Key Responsibilities:Data Entry: Accurately enter and update information in computer systems and databases.Filing: Organize and maintain paper and electronic files, ensuring they are accessible and up-to-date.Communication: A...
Key Responsibilities:
Data Entry: Accurately enter and update information in computer systems and databases.
Filing: Organize and maintain paper and electronic files, ensuring they are accessible and up-to-date.
Communication: Answer and direct phone calls, take messages, and respond to inquiries from clients, vendors, and staff.
Mail Handling: Sort and distribute incoming mail and prepare outgoing mail, including packages and courier services.
Document Preparation: Assist in the preparation of reports, letters, and other documents as needed.
Office Supplies: Monitor and maintain office supplies inventory, placing orders when necessary.
Scheduling: Assist in scheduling meetings, appointments, and travel arrangements for staff.
Customer Service: Provide excellent customer service to clients and visitors, addressing their needs promptly and courteously.
Support Tasks: Perform other clerical duties such as photocopying, faxing, and scanning documents.
Compliance: Ensure all administrative activities comply with organizational policies and procedures.
Qualifications:
Education: High school diploma or equivalent required; additional education or training in office administration is a plus.
Experience: Previous experience in a clerical or administrative role preferred.
Skills:
Proficiency in MS Office Suite (Word, Excel, Outlook, etc.).
Strong organizational and time management skills.
Excellent verbal and written communication skills.
Attention to detail and accuracy.
Ability to handle multiple tasks and prioritize effectively.
Good interpersonal skills and the ability to work well in a team environment.
