Role summary To deliver high quality and efficient corporate governance support for the Trust Board, Audit Committee and Executiv.....
Role summary To deliver high quality and efficient corporate governance support for the Trust Board, Audit Committee and Executive Directors meeting and work closely with the Corporate Secretary to ensure delivery of effective corporate governance. To be responsible for the efficient and effective running of both the Trusts Board on a monthly basis and the Executive Directors meeting on a weekly basis. This will include full engagement with the Chair, the Chief Executive, all Non-Executive directors and Executive Directors. The post holder will need to establish strong relationships and inspire confidence from those working at the most senior level. They will work with minimal supervision in an organised, efficient manner in order to maximise the effective use of both their own time and that of the Trust Board. The post holder will be responsible for ensuring that Board papers are issued to required deadlines and that the meeting, held in public, runs smoothly and efficiently. It is essential that the post holder is conscientious, meticulous and can act with autonomy and is confident in engaging and communicating to a high standard, while maintaining confidentiality at all levels at all times. Plan the annual timetables, arrangements and production of agendas and reports for meetings, liaising with the Corporate Secretary and senior leaders as required. Support the Executive Office team as and when required including covering PA duties. Key responsibilities Principal responsibilities For Board of Directors, Audit Committee and Executive Director meetings: Ensure that the Trusts Board is run effectively to deliver appropriate senior engagement, scrutiny and decision making in line with the well-led guidance. Continuously engage with Board members and senior managers to enable Board meetings to be performance focused and responsive to a dynamic working environment. Co-ordinate and enable the weekly Executive Directors meetings to reflect the urgent business of the Trust, principally engaging with the Chief Executive Officer. Co-ordinate and enable the smooth and efficient running of the Audit Committee to ensure that the agenda reflects the priorities of key members and business is successfully delivered. Ensure the timely production of minutes and future agendas for Trust Board, Executive Directors meeting and Audit Committee. Maintain the cycle of business to ensure that the Trust remains compliant with statutory requirements for oversight, remains fully compliant and is responsive to an ever changing agenda/priorities. Be responsible for all enquiries related to the post-holders designated meetings by responding appropriately, engaging across the organisation and signposting as appropriate. Advise and where necessary challenge report writers on the correct format for submitted papers and provide a quality check. Collect, organise and distribute such information, documents or other papers for meetings ensuring members are provided with appropriate information with sufficient time for consideration. Publishing papers as required to fulfil statutory responsibilities. Organise meetings, including approaching and liaising with speakers, confirming appropriate venues and IT and ensuring arrangements for the day are in place. Produce the highest quality minutes which will be published and provided for external inspection by regulators where required and ensure that an action log is kept and maintained. Draft and compile reports and complete research tasks for the Corporate Secretary and other senior leaders. Communicate meeting decisions to those required to implement them, and ensure that actions, tasks and matters arising are assigned and managed appropriately and to the required timetable, reporting back as required General: To comply with Trust policies. Undertake all duties of the post in a professional manner, maintaining confidentiality pertaining to patient or staff issues. Carry out any other duties that may reasonably be requested of the post holder to facilitate the smooth running of the Executive Office function.
