Total 74 Administrative / Clerical job vacancies in Sheffield, s9 1ep

Salary: NJC 3-5 £20,123 - £20,802 (actual), £22,737 - £23,500 (pro rata salary)+ well-being cash plan + pension scheme (LGPS) + additional Lift Schools benefits

Hours: 37 hours per week, 39 weeks per year (term time +5)
Contract: Permanent
Start date: November/early December 2024

Are you our new Admin Assistant?

We are seeking a reliable, well organised, administrative assistant to join our friendly and supportive school admin team.

You're somebody who will be able to:

• Be able to work at pace, multitask and prioritise effectively.
• Use your own initiative to plan interventions.
• Be creative, innovative, and flexible approach to raising expectations and achievement.

You're someone who has:

• IT literate - competent with email, spreadsheets and databases.
• Administration experience is advantageous or suitable transferable skills.
• A positive and enthusiastic attitude.

About our school:

Firth Park Academy is a vibrant and inclusive secondary school at the heart of the community we serve. With just under 1200 students, we are amongst the largest schools in Sheffield. At Firth Park Academy, we are clear about our vision; students are at the centre of everything we do. Through collaboration, every aspect of our work is of high quality.

We deliver an ambitious and inclusive curriculum that enables all students to excel academically and socially.

The role is due to commence in November / early December 2024

Closing date: 5th November

We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.

Lift Schools are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our people and volunteers to share this commitment. We adopt a fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

Lift Schools embraces diversity and promotes equality of opportunity. Job share, part-time and flexible working opportunities will be considered.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

About Autism Plus
Autism Plus are a leading Yorkshire Charity supporting adults and young people with autism, learning disabilities, mental health conditions and complex needs.

In 1986 the Charity was created by a group of parents looking for the very best support for their children who were about to leave a specialist school. Once they reached the age of 17, they found there was little or no support. The belief set by our founding parents, to empower more people to live independent, fulfilling lives remains our focus today.

We employ over 350 people across the north of England in care support services, employment support and social enterprise businesses.

About the Role:
Hours: Monday to Friday, 9am till 5pm
Location: Sheffield Office, S3 8NS
This role will involve 1-2 days covering Reception and the other days will be based within the office undertaking HR Admin duties, whilst being available for Reception lunch cover.

Occasional travel across Yorkshire is required to meet the needs of the business

Autism Plus have an exciting opportunity for a HR Administrator/Receptionist to join the HR Team. The role will involve a combination of working on Reception, and within the office doing HR Admin duties. The purpose of the role will be to support the HR team in providing an efficient and effective HR service to employees and managers across the business, working alongside other HR Administrators based in other areas of the business. As well as ensuring the smooth and professional operation of the Head Office Reception area by dealing with calls and visitors efficiently.

The role will mainly involve Recruitment and Selection administration, including posting and refreshing job adverts, liaising with Managers across the business regarding any current vacancies, ensuring the appropriate pre-employment checks are undertaken for successful candidates, issuing offer letters/contracts, renewal of DBS checks for existing employees, dealing with incoming calls and visitors through Reception.

We are looking for an individual with:

- Full UK driving licence and access to a vehicle
- Previous administration experience
- Excellent verbal and written communication skills with the ability to be effectively understood at all levels
- Familiar with using telephone systems and Microsoft applications such as Outlook, Word, Excel and Teams
- Strong attention to detail
- Ability to prioritise work
- Approachable and willing to help others
- Good team worker, as well as being able to use own initiative

The application process is simple and involves a short application form with a CV upload. If this role is something that interests you, and you feel you could make a real difference, we would love to hear from you!

As a disability organisation we are keen to ensure support is available at all stages for those that require this. If you have a disability and/or health condition and require any reasonable adjustments for the application/recruitment process please contact the HR team to discuss how we can support you (Email: hr@autismplus.co.uk , or Telephone: 01143 840300)

What we offer:

- Refer a friend scheme – Payment of up to £250 for a referred friend being successful for a role and passing their probation period
- 20% staff discount to use within the Social Enterprise Chocolate Factory
- Blue light discount card
- Access to join the BUPA Health Cash Plan Scheme which offers cash back on health expenses
- Access to Colleague Assistance Helpline 24/7
- Fully funded DBS to the required level for the role
- Induction Training for the role

Proud member of the Disability Confident employer scheme

What skills and experience we're looking for

We are seeking to appoint an Office and Sports Centre Administrator at Forge Valley School. The successful candidate will be required to provide an efficient and effective administrative support service to the main school office, sports centre and careers provision.

