Total 232 Administrative / Clerical job vacancies in Stourport-on-Severn, DY13 8AP

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager.

Still not sure? Contact Tracey Munford by emailing tracey.munford@nhs.net to answer any queries you may have Please note: This advert may close early if a high volume of applications are received

Your new company

A prestigious and innovative company in Stoke-on-Trent is seeking a Temporary Personal Assistant to provide comprehensive support to senior management. This role is a fantastic opportunity to work within a fast-paced and professional environment, offering valuable experience in a supportive and thriving setting.

Your new role

As a Temporary Personal Assistant, you will be instrumental in the smooth operation of the office, providing direct support to the Managing Director. Your duties will include managing schedules, coordinating meetings, handling correspondence, and preparing documents. You will also be responsible for ensuring efficient communication across departments and with external stakeholders.

What you'll need to succeed

• Proven experience as a Personal Assistant or similar administrative role
• Exceptional organisational and time-management skills
• Strong proficiency in MS Office and other administrative software
• Excellent verbal and written communication abilities
• Discretion and confidentiality in handling sensitive information

What you'll get in return

• A competitive hourly rates available
• A dynamic work environment with a chance to develop professional skills
• Flexible working arrangements to accommodate your lifestyle
• A supportive team and management that values your contribution

This is a temporary position for an initial duration of 3 months, with the possibility of extension. If you are a proactive, detail-oriented individual with a passion for excellence in administrative support, we encourage you to apply.
Please submit your application with a CV and cover letter detailing your suitability for the role. We look forward to welcoming you to our team!

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Are you an organised and dedicated School Administrator looking for a flexible role that fits your schedule? Join our dynamic team in Burton upon Trent and contribute to the smooth operation of our Schools.
Position: School Administrator (Agency Supply) Location: Burton upon Trent Working Days: Monday to Friday (Flexible) Working Hours: Typically, within 08:00 - 16:30 Hourly Rate: £12.82 - £14.50 (Dependent on role and experience)
Key Responsibilities:

• Manage day-to-day administrative tasks with efficiency and accuracy.
• Serve as the first point of contact for students, staff, and visitors.
• Handle correspondence, organise files, and maintain records with confidentiality.
• Coordinate meetings, manage schedules, and support event planning.
• Assist in the preparation of reports and presentations for school management.

Essential Skills:

• Proven experience in school administration or a similar role.
• Proficiency in various school systems such as SIMS (School Information Management System), CPOMS, ParentPay or RM Education.
• Strong organisational and multitasking abilities.
• Excellent communication and interpersonal skills.
• A commitment to maintaining high standards of ethics and confidentiality.

Qualifications:

• Relevant administrative experience within an educational setting.
• Familiarity with the latest educational software and database systems.
• A proactive approach to problem-solving and decision-making.

We offer a supportive work environment, opportunities for professional development, and the flexibility to balance work with your personal life. If you are passionate about contributing to the educational journey of students and meet the above criteria, we would love to hear from you.
To Apply: You can apply directly via this ad by clicking 'apply now' or email your CV directly If you have any questions please call Heather on 01782 958 914.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

The post holder will also be responsible for communicating information, both written and verbal, with patients, staff and carers and this will require tact and diplomacy. Some of the patients and carers that we have contact with are distressed or anxious and it is expected that the post holder will handle telephone and other communications with sensitivity and confidentiality using personal judgement to assess each situation and to deal with it accordingly.

For more information on working for the Trust, please see the attached Job Description and Person Specification. For more details on the post, please contact Alana Horne (see contact details)

Please see the attached Job Description and Person Specification within the Job application for further information.

Working under the direction of the Executive Assistant to the Managing Director / Assistant Company Secretary the post holder will be required to be fully conversant with and adhere to all work related policies, procedures and guidelines, ensuring that all work outputs are completed as required and that all related targets and timescales are met.

The post holder will use all appropriate technologies and equipment to their optimum functionality to assist in the provision of an efficient, effective and comprehensive administrative and secretarial service.



Please note this vacancy may close early if sufficient applications are received.

Assist in the provision of a comprehensive and timely secretarial and administrative support service to the Executive Assistant to the Managing Director / Assistant Company Secretary and also the PA to the Director of Governance / Company Secretary and Director of Finance

Assist in the timely preparation of meeting agendas and collate any related documents and information relating to meetings for distribution to participants.

Attend meetings to take minutes as and when required and type up minutes from own or others notes or recorded instructions with strict deadlines.

