Total 28 Junior Executive level Administrative / Clerical job vacancies in Coventry, One Friargate - Floor 8, CV1 2GN

Sorting and scanning all clinical post and prioritising for the GP in terms of actions. Signposting some post to others such as clinical pharmacist etc. Extracting all information from clinical letters that needs coding and adding to notes. Arranging appointments, referrals, tests, patient requests and follow up appointments of patients from different sources including Docman tasks and EMIS tasks. Overseeing other administration tasks related to streamlined patient care as required. Completing basic (non-opinion) forms and core elements of some forms for the GP to approve and sign such as insurance forms, mortgage, benefits agency forms etc. Reviewing medication requests, ensuring appropriate investigations (BP, urine, Blood tests) are performed and coordinating patient medication reviews appointments. Helping the GP liaise with outside agencies eg. getting an on call doctor on the phone to ask advice or arrange admission. Supporting the Management and GPs with a proactive, well organised coordinated approach to QOF. Dipping urine, taking Blood Pressure, doing ECGs. The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the Practice Health & Safety Policy, to include: Using personal security systems within the workplace according to Practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards. Reporting potential risks identified. Acting in a way that recognises the importance of peoples rights, interpreting them in a way that is consistent with Practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues. Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Participation in an annual individual performance review. Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work. Inform the lead GP / Management of any concerns regarding this role and any professional development needed Be aware of own professional boundaries and what to do when you have reached them The post-holder will strive to maintain quality within the Practice, and will: Alert other team members to issues of quality and risk Work to practice protocols and agreed Competency Framework Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources. The post-holder should recognise the importance of effective communication within the team and will strive to: Communicate effectively with other team members Be familiar in all mediums of communications such as email, tasks, telephone etc Communicate effectively with patients and carers Recognise peoples needs for alternative methods of communication and respond accordingly Communicate effectively to outside agencies Communicate clearly with their lead GP The post-holder will apply Practice policies, standards and guidance. Participate in audit where appropriate.

At Sidney Stringer Academy, we have a new position open for a Pastoral and Safeguarding Admin Assistant to join a friendly team.

Job overview

This role is to support both the Pastoral Assistant Principal and the Safeguarding Assistant Principal with the day-to-day admin for both departments.


We pride ourselves in our outstanding pastoral support and we keep safeguarding at the very heart of everything we do. You will be supporting two vital departments within our school to help with the effective smooth running of the departments from an administration point of view.
Job requirements


Minimum of a grade C in GCSE Maths and English

Ability to prioritise tasks on a day-to-day basis

Experience of using information management systems and strong IT skills

A high level of verbal and written communication standards

Proven ability to show reliability and to work to meet key deadlines


Why join us?

As our Pastoral and Safeguarding Admin Assistant, you’ll be able to take pride in ensuring a friendly and courteous port of call is available for any enquiries, contributing as a key part of a wider team to ensure daily administrative operations run smoothly. You’ll have access to training and professional development opportunities within this post, building on key skills to ensure you have a comprehensive and full working knowledge of administration.

What skills and experience we're looking for

Who we’re looking for

We’re looking for a talented individual to provide an exceptional business support service to our pupils, teachers and wider stakeholders. As a key member of our school’s business support team, your expertise will help to deliver an outstanding learning environment for our young people.

The successful candidate will be a committed team player with excellent organisational and specialist technical skills. You will have extensive experience of delivering outstanding customer service and possess the ability to develop relationships across our school and the Star community.

You will have:

• A*-B or 9-5 in English and Maths at GCSE.
• Experience of working in a senior administrative role.
• Experience of minuting meetings and undertaking follow up actions.
• The ability to work with a variety of partners and key stakeholders in an effective manner.
• Strong interpersonal and team-working skills.

What the school offers its staff

About Eden Girls' School, Coventry

Eden Girls’ School, Coventry is a Muslim faith-based secondary school for 11 to 18 year old girls, which welcomes pupils from all faiths and none. We opened in 2014 and, like all Star schools, we have a leadership specialism. We are extremely proud to be one of the highest performing schools in the country, with the 3rd best Progress 8 score nationally for our 2019 GCSE results. We were graded as ‘Outstanding’ in all areas by Ofsted during our first inspection in July 2017.

