Total 5 job vacancies by NHS Jobs

As a Procurement Operations Co-Ordinator, you'll be part of our valued team at HCRG Care Group working in the Procurement department. You will feel valued as aProcurement Operations Co-Ordinator within HCRG Care Group, receiving access to exclusive rewards and benefits including: £25,200 with group pension Private medical insurance with fast access to the most used specialists including for musculoskeletal problems and for mental health support at locations across the country Free tea, coffee and milk at your base location in Runcorn Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open, just culture where you're encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each year The pride of working for an organisation committed to the highest clinical and quality standards: with the majority of our rated services holding good or outstanding ratings from the Care Quality CommissionThe Ideal Candidate Customer focused, friendly attitude. Attention to detail. Ability to work alone or as part of a team. Willingness to branch out and go the extra mile to support the whole HCRGCare Group team. Ability to use initiative to solve problems. Good system skills and memory.

Stock Control and Cost Effectiveness Daily record of stock levels to ensure all areas are supplied in a timely manner Timely ordering of all consumables required for all 3 areas via Oracle and NHS Supply Chain Ensure correct supplies from Trust Stores department Ensure areas are not over-stockedMaintain monthly (QEP) spreadsheet and inform the Matron and Directorate Manager monthly Finance ControlEnsure there is a daily attendance to all invoice payments required e.g. Nursing Agency payments. Documentation Ordering of all documentation and stationery items Liaison with Matron, medical staff and Critical Care Documentation Team and Practice Educators to introduce any changes before orders are submitted to printers Maintain accurate records available of all orders, stock control and invoices Ensure accurate documentation with email regarding any discussions with suppliers. Clinical Responsible for cleanliness and maintenance of equipment as required. Report and deal with faulty equipment immediately and contact appropriate personnel/company regarding faulty consumables Maintain an accurate database of all supplies / equipment requisitions and stock Professional Act at all times so as to provide and maintain public and staff confidence in the service provided. Full Job Description attached.

Job Summary Assist the Technical Services Manager in the operational management and development of the pharmacy department. Provide support and deputise for the Technical Services Manager as required. Monitor and manage Commercial Medicines Unit pharmacy contracts and be responsible for ensuring the Pharmacy stock control system is kept up to date with the latest information. Monitor current and forecasted supply disruptions, liaising with the Deputy Chief Pharmacist and Pharmacy Technical Services Manager and taking necessary actions to ensure the safe and effective management of issues impacting on the Trust. Co-operate with all pharmacy staff in providing and developing an efficient and comprehensive pharmaceutical service for patients of the hospital. Work in collaboration with the Technical Services Manager and organise, supervise and line manage staff working in the department as necessary. Update and take responsibility for departmental policies and procedures (SOPs) for operational activities within the pharmacy department, including for the Purchasing and Invoicing of medicines. Ensure medicines management compliance as per Trust, regional and national guidelines. Support workforce planning for technical and support staff by actively participating in staff recruitment. Key Responsibilities Operational Liaise with and provide information to the pharmacy staff in relation to initiating orders for stock items and other special items, directing and prioritising when needed. Respond to queries from pharmacy staff regarding stock supply, lead times, supply issues and provide specialist technical advice on the procurement of medicines for the trust. Lead and organise the purchasing and invoicing staff in maintaining contract details for CMU regional contracts and send contract information to Lloyds pharmacy contacts for both sites. Support the Pharmacy Technical Services Manager by attending CMU North-West Operational Group meetings when required. Ensure trust specific issues relating to contracts and contract lines are raised to the Regional Procurement Pharmacist. Attend external meetings relating to purchasing as and when required. Ensure mandatory checks of Unlicensed medicines are carried out on receipt of deliveries in line with MHRA recommendations. Monitor the UL medicines process to ensure SOPs are followed and that documentation is completed and stored appropriately. Support Cost Improvement Programmes (CIP) by ensuring cost savings identified are reported appropriately. Monitor off contract spend and support the purchasing and invoicing team