What the school offers its staff

Forge Valley School is an 11-18 Academy sponsored by Tapton School Academy Trust. We are an Ofsted “Good” school with the ambition and capacity to improve further. The school serves over 1500 pupils and since the school’s reputation goes from strength to strength, the number of pupils at Forge Valley School is expected to rise further.

One of our key strengths is our staff who are committed to ensuring all pupils become the best they can be. Although we work as a team, we recognise each member of staff as an individual and offer bespoke CPD and support. Above all, we are a team that enjoys working at Forge Valley School, who are supportive, approachable and ambitious for each other and ourselves.

Commitment to safeguarding

Candidates are strongly encouraged to familiarise themselves with Forge Valley School Safeguarding procedures - Forge Valley School - Safeguarding https://www.forgevalley.school/

Salary: NJC 5-7 £19,469 - £20,123 (actual), £22,737- £23,500 (pro rata salary) + well-being cash plan + pension scheme (LGPS) + additional Lift Schools benefits

Hours: 37 hours per week, 39 weeks per year (term time +5)

Contract: Fixed term Maternity cover (until August 2025)

Start date: November 2024

Do you want to be part of a team that really make a difference?

We are seeking a reliable, well organised, and experienced administrative assistant to join our friendly and supportive SEN team.

You're somebody who will be able to:

• Be able to work at pace, multitask and prioritise effectively.
• Use your own initiative to plan interventions.
• Be creative, innovative, and flexible approach to raising expectations and achievement.

You're someone who has:

• Understanding of confidentiality within sensitive environments.
• Knowledge of SEN processes and procedures in relation to administration tasks is advantageous.
• Compassion and dedication towards young people.
• Administration experience is advantageous or suitable transferable skills.

This is an opportunity to make a tangible impact on the lives of young people.

About our school:

Firth Park Academy is a vibrant and inclusive secondary school at the heart of the community we serve. With just under 1200 students, we are amongst the largest schools in Sheffield. At Firth Park Academy, we are clear about our vision; students are at the centre of everything we do. Through collaboration, every aspect of our work is of high quality. We deliver an ambitious and inclusive curriculum that enables all students to excel academically and socially.

Who is Lift Schools?

We're a diverse and inclusive network of schools with one clear mission; to provide an excellent education to every child - in every classroom, every day. And we do this across each of our 57 schools. As with our students, we want our team to be empowered to do their best work, supported by the best leadership they've ever had.

We acknowledge and appreciate the exceptional efforts of everyone here in making this an incredible organisation.

We offer you:

Comprehensive training: Access a wide range of developmental training to boost your career.
Generous benefits: From your pension plan to healthcare and financial support, we've got you covered.
Lifestyle perks: Enjoy discounted gym memberships, travel deals, and even electric vehicle incentives.

The role is due to commence; November/ early Dec 2024. This is a fixed term, maternity cover position.
Closing date: 7th November 2024

We reserve the right to close this vacancy early should we receive an overwhelming response. All candidates are advised to refer to the job description and person specification before making an application.

Lift Schools are committed to ensuring the highest levels of safeguarding and promoting the welfare of our pupils, and we expect all our people and volunteers to share this commitment. We adopt a fair and consistent recruitment process which is inline with Keeping Children Safe in Education guidance. This includes online checks for shortlisted candidates. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check.

We are a Disability Confident Employer and there is a guaranteed interview scheme for candidates with disabilities who meet the minimum selection criteria.