We have an exemplary reputation for excellence in every aspect of school life. We provide a knowledge-based academic curriculum alongside a rich and diverse leadership programme that grows character and inspires charitable and social action. Our pursuit of educational excellence is based upon our fundamental belief that every pupil has the capacity to become a successful and inspirational leader.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

NOTE: WE ARE SEEKING A BRITISH NATIONAL, SETTLED WORKER (ILR HOLDER) WITH A PASSION FOR LEARNING NEW THINGS AND EXCELLENT COMMUNICATION SKILLS. THIS ROLE IS IDEAL FOR SOMEONE LIVING IN OR NEAR COVENTRY.

Job Summary:

CarryBags Ltd is seeking a highly organised and detail-oriented Administrative Assistant to join our dynamic team. We are looking for a motivated young professional interested in an administrative role, with strong multitasking abilities and excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring the smooth running of day-to-day activities across our diverse UK-based businesses.

Responsibilities:

• Perform general administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
• Coordinate with stakeholders and generate requests according to their requirements.
• Assist in organising and scheduling meetings, appointments, and logistical arrangements.
• Prepare and distribute memos, letters, reports, and other documents.
Conduct data entry and maintain accurate daily records.
• Provide exceptional phone etiquette when interacting with clients and colleagues.
Manage company calendars and coordinate appointments.
• Collect deliveries from partner stores and process them according to guidelines as needed.
• Contribute to the research and development of upcoming company events.
• Exhibit excellent communication skills and be open to exploring fieldwork opportunities.

Essential Skills:

• Strong administrative and clerical skills.
• Proficient in data entry and using computerised systems.
• Excellent phone etiquette and communication skills (essential).
• Ability to type accurately and efficiently.
• Familiarity with office equipment (e.g., printers, scanners).
• Strong organisational skills with the ability to prioritise tasks effectively.
• Proficiency in Google Suite (Docs, Sheets, Slides).
• Exceptional attention to detail.
• Creative thinking and problem-solving abilities.
• Proactive attitude with a willingness to learn new skills.

Desirable Skills:

• Prior experience in an administrative role.
• Experience with task management software.
• Public speaking.
• Public relations.
• Proficiency in French or Spanish.

Principal Statement:

• Position: Administrative Assistant, reporting to the Founders & Team Leader.
• Employer Name: CARRYBAGS LTD
• Working Hours: Monday to Friday, 10 a.m. to 5 p.m., with a 1-hour unpaid break per day under a hybrid working pattern.
• Salary: Your annual gross salary will align with the National Minimum Wage (as per your age) starting in November 2024. National Minimum Wage Rates. Salary is paid monthly on the 5th of the following month.
• Holiday Entitlement: Up to 29 days of paid leave per year, including public holidays and any necessary emergency leave.



Working at CARRYBAGS LTD: A Hub for Innovation and Growth in Retail Tech

• At CARRYBAGS LTD, we pride ourselves on being at the forefront of retail technology, offering our team members a dynamic environment where learning and growth are a top priority. When you join our team, you’ll have the opportunity to constantly upgrade your skills with access to free resources, including online courses, tutorials, and cutting-edge tools.

• We believe in empowering our employees, which is why we provide opportunities to attend industry-leading conferences and seminars, fully sponsored by us, to help you stay ahead of the curve and advance your career. You’ll gain hands-on experience with the latest operational technologies, working on real-world projects that make a direct impact on our business.

• Collaboration and innovation are at the heart of what we do. You’ll work alongside a team of like-minded professionals who are passionate about tech and dedicated to pushing the boundaries of what’s possible in retail. Whether you’re a seasoned professional or just starting your career, CARRYBAGS LTD offers a supportive environment where your ideas are valued, and your professional development is nurtured.

Join us and become a part of a company that not only values your skills but is committed to helping you reach your full potential in the ever-evolving world of retail technology.

NOTE: WE ARE SEEKING A BRITISH NATIONAL, SETTLED WORKER (ILR HOLDER) WITH A PASSION FOR LEARNING NEW THINGS AND EXCELLENT COMMUNICATION SKILLS. THIS ROLE IS IDEAL FOR SOMEONE LIVING IN OR NEAR COVENTRY.

