Total 109 Junior Executive level Health / Beauty / Fitness job vacancies in Fort Madison Main Building

• Assign work, daily, weekly or monthly to employees, providing special instructions as necessary for new or unusual assignments.
• Review and resolve complaints from subordinates.
• Evaluate work performance of employees and prepare work performance appraisals.
• Merge individual health care provider (HCP) templates into a Master Schedule system, and schedules daily appointments as the Patient Appointment System Master Scheduler
• Briefs Unit Commanders, soldiers, family members and groups on clinic policies, procedures, and issues.
• Coordinate with clinic chiefs and the supervisor to prepare, maintain, and update appropriate access codes and appointment menus.
• Operate Office Automation equipment (i.e., electronic typewriter, word processor, and personal computer) and systems such as MHS Genesis, DMHRSi, and ATAAPS to prepare a variety of office documents and functions.

• Perform the full range of receptionist, record keeping and miscellaneous clerical duties within the dental clinic.
• Enter, manipulate and/or retrieve information and data from automated systems.
• Maintain and monitor patient appointment schedules for the clinic/practice.
• Receive patients and visitors as the initial point of contact, in person or telephonically.
• Obtain identifying information and determine the nature of the visit/call.

• Perform a variety of professional direct health care clinical duties within the field of Occupational medicine to student trainees, military members, contractors, and eligible employees at the Chemical Defense Training Facility.
• Examine workers and assigns elements of examination to meet occupational requirements; and determines the need for and orders laboratory tests, X-rays and other procedures necessary to complete assessment of the patient.
• Identify conditions consistent with disease, illness, disorders, or injury; institutes treatment of patients; and will discuss case with consultants.
• Record entries into patient's chart including progress notes, treatment rendered, tests or procedures ordered, and recommendations.
• Write prescriptions.
• Arrange for Physician consultation when required.

• Provides administrative services support to the Branch OIC/NCOIC and other team members.
• Assists the OIC/NCOIC in submission of requests for equipment to the RMD/Contracting Office.
• Prepares the annual branch travel budget.
• Makes travel arrangements using the Defense Travel System.
• Reviews travel authorizations and vouchers for the activity for accuracy prior to approval.
• Responsible for maintenance of records and files, utilizing a variety of office automation applications.

MAJOR DUTIES BUT NOT LIMITED TO:

Performs a comprehensive range of clerical, technical, and administrative duties in support of the Radiology Department. The complexity of the work requires the employee to act as a liaison between the Radiology Department, facility providers and outside medical facilities.

CLERICAL/PROGRAM SERVICES AND SUPPORT:

The collection, compilation and tracking of data/media information in support of the Radiology Department. Media may include, but is not limited to, outside imaging CDs. Compilation includes inquiry requests, data entry and purging of media. Incumbent will need to possess considerable skill in defining the data requested; i.e. what exams are needed to be imported into the patient's electronic health record, when to purge media devices, ect.

• Burns Madison Radiology images onto CDs or film as required; Maintains film and CD burning inquires per hospital policy.
• Incumbent is proficient in electronic methods of data recording and processing including Microsoft Office: Word, Excel, Power Point. Employee will be required to build data monitoring systems where none currently exists. This may include incorporating existing separate data sources into a comprehensive database.
• Accepts directions and demonstrates effective interpersonal relationships, flexibility and cooperation while performing duties.
• Supports hospital objectives and policies, and demonstrates a willingness to be an active participant in unit problem-solving and quality assurance activities. Demonstrates constructive problem-solving skills.
• Assists in training of new personnel.
• Complies with all safety/fire prevention rules/regulations, using protective equipment when required and provided. Promptly reports accidents and notifies supervisor of unsafe/unhealthy conditions in the work area.
• Acts as a liaison or handles communication with persons and/or groups within and outside of the Radiology Department.
• Accepts direction and demonstrates effective interpersonal relationships, flexibility, and cooperation while performing duties.
• Demonstrates ability to serve as a responsible member of the health care team, communicates effectively with members of other services and strives to understand own behavior and its effect on others.
• Adheres to a standard of hospital ethics that ensures discretion in confidential matters.

• Receive patients, visitors, and telephone calls; refers calls to appropriate staff; escorts patients into treatment areas, as needed.
• Answers routine medical, personnel, and administrative inquiries; and confirms eligibility; maintains patient logs.
• Retrieve and file medical records.
• Type correspondence, memorandums, and reports. Ensure proper format, spelling, punctuation, and medical terminology is used in all correspondence and record documentation.

