensuring timely delivery of notes to the appropriate department for out-patient appointments and in-patient admissions. 12. Assists in the registration of new patients to ensure they are seen within the cancer waiting time targets. 13. Exchange information with patients and staff on the admission and discharge of patients, both verbally and in written format. 14. Communicate with patients who may be anxious, angry or upset. 15. Exchange relevant information with GPs and other health professionals. 16. Deal compassionately with distressing situations. 17. Liaise with other members of staff regarding case notes and patient visits. 18. Maintain patient confidentiality at all times. 19. Always Remain professional when communicating with people in various situations. 20. Undertakes other general office procedures, such as ordering stationery, opening and dispatching post, photocopying, printing etc. 21. Any other duties deemed necessary for the effective running of the services, and in accordance with the grade of this post. 22. Contributes to the training of new members of staff within a given area as required. 23. Work with the Assistant Operations Manager and Secretaries to improve quality and range of services, with resources being managed according to agreed policies and priorities. 24. To provide cross cover in periods of absence within the Endocrinology Administration Team and occasionally the wider Central Services Directorate

DUTIES AND RESPONSIBILITIES SPECIFIC DUTIES AND RESPONSIBILITIES: Typing of clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time / targets with the use of the digital dictation system. Ensure accurate input of patient details when entering data on to information databases and patient administration system. Ensure accurate tracking in and out of notes and scanning of documents on to the patient administration system. Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential. Deal professionally with phone calls from relatives/patients, which could be emotional and of a sensitive nature. Provide data to the Information Department as required. Completion of diagnosis and staging proforma. Liaise with internal and external departments to arrange clinical investigations/procedures. Liaise with staff at all levels both internally and externally. Filing/scanning of correspondence and test results in to patient case notes and tracking in and out of patients notes from clinic. Contribute to the training of new members of staff within a given area as required. ADDITIONAL REQUIREMENTS Follow risk management procedures at all times including the identification, assessment and management of risk within the division. To abide by all Trust policies and Procedures. To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning. This job description is not intended to be exhaustive but reflects the main responsibilities of the post holder. Other duties may be required from time to time, which are commensurate with the grade of the post. This job description is subject to regular review and appropriate modification.

What skills and experience we're looking for

We currently have an exciting opportunity for a competent and organised Admin Assistant to join our fantastic team at CHS South. This post will provide support to the attendance and pastoral teams.

This is a Grade 4 post, working 35 hours per week, term time only plus 5 additional training days The starting pro rate salary is £20,896 and the full time equivalent is £24,294.

Main purpose of the job

Under the direction of the School Administrator, provide an efficient, responsive and high quality administrative and financial support to the school.

Key duties

• To receive visitors to the school and to communicate with courtesy and clarity to all staff, pupils, parents, carers, visitors, outside agencies and the wider community, including answering general telephone and face to face enquiries.
• To assist with pupil first aid and welfare duties, including looking after sick pupils and liaising with parents and staff etc.
• To undertake clerical and administrative support duties on behalf of individual members of staff in relation to the organisation of school activities.
• To provide general clerical, reprographics and administrative support, for example, photocopying, filing, faxing, completing standard forms and returns to the LA and outside agencies and responding to routine correspondence.

Key relationships

The post holder will report to the School Administrator. Apart from other colleagues in the school, the main contacts of the job are the head teacher, teaching and other support staff, pupils and parents.

What the school offers its staff

Great schools thrive because of the great people in them.

We pride ourselves in being a great place to work, providing a supportive culture with opportunities to grow and develop your career, achieve a healthy work life balance and to be recognised for the great work you do. All schools in the Trust have signed up to the education staff wellbeing charter as a declaration of support to the wellbeing and mental health of everyone that works at Prospere Learning Trust.

Prospere Learning Trust offers a variety of employee benefits, including;

• A commitment to continuous professional development for all colleagues
• Membership of Bupa Level 1 Health Plan which allows employees to claim money back for a range of health expenses such as prescriptions and dental treatments
• Access to counselling, financial, legal and personal advice provided through either our free Bupa or Health Assured Employee Assistance Programme (EAP) including confidential 24-hour support
• Access to Cyclescheme
• Local Government Pension Scheme (LGPS) contributions and Teacher Pension Scheme (TPS) contributions
• We’rehappy to talk flexible workingwhere possible to help employees achieve a healthy work life balance.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Your new company
Your new company is a local authority located in northern Greater Manchester which has years of extensive building services experience while delivering high-quality designs and solutions to the community, gaining the trust of community members and stakeholders alike. The current range of projects include: offices, commercial developments, shopping centres, town developments, leisure centres and around 70 schools. The team consists of 15 staff working a hybrid model for 60% in the office and site visits and 40% home. The office is located in the town centre, close to public transport hubs and free staff car parking dotted around the area close to the office.

Your new role
Your new role will see you working as a Mechanical Engineer across the multiple schemes mentioned above, and will involve site visits, client and stakeholder meetings, conceptual and detailed design, completing asset reports and delivering cost-saving methods across multiple sites in a 'clerk of works' capacity.
You will be making cost-saving decisions, talking to site engineers about design solutions and reporting back to the design leader.

What you'll need to succeed
To succeed in this role, you will have either a HNC, HND, or a degree in building services/ mechanical engineering. You will have a minimum of 5 years' UK building services experience and although Local Authority experience isn't a requirement, it would be advantageous to any applicant.
This role will involve a good amount of verbal and written discussion with clients and stakeholders, so the ability to communicate clearly is a must. You will also be conscientious, an active listener, and have the ability to use your initiative on a daily basis to make on-site decisions that people competing in physical buildings cannot make on your behalf.

What you'll get in return
In return, you will receive a highly competitive salary, a good state pension, free car parking and financial support for your qualifications as you progress throughout your career.
You will be working for an organisation that truly cares about your career and works together as a team to deliver high-quality results for the wider community.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk