Total 25 Administrative / Clerical job vacancies in Dorchester, MA 02125

Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification. Please contact us atRecruitment@dchft.nhs.ukif you are unable to view or download the attachment. For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.

Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification. Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment. For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online. We regret that we cannot accept applications for this role from candidates under 18 years old. If you are 17 years and 9 months, you can apply but please be aware we will not be able to start your role until you are 18. This role will be covering a 5 day service

The Role: To support a young professional gentleman living with Muscular Dystrophy, to live an exciting and fulfilling life. He requires 2 new members of staff to join his team for day and night shifts. This role is for day shifts.
Main Duties:
• To provide all aspects of personal care
• To use a hoist
• To support to maintain a hygienic home (including laundry, cleaning, and tidying up etc)
• Food and drink preparation
• To support getting out of bed / going to bed each day
• To attend Dr / hospital appointments as and when required
• You will also be required to cover for colleagues on leave and sickness, and on occasions work extra hours, agreed in advance.
• To assist to attend social events, such as meeting friends, day trips, and evening trips.

Personal Qualities and Attributes required:
• Respectful of confidentiality and privacy
• Responsible, reliable, and trustworthy
• Respectful of dignity and independence
• Good communication skills and social skills
• Punctual, and flexible
• Suitable for a casual working environment but always remaining professional.
Car owner with driving license is essential
The employer enjoys television/film, travelling, music and sport.
Please note that this role may be subject to a DBS check, your employer may also ask for you to supply references.
You must be able to prove the right to work in the UK. No sponsorships are available.
Hours: Live-in care (week on week off) 8:30 - 20:30. Days can be flexible.
Hourly Rate: £13.50 per hour
Holidays: 5.6 weeks per year (pro rata) including Bank holidays

Please note, Compass Disability Services (Compass Independent Living Team) is a support, advisory and payroll service. We support people with a disability or long-term health condition to live independently and retain control of their lives within the community. We are not the person that you will work for. You will work for the individual or family that we are supporting.

The post holder is required to: communicate tactfully and politely with patients/carers and staff in the exchange of verbal and written information; deal with telephone and face-to-face enquiries efficiently and with understanding, taking action as appropriate; plan and organise own time/work; adjust clinic times as necessary; ensure notes are ready for clinics; type back from dictation, audio or otherwise, all letters and information and take action as necessary within agreed procedures; provide information and advice to patients/carers about admissions and appointments; follow all relevant Trust policies and adhere to department guidelines/standard operating procedures at all times; comment on local policies and procedures where they relate to secretarial or clerical issues; maintain stationery stocks; demonstrate secretarial duties to new starters; maintain and develop patient information, clerical, secretarial and record keeping systems, both paper based and electronic, in line with established Trust systems, liaising with other departments, including Medical Records and Trust Headquarters, where necessary; participate in surveys, gather information and assist with audits as required through the collection of data; provide cover across the division as required; take minutes at meetings and distribute accordingly as requested; in line with standard operating procedures, deal withincoming mail, make appointments, update the Patient Tracking List (PTL), accept telephone calls for the consultant and other members of the multi-disciplinary team and maintain diaries, taking action as necessary; work with the multi-disciplinary team to maintain and support departmental/divisional practice and procedures and ensure that activity targets are achieved; ensure that all tasks are organised and produced to expected standards and within reasonable timescales in response to service demands; use VDU equipment to word process and input data for a substantial proportion of the shift; concentrate for transcribing tapes and typing complicated medical documents; type letters of a distressing nature. Assist with cover over the Division if required

Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification. Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment. For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.

VASCULAR & METABOLIC CARE GROUP
CARDIOLOGYMEDICAL SECRETARY

An exciting opportunity has arisen for a Medical Secretary to join the Cardiology team . This is a permanent, full-time position working 37.5 hours per week.

This is an excellent opportunity for a self-motivated, enthusiastic and organised individual. The appropriate candidate would need to have a good telephone manner, experience of audiotyping and use of IT systems in a working environment.

We welcome applications from candidates who want to join us as we explore the implementation of digitalisation of administrative systems and to deliver efficient and sustainable patient centred services across the care group.

The post holder will have excellent communication skills are organised and methodical in their approach. You will be involved with a wide range of duties including clinic typing, telephone enquiries, minute taking and consultant admin.

The post holder must have the ability to organise and prioritise their workload effectively working as part of the team and by using their own initiative.

At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.