Job Summary:

CarryBags Ltd is seeking a highly organised and detail-oriented Administrative Assistant to join our dynamic team. We are looking for a motivated young professional interested in an administrative role, with strong multitasking abilities and excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring the smooth running of day-to-day activities across our diverse UK-based businesses.

Responsibilities:

• Perform general administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
• Coordinate with stakeholders and generate requests according to their requirements.
• Assist in organising and scheduling meetings, appointments, and logistical arrangements.
• Prepare and distribute memos, letters, reports, and other documents.
Conduct data entry and maintain accurate daily records.
• Provide exceptional phone etiquette when interacting with clients and colleagues.
Manage company calendars and coordinate appointments.
• Collect deliveries from partner stores and process them according to guidelines as needed.
• Contribute to the research and development of upcoming company events.
• Exhibit excellent communication skills and be open to exploring fieldwork opportunities.

Essential Skills:

• Strong administrative and clerical skills.
• Proficient in data entry and using computerised systems.
• Excellent phone etiquette and communication skills (essential).
• Ability to type accurately and efficiently.
• Familiarity with office equipment (e.g., printers, scanners).
• Strong organisational skills with the ability to prioritise tasks effectively.
• Proficiency in Google Suite (Docs, Sheets, Slides).
• Exceptional attention to detail.
• Creative thinking and problem-solving abilities.
• Proactive attitude with a willingness to learn new skills.

Desirable Skills:

• Prior experience in an administrative role.
• Experience with task management software.
• Public speaking.
• Public relations.
• Proficiency in French or Spanish.

Principal Statement:

• Position: Administrative Assistant, reporting to the Founders & Team Leader.
• Employer Name: CARRYBAGS LTD
• Working Hours: Monday to Friday, 10 a.m. to 5 p.m., with a 1-hour unpaid break per day under a hybrid working pattern.
• Salary: Your annual gross salary will align with the National Minimum Wage (as per your age) starting in November 2024. National Minimum Wage Rates. Salary is paid monthly on the 5th of the following month.
• Holiday Entitlement: Up to 29 days of paid leave per year, including public holidays and any necessary emergency leave.



Working at CARRYBAGS LTD: A Hub for Innovation and Growth in Retail Tech

• At CARRYBAGS LTD, we pride ourselves on being at the forefront of retail technology, offering our team members a dynamic environment where learning and growth are a top priority. When you join our team, you’ll have the opportunity to constantly upgrade your skills with access to free resources, including online courses, tutorials, and cutting-edge tools.

• We believe in empowering our employees, which is why we provide opportunities to attend industry-leading conferences and seminars, fully sponsored by us, to help you stay ahead of the curve and advance your career. You’ll gain hands-on experience with the latest operational technologies, working on real-world projects that make a direct impact on our business.

• Collaboration and innovation are at the heart of what we do. You’ll work alongside a team of like-minded professionals who are passionate about tech and dedicated to pushing the boundaries of what’s possible in retail. Whether you’re a seasoned professional or just starting your career, CARRYBAGS LTD offers a supportive environment where your ideas are valued, and your professional development is nurtured.

Join us and become a part of a company that not only values your skills but is committed to helping you reach your full potential in the ever-evolving world of retail technology.

What skills and experience we're looking for

• GCSE’s grade C or above in English and Maths or equivalent
• Experience of using all Microsoft Office applications, in particular Outlook, Word and Excel
• Minimum of 2 years’ experience in a busy administrative environment, dealing with sensitive and confidential matters.
• Produce documentation to a high standard with meticulous attention to detail
• Excellent interpersonal skills to be able to communicate effectively with a range of people both verbally and in writing
• Work with minimum supervision
• Respect confidentiality and the sensitive nature of working in HR within a school environment
• Flexible and well organised approach to work and able to prioritise workload
• To work with frequent interruptions
• Work calmly under pressure and to tight deadlines
• Work using own initiative and also as part of a team
• Able to work flexibly and to attend meetings and INSET days, as required
• First Aid qualification
• Experience of working in a school environment
• Experience of working in reception
• Experience of SIMS
• Proactive approach to training and development
• Able to record, interpret and present data in formats such as Word and Excel
• Mentoring new team members