Maintain and follow-up action logs from meetings, ensuring audit trail of actions taken is accurately recorded.

In the absence of the Executive Assistant to the Managing Director / Assistant Company Secretary and / or the PA to the Director of Governance / Company Secretary and Director of Finance where appropriate, act as a point of contact by receiving and greeting visitors, dealing with telephone calls and queries in a manner consistent with legislation, policies and procedures whilst demonstrating effective communication skills and discretion.

Support the maintenance of the statutory and corporate registers for the company.



At North Tees and Hartlepool Solutions LLP our main priority is, and always will be, to provide safe and high quality care to our patients every day; the kind of care we would want for ourselves and our loved ones. We want our organisation to be the best place to work with the right staff, in the right roles, at the right time, to ensure we deliver exceptional patient care and experience.

North Tees and Hartlepool Solutions LLP is a subsidiary company of North Tees and Hartlepool NHS Foundation Trust. The successful applicant will be an employee of the subsidiary.

We will support staff through providing an inclusive and supportive workplace with health & well-being initiatives and opportunities for development.



Assist in the provision of a comprehensive and timely secretarial and administrative support service to the Executive Assistant to the Managing Director / Assistant Company Secretary and also the PA to the Director of Governance & Company Secretary and the Director of Finance.

Assist in the timely preparation of meeting agendas and collate any related documents and information relating to meetings, interviews, appeal hearings etc., for distribution to participants.

Attend meetings to take minutes as and when required and type up minutes from own or others notes or recorded instructions with strict deadlines.

Maintain and follow-up action logs from meeting, ensuring audit trail of actions taken is accurately recorded.

In the absence of the Executive Assistant to the Managing Director / Assistant Company Secretary and, the PA to the Director of Governance & Company Secretary and Director of Finance where appropriate, act as a point of contact by receiving and greeting visitors, coordination and provision of hospitality where appropriate, and dealing with telephone calls and queries in a manner that is consistent with legislation, policies and procedures whilst demonstrating effective communication skills and discretion.

In the absence of the Executive Assistant to the Managing Director / Assistant Company Secretary and, the PA to the Director of Governance & Company Secretary and Director of Finance attend meetings to take minutes as and when required and type up minutes from own or others notes or recorded instructions with strict deadlines.

In the absence of the PA to the Director of Governance & Company Secretary and Director of Finance, provide cover to manage the central alerting system, ensuring the appropriate distribution of alerts and collation and return of responses.

Dealing with issues as they arise if appropriate and taking accurate written messages and passing more complex queries to relevant staff members where required.

Type miscellaneous correspondence, notes, reports, presentations etc., including highly confidential and complex documents to a high standard of quality using appropriate technologies.

Maintain office systems, including data management and filing.

Collate the Hospitality Register for North Tees and Hartlepool Solutions LLP and submit monthly declarations.

Support the maintenance of the North Tees and Hartlepool Solutions LLP Authorised Signatory List.

Manage and maintain the North Tees and Hartlepool Solutions LLP On-Call Rota.

Support the maintenance of Declarations of Interest Register, Fit & Proper Persons and other statutory and corporate registers.

Support the Executive Assistant to the Managing Director / Assistant Company Secretary and, the PA to the Director of Governance & Company Secretary and Director of Finance by liaising with other departments, following up information and gathering data as needed.

Supporting compliance with data protection principles;

Comply with all statutory and mandatory training.

Any other duties that may reasonably be requested, including supporting in other areas of the business as and when required.