Our Mission is to provide outstanding care for people in ways which matter to them, and our vision is Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.

We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.


We regret that we cannot accept applications for this role from candidates under 18 years old. If you are 17 years and 9 months, you can apply but please be aware we will not be able to start your role until you are 18.

Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.

Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment.

For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.


This advert closes on Sunday 22 Sep 2024

Proud member of the Disability Confident employer scheme

The post-holder will work closely with the all members of staff in ensuring the delivery of a high quality service. This will require the utilisation of good secretarial, administrative, communication and interpersonal skills, knowledge of word-processing and other computerised systems. All secretaries appointed to the Urology service have a shared responsibility to service the needs of the department

·To provide comprehensive secretarial and administrative support to the Urology team in order to facilitate the smooth, efficient and effective running of all elements of the service.



· To act as a point of contact for patients/carers and other health professionals. Dealing with queries, providing information and escalating to the clinical team where appropriate. This will require a caring and empathetic approach and it will necessitateestablishing communication networks with the team and with other appropriate health care professionals, both internal and external to the organisation.



· To work with the clinical and managerial teams to maintain and support departmental / divisional practice and procedures to ensure that both operational targets and quality standards are achieved.

The post holder will be an active and enthusiastic member of the Urology Department at Dorset County hospital providing a first-contact service for patients within the service. The successful candidate will form part of a high quality and close team within the hospital.

Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.

Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment.

For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.


This advert closes on Monday 26 Aug 2024

Proud member of the Disability Confident employer scheme

The Role: To support a young professional gentleman living with Muscular Dystrophy, to live an exciting and fulfilling life. He requires 2 new members of staff to join his team for day and night shifts. This role is for day shifts.
Main Duties:
• To provide all aspects of personal care
• To use a hoist
• To support to maintain a hygienic home (including laundry, cleaning, and tidying up etc)
• Food and drink preparation
• To support getting out of bed / going to bed each day
• To attend Dr / hospital appointments as and when required
• You will also be required to cover for colleagues on leave and sickness, and on occasions work extra hours, agreed in advance.
• To assist to attend social events, such as meeting friends, day trips, and evening trips.

Personal Qualities and Attributes required:
• Respectful of confidentiality and privacy
• Responsible, reliable, and trustworthy
• Respectful of dignity and independence
• Good communication skills and social skills
• Punctual, and flexible
• Suitable for a casual working environment but always remaining professional.
Car owner with driving license is essential
The employer enjoys television/film, travelling, music and sport.
Please note that this role may be subject to a DBS check, your employer may also ask for you to supply references.
You must be able to prove the right to work in the UK. No sponsorships are available.
Hours: Live-in care (week on week off) 8:30 - 20:30. Days can be flexible.
Hourly Rate: £13.50 per hour
Holidays: 5.6 weeks per year (pro rata) including Bank holidays

Please note, Compass Disability Services (Compass Independent Living Team) is a support, advisory and payroll service. We support people with a disability or long-term health condition to live independently and retain control of their lives within the community. We are not the person that you will work for. You will work for the individual or family that we are supporting.

Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification. Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment.

Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification. Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment. For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online.

Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification. Please contact us at Recruitment@dchft.nhs.uk if you are unable to view or download the attachment. For all our roles, we are looking for staff who hold our Trust Values of Integrity, Respect Teamwork and Excellence, and who are passionate about providing the best patient care. To read more about our Trust and our Values search Dorset County Hospital online. We regret that we cannot accept applications for this role from candidates under 18 years old. If you are 17 years and 9 months, you can apply but please be aware we will not be able to start your role until you are 18. This role will be covering a 5 day service

What skills and experience we're looking for

We are seeking to appointment a receptionist to support our busy school office between 8:30am and 4:30pm two days per week, with an hour’s lunch break each day. The successful applicant will staff the front desk, fielding calls and emails, and managing visitors whilst assisting the main admin team with basic administrative duties. The role will also involve basic first aid work, and an additional monthly allowance will be paid in recognition of this.

You will work under the direct supervision of the Headteacher’s PA as well as a small team of senior administrative officers.

We require:

• A team player who is happy to support different colleagues as required.
• Someone who can demonstrate attention to detail and ability to follow instructions.
• Excellent communication skills.
• Someone highly organised, who can prioritise tasks and manage a varying workload.


Experience working in a school office environment would be an advantage

What the school offers its staff

We can offer:

• A friendly and supportive working environment.
• The opportunity to build on existing skills and knowledge.
• Opportunities for career progression and development across the Wessex Multi Academy Trust.
• A generous pension scheme.

