Total 20 Others level Administrative / Clerical job vacancies in Kingston, KT2 7QB

Are you interested in joining a stimulating environment that is committed to fulfilling the needs of its staff as well as its patients?
• Do you work well in a team?
• Do you have excellent communication skills?
• Are you organised and have PC skills?
• Are you able to demonstrate good interpersonal skills and work in a confidential and sensitive manner?

If you are, then Day Care Services may be for you. The RMH operate a chemotherapy suite at Kingston hospital. The unit is a busy day care facility, providing care and support to patients with a wide variety of cancers. The unit will offer a modern, pleasant environment to ensure comfort and a relaxed setting throughout the patient’s pathway. We are committed to providing the highest quality care and maintaining consistently high standards in a professional and friendly atmosphere.

We are looking for a motivated and enthusiastic individual who enjoys the challenges and advantages of working in a small, friendly team in a day care setting.

In return for your commitment; we are dedicated to supporting all staff with excellent staff support facilitation.

If you are committed to providing patient focused care and would like to join our team, then we would like to hear from you.

Informal visits welcome, please contact Sister Paulina Bylica 02089735030
• Appointments, scheduling and capacity management
• To deal with all new patient chemotherapy referrals from clinicians, ensuring that the first chemotherapy treatment is scheduled within Cancer Waiting Times targets.
• To liaise directly with the patient regarding their treatment, providing information and reassurance and managing patient expectations around the chemotherapy experience.
• To liaise with the clinical teams and nursing staff to prioritise the scheduling of new referrals.

The Royal Marsden NHS Foundation Trust is a world-leading cancer centre. Our role is to offer our patients the best cancer care available anywhere in the world, and to continue to make a global contribution to finding better ways of diagnosing and treating cancer. We employ over 4,500 staff in a diverse range of careers including nursing, medical, science, radiography, pharmacy, occupational therapy, finance and administrative services. We have two hospitals – one in Chelsea, London, and one in Sutton, Surrey – as well as a Medical Daycare Unit in Kingston Hospital.

At The Royal Marsden, we deal with cancer every day, so we understand how valuable life is. When people entrust their lives to us, they have the right to demand the very best. That's why the pursuit of excellence lies at the heart of everything we do.

At the heart of the hospital is our dedicated team. We offer a stimulating and dynamic working environment, a wide range of staff benefits, learning and development opportunities and clear career pathways. There are opportunities to work flexibly across a range of areas and specialities and we welcome flexible working requests from point of hire to support employees work life balance. We are looking for employees who aspire to excellence, share our values and can play a crucial role in our on-going achievements.

For further information on this role, please see the attached detailed Job Description and Person Specification:
• To schedule all chemotherapy treatment on the Medical Day Unit in line with local guidelines and protocols.
• To plan patient treatment and unit capacity efficiently, having consideration for a range of influencing factors such as the nursing staff rota, pharmacy turnaround times, availability of blood results etc.
• To plan ahead and to reschedule workload when necessary, to ensure that the unit capacity is optimally utilised.


This advert closes on Monday 25 Nov 2024

Proud member of the Disability Confident employer scheme

Search Recruitment is pleased to be assisting in the recruitment of a Purchase Ledger Clerk for a full-time, permanent role based in Hull. Our client is seeking a highly organised and detail-focused individual to join their finance team. This is a great opportunity to develop your accounting skills in a supportive environment while managing key aspects of the purchase ledger function.

As a Purchase Ledger Clerk, you will be responsible for managing the accounts payable process. Your main duties will include processing supplier invoices, ensuring that they are accurately recorded and matched to purchase orders, and preparing payments for approval. You will also be responsible for reconciling supplier statements, resolving any discrepancies, and maintaining accurate financial records. In addition, you will assist with month-end procedures, supporting the preparation of management accounts, and liaising with suppliers to ensure smooth transactions and timely payments.

To be successful in this role, you should have a strong eye for detail, excellent organisational skills, and a solid understanding of purchase ledger procedures. Experience in using accounting software, such as Sage or similar systems, is essential, as is proficiency in Microsoft Excel. The ideal candidate will also be able to manage their time effectively, work to deadlines, and communicate confidently with both internal teams and external suppliers.

This position offers a competitive salary of £26000 per annum, a comprehensive benefits package, and the opportunity to work within a collaborative team environment where your professional growth is encouraged.
If you are looking for an opportunity to further develop your career in accounts payable and believe you have the skills to succeed in this role, we would love to hear from you. Please apply today.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.

