Total 84 Junior Executive job vacancies in US-DC Washington DC

This position is assigned to the office of the Chief Nurse Executive (CNE) at the Washington DC Veterans Affairs Medical Center (DC VAMC). The incumbent supports the Nursing Education & Research service in accomplishing the mission and goals of the medical center and nursing service. The incumbent provides program support functions of Nursing Education & Research under the direction of the service chief nurse and must have sufficient knowledge of the service to effectively support the management of the administrative requirements of Nursing Education & Research. The incumbent coordinates activities with other members of the nursing service support staff. These activities include but not limited to special activities, visitations, special programs, scheduling, organizing meetings/conferences, fiscal processes including budget and contracting, business functions, coordinating academic affiliations, trainee appointments, coordinating onboarding activities, timekeeping, supply management, education tracking/administrative functions, communications throughout the medical center, program analysis, and reports.

Work Schedule: Monday - Friday 8:00am to 4:30 pm
Telework: Not Authorized
Virtual: This is not a virtual position.
Position Description/PD#: Program Support Assistant/PD25001A
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized

In this Special Assistant role, you will become a key team member of Homeland Security Individuals involved in budget management and implementation of various administrative processes and programs that directly impact the Office of the Chief's internal business processes.

This position starts at a salary of $117,962.00 (GS-13, Step 1) to $153,354.00 (GS-13, Step 10).

GS Salary: Visit this link to view the locality pay tables by geographic area. If you do not see your geographic area listed, select the "Rest of United States" pay table. Some positions fall under a special pay rate depending on the series, grade level and location of the position.Please visit this link to view special pay rate charts.

Typical duties of this assignment include:

• Working with sensitive information, confidential, and wide-ranging policy matters impacting the Agency as well as internal disciplinary and grievance issues that are presented to the Chief or Deputy Chief.
• Serving as a focal point and personal liaison in developing and maintaining relationships with various stakeholders in the government, private industry, and state and local municipalities.
• Researching and writing reports or other working documents that provide guidance on complex program issues.
• Providing direct guidance and tracking of the budget for the Office of the Chief.

• Independently perform a variety of professional direct health care clinical duties within the field of general family medicine.
• Perform a variety of duties involving the full range of complex medical care that involve isolating and defining unknown medical conditions.
• Secure comprehensive and detailed health and medical history from the patient or a family member, records findings, and other ancillary materials.
• Examine patients and perform initial patient work-up and assessment of patients' care and treatment.
• Determine the need for and orders laboratory tests, X-rays, and other procedures necessary to complete assessment of the patient.
• Discriminate between normal and abnormal findings to recognize early stages of serious physical, emotional, or mental problems.
• Write prescriptions, orders the administration of medications, dispenses medication and prescribes controlled substances in accordance with scope of practice for Physician Assistants.
• Provide consultation, teaching, and coordination with patients and their family members regarding treatment and medical care.

The following are the duties of this position at the GS-07. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As a Management Assistant, you will:

• Develop and implement new systems or administrative processes to ensure effective, timely accomplishment of duties throughout the organization. Determine effectiveness of administrative processes and uses considerable judgment in correcting inefficiencies.
• Prepare charts, graphs, or narrative summaries for management or program analysis reports from material provided by higher-level employees.
• Suggest changes to operations or improvements within existing policies. Identify and refer serious problems or questions, requiring detailed analysis or extensive database modification, to the AO/FSS or appropriate management official.
• Assist AO/FSS in developing financial plans, budget estimates, narrative and statistical reports and other reports requested by national and regional management staff.
• Assist AO/FSS in performing budget administration functions. Ensure accuracy of a variety of automated reports: NAR Daily Transactions; NAR Status of Funds, NAR Open Obligation Line History; Ensure all accounts in each budget activity are properly charged, reviews budget and accounting reports to ensure accuracy, performs data entry, etc.

The Management Support Assistant assists with the processing of stipend payments for interns and fellows for the Office of Academic Appointments and Internships (OAAI). This position works closely with the Administrative Officer and the Management Support Specialist.

