Total 105 Administrative / Clerical job vacancies in Columbia, South Carolina

The purpose of the position is to plan, develop, evaluate and advise on public health program policies through collaboration with other organizations or agencies. The incumbent provides direct staff support to the Division Director by responding to requests for information, including archival information, special analyses, participation in special projects (both short- and long-term), and collaborative assignments with other Divisions within and outside of ASPE. The incumbent analyzes, reviews, edits, and writes a variety of documents and represents ASPE/BHDAP on various internal and external committees, workgroups and task forces, and meetings.

The purpose of the position is to plan, develop, evaluate and advise on public health program policies through collaboration with other organizations or agencies. The incumbent provides direct staff support to the Division Director by responding to requests for information, including archival information, special analyses, participation in special projects (both short- and long-term), and collaborative assignments with other Divisions within and outside of ASPE. The incumbent analyzes, reviews, edits, and writes a variety of documents and represents ASPE/BHDAP on various internal and external committees, workgroups and task forces, and meetings.

Desirable experience/identification of candidate: Strong background in IT customer support, consulting services and project management. It is preferred that the incumbent has relevant experience in cloud technology and artificial intelligence.

As a Supervisory Information Technology Specialist (CustSpt), you will use your knowledge of and experience with the Office of the Chief Information Officer to optimize business results and customer experience by:

• Coordinating all managerial functions of a centralized help desk.
• Providing leadership and managerial direction to subordinate staff responsible for the delivery of IT customer support services.
• Providing expert planning for the installation and implementation of new systems, upgrading IT operations, and defining of post- implementation support requirements.
• Leading, planning, designing, developing, and facilitating projects and assignments in a variety of areas that have a significant impact on the delivery of IT customer support.

• Purchase Card authority - uses a government purchase card to pay reoccurring bills and purchase supplies and services, maintains records and reconciliation according to government purchase card policy.
• Submits payroll records in database and submits SF-52 personnel Action to service HR office.
• Work in an administrative office providing customer service in administrative functions to employees in the Pisgah District of the Blue Ridge Parkway.
• Budget work- included preparing program documents and record expenditures. Provide monthly statements of commitments, obligation and status of funds. Recommend program adjustments to resolve program discrepancies.
• Prepare travel documents and make travel arrangements.

Operates a personal computer (PC) and peripheral equipment to produce a variety of civilian and military correspondence, spreadsheets, charts, reports and graphs, using a wide variety of software programs.  Transmits and receives documents and messages electronically using PC network or links to other computers.  Proofreads all prepared correspondence and checks for completeness and conformance to applicable instructions and regulations.  Operates PC using graphics applications to produce various graphic materials as required.  May type and prepare statistical data sheets. 

Brief recruit platoons on products available for purchase.  Places orders for products.  Utilizing PC software balances recruit's receivable account with accounting.  Researches and reconciles discrepancies with Accounting.  Answers recruit's questions regarding their account charges or balances and takes additional orders at final pay.   Takes platoon pictures with a digital camera.

Maintains personal identification information IAW with prescribed regulations and ensures confidentiality and security of information.  Handles sensitive information that is proprietary, privileged, confidential, or otherwise legally exempt from disclosure.  Safeguards sensitive information and prevents unauthorized reading, printing, retaining, copying or dissemination of information, messages, or correspondence in accordance with rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18.  Notifies the higher level supervisor and senders immediately when personal identification information has been released and advises on how to properly recover, and/or protect information.

Provides World Class Customer Service with an emphasis on courtesy.  Assists customers and communicates positively in a friendly manner.  Acknowledges customers, smiles and makes eye contact.  Asks questions to determine, verify and solve problems.  Checks for satisfaction on the quality of goods and services.  Takes action to solve problems quickly.  Alerts the higher level supervisor, or proper point of contact for help when problems arise. 

Adheres to safety regulations and standards.  Uses required safety equipment, and observes safe work procedures.  Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.

Performs other related duties as assigned, such as assisting in photography of platoon pictures.

CSEMO Policy and Programs provides executive human resources (HR) services to VA staff offices, VHA,
VBA, and NCA organizations and is responsible for a wide range of activities that support and promote.
the Senior Executive Service (SES) across the Department. This includes executive policy, employee.
relations, performance management, pay and leave administration, and benefits. Counseling; coordination of the Performance Review Board (PRB); coordinating executive. programs implementation; and providing personnel operations technical advice and assistance to VA and CSEMO leadership, members of the Executive Resources Board (ERB), and executives in VA administrations and executive staff office.

