Total 225 Administrative / Clerical job vacancies in Manchester, M43 7LJ

My client who is a high street solicitors who specialises in various sectors is looking for a conveyancing Secretary/ assistant, experience is key for this role.

Office based, Monday-Friday

Full Time Hours

Salary negotiable based on experience

4 weeks holiday + BH

Pension,Christmas Party,away day

Duties include

• Administrative tasks: Completing paperwork, documentation, and administration
• Supporting conveyancing searches: Analysing and verifying checks on a property
• Liaising with clients: Communicating with multiple stakeholders, managing expectations, and taking phone calls
• Preparing and drafting documents: Audio typing, sending out letters, emails, and faxes, and preparing bills
• Opening and closing files: Using a case management system called Inteliworks to create and manage client files
• Assisting with financial duties: Inputting time recording, preparing bills, and checking levels of work in progress
• Photocopy, print, scan, and organise couriers
• Monitor post and emails
• Deal with basic queries and general administration
• Chase relevant parties
• Pass information to the conveyancing team

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

Your new company
Our client is a top PI law firm based in the North West. They are ranked in the Top 100 law firms and have been recognised by the Legal 500 for over a decade. They are recruiting newly qualified solicitors or September 2024 qualifiers looking to specialise in personal injury.

Your new role
This NQ Personal Injury Solicitor position will see you handle your own caseload of pre- and post-litigated public liability and occupier's liability claims with supervision. It is essential that applicants have a real tenacity to specialise within this area of law.

What you'll need to succeed
You must be a NQ ir due to qualify in September 2024. A minimum of 6 months experience in a personal injury position is required. You must have handled your own litigated caseload. Experience with initial client inception and ongoing client care is required.

What you'll get in return
This is a great opportunity for newly qualified solicitors and those due to qualify later this year to secure a good role at a reputable personal injury firm. A competitive NQ rate is available along with a lucrative bonus. The firm offers a hybrid working structure and a full benefits package.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Alternatively, email or call us now on 0161 228 7770. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new firm
This firm is a globally renowned name in accountancy, general practice and tax consultancy, which is growing constantly due to its name and reputation in the accountancy world. If you are looking to work for a forward-thinking and progressive firm that is always open to new ideas and future potential, this firm is a great option.

Your new role
Your role as Personal Tax Assistant Manager will be joining an established and successful team with an office based in Manchester City Centre but with the support and infrastructure that promotes a really flexible culture and remote/ hybrid working. The Personal Tax Assistant Manager will lead a team of personal tax accountants to review their work but also lead on the more complicated tax advice such as trusts and inheritance tax planning.

What you'll need to succeed
Ideally, the successful Personal Tax Assistant Manager will be a qualified tax specialist with the ATT or CTA qualification. Or you can also be qualified by experience with a number of years in a corporate or personal tax planning background, with experience of liasing with high net worth individuals, business owners, entrepreneurs and personal clients. A desire to work in a supportive firm with a global brand is essential. Some people management or mentoring a team experience would be desirable too.

What you'll get in return
Flexible working options available, along with the option to work at home or in the office as this firm prides itself on its flexibility and a remote working culture.
25 days holiday
Flexible benefits package on offer
Pension and private medical


What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact Emma Roberts on 0161 237 3388 or email: for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Are you starting out in your career or are you looking to use your skills and experience in a new role? The Christie NHS Foundation Trust is looking for enthusiastic Support Secretaries to provide comprehensive support in the Clinical Oncology Lung Team. You will be joining a friendly team of Medical Secretaries and as such will be a flexible team player.

Experience and knowledge of medical audio transcription and medical terminology would be advantageous. The role will include all aspects of secretarial duties and the ability to plan and prioritise a varied workload is essential. Organisation, communication and team working skills are key, as you will be working in a busy, demanding and rewarding environment. We actively support and develop our staff to ensure patients receive the best quality care.

This isa Part Time Permanent Positionworking22.5 hours per week, with the option of hybrid working. The Trust are committed to supporting flexible working agreements.

When applying for this position, please refer to the person specification and demonstrate within your application form, how you meet the criteria, providing examples where possible.

· Type clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time/ targets and ensure that office instructions are followed/ referred to the PA/Medical Secretary as appropriate.