to identify off contract claims. Oversee the claim submissions to ensure that these are processed in line with the terms and conditions. Utilise reporting within Exend+ and complete appropriate mapping to ensure external benchmarking data is accurate and up to date. Monitor efficiency of invoice processing and provide support with invoice discrepancies. Liaise with finance colleagues to resolve issues. Highlight drug cost pressures to the Deputy Chief Pharmacist and work together to support the rational and cost-effective purchase of medicines. Communicate key medicine shortages effectively and provide up-to-date information relating to stock shortages across the trust and work with the pharmacy team to manage issues. Develop and maintain a procurement performance dashboard. Support the Technical Services Manager by producing monthly reports for inclusion in the departmental KPIs. Ensure ordering, invoice and computer documentation is completed and up to date. Communicate with a wide range of healthcare professionals, pharmacy staff, external wholesalers and suppliers on a wide range of issues relating to medicines. This may include advice, guidance, statistical information and or financial information around contracts/invoices as well as stock shortages and issues. Locate supplies of medicines in other hospitals, pharmaceutical manufacturers or wholesalers if required in an emergency. Support the Pharmacy team with responding to medicine recalls of all classes. Participate in dealing with National Patient Safety alerts and ensure assigned actions are carried out or delegated appropriately. Possesses knowledge across a range of pharmacy procedures and practices, underpinned by theoretical knowledge, experience and relevant practices. To support Dispensary and Ward Based Services in a safe and efficient manner to ensure operation in line with best practice. To co-ordinate technical and support staff, organising work schedules and ensure that staff respond to the changing demands during the working day, ensuring an efficient skill mix. Participate in regular Senior Technical Team meetings and cascade information to relevant technical and support staff groups. Attend relevant Pharmacy staff meetings on a regular basis and to co-operate with the Deputy Chief Pharmacist and Pharmacy Technical Services Manager regarding the strategic development of the Pharmacy Purchasing service. To counsel and educate patients and carers on the correct use of their medication and assess their understanding of the medicines prescribed. To work alongside the pharmacy EPMA team in the management of current and future digital systems initiatives. To support the Pharmacy Technical Services Manager in the management of clinical trial activities. Manages and coordinates audits/research work to identify good practice and potential service developments. Managerial/Leadership To work independently within appropriate guidelines, referring to manager when necessary. Management of technical and support staff; participate in appraisal/PDRs, sickness absence, recruitment and selection decisions, departmental workload and allocation. Adhere to and promote the NHS code of conduct for managers and staff. In the absence of Technical Services Manager, represent the pharmacy service on relevant Trust and external committees. Clinical Governance / Quality Ensure that Clinical Governance across medicines supply aspects of the pharmacy service is performed. Ensure technical and support staff are aware of their responsibilities under health and safety legislation and they are appropriately trained and provided with any necessary equipment to carry out their function. Ensure all ward based and dispensary technical and support staff comply with mandatory training requirements and professional registration. Use the Trusts incident reporting system to report and manage any medication errors, medicine alerts and medicine recalls. Education, Training & Development To be responsible for the internal training packages for pharmacy staff, ensuring all relevant staff successfully complete as is required by department policies and procedures. To undertake appropriate training courses and encourage other staff to undertake further training. To foster a culture of continuing professional education and vocational training of all technical and support staff. Deliver education/training programmes to Trust employees, internal and external to the pharmacy department. General To participate in and fully co-operate with Bank Holiday, Statutory Holiday, weekend, early morning and evening services as per departmental arrangements. To work in all sections of the department as required by the Pharmacy Technical Services Manager. To uphold Trust and Pharmacy departmental policies and procedures at all times. To undertake such reasonable duties as may be required from time to time. To adapt and adhere to changes that may occur, which affect the current practices within the pharmacy department, such as the introduction of new equipment, policies and hours of working, after discussion and reasonable notice.