Proud member of the Disability Confident employer scheme

Please refer to the job description and person specification for full details of the role Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

What skills and experience we're looking for

• Have excellent communication and organisational skills
• Have good ICT skills
• Be friendly and approachable and responsive to the needs of the school andcommunity
• Have the ability to multi task in a busy environment
• Have an excellent work ethic and be a strong team worker
• Share in our vision for realising the life chances and dreams of every child​

What the school offers its staff

• A friendly, welcoming staff team
• Staff with a vision of excellence for the future
• Children who love learning and want to achieve
• A well-resourced and stimulating environment
• A strong emphasis on teamwork
• High quality CPD opportunities
• Local Government Pension Scheme
• Salary Sacrifice Car Scheme
• Cycle to Work Scheme
• Discounted membership for Westfield Health
• Occupational Health
• Wellbeing Programme
• Continuous CPD and Training

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure you clearly demonstrate how you meet the essential criteria.

Please see attached job description and person specification for full details Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

Search consultancies are working closely with a growing company in Sheffield to support with the recruitment of a purchase ledger clerk, Reporting to the finance manager.

You will be responsible for updating the cash book with bank transactions, reconciling bank statements, updating excel, completing the monthly payment run, updating the cash flow forecast, printing invoices batching and coding, working closely with the wider finance team, liaising with suppliers and investigating/resolving queries and ensuring purchase ledger deadlines are met.

To be considered for this role you will meet the below criteria
* Be a competent ledger clerk with previous experience
* Demonstrate a good attention to detail
* Good communication
* Be a proficient user of excel and have previous experience of finance systems

This is a full-time permanent role, working hours are Monday to Friday 09.00 till 17.00 this role is on sight there is free parking and a company pension.

Salary up to £25k dependant on experience

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Search consultancies are working closely with a growing company in Sheffield to support with the recruitment of a purchase ledger clerk, Reporting to the finance manager.

You will be responsible for updating the cash book with bank transactions, reconciling bank statements, updating excel, completing the monthly payment run, updating the cash flow forecast, printing invoices batching and coding, working closely with the wider finance team, liaising with suppliers and investigating/resolving queries and ensuring purchase ledger deadlines are met.

To be considered for this role you will meet the below criteria
* Be a competent ledger clerk with previous experience
* Demonstrate a good attention to detail
* Good communication
* Be a proficient user of excel and have previous experience of finance systems

This is a full-time permanent role, working hours are Monday to Friday 09.00 till 17.00 this role is on sight there is free parking and a company pension

Salary up to £35k dependant on experience

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Answering telephone enquiries from clients and other professionals such as social workers, midwives, General Practitioners and Child Health, dealing with messages, recording information as appropriate. To be aware that the majority of this work will contain detailed clinical/medical information and use clinical/medical terminology. To be aware that such material may contain sensitive or confidential information Deal with queries or complaints appropriately and to be aware of sensitive information. Use a range of communication tools effectively including email, letter, telephone, fax and memo Access voicemail as necessary and pass on relevant messages Book appointments at the Health Visitors request and send out appropriate letters to clients Ability to retrieve information and use Systm One to gather and input patient details/information as requested Scan/File letters, reports and test results, many of which are of a confidential nature To undertake secure and confidential storage of records accurately and efficiently Photocopying and distribution of literature and information as requested Order stationery and stocks items and to ensure that workable levels of stationery and documentation are maintained within the department Recording of general information in the client notes. Maintain an up to date record of births, transfers in and out of caseload and reviews due Liaison with other agencies, General Practitioners, Hospitals, other Health Visitors, Interpreter Services and general public as necessary Manage own workload on a daily basis, independently and to demonstrate the flexibility required to respond to interruptions and changing priorities Type letters and documents as requested by the Team Leader Participate in team meetings Participate in the staff appraisal scheme as an appraisee and be responsible for complying with agreed personal development plans to meet set knowledge and competence objectives Undertake any necessary skills training, professional updates and mandatory training as appropriate to the post Other duties as requested by Health Visiting teams eg recording of performance data Inclusive Recruitment & Selection We are committed to being an inclusive employer and accurate data capture is an important part of that to ensure we are supportive and representative. Our aim is to ensure that all applicants can see themselves in the available categories on our application form, but we recognise that some of our data capture fields are not inclusive. We have flagged this with our system provider to ask for change. We offer encouragement and active support to applicants with additional needs, including those from ethnic minorities, with disabilities and members of the LGBTQ+ community. If you wish to adjust any aspect of the recruitment process or wish to find out more about our recruitment & selection processes, please get in touch with our Recruitment Manager: Catherine.Gilbert7@nhs.net We are continually reviewing our recruitment & selection process to support the long-term aim of Sheffield Childrens being a champion of Equality, Diversity, and Inclusion. If you have any ideas for improvement, please get in touch with Catherine Gilbert at Catherine.Gilbert7@nhs.net Trust Values The Trust is committed to providing great quality patient care and keep children, young people and families at the heart of what we do by following our CARE values: Compassion leading by kindness and showing empathy, understanding and respect Accountability striving to do the right thing and owning responsibility Respect value differences, tackling inequality and fostering a culture of inclusion Excellence delivering a high-quality standard of care