Major duties include, but are not limited to:

• Plans, coordinates, and supervises hospital housekeeping functions such as environmental sanitation, laundry/linen/uniform operations, interior/exterior integrated pest control management program, non-critical Reusable Medical Equipment (RME) program, waste management and reduction program, bed services program to include Bed Management Service (BMS) program, and Interior Design Program.
• Serves as the medical facility's sanitation expert and, in this capacity, provides technical advice to senior leadership.
• Develops standards for the handling of highly contagious bio-hazardous waste to assure the facility complies with local, state, and federal regulations.
• Develop technical procedures and standards that create and preserve a clean, sanitary, and aesthetic environment for patient and staff.
• Provides specialized training concerning the handling of contaminated and non-contaminated linen and waste, as wells as the use and upkeep of EMS equipment to ensure adherence to establish standards, procedures, and instructions.
• Responsible for maintaining sanitation including waste management, pest control, and document destruction, for a total of 965,000 net cleanable square feet of space.
• Develops standards for the handling of highly contagious bio-hazardous waste to assure the medical center complies with local, state, and federal regulations.
• Serves as the Textile Care Officer (TCO) for the facility.
• Responsible for writing/establishing policies and procedures and for insuring laundry/linen/uniform losses and production costs stay within the nationally set goals.
• Responsible for the proper disposal of regulated medical waste (RMW) at VA BHHCS, to include writing policies and procedures, planning, organizing, directing, controlling, and evaluating the effectiveness of the program.
• Assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and the capabilities of employees.
• Develops performance standards and evaluates work performance of subordinates.
• Responsible for writing the specifications for contract work, administering the contract, and certifying that the work has been completed according to the specifications.
• Performs other duties as assigned

• Responsible for the central management of the scheduling/template and appointing system.
• Maintain automated database, purging outdated templates, modifying templates, creating and applying templates.
• Modify templates, schedules and reports as necessary.
• Ensure that schedules are applied and available 180 days in advance.
• Provide a variety of reports as required.
• Train front desk staff and serve as subject matter expert on appointing, scheduling, templates, front desk workflows, and PIP

• Perform booking and scheduling procedures to generate necessary appointments for patients requiring APV procedures.
• Manage Ambulatory Patient Visit and Observation procedures; ensure proper accountability for patients reporting or being referred.
• Check in-patients APVs and complete end of day processing by closing out patient disposition; accountable for any incomplete or delinquent APV accounts.
• Maintain appropriate files and statistical data pertaining to all APV patients.
• Type a variety of materials, telephonic reports, endoscopy procedure schedules, and maintain telephonic roster of all incoming calls and their resolution.
• Assembles required backup material or attachments as specified or based on knowledge of requirements.
• Perform receptionist duties; refers calls and inquiries to appropriate personnel based on specific request and nature of business.
• Answer general inquiries as to overall office functions, availability of personnel, or status of specific actions within the employee's personal knowledge and/or responsibility; establishes and maintains a variety of files and records.
• Compile various narrative or statistical summaries, based on general requirement, or statements of need, according to standard procedures.

• Coordinate with human resource agencies to resolve complex personnel issues.
• Initiate personnel actions such as recruitments, performance evaluations, and adverse actions for the organization.
• Retrieve data from automated personnel systems including IPPS-A to answer questions.
• Interview personnel to obtain additional information to complete records.

• Provides administrative services support to the Branch OIC/NCOIC and other team members.
• Preparing and processing purchase requests for the branch, government purchase card holder (order supplies and maintain records in accordance with established regulations/procedures).
• Utilizes various data bases to keep track of the Branch Appropriated Fund budget.
• Aids travelers in navigating the intricacies of the Defense Travel System.
• Receives visitors and phone calls.
• Responsible for maintenance of records and files, utilizes a variety of office automation applications (i.e. computer programs) to manage information and data, and types a wide variety of correspondence, reports, records, documents, etc.

