Total 21 Manager level Administrative / Clerical job vacancies in D20 Bishan, Ang Mo Kio

Roles:-

- above 5 yrs accounting experience

-Handle full set of accounts

- Prepare AP, AR and Journals

-Check, verify and Process Invoices, Expense Claim and Reimbursements etc.

-Prepare GST Filings and CPF Submission

-Responsible for all aspects of Administration Functions

-Managing Payroll Administration

-Implementing and Executing HR policies and Procedures

-Responsible for all Aspect of Work Pass Matter which include Application, Renewal and Appeal

- Prepare paperwork, scheduling and facilitation of smooth on boarding and off boarding process

- Perform full payroll process and make necessary tax filings in a timely manner

- Assist in administering benefits, compensation, and any other relevant policies, schemes etc.

- Assist in swift updates of personnel database, and any other related information within the internal HR system

- Greet office visitors, and oversee telephone services, email correspondence, mail distribution

- Maintain office supplies inventory and office efficiency by arranging repairs

- Ensure timely payment and manage budget for any office related expenses

- Organize and maintain files and databases in a confidential manner

- Provide professional level of guidance and HR advisory service to employees in relation to absence and welfare benefit, organizational change, and all other employee-relations matters

- Assist in ensuring legal compliance of regulations and applicable employment laws, and update policies and/or procedures as required

- Perform any other ad-hoc duties as assigned

Requirements

Bachelor’s degree with at least 5 years of relevant working experience

Meticulous with good organisational skills and a keen eye for detail

Strong analytical and problem-solving skills

Excellent communication and interpersonal skills

Good writing skills with the ability to prepare clear reports

Proficient in handling data and numbers

Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement

Knowledge of student information/database management systems would be advantageous

Strong stakeholder management, influencing and collaboration skills

People-oriented and a proactive team player

Ability to multi-task and deliver with quality and timeliness

Ability to work independently with minimum supervision

Additional Information:

Job Type: Full-Time

5 days’ work week

Salary range: S3,800 – S$4,800

Bonus: Based on company and individual performance

Good Career Progression, Medical Benefit & KPI Entitlement

Pls email to hrsg@sinoton.biz

This is a add-on position to the accountant role. We are streamlining this new position to give work-life balance: looking for an individual who can handle the finance, administrative and logistics functions of a small ultrasonics cleaning company in AMK with a staff strength of 7 and a representative office in the Philippines.

We prefer a versatile and experience individual with a diploma in business and accounting management or higher with some hands on experience coordinating shipment, documentation and compliance with import-export regulations on top of managing a full set of books.

Attributes

· Strong accounting, analytical, administrative, invoicing and shipping skills

· Some shipping experience - Understand incoterms and able to handle import-export shipments from quotation to PO to invoicing and inventory management.

· Able to manage some purchasing, procurement, shipping and inventories.

· Proficiency in Microsoft Excel and an accounting software

- Able to handle a full set of accounts in an mnc environment.

· Able to work independently

Duties

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Report to a local director who travels occasionally and two others stationed overseas.

· Manage the admin , shipping and accounting functions of the company:

- Preparation of a full set of accounts including payment arrangements, journal entries, inter-company charges,GL maintenance; and undertake to learn and handle the admin and shipping logistics of the small office.

·

The company is one Global Ground Improvement Specialist in geotechnical investigation, design, research, construction.

KEY RESPONSIBILITY：

* Full cycle of HR & Administrative operations.
* Develop and implement HR strategies aligned with the company's objectives.
* Review and update HR policies to ensure compliance with labor laws and industry standards.
* Manage the end-to-end recruitment process, including job postings, interviews, and selection of candidates.
* Develop talent acquisition strategies to attract top candidates and manage onboarding processes.
* Manage employee relations, addressing grievances, disciplinary actions, and conflict resolution.
* Implement and oversee performance management systems, ensuring regular appraisals and employee development.
* Handle work pass applications, renewals, and cancellations for foreign employees, ensuring timely submission and compliance with government regulations.
* Oversee payroll processes, benefits administration, and leave management.
* Review and recommend salary structures, bonuses, and incentive schemes.
* Identify employee training needs and develop programs to enhance skills and competencies.
* Organize internal and external training programs to support career growth and development.
* Oversee office management, including lease agreements, facility maintenance, and vendor management.
* Ensure the office environment supports productivity and complies with safety regulations.
* Ensure compliance with all labor laws, health and safety standards, and internal policies.
* Prepare and present HR reports on workforce trends, turnover rates, and other key metrics to senior management.
* Any ad hoc duties as assigned

