Total 66 Administrative / Clerical job vacancies in Quantico, Virginia

• Organize programs to support operational requirements.
• Monitor projects for administrative errors.
• Enforce organizational practices.
• Review correspondence prior to submission.
• Provide technical guidance on administrative activities.
• Assemble resources for organizational training events.
• Update policies applicable to the organization.
• Utilize various automation programs simultaneously.

• You will develop policies, ensure accreditation, manage security incidents, and facilitate the use of CAP information.
• You will develop CAP usage strategies, mentor and train personnel, integrate technology and cybersecurity measures, and engage with senior leadership.
• You will provide technical advice, analyze data, and identify intelligence gaps.
• You will maintain interagency relationships and represent NCIS at national and international meetings.

• You will analyze new or proposed strategy documents to determine which specified and implied requirements align with Technology Studies Group (TSG).
• You will evaluate to identify the causes of problems and choose the best courses of action in an effort to balance the interests of the mission.
• You will develop new TSG plans and programs to meet goals, objectives, and requirements established in new or proposed strategy documents.
• You will develop appropriate business practice for staffing the TSG program and execute the business practice taking into account cost benefit analysis and emerging requirements.
• You will actively lead working groups taking into account the mission, mindset, and priorities, of the participants and balancing TSG requirements.
• You will develop and implement procedures and methodologies for evaluating existing TSG plans and programs.

• You will be responsible for establishing goals and broad policy objectives for Technology and Program Protection rooted in Security.
• You will be the National Security Information Policy and Oversight (NSIPO) Division focal point for acquisition security matters.
• You will advise senior officials on the protection of classified and controlled unclassified information, ensuring compliance with statutes, Executive Orders, and other authorities to safeguard organizational interests.
• You will deliver responses to taskers for the NSIPO division director approval.
• You will develop information security policies and security procedures that are in aligned with higher level policies, in accordance with governing statues or Executive Orders.
• You will provide expert guidance on Information Security, ensuring alignment with DON and DoD policies. This includes developing training products, conducting inspections, and managing the DON classification management portfolio.
• You will develop and maintain metrics, identify trends, establish benchmarks, reporting products to inform leadership on the status of the DON INFOSEC program.
• You will prepare correspondence to support actions and decisions by DON Security Enterprise Senior Executives.
• You will be responsible for overseeing the day-to-day security tasks, and security classification management to include the creation of security documentation aligned with DON and DoD Policy.

• Serve as Program Coordinator for new CASAs, responsible for ensuring all stages of the process from vacancy to investiture are completed accurately and in a timely manner and managing the two-star level CASA Recommendation Panel.
• Develop, review, and approve solicitation of nominees for vacant CASA positions. Distributes solicitations to a wide variety of sources internal and external to the Agency.
• Serve as CASA Subject Matter Expert on CASA position requirements and prohibitions, answering questions regarding process, policy, and timeline from nominees and very high-level endorsers,
• Manage social media sites includes developing some original content, but mostly monitoring social media to repost CASA-related information.
• Work closely with designated representatives to ensure any personal requests, dietary and religious considerations are coordinated within the particular framework of the subject event

• You will serve as a financial and/or operational accountant performing professional accounting system analyses through the application of generally accepted accounting principles and techniques with minimal guidance.
• You will review and interpret laws, policies, regulations, and directives pertinent to financial management to determine their impact on financial management operations.
• You will analyze various sources of information to determine the need for revision and improvements in the accounting system and presents to management alternative solutions for necessary changes.
• You will review financial data and transactions for compliance with pertinent regulations, policies, and guidelines.
• You will research errors; determine and post correcting entries.
• You will maintain work logs and other reference/historical files.
• You will develop a wide variety of financial reports and analyze accounting information, identify trends and provide recommendations.
• You will provide guidance and technical leadership to system users and junior team members.
• You will be responsible for documenting desk procedures as required.
• You will assist with Financial Improvement Audit Readiness (FIAR) and audit samples as assigned.
• You will be responsible for Financial Reporting to include Dormant Account Review of Commitments, Obligations, Accruals, Accounts Payable, and Accounts Receivables.
• You will be responsible for leading, performing, working and/or correcting Cash/F110 file certification, Unmatched Cash Disbursements and Collections, DTS (Travel) Rejects, Vendor Pay, Shipping Reconciliation and Manual Obligations.
• You will be responsible for contract reconciliation to assist with contract close out.
• You will be responsible for initiating Contract Deficiency Reports for internally entitles contracts as part of the Vendor Pay team.

• You will develop administrative policies and procedures (e.g., legal, security, manpower billeting) for an organization.
• You will establish short- and long-range plans to accomplish program objectives.
• You will analyze administrative programs to improve processes and procedures.
• You will determine the impact of administrative instructions on an organization.

