Total 8 Administrative / Clerical job vacancies in Pwllheli, Gwynedd, LL53 6HX

ADDITIONAL TO BAND 2 SECRETARIAL SUPPORT OFFICER To provide a full range of confidential secretarial/administrative support to supporting clinical staff, working with minimal supervision To undertake typing and distribution of clinical and other patien related and general correspondence, dictated by Consultants and supporting clinical staff, to achieve Trust standards of accuracy and timeliness To be the point of contact for staff, patients and others within and outside the organisation, responding to external and internal telephone enquiries, taking appropriate and timely action required, including making appointments, giving non clinical advice, onward referral to relevant department etc To receive and respond to internal and external correspondence, taking appropriate and timely action as required, in accordance with Trust and/or departmental standards and processes To book investigations and any necessary follow-up appointments, as directed by clinical staff, ensuring test results are presented to medical staff on receipt, where these are not available electronically To maintain accurate patient and GP details on the Trusts central and local Patient Administration and Clinical Systems, as required To ensure patient information is bar-coded correctly for scanning into the electronic clinical document management system ECDMS To manage electronic diaries, as required To support arrangement of on call rotas, as required To organise meetings, including arranging venues, preparing agendas, collating and issuing papers and attending for taking and production of minutes, as required To operate efficient and up-to-date administrative systems and processes for all office tasks To maintain accurate and timely data entry to databases to meet service requirements To prioritise own workload to meet the needs of the patients and Consultants and ensure all deadlines are met To support new and/or less experienced staff, as directed by line manager/head of service To provide cover as required during absence of colleagues

To provide a full range of confidential secretarial/administrative support to the General Managers, Service Managers, Matrons and Clinical Directors/Leads. To receive and respond to internal and external correspondence, taking appropriate and timely actions as required, in accordance with Trust and/or departmental standards and process Record information to support the demand and capacity assessment for clinical services Attending care group meetings where necessary and to minute take, type and distribute as necessary also requesting additional papers/reports as required Computer literate ability to use Microsoft Office including spreadsheets to filter and reformat data To manage electronic diaries as required including booking appropriate venues and possibly arrange travel and accommodation To operate efficient and up-to-date administrative systems and processes for all office tasks To maintain accurate and timely data entry to databases to meet service requirements Ensure the internet and intranet is accurate and regularly updated for the service area The post holder will undertake the role of Information Asset Administrator (IAA) and will be required to update asset lists on a regular basis To prioritise own workload to meet the needs of the clinical service and ensure all deadlines are meet To support new and/or less experiences staff, as directed by line manager To provide cover as required during absence of colleagues To work with Clinical Leads to produce on-call rotas to ensure sufficient consultant ward cover. Support the validation process To support interview arrangement as required The post holder may be required to undertake the role of Registration Authority Agent/Sponsor which includes supporting the NHS Care Records Service applications using smartcards and appropriate access files. To order office supplies through Cardea and maintain agreed stock levels To maintain an up to date filing and archive filing system, disposing of archived records and documentation according to Trust policy To support arrangements of on call rotas as required To be the point of contact for staff, patients and others within and outside the organisation, responding to external and internal telephone enquiries, taking appropriate and timely action required