What the school offers its staff

We will offer you:

• A supportive, collaborative and friendly staff environment in a supportive school setting where you will have the chance to make a real and positive impact on the lives of Finham Park School students.
• A world-class professional development programme with the school being the strategic lead for The Lion Alliance which offers a range of ITT, early careers, middle and senior leader development programmes through the National College, SSAT and the Chartered College of Teaching. There is a passion for teaching and learning evident and recent speakers have included Tom Sherrington, Dylan Wiliam, and Harry Fletcher-Wood.
• A range of health and wellbeing services through the MAT and external services.
• Free, on-site car parking.
• Staff fitness suite.
• School social events.
• A commitment to staff well-being.

Commitment to safeguarding

Finham Park is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All successful applicants will be request to undertake an Enhanced Disclosure and Barring Service Check.

What skills and experience we're looking for

• GCSE’s grade C or above in English and Maths or equivalent
• Experience of using all Microsoft Office applications, in particular Outlook, Word and Excel
• Minimum of 2 years’ experience in a busy administrative environment, dealing with sensitive and confidential matters.
• Produce documentation to a high standard with meticulous attention to detail
• Excellent interpersonal skills to be able to communicate effectively with a range of people both verbally and in writing
• Work with minimum supervision
• Respect confidentiality and the sensitive nature within a school environment
• Flexible and well organised approach to work and able to prioritise workload
• To work with frequent interruptions
• Work calmly under pressure and to tight deadlines
• Work using own initiative and also as part of a team
• Able to work flexibly and to attend meetings and INSET days, as required

• Experience of working in a school environment
• Experience of working in reception
• Experience of Google Docs

• Proactive approach to training and development
• Able to record, interpret and present data in formats such as Word and Excel
• Mentoring new team members

What the school offers its staff

Lyng Hall is committed to the personal development of all of their staff and can offer:

§ Outstanding professional development

§ Supportive staff and a strong team ethos

§ Supportive leadership

§ Progression opportunities

§ Opportunities to teach children aged 11 – 18 yrs

§ Superb facilities

Commitment to safeguarding

Lyng Hall and Finham Park Multi Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will have to undertake an enhanced DBS check.

What skills and experience we're looking for

• GCSE’s grade C or above in English and Maths or equivalent
• Experience of using all Microsoft Office applications, in particular Outlook, Word and Excel
• Minimum of 2 years’ experience in a busy administrative environment, dealing with sensitive and confidential matters.
• Produce documentation to a high standard with meticulous attention to detail
• Excellent interpersonal skills to be able to communicate effectively with a range of people both verbally and in writing
• Work with minimum supervision
• Respect confidentiality and the sensitive nature of working in HR within a school environment
• Flexible and well organised approach to work and able to prioritise workload
• To work with frequent interruptions
• Work calmly under pressure and to tight deadlines
• Work using own initiative and also as part of a team
• Able to work flexibly and to attend meetings and INSET days, as required
• First Aid qualification
• Experience of working in a school environment
• Experience of working in reception
• Experience of SIMS
• Proactive approach to training and development
• Able to record, interpret and present data in formats such as Word and Excel
• Mentoring new team members

What the school offers its staff

We will offer you:

• A supportive, collaborative and friendly staff environment in a supportive school setting where you will have the chance to make a real and positive impact on the lives of Finham Park School students.
• A world-class professional development programme with the school being the strategic lead for The Lion Alliance which offers a range of ITT, early careers, middle and senior leader development programmes through the National College, SSAT and the Chartered College of Teaching. There is a passion for teaching and learning evident and recent speakers have included Tom Sherrington, Dylan Wiliam, and Harry Fletcher-Wood.
• A range of health and wellbeing services through the MAT and external services.
• Free, on-site car parking.
• Staff fitness suite.
• School social events.
• A commitment to staff well-being.

Commitment to safeguarding

Finham Park is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All successful applicants will be request to undertake an Enhanced Disclosure and Barring Service Check.