Personal Trainer / Gym Instructor and Fitness Manager who has professional fitness qualifications (level 2 or 3 as a minimum), with management and teaching experience in the fitness industry is required to join a campus Fitness Centre in Kingston.


SALARY: Starting from £26,000 per annum + Benefits (see below)

LOCATION: Kingston upon Thames, South West London – 100% Site Based

JOB TYPE: Full-Time, Permanent

WORKING HOURS: 40 hours per week


JOB OVERVIEW

We have a fantastic new job opportunity for a Personal Trainer / Gym Instructor and Fitness Manager who has professional fitness qualifications (level 2 or 3 as a minimum), with management and teaching experience in the fitness industry.

Working as the Personal Trainer / Gym Instructor and Fitness Manager you will be responsible for managing and the overall running of the fitness centre’s day to day operational requirements.

As the Personal Trainer / Gym Instructor and Fitness Manager you will also assist with the sales and marketing efforts, ensuring that all health and safety regulations are followed and generating new membership sales.


DUTIES

Your duties and responsibilities as the Personal Trainer / Gym Instructor and Fitness Manager will include:

• Sales – achieve new member sales, total membership, and income targets

• Membership retention – use initiative aimed at improving and maintaining member retention

• Centre Operations – the overall running of the fitness centre’s day to day operational requirements

• Marketing – increasing awareness and generating new membership sales

• Health and Safety – adherence to club and site H&S requirements


CANDIDATE REQUIREMENTS

• Professional fitness qualifications (level 2 or 3 as a minimum)

• Experience teaching fitness classes

• First aid qualification

• Effective communication and interpersonal skills are essential

• Management experience within the fitness industry is essential


COMPANY BENEFITS

• Competitive salary and pension plan
• Access to the Caboodle benefits platform
• Employee discounts
• Gym membership
• 20 days annual leave, plus bank holidays


You must have evidence of the right to work in the UK for this role. The company can only consider applicants who are settled in the UK. There is no relocation package with this job role.

The company does not discriminate on age, gender, race, colour, religion, disability, or sexual orientation.

In Promoting Equal Opportunities, the company welcomes applications from all community sections.


HOW TO APPLY

To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV’s of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-P12631

Full-Time, Permanent Fitness, PT Management Jobs, Careers and Vacancies. Find a new job and work in Kingston upon Thames, South West London. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online.

Fitness Club | Health Club

AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency.

awd online | http://www.awdo.co.uk

AWD-IN-SPJ

Please note this is a rolling advert and will always remain live, your application will periodically be shortlisted based on the number of vacancies within the Trust, you will only be contacted if your application has been successfully shortlisted.
Administrative Assistant Band 2 / Senior Administrative Assistant Band 3
Are you seeking a genuine career path?

At Kingston Hospital we believe in employing the best staff so we can provide an excellent service to all our patients. We value and support our staff and have some excellent opportunities for you to join our busy and friendly teams.

We are recruiting to Administrative Assistants and Patient Pathway Coordinators roles (Bands 2 and 3) in several of our clinical services.

** Please note only full time posts available **

You will be the first point of contact for all administrative issues relating to a patient’s pathway of care. You will work as part of a multi-disciplinary team and provide expertise in the proactive management of the patient pathway from referral to discharge, ensuring the entire process is managed smoothly.

The work is fast-paced and can be complex but you will have the opportunity to support our patients and make sure they receive the best possible care. To do this you will need to be able to work in a calm, logical way and be able to multi-task as each day can be different and challenging.

These roles will ideally suit those with experience within a customer services environment or call centre background with a passion for providing the best possible service to our patients and service users.

In return for your dedication and skills, we offer an optional apprenticeship programme with protected time for study, as well as tailor-made training and development for career growth.You will learn skills that will equip you to progress in a rewarding career supporting NHS clinical services whilst working towards nationally recognised apprenticeship qualifications.We also offer support and a buddying system so that new team members quickly find their feet and help each other learn in a supportive way.


TrustValues

Kingston Hospital NHS Trust has five key values and we want to employ and work with people who share these values and demonstrate behaviours that support them. They are:

- Caring – Design and deliver care around each individual patient’s needs and wants.
- Safe – Make the safety of patients and staff our prime concern as safety comes first
- Responsible – All staff take responsibility for the hospital, its services and reputation
- Value Each Other – Value each other's contribution
- Inspiring - We always strive to empower each other to develop and deliver improvements to benefit our patients

In addition we offer a great pension, and staff benefits package which can be found attached to this vacancy.