· To carry out discharge process for patients who have been discharged from the service.



· Ensure accurate input of patient details when entering data on to information databases and Patient Administration System (Careflow), including routine use of case note tracking system.



· Deal professionally with phone calls from relatives/patients, which could be emotional and of a sensitive nature.



· Scanning of correspondence and test results into patient electronic case notes.



· Closely liaise with Clinic Managers and PA/Medical Secretaries to ensure new patient referrals are registered on Careflow, triaged, and subsequently appointed in accordance with clinical instructions. Liaise with PA/Medical Secretary to ensure accurate booking of clinical appointments for both new and review patients.



· Liaise with internal and external departments to arrange clinical investigations and procedures.

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

DUTIES AND RESPONSIBILITIES

SPECIFIC DUTIES AND RESPONSIBILITIES:

§ Typing of clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time / targets with the use of the digital dictation system.

§ Ensure accurate input of patient details when entering data on to information databases and patient administration system.

§ Scanning of correspondence and test results into patient electronic case notes.

§ Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.

§ Deal professionally with phone calls from relatives/patients, which could be emotional and of a sensitive nature.

§ Provide data to the Information Department as required.

· Liaise with internal and external departments to arrange clinical investigations/procedures.

· Liaise with staff at all levels both internally and externally.

§ Contribute to the training of new members of staff within a given area as required.



ADDITIONAL REQUIREMENTS

§ Follow risk management procedures at all times including the identification, assessment and management of risk within the division.

§ To abide by all Trust policies and Procedures.

§ To be responsible for own professional /personal development, including participating in ongoing appraisal and personal development planning.


This advert closes on Thursday 5 Sep 2024

Proud member of the Disability Confident employer scheme

Legal Administrative Assistant

Location: Manchester City Centre

Salary: £12 per hour (weekly pay)

Contract: Temporary until Jan 2025

Hours of working: 37.5 hours per week, Monday to Friday, 9:00am to 5:00pm

We are seeking a detail-oriented and highly organised Legal Administrative Assistant to support our clients legal team. The ideal candidate will assist in all aspects of legal admin duties. ensuring the efficient operation of the legal department. This role requires excellent communication skills, the ability to handle sensitive information confidentially, and a strong understanding of legal procedures and terminology.

Responsibilities:

Administrative Support

• Provide comprehensive administrative support
• Manage and maintain legal files, both physical and electronic, ensuring all documents are organised and accessible.
• Prepare, edit, and format legal documents
• Schedule appointments, meetings, ensuring all parties are informed and prepared.

Document Management

• Draft routine legal documents
• Handle the filing and organisation of legal documents and ensure compliance with legal requirements.
• Assist in the preparation of case files, including gathering and organising necessary documents

Communication

• Act as a liaison between the legal department and clients, court personnel, and other external parties.
• Answer and direct phone calls, emails, and other correspondence related to legal matters.
• Coordinate and manage communication

Research and Information Gathering

• Conduct basic legal research using online resources and legal databases.
• Gather and compile information from various sources as requested

Billing and Invoicing

• Assist with the preparation and tracking of billing statements and invoices.
• Coordinate with the finance department to ensure timely processing of payments related to legal matters.

Compliance and Record Keeping

• Maintain and update legal department databases, ensuring accurate records of all legal matters.
• Ensure compliance with all legal administrative procedures, including document retention and disposal policies.

Miscellaneous

• Assist with special projects and perform other related duties as assigned by the legal team.
• Keep up to date with changes in laws and regulations relevant to the company's operations.

What we need from you:

High school diploma or equivalent required; an Associate's or bachelor's degree in legal studies, Business Administration, or a related field is preferred.

• Experience as a Legal Administrative Assistant or in a similar role within a legal environment.
• Experience with legal document management systems and legal research tools is a plus.
• Strong understanding of legal terminology and procedures.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.

Company information:

This contract vacancy is being advertised by Rullion Ltd

Since 1978, Rullion has been securing exceptional candidates for a range of clients; from large well-known brands to SMEs and start-ups. As a family-owned business, Rullion's approach is credible and honest, focused on building long-lasting relationships with both clients and candidates.

Rullion is a forward-thinking recruitment company that specialises in providing a wide range of talent consultancy services to a diverse client base; from small start-ups to large household names.