In addition to the above, the Post holder will have experience of working as a personal assistant. Combining high standards and commitment with experience and excellent communication both written and verbal alongside having exceptional organisational skills are essential for this post. Experience ofdiary management, co-ordinating internal and external meetings and preparation of agendas and associated documentation.

What is the job role?

Coundon Primary School has an exciting opportunity to appoint an Admin Assistant to work alongside the school office team, supporting the effective running of the school on a day-to-day basis. A good and varied knowledge of IT skills is essential along with good organisation and customer service skills. The job will be varied and busy, but very rewarding for the right person.

Who are we looking for?

We are looking for someone who:-

• Is experienced in a busy office environment
• Knows a school MIS system (Preferably Bromcom)
• Has excellent IT skills
• Can work independently and as part of a team
• Is willing to learn
• Is cheerful, polite and has a good sense of humour.

Interview Date - Thursday 19th September 2024

Our school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake an enhanced criminal record check via the DBS.

Following recommendations from Keeping Children Safe in Education (KCSIE) for an additional pre-employment check with effect 1 Sept 22, please note, an online search may form part of this recruitment process.

Proud member of the Disability Confident employer scheme

NOTE: WE ARE SEEKING A YOUNG BRITISH NATIONAL, SETTLED WORKER (ILR HOLDER) WITH A PASSION FOR LEARNING NEW THINGS AND EXCELLENT COMMUNICATION SKILLS. THIS ROLE IS IDEAL FOR SOMEONE LIVING IN OR NEAR COVENTRY.

Job Summary:

CarryBags Ltd is seeking a highly organised and detail-oriented Administrative Assistant to join our dynamic team. We are looking for a motivated young professional interested in an administrative role, with strong multitasking abilities and excellent communication skills. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring the smooth running of day-to-day activities across our diverse UK-based businesses.

Responsibilities:

• Perform general administrative tasks, including answering phone calls, responding to emails, and managing correspondence.
• Coordinate with stakeholders and generate requests according to their requirements.
• Assist in organising and scheduling meetings, appointments, and logistical arrangements.
• Prepare and distribute memos, letters, reports, and other documents.
Conduct data entry and maintain accurate daily records.
• Provide exceptional phone etiquette when interacting with clients and colleagues.
Manage company calendars and coordinate appointments.
• Collect deliveries from partner stores and process them according to guidelines as needed.
• Contribute to the research and development of upcoming company events.
• Exhibit excellent communication skills and be open to exploring fieldwork opportunities.

Essential Skills:

• Strong administrative and clerical skills.
• Proficient in data entry and using computerised systems.
• Excellent phone etiquette and communication skills (essential).
• Ability to type accurately and efficiently.
• Familiarity with office equipment (e.g., printers, scanners).
• Strong organisational skills with the ability to prioritise tasks effectively.
• Proficiency in Google Suite (Docs, Sheets, Slides).
• Exceptional attention to detail.
• Creative thinking and problem-solving abilities.
• Proactive attitude with a willingness to learn new skills.

Desirable Skills:

• Prior experience in an administrative role.
• Experience with task management software.
• Public speaking.
• Public relations.
• Proficiency in French or Spanish.

Principal Statement:

• Position: Administrative Assistant, reporting to the Founders & Team Leader.
• Employer Name: CARRYBAGS LTD
• Working Hours: Monday to Friday, 10 a.m. to 5 p.m., with a 1-hour unpaid break per day under a hybrid working pattern.
• Salary: Your annual gross salary will align with the National Minimum Wage (as per your age) starting in November 2024. National Minimum Wage Rates. Salary is paid monthly on the 5th of the following month.
• Holiday Entitlement: Up to 29 days of paid leave per year, including public holidays and any necessary emergency leave.



Working at CARRYBAGS LTD: A Hub for Innovation and Growth in Retail Tech

• At CARRYBAGS LTD, we pride ourselves on being at the forefront of retail technology, offering our team members a dynamic environment where learning and growth are a top priority. When you join our team, you’ll have the opportunity to constantly upgrade your skills with access to free resources, including online courses, tutorials, and cutting-edge tools.