What skills and experience we're looking for

Position: ADMIN OFFICER (LEVEL 2, GRADE 4)

Scale: Grade 4 (Spine point 7 to Spine point 12)

Spine Point: £24,294 to £26,421 * 24/25 pay award pending

Hours: Monday to Friday 8.30am to 4.30 / 4pm (37 hours per week)

Weeks: Term-time plus 4 weeks (43 weeks plus paid holidays)

Actual Salary: £22,908.85 to £25,471.96 (pro-rata for 43 weeks)

Start Date: ASAP

We have an exciting opportunity for an enthusiastic and efficient Administration Officer to join our office team. We are looking for a proactive, confident candidate who will be able to work in close partnership with our School Business Manager and the other members of the office team. This role is ideally suited to an experienced school administrator, but candidates with strong transferrable skills from other sectors are also welcome to apply.

Excellent interpersonal skills will be essential as contact with a diverse range of stakeholders will be integral to the role. Previous knowledge of admissions, school management systems and IT packages (such as SIMs, FMS6 and ParentPay) will be an asset. The successful candidate will need to demonstrate the ability to build strong working relationships with staff, pupils and parents - teamwork and the community are at the heart of everything we do.

This role is essential to the quality of our day to day operations and how visitors and staff perceive the school, so we are looking for someone who can:-

• Process purchase orders and invoices, and undertake other finance tasks under the direction of the SBM
• Be responsible for the bookings and charges for the Nursery, Children’s Centre, After School Clubs and Holiday Club
• Deal with new pupil admissions into Reception, Nursery, the Children’s Centre and in year transfers into older year groups
• Assist with visitor management and the maintenance of the school’s Single Central Record

You need to be someone who:

• Keeps pupil achievement and well-being as your core priority
• Has the ability to deal sensitively and discreetly with a wide range of people
• Has an eye for detail, and is a problem-solver
• Has excellent ICT skills
• Can multi-task and deal with lots of interruptions
• Is motivated and driven to actively contribute to a high performing team
• Is committed, creative and astute
• Wants to make a difference to the lives of children and their families

What the school offers its staff

We offer:

• A vibrant, richly diverse school community
• A supportive and caring ethos where everyone is valued
• The opportunity to work in a supportive and collaborative environment
• A school at the heart of its community, with a Children’s Centre and Nursery on site
• A fabulous building with great facilities

Further details about the role

Closing date for applications: Tuesday 27th August 2024 @ 9am

Interviews held: w/c 2nd September 2024

Applications must be made using the Sheffield support staff application form, which can be downloaded from the school website, the DfE teaching vacancies website or the Council website. We are unable to accept CVs.

Completed applications must be returned to:

Evelyn Abram, Headteacher

Sharrow School

Sitwell Road

Sheffield, S7 1BE

Applications may also be submitted by email via jobs@sharrow.sheffield.sch.uk.

We are committed to safeguarding and promoting the welfare and safety of children and vulnerable adults and expect all staff to share this commitment. All successful candidates will be required to complete an Enhanced Disclosure and Barring Service Check.

We value our diverse workforce and aim to work together to make the most of our differences. We welcome applications from everyone. Under the Disability Confident Scheme, disabled applicants who meet the essential criteria of this job are guaranteed an interview.