This advert closes on Tuesday 11 Jun 2024

Assist in the provision of a comprehensive and timely secretarial and administrative support service to the Executive Assistant to the Managing Director / Assistant Company Secretary and also the PA to the Director of Governance & Company Secretary and the Director of Finance. Assist in the timely preparation of meeting agendas and collate any related documents and information relating to meetings, interviews, appeal hearings etc., for distribution to participants. Attend meetings to take minutes as and when required and type up minutes from own or others notes or recorded instructions with strict deadlines. Maintain and follow-up action logs from meeting, ensuring audit trail of actions taken is accurately recorded. In the absence of the Executive Assistant to the Managing Director / Assistant Company Secretary and, the PA to the Director of Governance & Company Secretary and Director of Finance where appropriate, act as a point of contact by receiving and greeting visitors, coordination and provision of hospitality where appropriate, and dealing with telephone calls and queries in a manner that is consistent with legislation, policies and procedures whilst demonstrating effective communication skills and discretion. In the absence of the Executive Assistant to the Managing Director / Assistant Company Secretary and, the PA to the Director of Governance & Company Secretary and Director of Finance attend meetings to take minutes as and when required and type up minutes from own or others notes or recorded instructions with strict deadlines. In the absence of the PA to the Director of Governance & Company Secretary and Director of Finance, provide cover to manage the central alerting system, ensuring the appropriate distribution of alerts and collation and return of responses. Dealing with issues as they arise if appropriate and taking accurate written messages and passing more complex queries to relevant staff members where required. Type miscellaneous correspondence, notes, reports, presentations etc., including highly confidential and complex documents to a high standard of quality using appropriate technologies. Maintain office systems, including data management and filing. Collate the Hospitality Register for North Tees and Hartlepool Solutions LLP and submit monthly declarations. Support the maintenance of the North Tees and Hartlepool Solutions LLP Authorised Signatory List. Manage and maintain the North Tees and Hartlepool Solutions LLP On-Call Rota. Support the maintenance of Declarations of Interest Register, Fit & Proper Persons and other statutory and corporate registers. Support the Executive Assistant to the Managing Director / Assistant Company Secretary and, the PA to the Director of Governance & Company Secretary and Director of Finance by liaising with other departments, following up information and gathering data as needed. Supporting compliance with data protection principles; Comply with all statutory and mandatory training. Any other duties that may reasonably be requested, including supporting in other areas of the business as and when required.

please refer to the full job description and person specification attached. Assist in the provision of a comprehensive and timely secretarial and administration support service to the department, following all relevant operational policies, procedures and guidelines.Use appropriate technologies to assist in the management of course assignments, exams and external verifications, where appropriate, making appointments, arranging meetings, interviews, appeal hearings etc and ensure they are aware of all diary commitments.Where appropriate, act as point of contact, provide a coordinating role in support of the cohort candidates, guest lecturers, external assessors, and associated staff by dealing with telephone calls and queries. Performing in a manner that is consistent with legislation, policies and procedures whilst demonstrating effective communication skills and discretion, dealing with issues as they arise if appropriate and taking accurate written messages and passing more complex queries to relevant staff members where required.Assist in the preparation of course admin and any related documents and information relating to organisational course applications, joining instruction, timetables etc. for distribution to candidates. Attend meetings and support as and support the pathology medical secretary when required.Organise and plan own time, prioritising workload to ensure that all service requirements and priorities are met.Effectively coordinate the timely collection and processing of data and information relating to the service using appropriate technologies.Maintain the quality and integrity of data for the purpose of analysis and reporting of information, through effective utilisation of all related trust information, in line with the Trusts IT strategy.Produce data, statistical information and reports in a manner that meets all national, regional and local requirements, through effective coordination of workload and system resources to ensure completion within timescales.Type miscellaneous correspondence, notes, reports, presentations etc., including candidate confidential information and mentor action plans (e.g. notes from hearings, appeals etc), to a high standard of quality using appropriate technologies.Deal with and prioritise all incoming post / training website notifications bringing information of key importance to the attention of the relevant staff and processing as directed.Assist in the maintenance of an up to date file system for correspondence and other documents and establish and effective bring forward system to facilitate the timely processing of responses, information, correspondence and documents.Provide secretarial cover within other areas of the department as and when required.Be proactive in the development of Administration services to support activity and assist in the continuous assessment and review of Administration working practices and procedures in line with RSPH standards and policy.Assist in the day-to-day supervision of support staff under the direction of the Pathology Administration Lead and lead course facilitator, ensuring that an effective and efficient service is maintained.Assist in the promotion of a healthy, safe and secure working environment for the work team.Assist the Pathology Administration Lead / Department Manager in ensuring that appropriate resources are available within the work area e.g., stationery stocks, equipment etc.Any other ad-hoc duties as and when required in line with operational and service needs

Temporary receptionist required on a part-time basis during the summer months.

As part of this role, you will be responsible for:

- Warmly welcoming and guiding visitors
- Managing incoming calls by directing them to the appropriate staff members
- Proficiently utilizing various computer software programs.

If this position is a good fit for you, we are eager to hear from you!


Please ensure you meet the following criteria before applying:

• Administrative experience is required.
• Candidates should be flexible and able to work effectively as part of a team.
• Confident in working independently
• Good level of attention to detail.

This role is a temporary, part time role over the summer holiday.