ADDITIONAL TO BAND 2 SECRETARIAL SUPPORT OFFICER To provide a full range of confidential secretarial/administrative support to supporting clinical staff, working with minimal supervision To undertake typing and distribution of clinical and other patient-related and general correspondence, dictated by Consultants and supporting clinical staff, to achieve Trust standards of accuracy and timeliness To be the point of contact for staff, patients and others within and outside the organisation, responding to external and internal telephone enquiries, taking appropriate and timely action required, including making appointments, giving non-clinical advice, onward referral to relevant department etc To receive and respond to internal and external correspondence, taking appropriate and timely action as required, in accordance with Trust and/or departmental standards and processes To book investigations and any necessary follow-up appointments, as directed by clinical staff, ensuring test results are presented to medical staff on receipt, where these are not available electronically To maintain accurate patient and GP details on the Trusts central and local Patient Administration and Clinical Systems, as required To ensure patient information is bar-coded correctly for scanning into the electronic clinical document management system (ECDMS) To manage electronic diaries, as required To support arrangement of on call rotas, as required To organise meetings, including arranging venues, preparing agendas, collating and issuing papers and attending for taking and production of minutes, as required To operate efficient and up-to-date administrative systems and processes for all office tasks To maintain accurate and timely data entry to databases to meet service requirements To prioritise own workload to meet the needs of the patients and Consultants and ensure all deadlines are met To support new and/or less experienced staff, as directed by line manager/head of service To provide cover as required during absence of colleagues Interviews will be in person on Wednesday 2nd October 2024 at Darlington Memorial Hospital.

To receive patients and visitors to the ward To input patient admission, attendance, transfer and discharge data to the necessary patient administration & information systems, ensuring patient and GP details are accurate and updated as necessary To arrange patient follow up and other appointments, as required To provide administrative support to ward-based clinics, as required To deal with telephone enquiries, taking and conveying messages appropriately To sort incoming mail and prepare outgoing mail for posting To prepare patient admission packs, as necessary To maintain temporary paper patient records during admission, ensuring that each item is correctly barcoded for scanning into the Electronic Clinical Document Management System (ECDMS) To maintain accurate ward bed board (until e-obs system fully implemented) To maintain ward staff board To maintain ward information board To liaise with staff bank regarding shifts requiring nursing/HCA cover, as directed by the nurse in charge To undertake elements of ward check-list, as required (eg VTE completion) To ensure paper laboratory results are made available to clinical teams for verification To undertake delivery of investigation requests to relevant hospital departments Photocopying as required To maintain adequate levels of ward stationery and supplies, using CARDEA as required To requisition repairs as necessary The post holder holder may be required to undertake the role of Information Asset Administrator or Information Asset Owner to provide suppo rt for the control and administration of information assets within their area/department (details available on the Health Informatics web page) To provide cover as required during absence of colleagues To assist in auditory purposes and present / manage data for clinical governance

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

The post holder is required to provide a comprehensive administrative service across a range of duties, demonstrating ability to use initiative, prioritising their own workload. The post holder will need to be proactive, flexible and responsive to the changing needs and demands of the organization and to support the smooth running of the administrative service provided to the Clinical Units (Day Surgery/Operating Theatres). The role will be a patient / public facing role and requires a charasmatic and enthusiastic individual to interact with patients in a compassionate manner as they come in for their treatment; whilst also completing administrative tasks related to input within Electronic Patient Record and supporting effective Theatre Staff Communication.

We are seeking to appoint a self-motivated and organised individual to the roles of General administrative and Curricular Support.

Further details as to the role can be obtained in the job description and candidate specification documentation.

The closing date for applications, which are to be emailed to the school is by 12:00 pm on Thursday 20th June 2024.

The successful applicant will be required to undertake an Enhanced Level Disclosure check by the Disclosure and Barring Service for this post and be in receipt of two acceptable references.

The successful candidate will be required to utilise a number of IT systems on a daily to ensure streamlined and effective care for service users. You will possess good organisational skills, be able to cope with the unpredictable and fast pace of emergency health care and be able to contribute to the development and flexible working arrangements within the team. The ward clerk within the medical Same Day Emergency Care is integral to the smooth and streamlined running of this very busy department, acting as both reception to welcome service users and answering telephone queries from a variety of patients, relatives and from other health care professionals. The ward clerk also provides administrative support to the clinical staff on duty to ensure that patient are booked onto IT systems in a timely manner. The ward clerk also ensures that required investigations, correspondance and other essential components are arranged and communicated with patients, their loved ones and the clinical team. To ensure single point of access to clinical records the ward clerks prepare clinical documentation ready for scanning so that all clinicians within CDDFT can access clinical records.