Total 17 Others level Administrative / Clerical job vacancies in PJ Industrial Area (5-day week)

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Process invoices, payments, and receipts.
• Reconcile bank statements and financial transactions.
• Assist in preparing financial reports and budgets.
• Handle payroll processing and employee reimbursements.
• Ensure compliance with financial regulations and company policies.
• Handle incoming and outgoing correspondence.
• Coordinate and schedule meetings and appointments.

Job Requirements:

• Proven experience in both accounting and administrative roles, preferably 1 year experience.
• Proficiency in accounting software and Microsoft Office Suite.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and problem-solving skills.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of financial regulations and accounting principles is a plus.
• Diploma or Degree in Accounting, Finance, Business Administration, or a related field is preferred.

What We Offer:

Salary : RM2500 - RM 4000

Contributions to Employees Provident Fund (EPF) and Social Security Organization (SOCSO).

Opportunities for professional growth and development.

A positive and collaborative work environment.

Benefits :

• Performance Bonus
• Basic Salary
• Petrol Allowance
• Phone Company provided
• Miscellaneous allowance
• EPF
• SOCSO
• EIS

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Maintain contact lists.
• Submit and reconcile expense reports.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.

Perks & Benefits

• Central location
• Casual dress code
• Personal leave

職責：

• 維護準確且最新的財務記錄。
• 處理發票、付款和收據。
• 核對銀行對帳單和財務交易。
• 協助準備財務報告和預算。
• 處理薪資處理和員工報銷。
• 確保遵守財務法規和公司政策。
• 處理傳入和傳出的信件。
• 協調和安排會議和約會。

職位要求：

• 在會計和行政職位方面擁有豐富的經驗，最好有 1 年經驗。
• 熟練會計軟體和Microsoft Office套件。
• 出色的組織和多任務處理能力。
• 高度關注細節和解決問題的能力。
• 良好的溝通和人際交往能力。
• 能夠獨立工作並作為團隊的一部分。
• 了解財務法規和會計原則者優先。
• 會計、金融、工商管理或相關領域的文憑或學位者優先。

我們提供什麼：

薪水：RM2500 - RM4000

向僱員公積金 (EPF) 和社會保障組織 (SOCSO) 繳款。

專業成長與發展的機會。

積極、協作的工作環境。

好處 ：

• 績效獎金
• 基本工資
• 汽油津貼
• 電話公司提供
• 雜項津貼
• 公積金
• 社會保險協會
• 電化學阻抗譜

職責：

• 接聽和轉接電話。
• 組織和安排約會。
• 規劃會議並記錄詳細會議記錄。
• 撰寫和分發電子郵件、通訊備忘錄、信件、傳真和表格。
• 協助準備定期報告。
• 開發和維護歸檔系統。
• 更新和維護辦公室政策和程序。
• 訂購辦公用品並研究新交易和供應商。
• 維護聯絡人清單。
• 提交並核對費用報告。
• 充當內部和外部客戶的聯絡點。
• 與行政和高級行政助理聯絡，處理高級經理的請求和詢問。

要求：

• 擁有豐富擔任行政助理、虛擬助理或辦公室管理助理的經驗。
• 了解辦公室管理系統和程序。
• 印表機和傳真機等辦公設備的使用知識。
• MS Office 中的 Excel（特別是 MS Excel 和 MS PowerPoint）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 較強的書面和口頭溝通能力。
• 至少擁有工商管理或相關領域的文憑；擔任行政助理或秘書的額外資格將是一個優勢。

津貼和福利

• 中心位置
• 休閒著裝要求
• 事假

Responsibilities:

• Coordinate sales team by managing schedules, reply email, documents and communicating relevant information across.
• Ensure the adequacy of sales-related equipment.
• Respond to complaints from customers and give after-sales support when requested.
• Handle the processing of all orders with accuracy and timeliness.
• Create quotation, job order from customer inquiry.

Requirements:

• Proven experience in sales; experience as a sales coordinator or in other administrative positions will be considered a plus;.
• Excellent computer skills (Microsoft Office).
• Proficiency in English, Malay & Chinese
• Well-organized and responsible with an aptitude in problem-solving.
• Strong verbal and written communication skills.
• Understand SQL system

Perks & Benefits

• Commission and bonus (Base on performance)
• Allowance (travel, food, transportation, etc.)

MATERNITY COVER

Previous people management and warehouse admin experience essential.