1. Ensure all Standard Operating Procedures for the Purchasing and Invoicing of goods are adhered to. Support staff training and ensure training records are completed and up to date. 2. Supervise the daily workload of the purchasing and invoicing department including allocation of tasks to purchasing and invoicing staff. 3. Attend relevant Pharmacy staff meetings on a regular basis and to co-operate with the Chief Pharmacist regarding the strategic development of the Pharmacy Purchasing service. 4. Liaise with other Pharmacy purchasing staff in relation to initiating orders for stock items and other special items, directing and prioritising when needed. 5. Operate the Electronic Data Interchange (EDI) to facilitate electronic purchasing of pharmaceuticals from pharmaceutical suppliers. 6. Participate in maintaining the correct details for CMU regional contracts in the pharmacy stock control system. Ensure the pharmacy system is up to date with the correct supplier details and that EDI codes are updated as appropriate. 7. Monitor the purchasing team email inbox and respond to queries from staff at Liverpool University Hospitals Foundation Trust regarding stock supply, lead times, supply issues and provide advice on the procurement of medicines for the trust. 8. Liaise with relevant trust staff regarding medical gas stocks for the trust. Responsible for placing orders and follow up of delivery issues on behalf of the trust. Escalate issues to the Deputy Technical Services Manager for Purchasing and/or the Stores Manager when necessary. 9. Manage any standing order arrangements with suppliers and be responsible for ensuring call off orders are requested and processed in line with agreed schedule. Responsible for liaising with relevant Pharmacy teams to ensure expired or completed standing orders are still required before renewing any standing order requests. 10. Facilitate the transfer of medicines between Trust sites when required, organise suitable transport arrangements and ensure the pharmacy stock control system is updated accordingly. 11. Support medicines related Cost Improvement Programmes by ensuring any cost savings made through medicine purchases are reported appropriately. 12. Collect data on off-contract spend and report value of off contract claims on a monthly basis to the Deputy Technical Services Manager for Purchasing. Raise off contract claims against contract holders where appropriate. Ensure claim submissions are processed in line with the CMU terms and conditions. 13. Report ad hoc off-contract ordering to the Deputy Technical Services Manager for Purchasing to support the monthly completion of Exend+ data (for external benchmarking and regional purchasing data) 14. Support the Invoicing team when dealing with complex invoice discrepancies. Advise and direct the team when necessary as well as provide supporting documentation to ensure disputes with suppliers are resolved favourably to the trust when not at fault. 15. Generate and analyse reports using the pharmacy system to identify outstanding orders. Contact suppliers to obtain up to date information regarding delivery dates. 16. Communicate with a wide range of healthcare professionals, external wholesalers and suppliers on a wide range of issues relating to medicines supply. This may include information around contracts or invoices as well as stock shortages and issues. 17. Assist with updating the Stock Manager portal with up-to-date information relating to stock shortages across the trust. 18. Action recommendations from the Deputy Technical Services Manager for Purchasing and/or Directorate Pharmacists to manage stock issues. 19. Communicate key medicine shortages effectively. 20. Participate in actions relating to medicine recalls of all classes when required. 21. Ensure relevant documentation relating to Unlicensed medicines is obtained from suppliers and retained in accordance with the Unlicensed medicines policy. 22. Participate in ensuring the pharmacy computer system is operated effectively, automatic reordering levels are acceptable and efficient and stock levels are correct. To liaise with the Pharmacy IM&T Manager / EPMA team when required. 23. Locate supplies of medicines in other hospitals, pharmaceutical manufacturers or wholesalers if required in an emergency. 24. When required, provide a service outside normal working hours for emergencies. 25. Undertake appropriate training courses and encourage other staff to undertake further training. 26. Work flexibly between sites, including acting as the onsite supervisor at the Pharmacy offsite store when required. Responsible for being a key-holder for the store and ensuringsecurity of the site and staff, as well as opening and locking up the store. 27. Participate and co-operate with weekend, bank holiday, statutory holiday, early morning and evening services as per departmental arrangements. 28. Support the Technical Services Managers across the trust with recruitment by participating in interview panels when required. 29. Support equality and promote diversity.