Please carefully read the attached job descriptions and person specifications andclearly state within your application if you are applying for the Band 2 or Band 3 role,providing a supporting statement which demonstrates how you meet the requirements of the role.

After the closing date of 27 -Sept-2024 you will be contacted to confirm the next stage of the recruitment process which will include an online assessment.

A simple written exercise will be held via MS teams on 4th Oct 2024. We will communicate the outcome of this exercise on 7th Oct 2024.

Everyone who passed will be invited to an interview on 10th Oct 2024.

**NOTE: Previous unsuccessful applicants need not apply unless you are able to demonstrate how you now meet the requirements **

Salary clarification:Successful candidates will be offered at the bottom of the Band pay-scale unless you have been contracted previously within the NHS at a higher pay point. (Band 2 starts at £26,696 pa. pro-rata inclusive of HCAS and Band 3 starts at £27,129 pa. pro-rata inclusive of HCAS).

Please refer to the supporting documents attached, ensuring that your application refers specifically to the person specifications.
• Administrative Assistant - Band 2
• Receptionist - Band 2
• Patient Pathway Coordinator - Band 3
• Senior Administrator - Band 3
• Senior Receptionist - Band 3


This advert closes on Tuesday 1 Oct 2024

Please note this is a rolling advert and will always remain live, your application will periodically be shortlisted based on the number of vacancies within the Trust, you will only be contacted if your application has been successfully shortlisted.
Administrative Assistant Band 2 / Senior Administrative Assistant Band 3
Are you seeking a genuine career path?

At Kingston Hospital we believe in employing the best staff so we can provide an excellent service to all our patients. We value and support our staff and have some excellent opportunities for you to join our busy and friendly teams.

We are recruiting to Administrative Assistants and Patient Pathway Coordinators roles (Bands 2 and 3) in several of our clinical services.

** Please note only full time posts available **

You will be the first point of contact for all administrative issues relating to a patient’s pathway of care. You will work as part of a multi-disciplinary team and provide expertise in the proactive management of the patient pathway from referral to discharge, ensuring the entire process is managed smoothly.

The work is fast-paced and can be complex but you will have the opportunity to support our patients and make sure they receive the best possible care. To do this you will need to be able to work in a calm, logical way and be able to multi-task as each day can be different and challenging.

These roles will ideally suit those with experience within a customer services environment or call centre background with a passion for providing the best possible service to our patients and service users.

In return for your dedication and skills, we offer an optional apprenticeship programme with protected time for study, as well as tailor-made training and development for career growth.You will learn skills that will equip you to progress in a rewarding career supporting NHS clinical services whilst working towards nationally recognised apprenticeship qualifications.We also offer support and a buddying system so that new team members quickly find their feet and help each other learn in a supportive way.


TrustValues

Kingston Hospital NHS Trust has five key values and we want to employ and work with people who share these values and demonstrate behaviours that support them. They are:

- Caring – Design and deliver care around each individual patient’s needs and wants.
- Safe – Make the safety of patients and staff our prime concern as safety comes first
- Responsible – All staff take responsibility for the hospital, its services and reputation
- Value Each Other – Value each other's contribution
- Inspiring - We always strive to empower each other to develop and deliver improvements to benefit our patients

In addition we offer a great pension, and staff benefits package which can be found attached to this vacancy.

Please carefully read the attached job descriptions and person specifications andclearly state within your application if you are applying for the Band 2 or Band 3 role,providing a supporting statement which demonstrates how you meet the requirements of the role.

After the closing date of 27 -Sept-2024 you will be contacted to confirm the next stage of the recruitment process which will include an online assessment.

A simple written exercise will be held via MS teams on 4th Oct 2024. We will communicate the outcome of this exercise on 7th Oct 2024.

Everyone who passed will be invited to an interview on 10th Oct 2024.

**NOTE: Previous unsuccessful applicants need not apply unless you are able to demonstrate how you now meet the requirements **

Salary clarification:Successful candidates will be offered at the bottom of the Band pay-scale unless you have been contracted previously within the NHS at a higher pay point. (Band 2 starts at £26,696 pa. pro-rata inclusive of HCAS and Band 3 starts at £27,129 pa. pro-rata inclusive of HCAS).