Commitment to safeguarding

Sharrow School is committed to safeguarding and promoting the welfare of children and young people/vulnerable people and expect all staff and volunteers to share this commitment. It is an offence to apply for a role at Sharrow School if you are barred from engaging in regulated activity working with children. All positions are subject to an Enhanced Disclosure check in line with the Rehabilitation of Offenders Act 1974.

Contracts Admin
Sheffield
£25,000 - £28,000
Repairs and Maintenance

Looking for someone to start immediately

The Contracts Admin are responsible for keeping office documents organised and they perform a range of tasks to support the staff they work with. Their duties will include:

• Dealing with incoming and outgoing correspondence
• Data entry, retrieval and database maintenance
• Filing and archiving
• Creating and managing documents, spreadsheets and presentations
• Compiling reports
• Managing diaries for team members
• Scheduling meetings, taking minutes and arranging conferences and events
• Speaking to customers and clients to answer queries and resolve issues

Desirable

• Previous experience working as Admin within a customer service / call centre environment
• Excellent written, verbal, questioning & interpersonal skills.
• Analytic skills.
• Strong customer experience ethos

Please send CV's through to be considered

Your new company
Working for a global company who are innovative leaders in their field. They are looking for a Purchase Ledger who is able to work at pace to a high standard. They are strong believers in empowering their people through training, development and opportunities. This position is based in Sheffield and will require travel to the site 3 days per week at minimum.
Your new role
Reporting to the Finance Manager as Purchase Ledger Clerk, your day-to-day role will be to support the efficient and effective delivery of services within the Finance Department. This includes:

• Purchase Invoice processing - ensure all is matched between Purchase Order, Goods Received note and Purchase Invoice.
• Investigating mis-matches and working with the team to resolve discrepancies.
• Maintaining the purchase ledger - running monthly purchase ledger report.
• Maintainstrong internal control over the Purchase Ledger function, ensuring properprocedures for purchase orders and invoices.
• Making sure purchase invoices are processed and closed at the end of the period to prevent manual accruals as part of the month-end preparation and closure procedures.
• Monitoring and identifying costs to the business.
• Perform supplier statement reconciliations and keep track of them for audit support.
• Supportthe Finance Manager in the preparation and execution of the annual audit.

What you'll need to succeed

• Proven experience in a similar role working with a high volume at pace.
• Strong customer service ability to build effective relationships.
• Ability to support annual audits and their preparation.
• Excellent organisational and time management skills.
• Proficiency in financial software and Microsoft Office Suite.
• Experience with Microsoft Dynamics is desirable but not essential.

What you'll get in

• Learning and career development opportunities.
• Salary up to £30,000 plus incentives.
• Options to buy/sell holidays
• A flexible benefit portal.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We have an exciting opportunity for two Personal Assistants to join the diverse academic Schools of Computer Science and Electrical & Electronic Engineering. We are looking for candidates who are experienced in providing secretarial/clerical/personal assistant support.

In this varied and dynamic role, you will be responsible for providing personal assistant support to the School Directors of Research & Innovation, Education and One University (the School Executive Team), providing effective diary management to the School Directors. In addition to supporting and drafting responses for email, you will use your experience of providing committee servicing to plan and support school meetings including preparing data packs to support committee decision making. You will also maintain the School webpages for committee members and academic administration responsibilities and support the schools finance and HR processes.

This role requires excellent communication and organisation skills and the ability to work with a high degree of accuracy and attention to detail. You should be able to work independently and prioritise your workload. This role provides an excellent opportunity to develop your skills in providing high level personal assistant support, events organisation and acting as an e-recruiter for the school, as well as assisting the Executive Assistant to the Head of School with school processes.

We’re one of the best not-for-profit organisations to work for in the UK. The University’s Total Reward Package includes a competitive salary, a generous Pension Scheme and annual leave entitlement, as well as access to a range of learning and development courses to support your personal and professional development.

We build teams of people from different heritages and lifestyles from across the world, whose talent and contributions complement each other to greatest effect. We believe diversity in all its forms delivers greater impact through research, teaching and student experience.

To find out what makes the University of Sheffield a remarkable place to work, watch this short film: www.youtube.com/watch?v=7LblLk18zmo, and follow @sheffielduni and @UniOfSheffJobs on Twitter for more information.