We celebrate and support diversity and are committed to ensuring equal opportunities for both employees and applicants. NCoates

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

An exciting opportunity has arisen for an experienced Medical Secretary/Personal Assistant to join the Haematology Oncology team.

You will provide full secretarial and PA support to the Consultant(s) and their team, ensuring a satisfactory standard of secretarial duties are maintained and deadlines are met. Maintain a high standard of service to meet patient needs, keep accurate, up-to-date records and ensure the smooth running of clinics. You will be enthusiastic, flexible, willing to learn, eager to play an effective part in a busy team environment and be able to use your own initiative.

You will be able to organise and prioritise your own workload and balance this with the demands of this diverse and varied role, with the ability to work to tight deadlines.

The role will work on a hybrid basis on site and from home in line with service needs.

Essential qualifications include RSA / OCR typing / text transcription Stage III, along with a good working knowledge of Microsoft Office packages. You will have previous medical secretarial experience in a similar environment and proven audio typing skills (60 wpm).

When applying for this position, please refer to the person specification and demonstrate within your application form how you meet the criteria, providing examples where possible.
• Liaise closely with all Consultants in your area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes.
• Diary management for the consultant/s.
• Provide secretarial service to the junior doctors and nurse clinicians within the team, as above.
• Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
• Organise and schedule consultant meetings and maintain an up-to-date diary for appointments, meetings and interviews.
• Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
• Answer written and verbal enquiries from patients/relatives, referring enquiries to the consultant only when necessary.
• Liaise with internal and external departments to arrange clinical investigations/procedures.
• Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (CareFlow).
• Receive new patient referrals and ensure timely registration and booking of appointments – liaise with the Tracking team to ensure accurate tracking of patients in regard to cancer and non-cancer targets.
• Liaise with day unit staff to ensure chemotherapy and other treatment appointments are booked appropriately

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
• Liase closely with all Consultants in your area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes.
• Diary management for the consultant/s
• Provide secretarial service to the junior doctors and nurse clinicians within the team, as above.
• Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
• Organise and schedule consultant meetings and maintain an up-to-date diary for appointments, meetings and interviews.
• Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
• Answer written and verbal enquiries from patients/relatives, referring enquiries to the consultant only when necessary
• Liase with internal and external departments to arrange clinical investigations/procedures.
• Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (CareFlow).
• Receive new patient referrals and ensure timely registration and booking of appointments – liaise with the Tracking team to ensure accurate tracking of patients in regard to cancer and non-cancer targets.
• Liaise with day unit staff to ensure chemotherapy and other treatment appointments are booked appropriately.
• Manage outpatient clinic templates to ensure smooth running of clinics
• Book patient appointments
• Take minutes for Trust and departmental meetings as appropriate
• Contribute to the training of new members of staff within a given area as required.
• Ensure electronic case notes are kept up-to-date, all investigations and other material (outside results and films) are available for clinic appointments/admission.
• Type annotations and letters into the patient administration system accurately and timely, keeping to internal turnaround targets to ensure a high standard of service to referring consultants and GPs.
• Provide sickness and holiday cover for other members of the administration team, ensuring that turnaround times are maintained.
• Assist clerical staff where necessary to ensure the timely scanning of correspondence into case notes.
• Provide information required to support the investigation of litigation cases.
• Work with clinicians, managers and administrative staff to review working practices, identify new improved ways of working and find solutions to problems

Additional Requirements:
• Follow risk management procedures at all times including the identification, assessment and management of risk within the Division.
• To abide by all Trust policies and Procedures.
• To be responsible for own professional/personal development, including participating in ongoing appraisal and personal development planning