Further details about the role

If you have any queries about the post please contact: Anita Pullen, Headteacher’s PA, by calling the school number.

Please send a letter of application together with a completed application form toMrs Anita Pullenby email to apullen@thomas-hardye.net by the deadline, Wednesday 17th July.

Interviews will be held on Thursday 18th July.

You will be contacted only if you are shortlisted for interview.

Wessex MAT will conduct online searches of shortlisted candidates. In line with KCSIE guidance, this will be part of safer recruitment checks, and the search will purely be based on whether an individual is suitable to work with children. As care must be taken to avoid unconscious bias and any risk of discrimination, a person who will not be on the appointment panel will conduct the searches and will only share information if and when findings are relevant and of concern.

Wessex MAT is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The post is subject to safeguarding checks, including an enhanced DBS check and Children’s Barred List check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

Wessex MAT recognises the benefit of having a diverse workforce and is committed to building a workforce which reflects diversity from the communities it serves. The Trust values the contributions from all staff from a wide range of different backgrounds and actively seeks to promote an environment that is free from discrimination and harassment. The Trust supports fair promotion and cultural acceptance. Under the provision of the Equality Act 2010 Wessex MAT welcomes applications from everyone and operates a recruitment process which is fair and does not discriminate against or disadvantage anyone because of their age, disability, gender reassignment status, marriage or civil partnership status, pregnancy or maternity, race or nationality, religion or belief, sex or sexual orientation.

This role is UK- based and your right to work will need to be established as part of the appointment process.

The pro rata salary shown is based on the number of hours and weeks worked and includes appropriate paid annual leave and bank holiday entitlements. The salary quoted is the annual salary for the position at the time of advert. The salary will be paid in equal monthly instalments and will be adjusted at the start of employment and again if leaving part way through the school year to ensure the correct salary is received for the work completed in an academic year.

Commitment to safeguarding

The Thomas Hardye School is committed to Equal Opportunities and to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be subject to an enhanced DBS check.

The Role: To support a young man living with Muscular Dystrophy, to live an exciting and fulfilling life.
Main Duties:
• To provide all aspects of personal care
• To use a hoist
• Food and drink preparation
• To support getting out of bed / going to bed each day
• To attend Dr / hospital appointments as and when required
• You will also be required to cover for colleagues on leave and sickness, and on occasions work extra hours, agreed in advance
• To assist to attend social events, such as meeting friends, day trips, and evening trips
Personal Qualities and Attributes required:
• Respectful of confidentiality and privacy
• Responsible, reliable, and trustworthy
• Respectful of dignity and independence
• Good communication skills and social skills
• Punctual, and flexible
• Suitable for a casual working environment but always remaining professional.
Car owner with driving license is essential.
The employer enjoys gaming, television and computing.
Please note that this role may be subject to a DBS check, your employer may also ask for you to supply references.
You must be able to prove the right to work in the UK. No sponsorships are available.
Hours: Part or full time hours available, and can be negotiated.
Pay: £13.50 per hour
Holidays: 28 days per year (pro rata) including Bank holidays

Please note, Compass Disability Services (Compass Independent Living Team) is a support, advisory and payroll service. We support people with a disability or long-term health condition to live independently and retain control of their lives within the community. We are not the person that you will work for. You will work for the individual or family that we are supporting.

The post holder will need to have excellent communication skills, to empathise, motivate, persuade and negotiate in the course of line management of the administrative team, and deal with outside agencies. Will be required to communicate complex, highly sensitive and sometimes contentious information. May be required to investigate complaints, grievance and disciplinary issues relating to staff, taking statements and documentary evidence. Required to communicate with all levels of staff within and outside of the organisation; Consultants, GPs, nursing, administrative in the course of the job, passing on confidential and complex information on patient results. Required to deal sensitively with patient complaints, empathising and diffusing situations.

To provide a comprehensive secretarial and administrative support service for within the Paediatric Department and as the co-ordinator for the Core Diagnostic Team. All secretaries appointed to the Care Group have a shared responsibility to service the needs of the Care Group as appropriate

Assist in the achievement of Departmental Objectives

To provide cover for members of the secretarial team during periods of leave or absence.