• We believe in empowering our employees, which is why we provide opportunities to attend industry-leading conferences and seminars, fully sponsored by us, to help you stay ahead of the curve and advance your career. You’ll gain hands-on experience with the latest operational technologies, working on real-world projects that make a direct impact on our business.

• Collaboration and innovation are at the heart of what we do. You’ll work alongside a team of like-minded professionals who are passionate about tech and dedicated to pushing the boundaries of what’s possible in retail. Whether you’re a seasoned professional or just starting your career, CARRYBAGS LTD offers a supportive environment where your ideas are valued, and your professional development is nurtured.

Join us and become a part of a company that not only values your skills but is committed to helping you reach your full potential in the ever-evolving world of retail technology.

Coventry City Council is an exciting and fast paced place to work. Like most Councils we take our community responsibilities very seriously and provide some life changing services to the people of Coventry. We are on a real journey, where we are making positive changes, with a commercial agenda taking us into new and uncharted territory, a focus on ongoing improvement and a drive to embrace technology. It is an exciting time for our City.

We value diverse perspectives and experiences and are striving to create a workplace culture that is inclusive, is accepting of all and is free from discrimination and bias.

Our Values

In line with our One Coventry Values we strive to have a workforce that reflects our local communities and welcome applicants from all sections of the community. We particularly welcome applicants from minority ethnic backgrounds, applicants who have a disability and applicants who are from the LGBTQ+ community to apply for our senior leadership roles.

Our Values are:

• Open and fair: We are fair, open, and transparent.
• Nurture and develop: We help and encourage everyone to be their best and do their best.
• Engage and empower: We talk and listen to others, working together as one.
• Create and innovate: We embrace new ways of working to continuously improve.
• Own and be accountable: We work together to deliver the best services for our residents.
• Value and respect: We put diversity and inclusion at the heart of all we do.

What is the job role?

Are you experienced in offering Personal Assistant support?

A genuine, confident, team player who enjoys building productive relationships across organisations?

If yes, we want to hear from you!

We have an exciting and great opportunity to recruit 2 Personal Assistants in our team. Both are permanent positions. We are a flexible organisation and currently working in a hybrid manner.

Role 1 – Full time (37 hours)

Role 2 – Part time (22 hours – Wednesday afternoon, all day Thursday and Friday)

In these roles you will be part of a Team supporting our Councillors to deliver outstanding results for the city.

The skills you will bring to the role will include:

• Experience of working in a busy administration background and looking to develop those skills further in an interesting and challenging environment.
• Good IT skills with the ability to prepare minutes.
• An awareness of the role of a Councillor.
• The ability to work flexibly as part of a busy team, working to strict deadlines and managing conflicting demands.
• Excellent organisational skills.
• Experience of dealing with confidential information.
• A ‘can do’ attitude.

Who are we looking for?

Keen to join the team?

Member Services are a team of ESOs and PAs, who all work in a collaborative open and honest manner, we are supportive of each other, and we have an excellent method of sharing best practice in all that we do. Any new recruits to our team will have a comprehensive induction and support to help them integrate into their new role.

Please complete an application form, tell us about your previous experience and where you have used your skills to shine!

For an informal conversation regarding the role please call Julie on 02476 971619 during office hours.

If you need help or support to complete your application, please visit our accessibility page to see how we can assist you.

Guaranteed Interview Scheme - As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

For full details on the application process please read the attached document labelled 'Coventry City Council Application Process'. If there is any evidence of a candidate using AI to complete their application, then the application will be rejected unless the candidate can provide a justification which the Council considers to be reasonable.

Interview date(s): Monday 2nd September 2024

About Coventry

Coventry has a proud, innovative and creative spirit that throughout its history has seen communities come together to tackle problems and bring about real social change.

We are cutting-edge, challenging, youthful, vibrant and diverse.

At Coventry we are committed to excellence in everything we do. With around 5100 staff from a range of different backgrounds, our aim is to recruit and develop talented people who will focus on our customers, take responsibility, work together and find better ways of doing things.

To deliver the best services to our residents, we need the best people working for us to make a difference to our communities.