This advert closes on Thursday 22 Aug 2024

Proud member of the Disability Confident employer scheme

Liase closely with all Consultants in your area of responsibility to provide a full secretarial service, including typing, dealing with queries from patients, relatives and colleagues from within and outside the Trust, scanning and maintaining case notes. Diary management for the consultant/s Provide secretarial service to the junior doctors and nurse clinicians within the team, as above. Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential. Organise and schedule consultant meetings and maintain an up-to-date diary for appointments, meetings and interviews. Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference. Answer written and verbal enquiries from patients/relatives, referring enquiries to the consultant only when necessary Liase with internal and external departments to arrange clinical investigations/procedures. Ensure accurate input of patient details when entering data onto information databases and Patient Administration System (CareFlow). Receive new patient referrals and ensure timely registration and booking of appointments liaise with the Tracking team to ensure accurate tracking of patients in regard to cancer and non-cancer targets. Liaise with day unit staff to ensure chemotherapy and other treatment appointments are booked appropriately. Manage outpatient clinic templates to ensure smooth running of clinics Book patient appointments Take minutes for Trust and departmental meetings as appropriate Contribute to the training of new members of staff within a given area as required. Ensure electronic case notes are kept up-to-date, all investigations and other material (outside results and films) are available for clinic appointments/admission. Type annotations and letters into the patient administration system accurately and timely, keeping to internal turnaround targets to ensure a high standard of service to referring consultants and GPs. Provide sickness and holiday cover for other members of the administration team, ensuring that turnaround times are maintained. Assist clerical staff where necessary to ensure the timely scanning of correspondence into case notes. Provide information required to support the investigation of litigation cases. Work with clinicians, managers and administrative staff to review working practices, identify new improved ways of working and find solutions to problems Additional Requirements: Follow risk management procedures at all times including the identification, assessment and management of risk within the Division. To abide by all Trust policies and Procedures. To be responsible for own professional/personal development, including participating in ongoing appraisal and personal development planning

Your new company
Our client is a top PI law firm based in the North West. They are ranked in the Top 100 law firms and have been recognised by the Legal 500 for over a decade. They are currently recruiting a Personal Injury Prisoner Claims Lawyer to join their industry-leading team during a period of growth.

Your new role
This Personal Injury Prisoner Claims Lawyer role will see you handle pre- and post-issue prison injuries. The majority of injuries will be of a fast-track nature, however, there may be the opportunity to hand a caseload of intermediate and multi-track cases.
What you'll need to succeed
You should be a qualified solicitor/CILEx. Non-qualified applicants with significant experience may also be considered. Previous experience managing your own litigated caseload of CICA claims or fast-track public liability cases from inception to completion is essential. Successful applicants will have a proven billing record handling a litigated caseload and a tenacious attitude towards the work they do. Knowledge of the 'Proclaim' case management system is beneficial.

What you'll get in return
This is a great opportunity for Personal Injury Prisoner Claims lawyers with strong litigation experience, where you can expect an interesting and mixed caseload. A competitive salary and hybrid working structure is available and negotiable dependent upon experience. The firm offers a generous commission structure paid monthly based on cases settled.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Alternatively, email or call us now on 0161 228 7770. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Your new company
Our client is a top PI law firm based in the North West. They are ranked in the Top 100 law firms and have been recognised by the Legal 500 for over a decade. They are currently recruiting a Personal Injury/Clinical Negligence Lawyer to join their industry-leading team during a period of growth.
Your new role
This Personal Injury/Clinical Negligence Lawyer position will see you handle a broad and interesting caseload of pre- and post-litigated cosmetic claims from inception to completion. Cases may include injuries as a result of rhinoplasty, liposuction, breast surgery and laser treatments.
What you'll need to succeed
You should be a qualified solicitor/CILEx with 1-5 years PQE. Non-qualified applicants with significant experience may also be considered. Previous experience managing your own litigated caseload of public liability claims from inception to completion is essential. Claimant clinical negligence experience is required and experience of cosmetic negligence (e.g., rhinoplasty, liposuction, breast surgery and laser treatments) is beneficial. Successful applicants must be tenacious and must demonstrate a desire to be as successful as possible. Knowledge of 'Proclaim' case management system is beneficial.
What you'll get in return
This is a great opportunity for Personal Injury/Clinical Negligence lawyers with strong public liability and clinical negligence litigation experience, where you can expect an interesting and mixed caseload. A competitive salary and hybrid working structure is available and negotiable dependent upon experience. The firm offers a generous commission structure paid monthly.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Alternatively, email or call us now on 0161 228 7770. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

This role is a unique PA opportunity to directly support the Associate Pro Vice-Chancellor Education & Student Experience, assisting them to undertake key leadership functions which speak directly to the University’s priority of Enabling Student Success. You will work with the Associate Pro Vice-Chancellor to support their close working with our Schools Leadership Teams and key professional services Directors and leads, as well as our Students’ Union, to ensure we have effective joined up partnership working across our academic and professional services. This will support our pursuit of an exceptional student experience which effectively enables immediate and longer-term success for our students.