• Diagnoses and solves problems in response to customer reported incidents.
• Assists customers in installing and configuring desktop systems and software
• Researches and resolves customer inquires and problems relating to IT issues
• Provides help desk and immediate technical support to classroom instructional delivery systems for faculty and staff
• Opens, monitors and resolves and closes customer tickets

This is a Direct Hire Public Notice, under this recruitment, applications will be accepted for each location and/or installation identified in this Public Notice and selections are made for vacancies as they occur. There may or may not be actual/projected vacancies at the time you submit your application.

This Public Notice is to gather applications which may or may not result in a referral or selection.

This position is being filled under Direct Hire Authority (DHA) in accordance with Section 9905 of Title 5, U.S.C., USD (P&R) Memo "Direct Hire Authority for Certain Personnel of the Department of Defense," June 23, 2023, Per 3, Covered Positions e.

Please read this Public Notice in its entirety prior to submitting your application for consideration.

Incumbents typical work assignments may include the following:

• The incumbent will lead efforts to coordinate successful delivery of material solutions associated with Joint Urgent Operational Needs (JUON) and Joint Emergent Operational Needs (JEON) to Warfighters engaged in contingency operations and provides solutions for JRAC Executive Director approval related to cost, schedule, and performance.
• Independently engages on behalf of the JRAC with Combatant Command staffs and Joint Staff personnel to monitor activities of Functional Capabilities Boards, the Joint Capabilities Board, and the Joint Requirements Oversight Council concerning emerging JUONs/JEONs.
• Monitors submission of required documents from JUONs and JEONs solution sponsors related to Joint Capabilities Integration and Development System and Deputy Secretary of Defense directed milestones.
• Manages the JUON and JEON portfolio for the JRAC Executive Director to include planning and execution of annual reviews of each JUON/JEON; planning and execution of quarterly reviews of all JUONs/JEONs; and in progress reviews as needed for each JUON/JEON to address issues with material development and delivery.
• Potential issues include: inaccurate, incomplete, or unrealistic cost and schedule estimates; technical weaknesses; undue risk; unsound management practices; unsound acquisition strategy; immature technology; technology and industrial base concerns.
• Responsible for technical, engineering, and programmatic subject matter expert review of JUONs and JEONs as assigned.
• Prepares appropriate JUON/JEON documentation and correspondence for JRAC Executive Director review and approval.
• Prepares and reviews correspondence and requests concerning assigned programs and activities directed to the SecDef, the USD(A&S), the ASD(A), other agencies, the Office of the President, Legislative Branch offices, foreign governments or agencies, international organizations or private organizations or individuals.
• Independently prepares acquisition Decision Memoranda, OIPT reports, timely replies or action recommendations and other executive correspondence.
• Prepares and delivers program update briefings and coordinates program documentation.
• Provides recommendations and supporting technical analysis directly affect the allocation of acquisition resources and the identification of alternatives.
• Participates in all phases of the planning, programming, and budgeting system.
• Serves on appropriate IPTs for authorizing modernization portions of the annual Defense Planning Guidance (DPG).
• Monitors the Services' compliance with and execution of Secretary of Defense, USD(A&S), or ASD(A) guidance and direction relating to assigned programs and activities.
• The incumbent shall guide the Services in understanding and complying with guidance and direction, exercising tact and understanding of organizational constraints.
• Where necessary, he/she shall formulate recommendations for further management action to assure compliance or for modifications in cases where the guidance of direction has become infeasible or undesirable.

• Performs a variety of administrative and clerical functions including, but not limited to typing and computer work. Sign Customers for the POC Automotive Lot. May utilize a government vehicle.
• Assist in storage functions to include signing customers up for new accounts, receive payments update customer’s information terminate storage accounts and send out monthly bill. Opens and secures the facilities.
• Incumbent schedules appointments and maintains RV/Marina/ODR schedule. Screens phone calls for service requests and refers them to the appropriate person for action, personally handles routine calls including inquiries about availability and storage.
• Processes and verifies cash flow transactions and deposits and balances daily/weekly/monthly reports. Sets up and maintains various office files. Sign up customers for the POV automotive lot.
• Submit Blanket Purchase Agreements (BPAs) on a monthly basis ensuring accounts are paid and up to date. Create orders and complete billing using an automated program. Performs other duties assigned.

Major duties and responsibilities include but are not limited to:

Health Professions Training and Staff Development Programs Administrative Management and Implementation

• Provides for the overall administrative and program management for the service. This may include interpreting administrative policies, developing and/or implementing national or local policies, defining administrative requirements, and/or providing advice to top management on related issues.
• Responsible for SharePoint content, forms, and processes. Responsible for Medical Center Policies (MCPs), Standard Operating Procedures (SOPs), Service Handbooks and Manuals that have widespread impact and affect multiple Services and Sections within CVHCS and may delegate these policies to Education Service subject matter experts/program leads as advised by the ACOSE-DEO or DACOSE-DLO. This includes MCPs, policies and procedures regarding VHA's Office of Academic Affiliations (OAA), Medical Residency Programs, Associated Health Programs, Scholarship Programs, Nursing Education Programs and multiple other programs within the Education Service portfolios of staff and trainee development.
• Facility expert regarding these MCPs, handbooks and procedures; as such, has knowledge and expertise in the corresponding regulations of national VA, OIG, accrediting bodies and academic affiliates.
• Bargain at the national level regarding MCPs that require union bargaining.
• Provides education, training, consultation, and recommendations to CVHCS's executive team, academic affiliates, chiefs, site directors, HPTs, and medical center staff.