Reporting into the Stock and Admin Manager you will ensure that the day to day functions of the administration department are completed, in support of the operation.

Rotating shifts:

Week 1 - Sunday, 4am to 12pm, then Monday to Thursday, 6am to 2pm

Week 2 - Monday to Thursday, 2pm to 10pm, then Friday, 10am to 6pm

You will assist the administration department through daily pinch points, cover sickness/holidays as required, manage time sheets for each shift, authorising holidays allowing adequate cover to maintain performance, monitor and investigate Customer Service queries.

Participate in stock take set up and compliance and liaise with the Transport Team Managers with regards to supporting them with operations clerks.

Control the efficiency of order capture processes ensuring late picks are handled in a timely manner.

Ensure that store invoices are released as per agreed timescales.

Supervise and manage your direct reports.

Develop your direct reports, holding annual appraisals and dealing with disciplinary/grievance matters as they arise in line with agreed policies.

Oversee and manage the health and safety operations ensuring that the workplace is a safe environment to work in.

GCSE Maths and English-grade C or above.

Previous administrative experience as well as experience of Warehouse Management Systems.

PC Literate (particularly Excel)

Ability to work as part of a team, ability to analyse verbal and numerical data, working on own initiative and under pressure.

Good time management and communication skills.

Kriteria

- Usia Maksimal 35 Tahun

- Minimal Lulusan D.III

- Dapat Mengoprasikan Komputer

- Memiliki Ketelitian 

- Berpengalaman minimal 1 Tahun dibidang yang sama

1. Job Desk :

- Membuat Penyelesaian Biaya Operasional Keagenan

- Monitoring Biaya

- Menyusun Lampiran Biaya

Job Description

To provide a secretarial, clerical and word processing service for specific sections within Economic Growth and Development, these sections being Building Standards, Development Management, Environmental Health, Strategic Planning and Delivery, Economic Growth and Regeneration and Trading Standards. This post will particularly provide support to Development Management and Building Standards

Requirements

Provide clerical support services to specific sections within Economic Growth and Development.

Provide a word processing and typing service to specific sections within Economic Growth and Development.

Organise incoming and outgoing mail for specific sections within Economic Growth and Development.

Provide a reception service for specific sections within Economic Growth and Development.

Maintain a comprehensive filing system for specific sections within Economic Growth and Development.

Provide cover for the other Clerical Assistants/WPOs within Economic Growth and Development.

Provide a secretarial support service to specific sections within Economic Growth and Development.

The Individual

Previous experience in a busy office environment in a clerical/administrative role using relevant technology e.g. photocopier, E-mail, Intra/Internet

Experience in Microsoft Office

4 SQA Standard Grades or equivalent at level 3 or above including English and Secretarial Studies (or equivalent) *

Ability to use initiative when required

Proven ability to communicate effectively, both verbally and in written form

Strong customer care skills and focus

Self-confidence

Self motivated

Demonstrate ability in relation to accuracy and attention to detail

Effective organisational skills including time management

Ability to prioritise workload

Ability to relate well with all levels of staff

Willingness to accept direction/delegation

Understanding of importance of effective team working

Appreciation, acceptance of and a commitment to the importance of confidentiality

Ability to work in an open plan office

Flexibility to meet the needs and demands of the service

Ability to work in different offices dependent upon service requirements

Maternity Cover Post - temp for 9 months - 1 year

Closing Date: 09 August 2024

Starting Salary: £23,732.15

£12.59 per hour

36.25 hours per week

For further information contact: Joanne Milne, Email: Joanne.Milne2@moray.gov.uk

Proud member of the Disability Confident employer scheme

1) Summary, tracking and follow up investment report.
2) Follow up KPI/KPR of each department and create minute of meeting
3) Support BOI Project of HmjP plant.
4) Support to checking investment status in SAP system.
5) Follow up open point of department with each section.
6) Support other adminstrative task.

Job Description

To work as part of a small team within the CMT Admin Hub assisting with provision of a confidential, personal secretarial service for the CMT Hub (Interim Chief Executive and Depute Chief Executives).

Requirements

Assist the Office Manager (Acting) and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.

Draft content and manage respective social media platforms for CMT Hub.

Liaison with Elected Members, Scottish Government and National Bodies.

In consultation with the Office Manager (Acting), develop, maintain and review administrative procedures and functions within the CMT Admin Hub.

Request and co-ordinate production/collation of papers and reports for the CMT Hub, as required.

Participate in the Council’s Employee Review and Development Programme.