In this position, you will:

• Coordinate with program staff and other SI offices to create and update vendor enrollment records.
• Enter purchase requisition information into SI ERP financial system for academic stipends and stipend payment distributions.
• Provide administrative support to program staff, serving as unit timekeeper and preparing travel order/vouchers in Concur travel system.
• Reconcile central SI reports with organization records, resolving discrepancies by discussion with vendors, SI accounting office, and administrative office.
• Serve as the purchase card holder for OAAI and exercise use of purchase card authority to obtain goods and services for the office.

The Management Support Assistant assists with the processing of stipend payments for interns and fellows for the Office of Academic Appointments and Internships (OAAI). This position works closely with the Administrative Officer and the Management Support Specialist.

In this position, you will:

• Coordinate with program staff and other SI offices to create and update vendor enrollment records.
• Enter purchase requisition information into SI ERP financial system for academic stipends and stipend payment distributions.
• Provide administrative support to program staff, serving as unit timekeeper and preparing travel order/vouchers in Concur travel system.
• Reconcile central SI reports with organization records, resolving discrepancies by discussion with vendors, SI accounting office, and administrative office.
• Serve as the purchase card holder for OAAI and exercise use of purchase card authority to obtain goods and services for the office.

• Perform a variety of duties in support of Morale, Welfare and Recreation Community Recreation program that includes special events, recreation information/resources, command events, visiting ships or fleet support, community events, trips, tours, outings, party and picnic rental equipment, resale tickets, bowling, Library, grab-n-go , movies and outdoor recreation
• Responsibilities include demonstrating customer service while attending to front counter operations such as use of point of sale systems, collecting fees/cash handling associated with sale of tickets and rental items, accountable for accuracy of daily sales transactions, assisting customers with questions, complaints and suggestions
• Conduct and maintains inventories of equipment, retail goods, rental supplies and item for proper accountability
• Performs entertainment and promotion scheduling
• Responsibilities further entail the issuance of game equipment, general housekeeping, bowling program and program support
• Must be able to handle cash and operate a point of sale system. Incumbent must be capable of driving a 15 passenger van
• Other duties as assigned

The position is further assigned to the Interstate Branch, a division of OCSIS responsible for working closely with the criminal justice system and community leaders in providing the full range of comprehensive services to support the fair administration of justice, increase public safety, prevent crime, and reduce recidivism. The Division administers the community supervision program, and provides a variety of administrative, analysis, and program management services.

Interstate Compact Program Support
Provides technical assistance affiliated with program assignments, such as maintaining and updating caseload information on supervisees who are transferred to other jurisdictions.
Performs record checks and address/location searches of offenders' localities, including, but not limited to, tracking placement in custodial facilities. Documents searches in the Agency automatic record systems. Reviews, routes and files incoming correspondence from interstate offices in other jurisdictions.
Requests and reviews progress reports for offenders and notifies Community Supervisor Officers (CSO) of status changes.

Office Automation (Administrative & Clerical Support) Office automation refers to the use of computer systems and software to perform a variety of office tasks that were traditionally done manually. This includes collecting, storing, modifying, and sharing information digitally. - Integrates several types of software, such as spreadsheet, database, word processing, desktop publishing, and graphics applications, to generate specific working documents and forms. Selects an appropriate system, application, and format for producing program support materials to meet specific requirements.

Performs general administrative office and clerical duties and activities that includes managing files and records for various purposes such as client files. Maintaining, retrieving, and entering data or information using a database software program.

Creates, designs, or prepares forms, reports, memos, letters, producing charts and graphs, spreadsheets, and other documents.

The position is further assigned to the Interstate Branch, a division of OCSIS responsible for working closely with the criminal justice system and community leaders in providing the full range of comprehensive services to support the fair administration of justice, increase public safety, prevent crime, and reduce recidivism. The Division administers the community supervision program, and provides a variety of administrative, analysis, and program management services.

Interstate Compact Program Support
Provides technical assistance affiliated with program assignments, such as maintaining and updating caseload information on supervisees who are transferred to other jurisdictions.