To ensure the smooth and effective administration of the core diagnostic assessment clinics, which will include a wide range of duties including co-ordinating clinics, liaising with services, requesting and distributing reports, co-ordinating next steps

To manage, scrutinise and prioritise all incoming correspondence and emails, initiating responses on behalf of the Core Diagnostic Team where appropriate

To take responsibility for the day-to-day management of the assessment process, tracking children’s progress across the pathway and ensuring information is distributed ahead of appointments and deadlines

To receive and respond to incoming telephone calls, acting as a first point of contact for enquiries about the assessment pathway and clinics, including service users, carers, staff and people from a wide range of organisations, determining their requirements and taking appropriate action.

To assemble agendas, record outcomes and actions for the weekly Triage and Monthly ASD Departmental Meetings, and manage the rota for these.

To develop and maintain good and effective working relationships with a wide range of people both within the Trust and externally (e.g. SENCOs, Health Visitors, Social Workers) in order to ensure that communication and liaison is effective and that information is given and received in a timely manner

Gathering information and providing data reports as requested by the team

The post-holder will work closely with all members of staff in ensuring the delivery of a high quality service. This will require the utilisation of good secretarial, administrative, communication and interpersonal skills, knowledge of word-processing and other computerised systems. All secretaries appointed to the Paediatric service have a shared responsibility to service the needs of the department.

The post holder will be required to communicate with:
• All levels of staff working for the Trust, particularly Consultant medical staff and the management team
• All levels of staff working for NHS organisations outside of the Trust including local General Practitioners and the Primary Care Trust representatives
• The general public, including allied agencies, the local authority including schools and social care
• Develop good working relationships with staff within their own department and other departments within the Trust, demonstrating good empathic and listening skills.
• Work as part of a multi-disciplinary team, working with the team to maintain and support Departmental/Directorate policies and procedures.
• Provide support to colleagues to ensure that Outpatient clinic letters are produced in a timely manner.
• Telephone contact with patients or their carers will frequently be of a sensitive nature & confidentiality must be always maintained.
• Good communication skills required demonstrating diplomacy, tact, negotiation skills and empathy
1. KEY RESULT AREAS

Responsibility for Patients
• There will be some contact with patients during the general course of duties, mostly via the telephone, regarding appointments or queries for a consultant. The post holder will be required to deal with all such queries sympathetically, compassionately and efficiently, whilst maintaining patient confidentiality at all times.
Responsibility for Policy and Service Development
• The post holder will be required to follow all relevant Trust policies and always adhere to departmental guidelines.
• All tasks are organised and produced to required standards and within specified timescales, in agreement with line manager
• Maintain and develop own knowledge and skills through appraisal.
• Increase personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff development and training.
Responsibility for Financial and Physical Resources
• The post holder will be required to undertake a personal duty of care to the equipment within the department
Responsibility for Staff
• The post holder may be required on occasions to assist with the training and induction of new secretarial staff.
• The post holder may be required to supervise junior secretarial staff.
• The post holder will be expected to demonstrate a personal duty of care and consideration to their colleagues and other staff members within the Trust.
• In the absence of secretarial colleagues, be able to prioritise workload to ensure an element of cross cover within the Department, liaising with line manager where necessary.

Responsibility for Information Resources
• Efficientand effective use of the various computer systems to ensure the accurate recording of patient information.
• Clinic letters, reports, presentations etc to be produced using a variety of secretarial skills, i.e., from dictation, audio typing or otherwise, and within agreed standards and procedures.
• Transcribe minutes of meetings that are held within the department as required.
• Maintain and develop patient information, clerical, secretarial and record keeping systems in line with established Trust systems, liaising with Medical Records and other support services where necessary.
• Ensure filing and documentation is maintained using established departmental systems.
• Ensure that all tasks are organised and completed to expected standards within appropriate timescales.
• Maintain the Trust’s computerised Patient Administration System (PAS).
• Ensure patient tracking list (PTL) is maintained accurately for own area.

Responsibility for Research and Development
• Gather & collate audit/research or other data as required for the department.

Other Key Areas
• Deal with incoming mail, making appointments, accepting telephone calls, maintaining diaries, taking necessary action as appropriate.
• Ensure that all tasks are organised and produced to expected standards and within reasonable timescales in response to service demands.
• Validate outpatient lists for consultants in accordance with standard Trust procedures.
• Ensures that all consultant clinic letters are typed on the Trust’s PAS
• Co-ordinating all administrative support for the Core Diagnostic Team


This advert closes on Wednesday 10 Jul 2024

Proud member of the Disability Confident employer scheme