Ideally you will have PA/Administration experience.

You’ll be a great communicator and enjoy connecting with people.
You’ll be big on co-creating and collaborating with a wider team.
You’ll be daring when it comes to making decisions and will be highly organised.
You’ll obviously be committed to delivering and promoting an amazing student experience, and will be able to demonstrate an understanding of, and empathy to the needs of a large and diverse student community.
The Associate Pro Vice-Chancellor Education & Student Experience (APVC ESE) is responsible for providing institutional leadership, working in close collaboration/partnership with our academic Schools, professional services and in partnership with colleagues within the Learning & Teaching Enhancement Centre (LTEC), to ensure that the University is continually working to optimise the student experience. Along with providing leadership and clear direction in the way that the University responds effectively to student issues, ensuring that the University provides an exceptional, coherent, learning environment which helps students reach their potential and which effectively prepares them for life.

Additionally, the APVC ESE contributes extensively to cross institutional initiatives in the areas of policy development relating to academic success and the Student Voice, and will provide proactive leadership and direction for the enhancement of the student academic experience.

What’s in it for you?

Competitive salary- and excellent pension scheme.
An impressive 32 days leave, plus bank holidays, additional time off at Christmas and the opportunity to buy even more!
Professional development- a comprehensive package of training and development opportunities to help you achieve your full potential
Our community– there’s a real sense of belonging here at Salford. We value diversity — in backgrounds and in experiences.
The perks!MySalford, our online employee portal, offers a wide range of lifestyle benefits and discounts
Wellbeing support- dedicated services and facilities to support your mental and physical health, ranging from an Employee Assistance Programme and counselling, to sports and fitness facilities, including discounted gym memberships
We look forward to receiving your application, but if you want to hear more about the role, please contact Claire Hamshire, H.C.Hamshire@Salford.ac.uk, to arrange an informal chat.

Interviews will be held on Friday 30th August 2024

Closing date for applications is 21st August 2024

A highly regarded, legal and professional services group are looking to recruit an experienced Legal Secretary within their Legal 500 ranked Residential Development Teams, based in Central Manchester.

Key duties:
* Supporting Partners and Fee Earners within Residential Development Teams
* Liaising with multiple stakeholders and clients
* Independently organising and managing diaries of a small number of Partners/ Fee Earners
* Taking the lead on tasks to ensure an exceptional and seamless secretarial support service

Key skills:
* Ability to type, draft and produce documents both quickly and efficiently
* IT skills - Microsoft Office suite, Big Hand, typing, case management use, formatting and editing documents
* Multitask effectively, with good time management and organisational skills
* Excellent levels of accuracy, working within stringent regulations

What you can expect in return:
* Annual performance bonus (individual and company wide)
* Hybrid working
* Comprehensive rewards package which includes options covering annual leave (and the benefit of purchasing extra days), cycle to work, critical illness benefit, employee assistance programme, group personal pension, health care and season ticket loan
* First class support and coaching with great development and progression opportunities that reward commitment and loyalty

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Job Description

Service Care Solutions has a new and exciting opportunity which has become available working as a Leaving Care Personal Advisor with Trafford Council

Trafford Council are currently looking for someone who is happy to work 37 hours per week.

Key responsibilities

• Be able to support young vulnerable people from the age of 16 years old to 21 years old.
• Provide Advice guidance, practical and emotional support throughout the care leavers journey.
• Have clear communication with other partner agencies to help support the young persons into independence.

Essential Criteria

• Must be a car user, Own a car and hold Business insurance
• Previous experience working with Young people/Care leavers is essential

APPLY NOW - Send your CV to John… John.deane@servicecare.org.uk

Why Service Care Solutions?