Please refer to the supporting documents attached, ensuring that your application refers specifically to the person specifications.
• Administrative Assistant - Band 2
• Receptionist - Band 2
• Patient Pathway Coordinator - Band 3
• Senior Administrator - Band 3
• Senior Receptionist - Band 3


This advert closes on Friday 27 Sep 2024

Wellbeing Personal Trainer
Kingston Fitness & Wellbeing Centre | Fitness | Permanent |
From £29,552.64 up to £43,268.16 OTE depending on experience

If you're a Personal Trainer who's ambitious and caring, you'll love being a part of Nuffield Health. As the UK's largest Healthcare Charity, we offer somewhere you can grow while you're making a lasting difference to people's lives. Plus, we'll give you paid holiday and you won't have to pay a fee to train clients at our facilities.

As a Personal Trainer at our Kingston Fitness & Wellbeing Centre, you're confident, outgoing and approachable. Whether you've been training for a while or just recently qualified, it's important that you've achieved REPs Level 3 or CIMSPA Practitioner (or above). A natural communicator, you're great at listening, understanding and explaining things.

As a Personal Trainer, you will:

• Have full access to Nuffield Health's incredible range of services

• Connect with and motivate members to reach their fitness goals and maintain a healthier lifestyle

• Be confident about delivering a range of sessions and consultations

• Carry out high-quality inductions, Personal best programmes, group and personal training sessions, and general gym duties

• Enjoy clear career progression with unrivalled opportunities to move onwards and upwards

• Explore opportunities to progress into a Wellbeing Lead and management roles

• Have the opportunity for further training from the in house Personal Best program, upskilling to Les Mills instructor and group cycle, plus additional CPD opportunities

Salary is based on 40 hours a week, made up of 32 Hours gym floor with 8 hours of PT sessions. As your client base grows, you will drop your gym floor hours to maximise your PT earning potential of up to £43,268.16 OTE.

Whilst on probation all contracts will be a minimum of 24 gym floor hours, this is to ensure you earn a guaranteed minimum salary. Your earning will increase as you establish your PT clients and improve your earning potential.

PT sessions have a sliding scale, the more you deliver the more your take home earning potential is.

Helping you feel good.

We want you to love coming to work, feeling healthy, happy and valued. That's why we've developed a benefits package with you in mind. From free gym membership to physiotherapy, private healthcare, financial wellbeing advice and more. At Nuffield Health, we take care of what's important to you.

Join Nuffield Health and create the future you want, today.

If you like what you see, why not start your application now? We consider applications as we receive them and reserve the right to close adverts early (for example, where we have received an unprecedented high volume of applications). So, it's a good idea to apply right away to ensure you're considered for this role.

It starts with you.

The post holder will be the point of contact for all administrative issues relating to patients entering the Breast Open Access Follow up program (OAFU) following on from their treatment of Breast Cancer. The post holder will work as part of a multi-disciplinary team and will provide support in the proactive management of the Breast Cancer patient’s pathway the duration of their follow up program, ensuring the entire pathway is tracked and managed smoothly.

• Ensure that all patients seen in OAFU are appropriately added to the tracking database, logging specific review dates for each patient for the duration of their follow-up care. E.G Mammogram review dates, Endocrine review dates etc.
• Be a proactive supporting assistant to the OAFU Team Lead by working autonomously and seamlessly in line with them to provide great care to the OAFU patients.
• Keep accurate records of large data sets e.g patients surveillance scans.
• Keep regular contact with Radiology where there may be delays to reports and escalating issues as the arise.
• Timely escalation of any and all scans/results that are suspicious to the OAFU clinical team, with appropriate tracking of any further investigation needed and escalation to MDT after any Biopsies are taken.
• Actively keep up to date the OAFU clinic room bookings on Bookwise, making sure that cancelled clinics are removed and that there is a room booking for every clinic needed.
• Accurately record telephone messages from the OAFU hotline and other enquiries and escalate to OAFU Clinical team for 48 hour turn around.
• Be sympathetic and sensitive to the requirements of service users when communicating by telephone or face to face, including dealing with a difficult situation, e.g. aggressive or demanding behaviour.
• Use specific templates to complete OAFU clinical transcriptions into a standard approved letter format.
Trust Values

Kingston Hospital NHS Trust has five key values and we want to employ and work with people who share these values and demonstrate behaviours that support them. They are:

Caring – Design and deliver care around each individual patient’s needs and wants.
Safe – Make the safety of patients and staff our prime concern as safety comes first
Responsible – All staff take responsibility for the hospital, its services and reputation
Value Each Other – Value each other's contribution
Inspiring - We always strive to empower each other to develop and deliver improvements to benefit our patients

In addition we offer a great pension, and staff benefits package which can be found attached to this vacancy.