Job Requirement :

* Bachelor’s degree in Human Resources, Business Administration, or a related field.
* Professional HR certification (e.g., SHRM, CIPD) is an advantage.
* Minimum of 5-7 years of HR experience, with at least 2 years in a managerial or leadership role.
* Experience in managing work pass applications, foreign worker regulations, and office administration is preferred.
* Strong knowledge of labor laws, employment regulations, and HR best practices.
* Preferred to have working experience in Construction Industry ;
* Excellent interpersonal and communication skills, with the ability to handle sensitive situations.
* Proven leadership abilities, with a focus on team development and engagement.
* Strong organizational and multitasking skills, with attention to detail.
* Proficiency in HR software and systems.
* Strong problem-solving skills and the ability to make sound decisions under pressure.
* High level of integrity and confidentiality.
* A proactive attitude and the ability to adapt to a fast-paced work environment.
* Required to travel to construction sites and work in both office and field environments.
* Ability to work under pressure and meet deadlines
* Able to start work immediately

If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

By submitting your personal data and/or resume, you give consent to the collection, use, and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

Please be notified that only shortlisted candidates will be notified.

EA Personnel.: Chan Jun Wei
EA Registered no.: R1543992
Recruit Now Singapore Pte Ltd
EA License no.: 21C0845

Duties for the director of administration will include managing administrative staff, guiding operating methods, disbursing funds to departments, monitoring budgets, improving information systems, overseeing human resources requirements, updating senior executives, analyzing financial data, and developing operating procedures and policies. Your superior organizational skills and strategic planning will assist our organization in generating positive revenue growth, harmonizing operations, improving employee performance, and enhancing our business model.

Requirement:

1. Able to work with long hours, weekend and public holiday.

Looking for meticulous and proactive School Administrative Manager to:

• Update records & systems

• Handle customer-related matters

• Manage purchasing & update inventory

• Assist with school duties as required

Skills & Requirements:

1. Good communication skills

2. Good with Microsoft Office software (Word, Powerpoint, Excel, Outlook)

3. Good grasp of the English language

4. Willingness to be a team player and work in a child-oriented environment

Please note that only shortlisted candidates will be notified. Thank you.

The duties of the Head of Finance & Admin are:

1. Budgeting

· Preparing the annual budget for the financial year for approval by the Board

· Preparing cash flow projections

2. Financial Accounting

· Monitoring invoices from suppliers and issuing cheque payments to suppliers

· Issuing invoices to residents and clients and collecting and banking in payments from them

· Monitoring government subvention received against claims made

· Closing of the monthly accounts and preparing monthly analyses of accounts to the Management Committee

3. Statutory Audit

· Handling annual statutory audit of financial accounts

4. Payroll (HR)

· Preparing monthly payroll and arranging for Giro payment of salaries to staffs’ bank accounts

· Submitting monthly return to the CPF Board

· Preparing Forms IR8A for staff

5. Internal Controls

· Ensuring that internal controls are in place and regularly reviewing the internal controls in place for effectiveness

6. Fixed Assets

· Conducting regular fixed asset counts to ensure control over fixed assets

7. Accounts Receivable

· Conducting regular reviews of accounts receivables with the Management Committee to ensure that accounts receivables are well managed

8. Special Projects

· Assisting the Management Committee with any special projects

9. Administration

• Helps in the oversight of the Administrative function.

All other duties as assigned by CEO

Those with experience in the social service sector will be preferred.