Communication Answer queries of a complex technical nature in relation to drug availability, formulation and supply. Provide specialist technical advice on the procurement of medicines for the Trust. Communicate with a wide range of healthcare professionals, pharmacy staff, wholesalers and the public on a wide range of issues in relation to medicines. This may include advice, guidance, and requirements, Plan and organise regular meetings to update senior staff on EPACT FP10 (HP) expenditure and usage in the absence of the Pharmacy Purchasing and IT Systems Manager Help maintain an effective working relationship with other key departments within the Trust to ensure efficient service provision by the procurement team. Help liaise with the key IT leads within the Trust (including the Electronic Prescribing and Medicines Administration team) and the Head of Pharmacy to help develop and support the IT strategy for the pharmacy department. Actively participate in Pharmacy Team Leaders meetings if needed Provide effective feedback to purchasing staff from management meetings on behalf of the Pharmacy Purchasing and IT Systems Manager as appropriate. Attend the pharmacy computer system user group at regional and national level as required. To liaise with relevant pharmacy Trust staff and external bodies where necessary on IT issues. To provide technical advice to pharmacy staff in the sourcing, procurement and supply of unlicensed Medicines in line with National Guidance To help network with other Trust pharmacy departments to share best practice To contribute pro-actively to regular weekly team meetings to encourage staff ideas, service improvements and patient safety. Analytical Skills Help ensure statistical information and or financial information around contracts and invoices are supplied as required To support the Procurement Pharmacist in sourcing unlicensed drugs; ensuring regional guidelines in relation to quarantining and QC record storage are adhered to. Support the Procurement Pharmacist and Senior Technician for Pharmacy Procurement and IT Systems in the preparation of Technical Purchasing Specifications for unlicensed medicines. To help ensure the maintenance and development of Electronic Data Interchange (EDI) and E-Commerce for the automated purchasing of goods, their receipt and invoicing, respectively. Responsible for investigation of any unusual drug issues on a monthly basis if anomalies are found and report to the Head of Pharmacy/Chief Pharmacist as appropriate, when required. To assist with reporting on any current and future (horizon scanning) changes in prescribing practice and report on how this change in practice may affect the drug budget. Help ensure the recording of any drug defects (and sending relevant samples and information to the regional Quality Control department) and follow up these defects through to outcomes ensuring appropriate action to ensure patient safety and quality of medicines supplied. To help participate in new drug risk assessments within the pharmacy to assist in the reduction of pharmacy errors. To help ensure that the integrity of the pharmacy drug file is maintained in all relevant pharmacy and Trust IT systems. To help ensure new drugs and cost centres are added to the pharmacy computer system ensuring information is accurate and relevant. To help liaise with the Trust Information team in response to any Freedom of Information requests that require analysing of information from Pharmacy Systems Planning and organising skills To help plan and organise the development of the Trust pharmacy procurement service To liaise with the Trust IT team and external support help desks to help resolve any issues incurred by pharmacy users with any associated IT systems. To successfully implement any IT projects including, for example, system upgrades, implementation of new IT systems and processes. To work with the Head of Pharmacy to ensure IT Business Continuity Plans (BCPs) and IT disaster recovery protocols are in place. Ensure that these plans are followed where necessary so that no relevant data is lost and so that the department can function in the event of an IT failure. All relevant end of month and end of year processes and associated reports to be completed in a timely manner Maintain Crystal Reports Distributor for monthly scheduled reports: ensure current reports are kept up to date and add new reports as required. Manage and maintain IT aspects of automated dispensing systems for pharmacy systems and To support the Pharmacy Purchasing and IT Systems Manager in with the Homecare service, ensuring KPIs are completed and monitored, SLAs are renewed, reviewed and maintained and that any relevant audits are completed in a timely manner To help oversee the day to day workload, maintaining adequate staffing levels at any time Physical skills To train current staff on the current pharmacy systems and any new systems that are installed To be able to