Please carefully read the attached job description providing a supporting statement which demonstrates how you meet the requirements of the role.

Salary clarification:Successful candidates will be offered at the bottom of the Band pay-scale unless you have been contracted previously within the NHS at a higher pay point. (Band 3 starts at £27,129 pa. pro-rata inclusive of HCAS).


This advert closes on Wednesday 31 Jul 2024

In addition we offer a great pension, and staff benefits package which can be found attached to this vacancy. Please carefully read the attached job descriptionproviding a supporting statement which demonstrates how you meet the requirements of the role. Salary clarification: Successful candidates will be offered at the bottom of the Band pay-scale unless you have been contracted previously within the NHS at a higher pay point. (Band 3 starts at £27,129 pa. pro-rata inclusive of HCAS).

Clerk to the Governing Body
GLPC Grade C - £13.97 - £14.39 per hour, Plus an element of holiday pay
Part Time – As required
Required from September 2024 (some handover before then if possible)
Are you passionate about making a difference? Would you like to be part of our drive to inspire our school community to be aspirational, ambitious and to “dream big”? Do you believe in the relentless pursuit of excellence?
The Governors of King Athelstan Primary school are looking for a highly organised and self-motivated Clerk to the Governing Body to join our creative and dedicated team. The clerk will ensure the smooth running of the governing board; preparing agendas and meeting papers, taking accurate and well-constructed minutes, giving administrative support, keeping records and up-to-date information on policies and date of reviews, and providing procedural and legislative advice to the governing board. They must have excellent organisational, communication and ICT skills.
This is a part time role, covering five full governing board meetings and 7 committee meetings per school year. Meetings are held in term time. Meetings are usually held at 7pm on a Tuesday evening and much of the work can be carried out at home. The clerk is also expected to attend all relevant training events and briefings.
The clerk is paid through payroll for hours worked on a monthly or termly basis and receives an included amount for leave. Hours payable include the whole meeting process (emails, calls and agenda preparation; writing up and distributing minutes) and attending regular training events. Estimated hours for the current year total approximately 120 hours. Experience is desirable but not essential as training will be given. We are also happy to interview candidates that already have a Clerk role at another school or wish to combine the role with new role at another school.
King Athelstan is a happy and diverse community school working to improve educational outcomes and opportunities in the local community. We have a Children’s Centre on site and Extended Schools’ provision in line with our vision of “Inspiring Excellence.” We offer a happy, dedicated and very supportive staff team and we provide excellent professional development opportunities. We work hard to put children’s welfare and happiness at the heart of everything we do. We have free parking available in our staff car park and are not far from the centre of Kingston.
Visits to the school are advised. Please email the school office to make an appointment.Please note that CVs are not accepted and please refer to the Person Specification when writing your personal statement.Please send applications early as we reserve the right to close the advert once a suitable candidate has been found.

Due to the expansion of the Royal Eye Unit admin team we are now looking for several Admin personnel to support our Reception team/call centre hub the role is varied so there would be an expectation to support our busy reception team. Delivering excellent customer service to our patients. The role would suit those with good communication skills over the phone, and that can remain calm under pressure when dealing with patients.

Working hours are, based on shift patterns of 37.5 hours per week, 7.5 hours a day, over 5 days running from Monday to Saturday.

Receiving and dealing with telephone enquiries as appropriate.

Input and look up data on Trust IT systems in accordance with Trust policy.

To assist colleagues as directed by the Line Manager in times of pressure of work.

Be sympathetic and sensitive to the requirements of staff, service users when communicating by telephone or face to face, including dealing with a difficult situation e.g. aggressive or demanding behaviour.

Demonstrate high levels of customer care.

Promptly answer telephone enquiries, taking and relaying messages in polite, and helpful manner, taking action as appropriate.

Reception duties, receiving and checking patients in, dealing with with queries.





The Trust has defined its culture as one that is patient centred and which puts safety first and where all staff members take responsibility, are valued and value each other.

To support this, our five values are that we are all:

Caring – we design and deliver care around each individual patient’s needs and wants.

Safe – we make the safety of patients and staff our prime concern (safety comes first).

Responsible – all staff take responsibility for the hospital, its services and reputation.

Inspiring – we always strive to empower each other to develop and deliver improvements to benefit our patients.