The major duties and responsibilities include, but are not limited to:

• Provides guidance, consultation, advice, and assistance to management on all aspects of employee relations.
• Provides situational analysis involving moderately complex employee relations matters to determine appropriate corrective action.
• Proposes courses of action to resolve problems based on knowledge and interpretation of administrative case law, regulations, policies, and judgment.
• Provides situational analysis involving very sensitive, complex and controversial employee relations matters to determine appropriate corrective action.
• Prepares cases and serves as technical advisor to management.
• Adjudicates employees of their rights.
• Analyzes grievances, appeals, and complaints to identify systemic problems and recommendations.
• Individually or as a team member, conducts special studies or surveys and makes recommendations.
• implement human resources management of such programs, including guidance and participation in and/or conduct of training programs.
• Writes supplemental guidelines which interpret and implement regulations related to various human resource management programs.
• Continually evaluates the effectiveness of human resource management programs and modifies or develops new procedures to assist management programs to satisfy the goals of VA.
• Reviews and forwards completed SF-52s and its documentation as required.
• Adjudicates suitability cases

• Provides executive leadership and direction in the formulation, development, and execution of assigned OSHA-related program functions that are carried out by subordinate employees working under the supervision of Office Directors in the following offices: Office of Management Operations, Office of Training and Education, Office of Financial Management, Office of Technology Assistance, and the Office of Audit.
• Develops goals and objectives that integrate organization, resource management and financial management objectives. Establishes, revises, or reviews OSHA policies, procedures, mission objectives, and organization design for the staff, as necessary to eliminate work problems or barriers to mission accomplishment, promote team building, implement quality improvements, or in response to concerns with regulatory compliance and/or customer requirements.
• Participates in establishing, revising, and updating agency policy and plans for the accomplishment of OSHA administrative programs, and providing advice concerning the implications of major administrative program decisions and recommendations which affect the needs and priorities of national and field components and of participating state-plan states.
• Provides advice on the assigned administrative and management programs and overall agency concerns related to proposed legislation, major changes in OSHA program policies, long-term planning, major reorganizations, significant reprogramming requirements and similar matters, all of which affect DAP responsibilities.
• Maintains working relationships with entities outside OSHA, such as administrative officers in other DOL subagencies and other federal agencies, academic, State plan and consultation partners through grants oversight and management, and stakeholders and interested members of the general public to promote the agency's programs and available services.

The Management and Program Analyst:

• Under the direction of the Associate Director, Equity and Access Division, analyzes and evaluates the effectiveness of program operations and develops recommendations to be considered by the appropriate operating components.
• Analyzes, evaluates, performs and improves efficiency of various internal administrative operations including, but not limited to services supporting procurement and contract management, project management and tracking, and correspondence management.
• Provides technical assistance, reviews and develops draft reports, conducts research, reviews and develops civil rights policies and procedures, and collaborates on civil rights and equal employment opportunity programs and initiatives. Assists the Associate Director and other analysts in the Division in the management of priority reporting requirements by reviewing and assessing regulatory reporting requirements and deadlines to ensure that all Equal Employment Opportunity Commission (EEOC), Department of Justice (DOJ), Congressional, and other federal regulatory reporting requirements are met on a timely basis. Assists in the preparation of relevant reports and submissions to meet these requirements.

The DOCR is seeking a highly motivated, self-reliant, and collaborative individual.  The ideal candidate must have an interest in equity and inclusion. Excellent organizational and written and oral communication skills are essential to success in this position.

• Participates in internal management operations and activities in terms of organizational structure, functional operation, and long-range planning.
• Outlines goals, establishes controls and required management reports for use by Executive Staff and Governing Body in implementing programs and activities.
• Reviews and recommends distribution of funds and utilization of resources for those departments supervised.
• Participates as a member of the PRSU Executive management team in the planning, interpretation and implementation of policies, guidelines, statutes, and directives, from all levels of the Department.
• Supervises the Service Unit Operations Division.

• Participates in internal management operations and activities in terms of organizational structure, functional operation, and long-range planning.
• Outlines goals, establishes controls and required management reports for use by Executive Staff and Governing Body in implementing programs and activities.
• Reviews and recommends distribution of funds and utilization of resources for those departments supervised.
• Participates as a member of the PRSU Executive management team in the planning, interpretation and implementation of policies, guidelines, statutes, and directives, from all levels of the Department.
• Supervises the Service Unit Operations Division.

• Manages Global Messaging Center infrastructure and program for diplomatic messaging platforms, official records systems, and cross-domain transfer services, in accordance with Department of State policies, security standards, and technical procedures
• Directs Branch mission activities supporting IT operational maintenance, monitoring, customer service and message analysis, including various facility and infrastructure support activities across multiple shifts.
• Develop and Direct Tier 2 Incident Management program, ensuring efficient resolution of complex technical issues, timely escalation of unresolved incidents, and consistent adherence to service level agreements (SLAs).
• Formulates and implements departmental policies, guidance, and operational procedures to address a wide range of IT related issues.
• Ensures that the organization strategic plan, mission, vision, and values are communicated to the branch employees and integrated into the team strategies, goals, objectives, work plans, work products, and services

Handles routine inquiries from both staff and inmates, providing technical assistance and answering questions regarding the general nature of correctional programs.

