Total 104 job vacancies in Newcastle, New South Wales

Business Management Executive

As a Business Administration Executive, you will be actively involved in the day-to-day operations of the business. If you have an interest to explore and learn about the general administration of a business, this would be a good role for you.

Administrative

• Providing administrative support to Business Operations Manager on all administrative matters and operational matters.
• Supporting Business Operations for E-invoice implementation and readiness
• Assist and managed monthly tasks of quality checks, monthly reporting, record keeping, compliances, routine checks on internal databases for consistency and accuracy.
• Keep business activity documents well organised and up to date (ie, expenses, claims, etc)
• Organise and archive old business documents.
• Using spreadsheets to track and keep AP up to date.
• Supporting HR in crafting job role description and vetting through CVs.
• Work diligently to support other departments.
• And other tasks as may be assigned from time to time. – develop Travel Policy or Compliance Documentation, Travel approval process, etc.

Project Admin & Scheduling – to collaborate with Project Coordinator

• Manage the time tracking system to generate weekly reports. Identify gaps and follow through to ensure the gaps are addressed accordingly.
• Keep management up to date of resource availability and leave plan.
• Time tracking system – back up to operations manager to manage the system on project creation, assignment permission, creating document template, checklist, etc.
• Assist to manage day-to-day operation activities related to active projects and providing project system support to consultants.

Requirements:

• A relevant bachelor’s degree or higher diploma in business administration, management, marketing or related fields.
• Fundamental knowledge on accounts, taxes or marketing experiences would be a plus.
• Good command of language in Bahasa Malaysia and English.
• Proficiency in Microsoft Office Suite
• Good verbal and written communication skills, and the ability to present ideas clearly.
• Have a positive attitude in learning and completing work.
• Having the following skills would be a plus – Office Management, Filing, Bookkeeping, Proficiency in Microsoft Office Suite, Communication, Attention to Detail, Problem Solving, Reporting and Scheduling, Accountability and able to complete tasks assigned in a proper time frame and manner.
• Comes with 1 -2 years of experience and fresh graduates are encouraged to apply

Perks & Benefits

• Nearby public transport
• Medical insurance

• Oversees implementation of the program for in-leasing and real property acquisition, including providing acquisition assistance, guidance, and advice to non-Federal sponsors.
• Coordinates briefs to the Branch Chief regarding day-to-day acquisition activities; provides both administrative and technical expertise to subordinate team members.
• Advises and mentors section employees engaged in conducting negotiations and assisting local sponsors.
• Conducts complex negotiations for the acquisition of real property and various interests therein, such as fee, easements or servitudes, in-leases, permits, etc., required in accomplishing the Civil Works mission of the District.
• Examines title certificates to determine activities to be conducted towards clearing title deficiencies and to provide technical guidance to subordinate staff.

• Serves as either a Contracting Officer's Representative (COR), Awarding Official's Technical Representative (AOTR), and/or the Grant Awarding Official's Technical Representative (GAOTR) for the DFMC managed projects.
• Prepares complete solicitation packages (e.g., statement of work, statement of objectives, statement of requirements, conceptual drawings) with design guidelines for projects to be designed by A-E services or design-builder contractor.
• Conducts project management responsibilities such as: developing architectural and engineering (A/E) statements of work; project schedules, cost estimates, and budgets; technical design reviews and analysis of drawings and specifications.
• Additional duties include responsibilities such as: ensures project compliance with contract provisions and standards; proposes contract changes and modifications; recommends final acceptance of work and prepares closeout documents.
• Assists in ongoing development of Standard Operation Procedures (SOP).
• Coordinates for and secures archaeological, historical preservation, environmental, and other clearances prior to construction and monitors project compliance with building and safety codes and standard through document reviews and site visits.
• Attends meetings with Tribal leaders, school boards, law enforcement officials, private interests, state officials, other federal officials to present projects, describe impacts and to ensure adherence to schedules and designs.
• Responsible for design and construction services for new facilities and the major alteration, improvement and repair of existing facilities, from inception through the warranty period and final asset capitalization.

Supervises a staff of Air Traffic Control Specialists that is responsible for carrying out air traffic control assignments within a geographic area.

Plans and assigns work to be accomplished by subordinate employees. Sets work priorities and schedules. Approves leave; gives advice, counsel, and instruction to employees on both work and administrative matters. Evaluates performance of employees and recommends performance ratings. Hears and resolves complaints from employees and refers group grievances and more serious unresolved complaints to a higher level manager. Identifies and arranges for developmental and other training needs of employees. Finds ways to improve production or increase the quality of the work directed. Adjusts staffing levels and work procedures to accommodate resource decisions made at higher levels. Recommends goals and objectives for the area and tracks accomplishments.

Communicates and reinforces diversity and EEO policies and programs in all areas of responsibility, including selections, training, and transfers. Supports and participates in the labor management partnership process, and fosters a work environment where all employees are treated in a fair and equitable manner.

The Operations Supervisor reports to the Operations Manager. Performance is evaluated upon the effectiveness with which assigned program objectives are achieved.

• Archaeological inventories - Designs and implements resource inventory strategies and sampling designs to obtain required data on heritage resources within a given project area.
• Heritage and paleontological resources environmental analysis and planning documents - Writes and prepares heritage and paleontological resource input for portions of environmental documents such as environmental assessments and planning documents.
• Consultation - Informs and consults with BLM management, land owners, state government officials, tribal governments, consulting parties and the public to provide information, develop opportunities for partnerships, and meet legal requirements.
• Education and outreach - Conducts outreach and educational activities about heritage resources and values at schools, in the field, or at other community venues.
• Heritage resources management - Ensures compliance with Section 106 and 110 of the National Historic Preservation Act.

• Archaeological inventories - Designs and implements resource inventory strategies and sampling designs to obtain required data on heritage resources within a given project area.
• Heritage and paleontological resources environmental analysis and planning documents - Writes and prepares heritage and paleontological resource input for portions of environmental documents such as environmental assessments and planning documents.
• Consultation - Informs and consults with BLM management, land owners, state government officials, tribal governments, consulting parties and the public to provide information, develop opportunities for partnerships, and meet legal requirements.
• Education and outreach - Conducts outreach and educational activities about heritage resources and values at schools, in the field, or at other community venues.
• Heritage resources management - Ensures compliance with Section 106 and 110 of the National Historic Preservation Act.

• Provide guidance on implementing remediation to programmers and Web developers.
• Design and conduct accessibility tests to ensure that key user interfaces undergo Section 508 testing prior to release.
• Adhere to full compliance of the equal opportunity and civil rights laws and regulations.
• Ensure compliance of Section 508 validation program as related to applications development, Web development.
• Submit results of requested reports to the USDA Section 508 Coordinator for review.