And that we:

Value each other – we all value each other’s contribution.

Our training, policies, procedures, and practices are all intended to support behaviours in line with our values and all staff are expected to uphold these by 'Living Our Values Everyday'.

***Please see the attached supporting document which contains more information about the role in job description and person specification***


This advert closes on Thursday 27 Jun 2024

Administrative Assistant
Grade 3, Scp 3-5, (£19,531 - £20,187 actual salary)
37 hours per week, term time only plus 5 days
Monday, Wednesday to Friday, 7.45am to 3.45pm, Tuesday 7.45am to 3.15pm (30 minutes lunch break)
Permanent to Start September 2024
Kelvin Hall School is part of Thrive Co-operative Learning Trust, which was formed in September 2016 and is now responsible for 10 schools across Hull, 3 secondary and 7 primary schools.
We are a very successful 11-16 mixed comprehensive school with approximately 1640 students on roll. We are a popular first choice of school for families in Hull and the East Riding of Yorkshire and are a very successful school academically.
Required as soon as possible, an enthusiastic individual to support with a wide range of administrative tasks across the school. Your main role will be to assist with Student Services and Curriculum support. You will possess excellent communication skills and will be required to liaise with parents/carers and outside agencies, supporting a busy reception.
Experience of working in an office environment and using Microsoft Office is essential. A Grade 4 qualification or above (or equivalent) in English and Maths is essential.
Closing date: Friday 28th June 2024, 12 noon
Interviews: Week commencing Monday 1st July 2024
Visits to the school are challenging in the current climate but we recognise the importance of a visit when considering an application. Should you wish to have an informal and completely confidential discussion or to arrange a visit please contact Mrs Helen Harrison via telephone at Kelvin Hall School to arrange this.
As part of Thrive Co-operative Learning Trust commitment to safer recruitment processes and in accordance with statutory guidance: Keeping Children Safe in Education an online search will be carried out on all shortlisted candidates.
Please note, we do not accept CVs, applications must be submitted using our application form.
Our commitment to Safeguarding: Thrive Co-operative Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Each school has a robust Safeguarding Policy and all staff receive training relevant to their role at induction and throughout their employment.
A candidate’s suitability to work with children will be explored at all stages of the recruitment process. The successful applicant will, in accordance with statutory guidance, be subject to a comprehensive pre-employment checking process including receipt of a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS), a Children's Barred List check, a Section 128 Management Check if relevant, Prohibition check and overseas checks as applicable, identity check, medical clearance, proof of qualifications, satisfactory references and a check regarding their eligibility to work in the UK.
This role involves contact with children and provides regular access to children, therefore it is ‘regulated activity’. As such, this post is exempt from the Rehabilitation of Offenders Act - 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.
Our commitment to equality and diversity: Thrive Co-operative Learning Trust recognises and celebrates the diversity of its schools and their communities. There is a shared commitment across the Trust to develop further a culture of respect, where discrimination is not tolerated, and individuals are treated equitably and fairly and feel a sense of belonging.
Please visit Thrive Trust website to view our Job Applicants Privacy Notice, which explains how we collect, store, and use personal data about individuals applying for jobs at our school.

Please note this is a rolling advert and will always remain live, your application will periodically be shortlisted based on the number of vacancies within the Trust, you will only be contacted if your application has been successfully shortlisted.
Administrative Assistant Band 2 / Senior Administrative Assistant Band 3
Are you seeking a genuine career path?

At Kingston Hospital we believe in employing the best staff so we can provide an excellent service to all our patients. We value and support our staff and have some excellent opportunities for you to join our busy and friendly teams.

We are recruiting to Administrative Assistants and Patient Pathway Coordinators roles (Bands 2 and 3) in several of our clinical services.

** Please note only full time posts available **

You will be the first point of contact for all administrative issues relating to a patient’s pathway of care. You will work as part of a multi-disciplinary team and provide expertise in the proactive management of the patient pathway from referral to discharge, ensuring the entire process is managed smoothly.

The work is fast-paced and can be complex but you will have the opportunity to support our patients and make sure they receive the best possible care. To do this you will need to be able to work in a calm, logical way and be able to multi-task as each day can be different and challenging.

These roles will ideally suit those with experience within a customer services environment or call centre background with a passion for providing the best possible service to our patients and service users.