attend study days relevant to this position. To sign for receipt of controlled drugs in line with local policies and procedure Responsibility for patient/client care Provide specialist advice to meet the needs of the patient referring to a pharmacist where necessary To deal in handling any complaints in relation to all aspects of drug procurement, to include service provision, drug defects etc. To be responsible for the recording of drug defects and dissemination of information in relation to Medicines Control Agency Drug Alerts. To participate in responding to incidents; meet with staff to discuss, providing support with reflection tools and produce action plans where necessary. To pro-actively listen to and investigate any complaints received into the Purchasing team and provide information and findings to Head of Pharmacy, the PALs team, and the wider Trust as required Responsibility for policy/service development To support the Pharmacy Purchasing and IT Systems Manage in the preparation, maintenance and audit of all policies and procedures relating to the procurement of pharmaceuticals to include unlicensed medicines and to ensure that other Trust policies are implemented where appropriate. in preparation, maintenance and audit of all policies and procedures relating to the Pharmacy IT systems and processes. In having an oversight of the development of drug related services by external homecare providers In managing and developing IT systems within the pharmacy department (not including Meditech) in line with the overall IT strategy for the Trust in implementing the Trust Clinical Governance agenda within the department in relation to resource effectiveness, users views, professional development and Risk Management. Assists the Chief Pharmacist in the implementation of recommendations from audits or external peer reviews on IT issues. To support the technical team in managing the Trust temperature monitoring system and to escalate any issues as necessary. Responsibility for financial and physical resources To ensure that the purchase of pharmaceuticals within the Trust is efficient, cost effective and to be pro-active in identifying any Cost Improvement Programme opportunities (CIPs). To support the development and maintenance of a reporting mechanism for cost and volume information to the Trust and within the pharmacy service To be an authorised signatory for medicine orders up to a value of £5000. To help ensure the pharmacy asset register is kept up to date through an annual review To help co-ordinate and supervise the annual stock take of all medicines in Pharmacy Stores Responsibility for human resources Support the recruitment and management of pharmacy procurement and stores staff. This will include undertaking Personal Development Plans with staff, managing sickness absence and participating in disciplinary reviews with the Head of Pharmacy Support the management of the Pharmacy Purchasing support staff in the technical aspects of the Pharmacy Procurement Service. To help ensure that all staff in the purchasing department receive the appropriate training, induction and development, appropriate to their roles. To help ensure that all Health & Safety requirements for the Purchasing area are met in conjunction with the Clinical Services Manager and Head of Pharmacy. Help ensure that all risk assessments are actioned and completed by assessors in this area, referring to the Senior Management Team where necessary. To help ensure purchasing technical & support staff receive training as appropriate by outside bodies. To help ensure purchasing technical and support staff complete Trust mandatory training. To help resolve any issues that arise over adequate staffing levels/skill mix within the Procurement team To help support staff to ensure that their wellbeing is maintained, including referral to Occupational Health and the Alder Centre where necessary. To help review, authorise and monitor technical/support staff annual leave and flexitime, including appointment requests. To help review any flexible working requests and present to Senior Management Team for consideration/authorisation. To help support the development of extended roles for technical and support staff and to keep up to date with local and national NHS initiatives. Responsibility for information resources Help ensure appropriate medicines management data and accurate reports are provided to the Pharmacy team and colleagues within the Trust as required. Such reports may, for example relate to medicine usage, drug spend, contract costs Advise of any breaches in Security, Data protection or any Trust IT policies and deal with promptly. To help ensure Caldicott principles are followed with patient identifiable data Responsibility for research and development To be authorised to receive and confirm receipt of clinical trial medication following GCP guidance and ensure that relevant records/information is documented and stored .