1. Overall Purpose of the Role To work with the Compliance Team to help all departments within CHSW achieve their Health and Safe.....
1. Overall Purpose of the Role To work with the Compliance Team to help all departments within CHSW achieve their Health and Safety (H&S) goals: Working with the H&S competent person this will include: Assisting hospice (Care, Fundraising and Business support) and retail managers in achieving statutory H&S requirements and best practice Liaising with enforcement agencies (HSE/EHO) and emergency services Providing advice on Permits to Work and safe systems of work Providing H&S advice to staff, volunteers and contractors on specific tasks and activities Supporting Managers to ensure that high standards of H&S exist at all hospice sites including in the shops and at events etc. Identification of the health and safety training needs and the design and delivery of appropriate training Support retail with the new shop opening and refurbishment process Design and develop digital systems to support the work of the H&S Compliance Team. 2. Main Tasks Working with the Head of Facilities (Compliance) to support the implementation of the CHSW H&S Policies and Procedures This will include working with the H&S competent person to: Maintaining CHSWs comprehensive set of H&S policies and procedures Providing advice regarding policy updates as required by legislative changes Developing training materials, e.g. induction, fire safety, etc. Providing or delivering training for staff and volunteers to ensure full understanding of compliance with H&S related issues including regular mandatory training Carrying out appropriate audits and monitoring of H&S systems, including fire safety Ensuring that H&S policies and risk assessments cover all Hospice operations including, for example, health care, events, trading, promotions, fundraising, education, social enterprise, maintenance, contractual work, security and all other activities that may arise from time to time. To support the Head of Facilities (Compliance) with managing the CHSW Health and Safety Plan (Plan, Do, Check, Act). This will include: Maintain the CHSW Health and Safety Plan with prioritised actions Undertaking, with relevant staff, actions to improve Health and Safety as per the plans priorities Regularly reviewing the plan to ensure that issues are addressed To work with the Head of Facilities (Compliance) to report H&S activities and issues to Directors, Heads, Trustees and external agencies This will include: Working with the Head of Facilities to liaise regularly with Directors, Head of Quality and Compliance and the Chief Executive on H&S matters Providing information to Directors and Trustees of the status of H&S within the organisation on an on-going basis Managing the reporting of accidents and incidents reportable under RIDDOR 2013 To contribute to, developing and embedding a culture of positive, active, sustainable Health and Safety Management within CHSW This will include supporting with: Producing and reviewing existing risk assessments, including fire risk assessments at each location and ensure that they are up to date and complete Ensuring all H&S Management Plans are up to date e.g. Legionella, Asbestos, evacuation plans. Ensuring that effective, relevant risk assessments are carried out to an appropriate standard Maintaining a register of risk assessments and ensuring that they are reviewed on a regular basis Providing appropriate training and support to staff to enable them to carry out risk assessments within their area of responsibility Training staff so that they are aware of their responsibilities and obligations under H&S legislation Support the Compliance Team with monitoring and investigating accidents when required. 3. General Responsibilities 3.1 CHSW expects of its employees the highest standards of behaviour in carrying out their duties and responsibilities, which are in accordance with legislative requirements. CHSW employees are expected to act fairly and with consideration, treating others as we would wish to be treated ourselves and uphold CHSWs values and behaviours at all times. 3.2 To be responsible for ensuring compliance with CHSW policies, procedures and contractual requirements. 3.3 To comply with CHSWs Equality, Diversity and Inclusion Policy. 3.4 To safeguard children and vulnerable adults. All staff must be familiar with, and adhere to, the CHSW children and vulnerable adults procedures and guidelines. To be familiar with your role and responsibility around safeguarding children and to ensure that you have completed training at a level commensurate with your role. 3.5 To be aware of the responsibilities placed on you under the Health and Safety at Work Act (1974) and any subsequent relevant legislation and follow these in full at all times ensuring that they act in line with all agreed procedures at all times in order to maintain a safe environment and identification of potential risks for all employees, children, families and visitors, taking action as and when required. 3.6 To regularly update and maintain your knowledge of safety rules; fire drills; internal security; and accident procedures and adhere to these at all times. To be aware of the safety needs of children, siblings, parents and other staff and adopt a preventative safety approach at all times. Report all accidents and incidents accurately and promptly to the appropriate responsible person. 3.7 To maintain confidentiality of information about clients, children, families, staff, and other CHSW business and at all times, meet the requirements of the Data Protection Act (1998), as well as comply with all CHSW Information Governance and Data Protection policies. 3.8 Maintain personal and professional development to meet the changing demands of the job, participate in an annual appraisal and appropriate training activities, encourage and support staff development and training. To attend mandatory training. 3.9 To work within infection control guidelines to ensure that work methods do not constitute a risk of infection to other work colleagues, children, families, or to any persons working/visiting in CHSW premises. 3.10 Take responsibility for your own emotional well-being; taking steps to maintain a balance between work and home life; and to be aware of the importance of maintaining professional boundaries. 3.11 To be aware of the need to use the resources of CHSW wisely and effectively to meet the needs of children and their families, but maintaining a cost-conscious approach and regard to the environment. 4. Working Arrangements 4.1 Your normal hours of work are from 09:00am to 5:00pm Monday to Thursday and 09:00am to 4:30pm on Friday with an hour for lunch. You may be asked to work additional hours as necessary which may include unsocial hours outside the above times for which TOIL will normally be given, rather than payment. This may include occasional overnight stays. You will be expected to flex you time during a working week to keep toil to a minimum. 5. NOTE: 5.1 The job description is subject to the Terms and Conditions of service of CHSW, and the post-holder will undertake any other duties which may be required from time to time. 5.2 The above outlines the duties required for the time being to indicate the level of responsibility. It is not a comprehensive or exclusive list. Duties, which do not change the general character of the job or level of responsibility entailed, may be varied from time to time. 5.3 This job description will be reviewed, in line with the developing organisation and service specification, but any amendments made will follow consultation with the post-holder. 5.4 This post is subject to an enhanced DBS Check satisfactory to CHSW.