In return for your dedication and skills, we offer an optional apprenticeship programme with protected time for study, as well as tailor-made training and development for career growth.You will learn skills that will equip you to progress in a rewarding career supporting NHS clinical services whilst working towards nationally recognised apprenticeship qualifications.We also offer support and a buddying system so that new team members quickly find their feet and help each other learn in a supportive way.


TrustValues

Kingston Hospital NHS Trust has five key values and we want to employ and work with people who share these values and demonstrate behaviours that support them. They are:

- Caring – Design and deliver care around each individual patient’s needs and wants.
- Safe – Make the safety of patients and staff our prime concern as safety comes first
- Responsible – All staff take responsibility for the hospital, its services and reputation
- Value Each Other – Value each other's contribution
- Inspiring - We always strive to empower each other to develop and deliver improvements to benefit our patients

In addition we offer a great pension, and staff benefits package which can be found attached to this vacancy.

Please carefully read the attached job descriptions and person specifications andclearly state within your application if you are applying for the Band 2 or Band 3 role,providing a supporting statement which demonstrates how you meet the requirements of the role.

After the closing date of 24-March-2024 you will be contacted to confirm the next stage of the recruitment process which will include an online assessment.

A simple written exercise will be held via MS teams on 28th March 2024. We will communicate the outcome of this exercise on 2nd April 2024.

Everyone who passed will be invited to an interview on 11th April 2024.

**NOTE: Previous unsuccessful applicants need not apply unless you are able to demonstrate how you now meet the requirements **

Salary clarification:Successful candidates will be offered at the bottom of the Band pay-scale unless you have been contracted previously within the NHS at a higher pay point. (Band 2 starts at £26,696 pa. pro-rata inclusive of HCAS and Band 3 starts at £27,129 pa. pro-rata inclusive of HCAS).

Please refer to the supporting documents attached, ensuring that your application refers specifically to the person specifications.
• Administrative Assistant - Band 2
• Receptionist - Band 2
• Patient Pathway Coordinator - Band 3
• Senior Administrator - Band 3
• Senior Receptionist - Band 3


This advert closes on Monday 3 Jun 2024

Admin Officer
Contract: November 2024
Salary: £12.09 per hour AWR 12 Weeks £13.98 per hour
Location: Kingston, Outer London
5 day`s work setting

This is a temporary contract role until November 2024 for Admin officer`s role with an immediate start date (Compliance dependant) for a six month duration with a possible extension offering 5 days in office work setting and a London location. (Kingston)

Job Description:

This is a brilliant opportunity for candidates to work as an admin officer on behalf of our client.Kingston County Court as an, Administrative Officer responsibilities, preparing reports, and maintaining appropriate filing systems. The ideal candidates should have excellent oral and written communication skills and be able to organise their work using tools, like MS Excel and office equipment.


Key Responsibilities:

Administration
" Preparing papers and files for court, tribunals, hearings and meetings
" Producing court/tribunal documents
" General photocopying and filing
" Creating and updating records on in-house computer system and data input
Post opening and dispatch
" Booking, preparing and organising meeting rooms, supporting training courses and other group
activities
" Preparing meeting agenda, joining instructions, handouts etc

Drafting
" Standard letters and correspondence, minutes, notes, reports, submissions etc, according to guidelines and instructions

Operations
" Clerking civil and family courts, tribunals and hearings, ensuring papers and materials are available and up to date
" Assisting court users, supporting listing and rota management, checking files
" Contacting relevant parties, scheduling, serving court documents, executing a range of warrants, collecting
" fines and fees etc, including the use of chip and pin
" Handling counter (face to face), written and telephone enquiries
" To work as a team to ensure TIB (Team Information Board) meetings are relevant, timely and productive
" To work as a team to problem solve, to assess the impact of new SOPS, to contribute to small projects
" To undertake ad hoc roles within the band such as Jury Bailiff Officer, L+D Co-coordinator, H+S roles

Processing Casework
" Including standard documentation and information, court orders, claims, fines and fees, legal aid
" Resulting courts accurately, interpreting accurately the information required on a court file
" To work to workload targets in terms of throughput and accuracy

Checking and Verifying
" Documents, records, accounts, claims and returns for approval, results, statistics, plans etc. against criteria, regulations or procedures
" Ensuring compliance and administration documentation meet quality standards

Role holders may be required to cross check and validate work completed by colleagues

Collecting and Assembling Information
" For returns, results, accounts, statements, warrants, statistical analysis, reports etc

" Work may require interpretation of source materials, preparation of bundles, chasing
" Role holders will need to modify and adjust information and make decisions to allow work to be completed
" Role holders will need to collect and assemble information to prepare for and run the daily TIB meeting, as required