Performs record checks and address/location searches of offenders' localities, including, but not limited to, tracking placement in custodial facilities. Documents searches in the Agency automatic record systems. Reviews, routes and files incoming correspondence from interstate offices in other jurisdictions.

Requests and reviews progress reports for offenders and notifies Community Supervisor Officers (CSO) of status changes.

Office Automation (Administrative & Clerical Support)
Office automation refers to the use of computer systems and software to perform a variety of office tasks that were traditionally done manually. This includes collecting, storing, modifying, and sharing information digitally. - Integrates several types of software, such as spreadsheet, database, word processing, desktop publishing, and graphics applications, to generate specific working documents and forms. Selects an appropriate system, application, and format for producing program support materials to meet specific requirements. - Performs general administrative office and clerical duties and activities that includes managing files and records for various purposes such as client files. Maintaining, retrieving, and entering data or information using a database software program. Creates, designs, or prepares forms, reports, memos, letters, producing charts and graphs, spreadsheets, and other documents.

Responsible for all of the administrative and training functions in the Correctional Services Branch.

Evaluates programs proposals submitted to the Central Office for review, makes recommendations to the Administrator, Correctional Service Branch, and Senior Deputy Assistant Director, Correctional Programs Division.

Develops plans, programs, and top-level policies with implementing instructions to insure the purposeful utilization of the treatment, custodial, and operations programs.

Coordinates the evaluation of security, custody and correctional treatment programs throughout the Bureau of Prisons.

Provides input in the development and implementation of specialized training programs for junior and senior level correctional supervisors.

• Identifies, manages and resolves problems concerning assigned areas of responsibility. Manage multiple staffing priorities independently.
• Gather data and create documents for organizational activities like letters, memo, reports, and administrative forms.
• Provide review and editing for documents developed by others, such as bulletins and technical guidance.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes.
• Initiate, prepare, and communicate instructions regarding administrative procedure.
• Establishes, organizes and maintains a filing system of official material and records. Protect sensitive information concerning organization activities and employees, ensuring confidentiality to prevent inadvertent disclosure.
• Review travel for multiple staff verifying travel requirements in software accurately.
• Prepares materials to be used in presentations or training conducted by the supervisor and staff.
• Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
• Independently coordinate procurement request for goods and services.

• Identifies, manages and resolves problems concerning assigned areas of responsibility. Manage multiple staffing priorities independently.
• Gather data and create documents for organizational activities like letters, memo, reports, and administrative forms.
• Provide review and editing for documents developed by others, such as bulletins and technical guidance.
• Schedules meetings, prepares agendas, makes arrangements for meeting facilities and notifies participants of schedule changes.
• Initiate, prepare, and communicate instructions regarding administrative procedure.
• Establishes, organizes and maintains a filing system of official material and records. Protect sensitive information concerning organization activities and employees, ensuring confidentiality to prevent inadvertent disclosure.
• Review travel for multiple staff verifying travel requirements in software accurately.
• Prepares materials to be used in presentations or training conducted by the supervisor and staff.
• Serves as purchase card holder, purchase supplies, equipment and services within delegated authority using mandatory or open market sources, ensuring proper and timely documentation and reconciling.
• Independently coordinate procurement request for goods and services.

The duties of this position include but are not limited to the following.