• 5 Working Days
• Up till $7000
• Raffles Place

Job Description:

• Manage corporate secretarial duties, including maintaining statutory records and ensuring compliance with regulations.
• Advise on compliance, corporate governance, and other corporate secretarial matters.
• Coordinate with statutory bodies, banks, and third-party business partners when necessary.
• Prepare board resolution and draft the corresponding minutes
• Support the team in managing client portfolios and delivering excellent corporate secretarial services.
• Handle filing of statutory returns and manage corporate governance documentation.

Requirements:

• Qualified ICSA (Institute of Chartered Secretaries and Administrators).
• Strong knowledge of corporate governance, compliance, and statutory requirements.

Interested applicants can send your resume to Whatsapp 83208165 (Jennifer) and allow our consultant to match with our clients.

We regret to inform that only shortlisted candidates will be notified! All applications will be handled with strict confidentially.

Jennifer Tay Swee Shan

Reg No: R22111564 | EA No: 21C0845

Recruit Now Singapore Pte Ltd

• 5 Working Days
• Up till $7000
• Raffles Place

Job Description:

• Manage corporate secretarial duties, including maintaining statutory records and ensuring compliance with regulations.
• Advise on compliance, corporate governance, and other corporate secretarial matters.
• Coordinate with statutory bodies, banks, and third-party business partners when necessary.
• Prepare board resolution and draft the corresponding minutes
• Support the team in managing client portfolios and delivering excellent corporate secretarial services.
• Handle filing of statutory returns and manage corporate governance documentation.

Requirements:

• Qualified ICSA (Institute of Chartered Secretaries and Administrators).
• Strong knowledge of corporate governance, compliance, and statutory requirements.

Interested applicants can send your resume to Whatsapp 83208165 (Jennifer) and allow our consultant to match with our clients.

We regret to inform that only shortlisted candidates will be notified! All applications will be handled with strict confidentially.

Jennifer Tay Swee Shan

Reg No: R22111564 | EA No: 21C0845

Recruit Now Singapore Pte Ltd

• 5 Working Days
• Up till $7000
• Raffles Place

Job Description:

• Manage corporate secretarial duties, including maintaining statutory records and ensuring compliance with regulations.
• Advise on compliance, corporate governance, and other corporate secretarial matters.
• Coordinate with statutory bodies, banks, and third-party business partners when necessary.
• Prepare board resolution and draft the corresponding minutes
• Support the team in managing client portfolios and delivering excellent corporate secretarial services.
• Handle filing of statutory returns and manage corporate governance documentation.

Requirements:

• Qualified ICSA (Institute of Chartered Secretaries and Administrators).
• Strong knowledge of corporate governance, compliance, and statutory requirements.

Interested applicants can send your resume to Whatsapp 83208165 (Jennifer) and allow our consultant to match with our clients.

We regret to inform that only shortlisted candidates will be notified! All applications will be handled with strict confidentially.

Jennifer Tay Swee Shan

Reg No: R22111564 | EA No: 21C0845

Recruit Now Singapore Pte Ltd

1. Oversee the daily office operations and procedure;

2. Manage vendor relationships and service contracts;

3. Review all new contracts for new awarded projects and new maintenance;

4. Oversee the management and organization of company records and documents;

5. Plan and coordinate administrative projects;

6. Updating track records for project and maintenance progress and ensure timely completion;

7. Identify opportunities for process improvement and implement changes;

8. Monitor costs and expenses to assist in budget preparation;

9. Daily report to Director;

10. Keep abreast with all organizational changes and business developments;

11. Assisting management on their business decision making by carrying out day-to-day administrative activities;

12. Submit yearly proposal to enhance and improve the office management systems;

13. Liaise with the operation managers about the target, budgets and etc of each new/existing contracts;

14. Control and monitor the approval of all the material request for daily business operation;

15. Perform any other duties assigned by the director.

- Fresh Grads Welcome

- For this job, OJT will be provided.