Undertaking Calculations
" Produce basic statistical analysis reports and where required, process financial information
" Checking the work of others, updating records, assessing the value of goods and/or property, reconciling accounts, preparing invoices, information gathering and running straightforward reports.
" Spending limited sums of money on behalf of an office or unit

" Calculate the anticipated numbers of Jurors to be called and manage the numbers to be as efficient as possible

At Brook Street, we believe that by harnessing diversity of thought and experience across our company, exceptional things happen. We continually strive for a highly diverse workforce and an inclusive culture where everyone feels valued, listened to and able to discover their personal best.

Brook Street is a Disability Confident Leader, and we have also hold Gold Award status from the Defence Employer Recognition Scheme.

Our supply of Contingent Workers to the Public Sector Resourcing Framework (PSR) has driven us to take further steps in supporting candidates with disabilities or veterans. Through our Guaranteed Interview Scheme, we offer candidates with disabilities and veteran who meet the stipulated criteria for the role, a guaranteed interview with a PSR Sourcer.

Please email with your CV in word format, and on subject your full name and the name of role.

Please note this is a rolling advert and will always remain live, your application will periodically be shortlisted based on the number of vacancies within the Trust, you will only be contacted if your application has been successfully shortlisted.
Administrative Assistant Band 2 / Senior Administrative Assistant Band 3
Are you seeking a genuine career path?

At Kingston Hospital we believe in employing the best staff so we can provide an excellent service to all our patients. We value and support our staff and have some excellent opportunities for you to join our busy and friendly teams.

We are recruiting to Administrative Assistants and Patient Pathway Coordinators roles (Bands 2 and 3) in several of our clinical services.

** Please note only full time posts available **

You will be the first point of contact for all administrative issues relating to a patient’s pathway of care. You will work as part of a multi-disciplinary team and provide expertise in the proactive management of the patient pathway from referral to discharge, ensuring the entire process is managed smoothly.

The work is fast-paced and can be complex but you will have the opportunity to support our patients and make sure they receive the best possible care. To do this you will need to be able to work in a calm, logical way and be able to multi-task as each day can be different and challenging.

These roles will ideally suit those with experience within a customer services environment or call centre background with a passion for providing the best possible service to our patients and service users.

In return for your dedication and skills, we offer an optional apprenticeship programme with protected time for study, as well as tailor-made training and development for career growth.You will learn skills that will equip you to progress in a rewarding career supporting NHS clinical services whilst working towards nationally recognised apprenticeship qualifications.We also offer support and a buddying system so that new team members quickly find their feet and help each other learn in a supportive way.


TrustValues

Kingston Hospital NHS Trust has five key values and we want to employ and work with people who share these values and demonstrate behaviours that support them. They are:

- Caring – Design and deliver care around each individual patient’s needs and wants.
- Safe – Make the safety of patients and staff our prime concern as safety comes first
- Responsible – All staff take responsibility for the hospital, its services and reputation
- Value Each Other – Value each other's contribution
- Inspiring - We always strive to empower each other to develop and deliver improvements to benefit our patients

In addition we offer a great pension, and staff benefits package which can be found attached to this vacancy.

Please carefully read the attached job descriptions and person specifications andclearly state within your application if you are applying for the Band 2 or Band 3 role,providing a supporting statement which demonstrates how you meet the requirements of the role.

After the closing date of 24-March-2024 you will be contacted to confirm the next stage of the recruitment process which will include an online assessment.

A simple written exercise will be held via MS teams on 28th March 2024. We will communicate the outcome of this exercise on 2nd April 2024.

Everyone who passed will be invited to an interview on 11th April 2024.

**NOTE: Previous unsuccessful applicants need not apply unless you are able to demonstrate how you now meet the requirements **

Salary clarification:Successful candidates will be offered at the bottom of the Band pay-scale unless you have been contracted previously within the NHS at a higher pay point. (Band 2 starts at £26,696 pa. pro-rata inclusive of HCAS and Band 3 starts at £27,129 pa. pro-rata inclusive of HCAS).

Please refer to the supporting documents attached, ensuring that your application refers specifically to the person specifications.
• Administrative Assistant - Band 2
• Receptionist - Band 2
• Patient Pathway Coordinator - Band 3
• Senior Administrator - Band 3
• Senior Receptionist - Band 3


This advert closes on Sunday 24 Mar 2024