Major duties include but are not limited to:

• Responsible for the coordination of Advanced MSA and MSA assignments and workflow found in the Acute Care team.
• Responsible for daily workload assessments, assuring proper staffing coverage, maintains efficient workflow through the administrative Acute Care team; reviewing training records; and determining if training needs exhibit across the administrative team.
• Assists the administrative staff with complex and non-standard consults across all specialties and identifies need for resources for staff. Assignments at the level include but are not limited to: ensuring accurate and timely scheduling of appointments; providing guidance to staff members, to include changes in policies and procedures; creating and maintain employee work schedules; and acting as a liaison amount Advanced MSA staff, patients and other interdisciplinary staff to resolve day to day conflicts.
• The Lead MSA is a subject matter expert in all administrative support packages such as FBCS, CPRS, VISTA, VSE, REFDOCS, HSRM, PPMS, Consult Tracking Manager , Message Manager, Scheduling Manager and all other administrative packages required for scheduling staff to perform the functions of their role in community care.
• Ensures workload coverage, which may include covering the AMSA and MSA roles as needed if gaps in staffing/coverage are identified. The incumbent identifies this need independently without supervisor direction.
• The Lead MSA plans and organizes work with general assistance from the supervisor as to meet local and VA-wide time frames to complete analysis requirements, reports and special assignments and only refers to the non-routine and high technical problems to his/her supervisor. The incumbent is responsible for reporting backlogs, difficulties in meeting deadlines, uncooperative physicians, or difficulty in securing information from clinicians or the record. Is responsible for maintaining the confidentiality of information obtained to carry out required duties.
• The Lead MSA routinely communicates with physicians, case managers, and other allied health professional staff using sound interpersonal skills and is constantly aware of the sensitive information. Otherwise, works independently making decisions based on guidelines, precedents and regulations and performs duties in such a manner that only minimal supervision is required.

• Manage the day to day operational functions in a department of a medical facility.
• Operate a variety of software systems to maintain a continual accumulation of data for use in reports.
• Perform a variety of clerical, administrative, and technical duties in support of management goals.

The Advanced Level Program Support Assistant (PSA) position serves as a Telehealth clerk and is a foundational role within the Telehealth department. The Program Support Assistant focuses and works collaboratively with all members of the Telehealth department and expanded health care disciplines including primary care teams, social workers, dieticians, behavioral health staff, etc. to provide a robust interdisciplinary approach to care.

• Performs work involving the collection, compilation, and/or tracking of data and statistical information in support of the program operation.
• Receives and processes documents and reports in accordance with established procedures. Reviews documents and reports for completeness and enters pertinent information into an automated tracking system.
• Performs office automation duties using such software applications as electronic mail, desktop publishing, calendar, spreadsheet, database, and/or graphics. Assists other users with regard to selection of applications, training on a variety of standard application packages, and selection of appropriate formats and procedures for each task.
• Integrates several types of software to generate specific working documents and forms such as spreadsheet, database, word processing, desktop publishing, graphics, and other similar products. Selects appropriate system, application, and format.
• Performs typing work, whether from voice recordings or written material on either an electric typewriter, or using word processing software and equipment. Word processing software and printing devices are used to produce a variety of standardized documents such as lettersand reports.
• Communicates professionally when interacting with patients and staff. Completes follow-up calls with patients/caregivers after admission into Home Telehealth (HT) for questions, concerns, or technical problems.
• Prepares, composes, or reviews correspondence prepared for the purpose of obtaining or supplying information.
• Serves as a primary contact for all persons presenting to the Telehealth Program. Must at all times display professionalism, courtesy and tact to ensure the most positive Image is presented.
• Monitors the progress of management's reports, notes, data, etc., to ensure their satisfactory conclusion by preparing correspondence for the specified manager and supervisor, including their communication to principals within the agency.
• Schedules appointments, coordinates meetings, and/or schedules conferences. Provides general calendar maintenance clerical services such as maintaining calendars and recording appointments, or arranging for meeting and small conference administrative details.
• Follows up to ensure observance of deadlines and coordination of internal comments and clearance.
• Understands the importance of proper patient instruction in meeting the patient's goals. Completes the necessary documentation of patient instruction and workload.
• Proficient in Microsoft Office word and excel and able to utilize access database.
• Calls patients who have not completed the expected number of sessions weekly/monthly to determine if there is a technology problem or to encourage the patient to improve compliance.
• Utilizes vendor help-desk to assist in troubleshooting. Evaluates in home equipment issues as necessary to assess problem areas requiring correction.

Total Compensation Package - Check out IHS's outstanding total compensation package for this job: Total Compensation | Pay (ihs.gov)

• Distribute and balance the workload among the dental assistants in accordance with established work flow, assure timely accomplishment of the assigned workload, and assure that each employee has enough work to keep busy.
• Under the direct supervision of the Dental Director or licensed provider (when on the floor), the dental assistant assists the dentist or dental hygienist to perform all preventive, periodontal, restorative, pediatric, endodontic, surgical, and prosthetic.
• Provides the community with health promotion and disease prevention information through appropriate applications of media and personal instructions inappropriate forums as assigned.
• Selecting, contouring, placing and removing matrix bands for restoration.