Deputise for the Corporate Administrative Assistant in his/her absence.

Contributing to the effectiveness of the service.

Responsibilities

Assist the Office Manager (Acting) and Corporate Administrative Assistant with provision of a personal and confidential secretarial support service within the CMT Admin Hub.

To undertake duties and generally act in the best interests of the Council.

Organising and prioritising workload in an efficient manner and completing tasks satisfactorily within prescribed time periods.

Acting properly, honestly and courteously and in the best interests of the CMT Hub and the Council at all times.

Adopting helpful, positive and friendly communication methods when dealing with all contacts (orally by telephone and in writing).

Carrying out all tasks in a competent satisfactory level and to strive continually to improve personal effectiveness by maintaining and enhancing a knowledge of the appropriate key elements of the post.

To take a positive approach to the professional and technical aspects of the job.

To comply with Departmental and Council personnel welfare and Health & Safety procedures.

The Individual

Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet.

Clerical/administration/typing experience.

Experience in WP packages including WORD, Excel and PowerPoint.

4 SQA Standard Grades or equivalent (at level 3 or above including English and Mathematics/Arithmetic).

Advanced keyboard qualifications (RSA ii in typing, audio typing, word processing)/ECDL/Clait* (or equivalent working knowledge of Microsoft software packages).

Excellent keyboard skills and attention to detail.

Effective communication skills – both oral and written.

Self confident and self motivated.

Ability to record information accurately.

Sound knowledge of software packages e.g. Microsoft Office 365.

Ability to demonstrate a high standard of numeracy, organisational and administrative skills.

Ability to be compassionate and demonstrate patience, tact and understanding.

Good organisational skills/time management with the ability to respond to conflicting and competing demands.

Ability to prioritise workload, in accordance with objectives and targets.

Ability to work as part of a team.

Ability to relate well with all levels of staff.

Willingness to accept direction/ delegation.

Appreciation, acceptance of and commitment to importance of confidentiality.

Where required, an ability to work using own initiative, while also being a team player.

Ability to work in a busy shared office.

Flexibility to meet the needs and demands of the service.

Ability to work in different offices dependent on the service.

Internal Candidate: a secondment will be considered.

Closing date: 14 June 2024

Starting salary: £24,429.60

36.25 hours

Contact for any enquiries: Alison McLaughlin (Acting) Office Manager

Proud member of the Disability Confident employer scheme

• Assist and support Head of Department for organizing meeting, business trips, transportation, hotel, flight and issue expense claims etc. 
• Assist and support visitors includes coordinate external party to prepare for Visa & Work permit and organize all equipment (Safety Shoes/ Canteen Card/ Access Right etc.) and transportation, dinning and other tasks assigned relate to business topics
• Assist in the preparation of reports, presentations, and other business documents
• Prepare and organize external and internal training for all associates – indirect  (Injector Business Unit) and Assist in the planning and execution of company events and employee engagement activities
• Responsible for admin tasks of production dept (Injector Business Unit) such document control related to production dept., order stationary, office equipment (Printer, Coffee Machine etc.), Manage office supplies inventory, and ensure proper maintenance of office equipment and 5S in production dept.
• Support and follow all associates to complete ISP training, DSP training and maintain NT User and IDM user
• Support for request new PC and other equipment for new comers & internship
• Collaborate with other administrative staff to ensure efficient office operations
• Other tasks as assigned by supervisor

• HmjP visitor coordinator, High management or customers visit to co-ordinate & preparation such as fill in request form, transportation & hotel booking, coffee break & Dinner arrangement
• HmjP stationary coordinator for plant wise, I-Buy (PO, Invoice, contact supplier) and support ordering for MOE1 together stock control and report
• HmjP event coordinate for plant, HRL and others dept
• Prepare document for signatures request such as Invitation letter of visas package, work permit, government to get approve by top management or POA
• Preparation Business trip WorkOn process for pre-trip and post trip, expense claims preparation such as transportation, M-pass systems download
• Check readiness of gasoline’s invoice, Driver timesheet and other personal topic to plant manager and COR

• Support Indirect Purchasing task (i.e. Sourcing quotation for cost comparison)
• Responsible for Billing management (Prepare supporting documents for Billing)
• Responsible for Documentation management
• Coordinate with internal stakeholders in term of Accounting, Warehouse and Import-Export topics in order to support their tasks
• Responsible for office administrative tasks
• Any assigned by supervisors