Receives visitors to the office, determines the nature of the requests and directs them to the appropriate staff or personally provides the information desired when routine or procedural matters of the office are involved.

Reviews correspondence prepared for the supervisor and other staff.

Assists the Unit Manager and staff members in the procedural aspects of expediting the work of this office.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and is performed on a regular and recurring basis.

Major Duties Include (but not limited to):

• Responsible and accountable for staff managing leasing program activities, and ensures compliance with laws, policies, regulations, and acceptable practices in overseeing the planning, evaluating, budgeting, controlling, and assuring acquisitions, management, and lease construction as well as program quality assurance.
• Advises and counsels the Associate Executive Director on any lease program matter and incumbent's judgement is accepted as authoritative in the interpretation and application of laws, policies, and procedures affecting and effecting leasing activities.
• Exercises staff supervision, coordination, and review over real leasing activities.
• Reviews work of staff for technical adequacy, priorities, and conformance with laws, policies, and procedures.
• Interprets agency objectives into specific procedures, policy, and plans and ensures their consistent application.
• Supports congressional testimony through prioritizing real property programs and funding consistent with approved documents and VA mission priorities.
• Participates as senior leasing engineer representative on regional task forces, non-federal task forces, and committees as needed.
• Coordinates projects that require solving complex legal and construction issues, determining financial requirements, rendering decisions that affect the timing, and providing the most favorable terms for the Department.
• Interprets federal and state laws that govern leasing and the impacts of area local laws, ordinances, and regulations regarding construction, safety, and licenses or permits to do the business as they relate to leasing.
• Supervises all aspect of work of the assigned programs and develops performance standards, evaluates performance, and where appropriate recommends rewards.
• Identifies developmental and training needs of subordinates and makes provisions for meeting these needs.
• Provides technical oversight and coordination of assigned programs and activities and develop Quality Control (QC) plan for the assigned programs, projects, and activities.
• Develops procedures for assuring compliance with QC plans while certifying that leases and other documents comply with QC plan in accordance with delegated authority; and certifies that other actions being forwarded to higher authorities comply with this plan.

Major Duties (include but not limited to):

• Primary purpose of position is to function as the lead manager and implementer of patient safety policies and activities develop by the National Center for Patient Safety (NCPS)
• Serves as senior staff advisor to the Director, Office of OSH
• Assures that policies and programs are properly coordinated with other VA components and other government agencies, and keeps the Director fully informed of program issues affecting VA
• Maintains a comprehensive and current knowledge of the Department of Labor's Occupational Safety and Health Administration (OSHA) rules, regulations, standards and/or Federal Employee's Compensation Act (FECA)
• Coordinates activities of the Under Secretaries, Assistant Secretaries, and other key officials within the Department by serving as SME, troubleshooter, and negotiator
• Keeps Director apprised of and identifies problems either actual or anticipated, communicates with the representatives of the Under Secretaries and Key Officials involved and provides other consultative assistance
• Ensures development of specific milestones and evaluation procedures that permit monitoring and control of program functions, and ensures effective responses to changes in program priorities
• Assists in developing and implementing nationwide OSH and Worker's Compensation (WC) plans, policies, and programs contributing to the accomplishment of Department's strategic plans
• Assists with WC education or develops and conducts a comprehensive safety education program through formal training sessions, supervisor-employee discussions
• Consults and maintains liaison with other WC and/or OSH personnel such as industrial hygienists to resolve occupational health hazards; civil engineers regarding alterations of building; National Safety Council specialists to become familiar with the latest safety techniques and protective devices
• Develops and revises WC and/or safety and OSH instructions, rules, and regulations applicable to a wide range of medical facility operations systems and equipment; seeks cooperation of supervisors to improve WC program management and/or to eliminate unsafe working conditions and mechanical risks
• Plans and carries out surveys evaluating medical facility operations; prepares survey reports that identify where WC program management can assist with improving conditions
• Performs as a management consultant and represents the Director with Offices within the Department of Labor, especially OSHA and the Office of WC Programs (OWCP)

The major duties and responsibilities include but are not limited to:

• Initiating and conducting broad analytical studies on management operations, using advanced quantitative and qualitative methods independently.
• Analyzing and evaluating the effectiveness of programs or operations in meeting established goals and objectives.
• Initiating and researching measures with industry and other government agencies to benchmark CFM performance.
• Developing procedures and systems for establishing, operating, and assessing the effectiveness of systems and operating programs by integrating program information for the specific area being studied.
• Overseeing quality and productivity in multi-mission/program organizations concerned with facilities construction.
• Reviewing briefings and signature documents and other quality assurance tasks as required.
• Serving as a subject matter expert in ODC's project/program performance tracking and measurement using established resources.
• Making recommendations to handle issues that may affect internal organizations or processes.
• Tracking and compiling information and report on ODC's Federal Acquisition Certification-Project/Project Management certification (FAC-P/PM).
• Organizing and planning FAC-P/PM training for ODC's project manager staff to meet organization's training goals.