• A Dedicated consultant specific to your area of work with up to date knowledge on markets and new positions.
• We operate nationwide working with both public and private domains.
• All Compliance paid for including DBS and Social Work registration.
• We operate 3 payrolls per week
• Bring your Job to us bonus of £250
• Refer a friend Bonus of £250

Job Title: Receptionist Responsible to: Senior Receptionist Administrator / Practice Manager Job Purpose: To ensure that the reception area of the Practice runs smoothly, provides a high level of service to patients, doctors, nurses and other members of the Practice team Duties and Responsibilities Telephone Duties 1. Making appointments 2. Taking requests for prescriptions 3. Giving out results 4. Home visit requests 5. Deal with general enquiries and complaints 6. Contacting other providers Reception Duties 8. Register new patients and temporary residents 9. Greet and direct patients and visitors 10. Making appointments 11. Handing out prescriptions 12. Ensure outstanding queries are explained and handed over to next shift, as necessary 13. Respond to needs of doctors and nurses during surgery 14. Collect payments from patients for non-NHS services 15. Deal with general enquiries and complaints Filing 16. Pulling Lloyd George envelopes when requested by doctors Prescriptions 17. Dealing with requests for repeat prescriptions including EPS 18. Raising prescriptions as per Practice protocols 19. Dealing with queries relating to repeat prescriptions General 20. Input and extract information from Practice computer system 21. Dealing with Docman, Patient Tasks 22. Observe health and safety guidelines at all times 23. General housekeeping (e.g. keeping reception and waiting areas tidy) 24. Ensuring any Safeguarding concerns are responded to appropriately and escalated in line with the Practices Safeguarding Policy. 25. Any other reasonable duties as necessary

Morgan Hunt are currently working with a regulatory body in search of a temporary Office based in Manchester to provide administrative and secretarial services.

This is a Temporary ongoing position on a hybrid basis, working from the Manchester office at least twice a week.

The temporary Office Admin will be responsible for:

• Providing proactive, reliable, efficient, and digitally advanced support service for several corporate governance groups
• Managing administration for the Corporate Office, including liaising with Board members (including Non-Executive Directors), Executive Assistants
• Developing and implementing standard operating procedures to exploit the opportunities presented by Artificial Intelligence to enhance administrative functions across the business - including note and action taking, information retrieval, scheduling, and administrative workflow automation
• Create how-to guides for the use of AI in administrative functions across the business and supporting staff to use new products

The temporary Office Admin will need to have:

• High level of knowledge or experience of administrative procedures and tooling, managing teams and demanding deadlines
• Expert knowledge and experienced user of IT systems and software e.g., Outlook, Word, Excel, PowerPoint
• Knowledge of basic financial procedures.

This role offers as soon as possible start date with interviews commencing on the 31st of July. If you match the above criteria, please apply now.

Morgan Hunt is a multi-award-winning recruitment Business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to temporary vacancies. Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.

Duties and Responsibilities: The duties and responsibilities to be undertaken by members of the Practice administration team may include any or all of the items in the following list. This is not an exhausted list and duties may be varied from time to time under the direction of the Practice Manager, dependent on current and evolving Practice workload and staffing levels: Opening up/locking-up of Practice premises and maintaining security in accordance with Practice protocols Maintaining and monitoring the Practice appointments system Processing personal and telephone requests for appointments, visits and telephone consultations and ensuring callers are directed to the appropriate healthcare professional. Processing and distributing incoming (and outgoing) mail Taking messages and passing on information Signposting, responding to patient requests on Ask My GP Filing and retrieving paperwork Processing repeat prescriptions in accordance with Practice guidelines Computer data entry/data allocation and collation; processing and recording information in accordance with Practice procedures and protocol for the workflow role Initiating contact with and responding to requests from patients, other team member and associated healthcare agencies and providers Providing clerical assistance to Practice and Trust staff as required from time to time, including word/data processing, filing, photocopying and scanning Ordering, re-ordering and monitoring of stationery and other supplies. Provision of refreshments for staff and visitors as required. Keeping the reception area tidy and free from obstructions and clutter Assist clinicians with chaperone duties following chaperone training completion Adhere to Practice chaperone policy when assisting as above. Adhere to Practice Policies and Procedures and Employee Handbook conditions. Attend PLT training afternoon on the designated mandatory training. Process incoming documents to the Practice via the scanning and workflow protocol where appropriate (separate role to reception duties) Being flexible in order to ensure that reception is always covered.