Benefits:
Salary: £31,364 - £35,745 per annum – Grade 4
Hours: Full time - 37 hours per week
Location – Service Headquarters, Calcot, Reading
Excellent annual leave allowance of 28 days, flexible working, onsite gym, parking facilities and a Local Government Pension Scheme are available.
About the role:
An exciting opportunity has arisen within the Business Support team for a highly motivated and proactive individual for the position of Executive Assistant to the Chief Fire Officer (CFO).
The key focus of this role is:
• Provide high-level executive assistance to the Chief Fire Officer, ensuring day to day diary management, arranging both internal and external appointments and engagement with national and local organisations, and key stakeholders
• Managing correspondence on behalf of the Chief Fire Officer dealing with queries and preparing correspondence for agreement with Chief Fire Officer
• Lead on areas of work as allocated by the Chief Fire Officer including project management, co-ordinating actions, undertaking research, monitoring progress and ensuring deadlines are met in order to provide the necessary professional service.
• Ensure the Chief Fire Officer is full prepared and briefed, on national and regional issues, undertaking all necessary planning, arrangements and research.
• Undertake research and analysis concerning national and regional policy, organisational and fire related issues. Produce concise executive summaries from complex documents or research and prepare presentations to support the Chief Fire Officer.
• Organise visits and meetings with VIPS and chief executives or equivalents of partnership agencies.
• Organise meetings on behalf of the Chief Fire Officer including national work, securing the attendance of relevant participants or their nominated deputies in person or via video or telephone conferencing, ensuring IT equipment is in working order, preparing all paperwork and files beforehand, distributing agendas, minutes, reports and other communications as necessary, preparing all participants in advance of the meeting, recording actions and decisions of the meeting and ensure that these are completed following the meeting.
Key role requirements (knowledge, skills and experience):
• Ability to make decisions within own area of responsibility, demonstrating strategic thinking skills
• Ability to effectively cope with conflicting and complex demands
• Ability to communicate to a high standard effectively verbally with high level of interpersonal skills
• Ability to communicate to a high standard in writing producing documents in range of formats to suit a range of audiences including report writing and minute taking
• High levels of political awareness and sensitivity
• Able to exercise judgement in dealing with all enquiries at senior management level
• High level of IT skills, using full Microsoft package
Appointment is conditional upon undertaking a Standard Disclosure and Barring Service (DBS) check.
Rechecks will be required in line with the Disclosure and Barring Service (DBS) and Recruitment of Ex-Offenders Policy.
Closing date for applications is 09:00 hours on 22 January 2024
It is anticipated that the assessment/interview process will run week commencing 29 January 2024
Please note that is your personal responsibility to check whether by applying / accepting this position it would result in any Annual Allowance implications. A breach in the Annual Allowance threshold could result in a Tax charge.
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to
Disability Confident.