- 5 day work week, either Tuesday to Saturday or Sunday to Thursday. 9am-6pm daily

On a day to day basis:

• Manage customer viewings in the showroom
• Engage in sales and closing techniques in order to promote our products
• Update inventory numbers and account for transactions using Google Sheets
• Reply to customer enquiries via email and Whatsapp and schedule delivery dates

Additional ad-hoc taskings:

• Gather and prepare Interdesks from the warehouse for outbound delivery via our delivery partners
• Aid our delivery driver in parcel delivery during emergency situations
• Film and direct hired talents in content shoots for social media
• Use graphic design to edit and create content using Canva and Capcut

• Manage full set of accounts, including monthly/quarterly/yearly accounting closing.
• You are expected to perform HR/Admin matters, and other ad-hoc duties as assigned
• To ensure proper internal control of workflow processes.
• Daily/weekly cash flow management reporting, and reconciliations.
• Handle statutory audit compliance, maintaining audit schedules, and working closely with auditors
• Prepare GST report
• Prepare Bank Reconcilation report
• Assist in Government Grant report
• Co-orindation with Purchase department of PO/PRO issued
• Co-orindation with Sales department of SO/SRO issued
• Ensure AR and AP module closed timely and tide with Control account
• Execute credit control including responsible for monitoring of account receivables collection and cash flow
• Review payments to suppliers
• Review tax filings and collaborate with tax agents and corporate tax authorities
• Liaising with bankers or external parties on accounts matters
• Process Payroll
• Knowledge of Navision system is preferred

Roles & Responsibilities

• Manage full set of accounts, including monthly/quarterly/yearly accounting closing.
• You are expected to perform HR/Admin matters, and other ad-hoc duties as assigned
• To ensure proper internal control of workflow processes.
• Daily/weekly cash flow management reporting, and reconciliations.
• Handle statutory audit compliance, maintaining audit schedules, and working closely with auditors
• Prepare GST report
• Prepare Bank Reconcilation report
• Assist in Government Grant report
• Co-orindation with Purchase department of PO/PRO issued
• Co-orindation with Sales department of SO/SRO issued
• Ensure AR and AP module closed timely and tide with Control account
• Execute credit control including responsible for monitoring of account receivables collection and cash flow
• Review payments to suppliers
• Review tax filings and collaborate with tax agents and corporate tax authorities
• Liaising with bankers or external parties on accounts matters
• Process Payroll
• Knowledge of Navision system is preferredAccount & HR Executive duties;

Guiding the organization’s activities

· Identifying opportunities to improve a business’ policies or objectives

· Ensuring a company is operating securely and effectively

· Preparing and reviewing operational reports

· Leading and/or participating in meetings

· Assisting managers in compiling annual budget information and reports

· Maintaining all policies and procedures manuals

· Hiring and training administrative staff

· Delegating tasks to administrative assistants

· Creating personnel folders for new hires

· Monitoring and projecting staffing needs

· Overseeing department budget planning and development

· Managing and maintaining all department databases

· Performing clerical accounting and general office duties as needed

· Developing strong relationships with cross-functional teams and departments

· Able to work with long hours, weekend and public holiday

JOB DESCRIPTION

The ideal candidate will require a high level of organizational skills, attention to detail and the ability to handle multiple tasks simultaneously. The candidate will be exposed to automotive compliance and finance related processes and must show the initiative to improve the current process while overseeing the day to day operations.

RESPONSIBILITIES

• Oversee the team independently with minimal guidance
• Ensuring daily administrative procedures are complied
• Take up responsibility and ownership for assigned cases and scope of support coverage
• Support in the monthly financial closing process, ensuring timely completion of all closings

REQUIREMENTS

• Minimum Diploma qualification or equivalent
• Able to perform with minimum supervision in a dynamic and fast paced environment
• Attention to details, displays positive initiatives and is self-motivated
• Proficiency in Google Suite and/or Microsoft Office (Excel, Words and Powerpoint)
• Candidates with prior experience in related fields will be preferred.