• Primary responsibility for ensuring the smooth functioning of all administrative processes or instituting new processes or improvements to existing ones. This includes, but is not limited to, managing all education procurements, contracts, and fund control points for the Education Service, preparing procurement requests, evaluating proposals for work, is the Contracting Officer's Representative (COR) for procurements, and maintains procurement and contracting records.
• Initiates and prepares contracts to secure adequate resources to facilitate operations to include determining appropriate costs, performing costs analysis, soliciting bids, writing sole source justifications, and communicating both orally and in writing with contractors.
• Prepares and reviews purchase orders for supplies and non-expendable property such as equipment, to include specialized media, audiovisual, and simulation equipment, as well as other specialized equipment necessary to the effective functioning of the Education Service.
• Exercises authorizations for obligation and expenditures of funds. In keeping with regulatory separation of duties, when needed, the incumbent will be enabled to make authorized purchases as a purchase card holder.

• Responsible for personnel management functions including recruitment, classification, staffing, pay/leave administration, training and performing necessary research related to human resources management issues.
• Provides ongoing training and assistance to new and incumbent personnel regarding office policies and procedures.
• Advises employees on work and administrative matters.
• Assures that new employees are provided with necessary workspaces, equipment, information technology access, and ensures that all human resource requirements are met to facilitate smooth onboarding.
• Ensures audits, compliance and effectiveness/efficiency reviews of system activities and goals. When these audits reveal performance improvement opportunities or deficiencies, the incumbent determines appropriate actions and recommends solutions to the ACOSE-DEO and DACOSE-DLO.
• Performs other related duties as assigned. The incumbent has immediate responsibility for all non-supervisory aspects of a comprehensive personnel management program for all the sections under the Education Service.

• Coordinates and performs a wide variety of responsible administrative functions in support of upper-level management functions. Organizes flow of operational program processes in an office environment. Establishes status of actions on numerous projects and program operations. May serve on a variety of advisory committees. May be delegated signatory authority for selected administrative matters.
• Reviews and interprets directives and regulations. Maintains official files. Advises staff on development and implementation of local administrative directives and procedures. Develops internal policies. procedures and work methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and font. Collects, compiles, and organizes information and data to meet administrative requirements. Prepares correspondence and drafts instructions. Facilitates methods for automating reports and correspondence. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations. Manipulates data to meet presentation and report requirements. 
• Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization, and punctuation. Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members. Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests. 
• May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor's signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions. training notices, performance reviews. position descriptions, individual development plans.
• This is a white-collar position where occasional lifting up to 20 lbs may be required.

• You will prepare correspondence ensuring it is properly formatted and grammatically correct.
• You will prepare performance evaluations and fitness reports for all staff to ensure all reports are properly formatted, grammatically, correct and dispatched within the required timeframes.
• You will maintain office files in subject and chronological order.
• You will access the government travel card information system to monitor transactions of travel card recipient's garnishment of accounts due to delinquency of payment and identify delinquent accounts.

• You will oversee acquisition, production, integration, and test and evaluation efforts across the enterprise.
• You will support deployed systems over the course of their life cycle.
• You will develop plans and procedures to extend the life of the system and/or decrease the life cycle sustainment costs through emerging ideas and concepts for sustainment.
• You will make presentations to large and small audiences.
• You will estimate projects based upon established specifications and Program Office needs.
• You will plan and coordinate support to be provided by internal and external customers across a broad spectrum of government employees, active-duty military, other government organizations, and industry.
• You will optimize use of available resources, project future workload, and actively seek ways to increase program efficiency.
• You will prepare financial budgets, track expenditures vs. work accomplishments, use Milestone charts/Microsoft Project to plan and execute projects, and issue reports to sponsors.

• You will provide services in the areas of recruitment and staffing, compensation, and classification/workforce analysis.
• You will assists managers in developing staffing plans, generates statistical data to identify potential gaps (e.g., potential retirements, separations due to terminations of appointments, etc.)
• You will coordinate with EEO and other HR functional areas to provide seamless advisory services to managers.
• You will be a senior expert on recruitment and placement and classification for the entire NCIS organization, CONUS and OCONUS.
• You will provide expert advice and guidance to program managers, supervisors and HR Specialists on a variety of complex and controversial staffing issues.
• You will conduct formal position management studies, which involve reviewing organization and organizational structures.
• You will classify all levels of NCIS positions in accordance with the Office of Personnel Management (OPM) and/or Department of Defense (DoD) Position classification Standards, by conducting position analyses.