If you join us, we will provide a fantastic rewards and benefits package - to find out more please visit https://www.coventry.gov.uk/council-vacancies

Proud member of the Disability Confident employer scheme

We are seeking a motivated and enthusiastic individual to join the Estates Department as an Apprentice Administrative Assistant. This role is designed for someone who is eager to develop their administrative skills while supporting the day-to-day operations of the Estates team. You will work towards completing Level 3 in Business Administration and have allocated study time to complete coursework set by the training provider, all whilst gaining valuable work experience and a recognised qualification.

This is a fantastic opportunity to join a prestigious university and a highly experienced administrative team to gain administrative experience and training.

We plan to hold an assessment day on 16th September (this date will be confirmed and may be subject to change dependant on number of applications received).

A Vacancy at University Hospitals Coventry and Warwickshire NHS Trust.


An exciting opportunity has arisen for an enthusiastic individual with excellent administrative and communication skills to apply for the position of Administration Specialist for the Integrated Discharge team at University Hospitals Coventry & Warwickshire (UHCW) NHS Trust.

The post-holder will work closely with the clinical staff within the Integrated Discharge team, supervise junior staff and provide key support to the service manager organising meetings, managing the diary and producing key reports for the service alongside day-to-day data collection.

Excellent communication, organisation and administration skills are essential to ensure the effective and efficient management of patient information related to discharge pathways. This role within the Integrated Discharge Team is pivotal to supporting hospital flow in an extremely busy environment, ensuring electronic systems are accurately updated, ordering equipment and liaising with out of area organisations for up to date discharge plans.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

The post holder will work closely with community organisations and oversee the progress chase data base. The post holder will act as a key point of contact for community partners, ward staff and patients families, sign posting and answering queries related to referrals and discharge plans.

Knowledge and experience of the NHS is desirable but not essential. The post holder will have access to on the job training.

The post will involve effective time management, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel; arranging meetings/events; composing and transcribing minutes proactively ensuring action points are raised and completed; preparation of correspondence and reports; effective management of the office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery levels and assessment/referral paperwork is maintained, processing orders as required.

The post holder will be required to undertake project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spreadsheets, utilising relevant Trust IT systems, as determined by the role, ensure all relevant data is collected and input accurately in line with Trust guidelines. Share ideas for potential service improvement.

Please be advised that interviews are proposed for 09th August 2024

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.



1. To act as a senior point of contact to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.

This will include liaising and effectively communicating at all levels using written, oral and electronic methods. Using tact and sensitivity to deal with difficult issues.

2. To ensure, wherever possible, that all documentation is up-to-date, in an orderly fashion and available whenever decisions are being made, reporting exceptional circumstances where necessary.

This will require effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription; manipulation and distribution of appropriate correspondence.

3. To ensure the effective organisation of all patients referred to CWPT, ICB, Social Care, AMHAT and IDT sending copies of referrals to the external organisations abiding by their processes and policies.

This will require effective collaboration with external agencies, logging all referrals, informing referrers of any rejected referrals and ensuring progress chase is updated and accurate abiding by data protection laws.

4.The post holder will demonstrate and explain Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times. Provide cross-cover on a reciprocal basis in the absence of colleagues and have supervisory responsibility for Band 2/3 admin team members with the support of the Integrated Discharge Team Leaders.



For further details of the role please see the attached job description.


This advert closes on Tuesday 30 Jul 2024

1. To act as a senior point of contact to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained. This will include liaising and effectively communicating at all levels using written, oral and electronic methods. Using tact and sensitivity to deal with difficult issues. 2. To ensure, wherever possible, that all documentation is up-to-date, in an orderly fashion and available whenever decisions are being made, reporting exceptional circumstances where necessary. This will require effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription; manipulation and distribution of appropriate correspondence. 3. To ensure the effective organisation of all patients referred to CWPT, ICB, Social Care, AMHAT and IDT sending copies of referrals to the external organisations abiding by their processes and policies. This will require effective collaboration with external agencies, logging all referrals, informing referrers of any rejected referrals and ensuring progress chase is updated and accurate abiding by data protection laws. 4.The post holder will demonstrate and explain Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times. Provide cross-cover on a reciprocal basis in the absence of colleagues and have supervisory responsibility for Band 2/3 admin team members with the support of the Integrated Discharge Team Leaders. For further details of the role please see the attached job description.