• Collects, organizes and tracks information in support of the Personnel Security Program.
• Reviews position risk sensitivity levels as full assistant to the Personnel Security Specialist. Assemble position descriptions and functional statements for the Personnel Security Specialist for review.
• Tracks electronically the level assigned and the appropriate background investigation needed.
• Performs administrative tasks associated with the authorization and issuance of the PIV card.
• Serves as the initial point of contact for new appointees including but not limited to paid or without compensation employees, volunteers, students, residents, and contractors.
• Reviews information submitted by the requesting office to validate level of background required, enters appointee information into a local data base tracking system and refers appointee for fingerprinting.
• Initiates, reviews and releases appointees background investigations in the Office of Personnel Managements Electronic Application (e-APP) system or in conjunction with the VA- Adjudication Center (VA-AC).
• Monitors the status of specific pending items, compiles data to produce reports, follows up to determine status and records results.
• Maintains logs of current employees who are in public trust positions and ensures reinvestigations are initiated, reviewed and released using e-APP within the required timeframe as per policy. Works closely with the VA-AC to monitor the progress of investigations when applicable.
• Assists in presenting training/briefings for supervisors, managers, and employees related to various aspects of the Personnel Security Program.
• Assures that paperwork related to the suitability process is forwarded for inclusion in the appropriate system of records, i.e., official personnel folders, records related to fee basis employees, contract personnel, volunteers, or without compensation employees. Maintains required files related to the suitability process in accordance with OPM/agency guidelines.
• Requests information from various law enforcement agencies and courts. Assures that the approving official is kept informed of these actions.
• Reviews applicant's data ensuring that the submitted information matches the demographic data and that all required information has been provided. Accepts/rejects applicants
• Maintains an in-depth working knowledge of PIV role holder responsibilities.
• Provides technical advice and guidance regarding matters pertaining to PIV Program.
• Assembles position descriptions and functional statements for the Personnel Security Specialist for review.

• Maintain supervisors' calendar, schedules appointments and meetings.
• Read and screen all incoming correspondence.
• Receive and screen visitors and incoming phone calls.
• Provide advice on administrative policy matters.
• Accomplish input to the automated Time and Leave System for personnel assigned to the organization.
• Assist in performing tasks involving budget planning and execution.
• Use automated data processing equipment to prepare in final form a variety of narrative and tabular materials such as correspondence, reports, charts, statistical tables, manuals, technical papers, staff studies and messages.

The United States Holocaust Memorial Museum is a federally chartered, nonpartisan institution that was created by the US Congress to serve as America’s national memorial to the victims of the Holocaust and an educational institution dedicated to the history and lessons of the Holocaust. The Museum seeks to educate Americans from all 50 states and all walks of life as well as international audiences. The Museum has three areas of expertise: Holocaust remembrance, Holocaust scholarship and education, and genocide prevention.

In carrying out its important memorial and educational mission, the Museum is guided by its institutional values for our workplace: Honor the memory of the victims; carry out our work with dignity, humility, integrity and respect for others; and strive for excellence through teamwork, rigor, and a culture of continuous learning. Consistent respect for others is the foundation for trust, collegiality and inclusion.

Duties include:

Processing personnel actions per the OPM Guide to Processing Personnel Actions including, but not limited to, appointments, separations, promotions, reassignments, transfers, etc. The personnel actions are reviewed for accuracy, adequacy of supporting documentation, and existence of administrative approvals. Working with Human Resource Specialists and team members to acquire and/or complete missing items and resolve discrepancies.

Using FPPS to process personnel actions and generate reports. This includes capturing, reviewing, and recording essential employee data elements needed for employee entitlement and pay determinations, aggregate analysis, reporting, and personnel action processing (i.e., service computation date, veteran’s preference, tenure code, etc.), and resolving any questionable data by conferring with HR Specialists after researching OPM guidelines (i.e., Guide to Personnel Data Standards, Guide to Processing Personnel Actions, etc.) and automated systems guidelines (i.e., the FPPS Data Dictionary, FPPS Relational Data Tables, etc.).

Conducting new employee orientation, reviewing and processing a wide variety of payroll and personnel forms such as tax forms, payroll allotments, bond deductions, Thrift Savings Plan (TSP) elections, Federal Employees Health Benefits (FEHB) elections, Federal Employees Group Life Insurance (FEGLI) elections, etc.

Managing Official Personnel Folders (OPFs), electronic as well as hard copy. Using the OPM Guide to Personnel Recordkeeping to acquire and establish employee records for new hires (transfers from other agencies, new to government, and reinstatement employees). Auditing records, merging records as necessary, and retiring records when required.

Troubleshooting and correcting errors in pay related matters and providing technical advice and assistance to employees, HR Specialists and team members regarding pay problems and procedures necessary for the correction, back-pay entitlements, or money owed based on the error.