Days of work are Monday to Friday from 9:00 till 5PM

£ 11.44

Personal Assistant

Stoke On Trent ST4
£12.55 - £13.88 per hour dependant on experience
ASAP Start

Search Manchester are working with a very well established client based within the Stoke area who are looking for a Personal Assistant on a temporary bases with the opportunity of a permanent role for the right candidate.

This roles is suitable for someone who has strong admin and administrative skills, super flexible and available to start work immediately.

Typical Duties Include:

* Management of the Service Director's diary and itinerary, ensuring the Service Director's attendance at key internal/external meetings.
* First point of contact for internal and external enquiries
* Organise meetings and events, including booking of rooms/venues.
* Distribute written and electronic mail
* Writing correspondence and reports
* Preparing project plans and written reports
* Maintain office systems, data collection, and management processes. This will include being able to locate key information and files promptly when required.
* Organise the approval of timesheets, overtime and expense claims for senior staff.
* Be the point of contact for the organisation of reception, hospitality, and promotional events for VIP's and visitors.

Skills:

* Excellent IT skills, including proficiency in the use of Word, Excel, PowerPoint and Outlook
* Numeracy and data entry skills
* Excellent written and verbal communication skills
* Accurate typing and shorthand skills
* Excellent time management skills
* reliable, professional, and independent

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Please see attached job description and personal specification for a detailed view of the main roles and responsibilities. You can also contact Ward Manager Paula Blurton on 01782 671435

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager.

Typing and general clerical support for the Sterile Services Department including filing, photocopying, handling of mail, answering the telephone, receiving visitors etc. Preparation design and replenishment of all of the routine forms and documentation required by the department or the Sterile Services Management Team. Input of all information relating to the goods and services provided in order to facilitate re-charge to the department. Provision of monthly information required as by the Finance Department relating to goods/services . Systematic recording of all information relating to the personnel within the department as notified by the Sterile Services Team Leaders, Quality & Compliance and Production managers. Liaison with all customers of the Department and all departments/organisations providing goods or services to the Sterile Services Department. Assistance in implementation and maintenance of all standards required by the ISO 13485 Quality System and Procedures. Calculation and summarisation of routine management information relating to the department (i.e. staff sickness, absence levels, production figures key performance indicators (KPIs) and other pertinent statistics as requested by the Decontamination). Inputting of tray and instrument information etc. into the NEXUS computerised traceability system. Completion of all housekeeping and maintenance duties required with the NEXUS traceability system in order to ensure it always achieves optimum performance. Design of forms and spreadsheets etc. for both routine management information and also for compliance documents with the departments quality system. Update and maintain CSSD Premises Assurance Model (PAM) information. Providing support/relief cover for the other clerical staff managed by the CSSD Management Team. Complete staff records and salaries and wages information on a weekly/monthly basis. Demonstrate commitment to IWL principles and flexible working patterns, to meet the needs of the service and staff Tackle discrimination and harassment, and promote equality and diversity in the workplace Reduce sickness absence; work place accidents; and promote zero tolerance on violence against staff Take responsibility for personal development and education and the development of a Personal Development Plan. Compile/input any orders via the Oracle re-ordering system as requested by the manager, ready for authorisation and ensure completion of associated paperwork e.g. Single Action Tender form (SAT). Recording of incidents via DATIX and maintenance of CSSD Risk Register on the Insights system and update relevant Risk Management documentation. Any other duties as deemed to be appropriate to the role and grade of the post holder. Control of Infection Be aware of, and comply with, all Trust infection prevention and control policies, to include hand hygiene, personal hygiene, and environmental hygiene. To undertake annual training/updates in infection prevention and control. Communication and Working Relationships Reporting directly to the Decontamination Manager/Head of Decontamination Services. Communicate with a range of people, both internal and external on a range of matters. This includes:- NTH Solutions Management Team Sterile Services Departmental staff Clinical and Non-Clinical staff Consultants External customers and organisations Quality Auditors Suppliers Handling customer enquiries (internal and external). The most challenging part of the job To maintain, update and develop the departmental Quality System including the Quality Procedures, Policies and Work Instruction manuals to enable the department to meet the requirements of ISO 13485 and MDR compliance. Criminal Records Bureau Disclosure Check This post is deemed to require a Disclosure Check Advanced Level with the Criminal Records Bureau. Further information on the Disclosure Service is available from www.disclosure.gov.uk This job description is intended as a guide to the duties and responsibilities of the post and should not be regarded as a complete list of those required to be fulfilled under the written statement of the main terms and conditions of employment. The contents may be amended from time to time subject to developing service needs although such amendment would occur following appropriate consultation with the postholder.