What skills and experience we're looking forTo provide effective and professional administration support to the MAT Estates M.....
What skills and experience we're looking for
To provide effective and professional administration support to the MAT Estates Manager and site teams. To maintain administration systems, looking to improve efficiency and develop where necessary. A strong communicator who can receive and process complex information effectively and ensure key-information and action points are communicated to the Team.
To ensure the smooth running of the Facilities team, multi-tasking with ease.
To ensure the provision of general administrative services
• Support the Estates Manager and site teams with the administrative workload.
• Ensure all issues raised are responded to in a professional and timely manner.
• Liaise with third party suppliers / contractors, monitoring performance against Key Performance Indicators (KPI’s) and Service Level Agreements (SLA’s)
• Support the Estates Department in delivering a consistent and efficient service across the campuses. Including ensuring all Planned Preventative Maintenance (PPM) schedules are up to date and that remedial works are undertaken quickly.
• Helpdesk ‘every’ management, monitoring and responding to job requests, including liaising proactively and reactively with other staff and supply chain partners,
• Ensure that supplier and contractor vetting, Risk Assessments, Method Statements (RAMS), Permit to work and Construction Design Management (CDM) processes are used at all times and are fit for purpose. .
• Production of monthly reports identifying performance against agreed targets and budgets.
• Act as first point of contact within the Estates office during working hours.
• Monitor the Compliance for all campuses via ‘every’ system
• Deal with emails, post and deliveries and maintain responsibility for the office
• Update Smart log – run reports
• Liaise with Site staff across all campuses, assist where needed.
• Maintain the Vehicle log.
• Monitor the vehicle tracking and raise reports.
• Maintain asset register of site tools and equipment.
• Ensure appropriate quotes and tenders are in place
• Raise Purchase Orders as necessary
What the school offers its staff
• Bereavement leave
• Employee mentoring programme
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• On-site parking
• Sick pay
Commitment to safeguarding
Chiltern Way is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an enhanced DBS check.
