Total 2 Business Management / Project / Planning job vacancies in WR5 1DT

Provide initial telephone and email support for job planning queries, responding to enquiries within remit of work in a timely fashion or escalating/referring to the JPO as appropriate. Using the New Starter Actions Tracker spread sheet contact Consultant and SAS doctors new to the Trust to invite them to the Job Planning induction session and complete all relevant actions. Initiate the administration of the New Doctors induction programme by preparing the paperwork ahead of the session, ensuring completion of training by new starters, setting up diary invitations, and completing the post-session follow-up actions. Support the training of doctors programme on the Trusts job planning system both in scheduled group training sessions, and on a one to one basis. To be responsible for ensuring that Job Plans are signed off on the Trusts electronic job planning system, using template emails, on a weekly basis. Undertake actions to obtain approval for financial assurance and arrears payments in line with standard operating procedures (SOPs), maintaining appropriate records and following up response. Provide support to the Head of Medical Staffing in the absence of the JPO. Assist with extraction of documents and reports from the Trusts current electronic job planning system. Support the JPO in producing and distribution the divisional monthly compliance reports, manipulating data and reviewing anomolies. To be responsible for actioning changes in hierarchy within the Trusts electronic systems to ensure the correct signatures are allocated to job plan sign-off. Create and activate user accounts within the Trusts electronic systems, ensuring closure of accounts as per departmental SOPs to support management of licence limitations, identifying where concerns of licence numbers arise. Book meeting rooms across the Trust sites as necessary for training sessions and other meetings. Maintain the electronic filing systems. Data manipulation and data cleansing of information as required. Assist with the response and maintenance and of the generic team inbox responding to queries where appropriate and filing items that have been actioned. Maintain and update a number of operational process spreadsheets/databases to ensure that accurate records are maintained including updating data and adding/deleting doctors who have joined/left the organisation. Participate and play an active role in projects / meetings / forums as required, including recording actions. Provide cross cover within the Medical Resourcing Team, as required.

JOB DESCRIPTION Post Title: Deputy Business Advisor (Clinical Division) Pay Band: Band 7 Hours: 37.5 hours per week Location / Department: Finance Accountable to: Deputy Director of Finance Reports to: Business Advisor (Clinical Division) Key Working Relationships: Internal Divisional Triumvirate Directorate Managers Clinical Directors Lead clinicians Departmental/ ward managers Trust Senior Managers Internal Audit HR Department Finance Department Staff External Workforce Confederation Commissioners and other NHS bodies Private Providers External Audit External Consultants Risk Assessment: - Frequent and pro-longed use of VDU/keyboard. - Light or occasionally moderate physical work such as carrying laptop to meetings. - Periods of concentration and mental agility with numerial and non-numerical information in electronic, verbal and written form. - Line Management and interaction with colleagues in a variety of situations including tight deadlines. - Busy shared office environment. - Travel to other locations required. Job Purpose: The post holder will be responsible for supporting the Business Advisor (Clinical Division) in providing a comprehensive financial management and business support service to the Division. The post holder will be responsible on a day to day basis for the management of a small team providing financial planning, reporting, training and business support to the Division in addition to deputising for the Business Advisor (Clinical Division) in their absence. Key Duties: Financial Planning and Reporting Supports the Business Advisor (Clinical Division) in providing financial support to the Division and Service Lines. Co-ordinates and manages the process of annual budget setting for Division working within an agreed corporate framework. Support the Business Advisor (Clinical Division) in monitoring and reporting upon potential financial risks and risk minimisation strategies Monitor and forecast expenditure trends/budgetary performance on a monthly basis, identifying variances & service issues for managers & advising them appropriately Develops and maintains systems to monitor and update Division and Service Line financial plans and advise them on corrective actions where necessary. Provide information on a monthly basis to contribute to corporate financial reports. Supports the Business advisor (Clinical Division) and Division Managers in the identification of efficiency savings and provides a monthly schedule of progress against agreed targets Provision of Financial Advice and Training Provide formal and informal training, advice and guidance to a wide variety of staff on Standing Financial Instructions and finance and business management issues in order to improve financial awareness, performance, cost effectiveness, and efficiency, revenue generation and to maximise the use of assets. Provide Business Management and Decision Support Support the Business Advisor (Clinical Division) in undertaking robust financial evaluation of proposed service changes/developments. Assists in the development and production of business cases and tender responses, generating options for investment, appraisal of the options and identification of project resources. With the Business Advisor (Clinical Division) ensure all changes in services or developments are identified and that resource implications are quantified and accounted for. Contribute to the development on service line reporting in the Division and wider Trust. With Budget Holders, negotiate Service Level Agreements with a range of external organisations and ensure income is recovered. Develop and maintain benchmarking and costing apportionments/information to support the business including the production of Reference Costs for the relevant service lines within the Division. Introduce, adapt and improve financial and information systems within the Division and the wider Trust to assist budget managers in decision making and planning. Be an active Member of Multidisciplinary Teams Prepare and present accurate financial information to inform a variety of decision making forums, including formal reports and presentations to meetings linking and interpreting financial, activity, and performance management information. Work to develop strong relationships with clinicians and managers to develop a culture of shared responsibility for financial issues. Manage a Small Team of Staff Leads, manages and motivates a small team on a day to day basis, communicates clearly and openly, creating a sense of trust and encouraging two way discussions/dialogue. Monitors the work completed by Team members ensuring it is completed to time and quality requirements, and ensure members of the team are regularly appraised. Complete appraisals of FMA staff and identify the training needs of the team members and ensure PDPs are in place. Active Member of the Finance Directorate Participate in finance staff training & development activities Represent the Finance Directorate contributing to and participating in Trust wide projects and groups to provide a range of financial and business management support. Identifies and takes responsibility for own development and helps to develop others. Contributes to improvement activities across the directorate. The range of duties outlined above is not exhaustive and is subject to modification in light of changing service needs. In addition to the above the post holder may be required to undertake other duties which fall within the grade of the job, in discussion with the manager. General Duties: To support the Business Advisor (Clinical Division) in providing robust financial planning and reporting service to a Division including financial forecasting and risk assessment. To provide expert financial advice and training to a range of managers and clinicians within the division. To support the Business Advisor (Clinical Division) in providing business management support to enhance decision making within the division. To be an active member of multi-disciplinary teams contributing to the management of the Division and Service lines. Manage a small team of staff ensuring regular appraisal and development opportunities. To be an active member of the Finance Directorate contributing to its development. Deputise for the Business Advisor in their absence.