Total 339 Administrative / Clerical job vacancies in East Lothian Scotland, EH32 0QF

Welcome to Hastings Direct - From our Group HR Director Pam Angel



We're a digital insurance provider with ambitious plans to become The Best and Biggest in the UK market. We've made huge investments in our data and tech capabilities over the past few years, along with nurturing our 4Cs culture. We're proud of the journey we're on as a company and know that our continued success will rely on the contribution of our talented colleagues.



We provide insurance for over three million customers, but we know there's even bigger opportunity out there. The fact you're now reading this job advert means we've tempted you to find out more about #lifeatHD - we really hope you like what you see, and you'll join us to share in the success of the exciting chapter that lies ahead.



We understand some people may not apply for jobs unless they feel they tick every box. If you are excited about joining us and think you have some of what we are looking for, even if you're not 100% sure we would love to hear from you.



Job Details:

• Organise and maintain leadership diaries, appointments and meetings, ensuring the Directors are well-prepared.
  

• Arrange travel, visas and accommodation, and occasionally travelling with the - Director to take notes or dictation at meetings or to provide general assistance during presentations.
  
• Manage incoming email, often corresponding on behalf of the Director.
  
• Devise and maintain office systems, including procurement and expenses.
  
• Produce documents, briefing papers, reports and presentations.
  
• Support event management, business communications and engagement activity.
  

Skills we would love you to have:

• Strong communication skills, written and verbally.
  
• Solid understanding of Microsoft Office including Outlook, Word, Excel, PowerPoint and Teams.
  
• You will be comfortable working under pressure and to tight deadlines.
  
• You're organised and manage your time well.
  
• Hold good attention to detail, with the right levels of flexibility and adaptability to juggle a range of different tasks and meet deadlines.
  
• Good understanding of discretional and confidentiality issues.
  

What we offer

Join us and you'll find a different way of doing things. We call it the 4Cs. We focus on getting it right for our colleagues, customers, company, and community. As one of our colleagues, you'll be helping to drive our growth, so in return, we'll give you all the support, training and development you need. Not to mention plenty of recognition and rewards, and the scope to voice your ideas and put them into practice.

Reward

Salary - Attractive salary based on experience (pay reviews also completed each year)

Flexible Working - We champion a flexible and hybrid working approach so please speak to your recruiter to discuss in more detail, including days in the office and at home.

Competitive Bonus Scheme - All colleagues are eligible for our annual 4Cs performance bonus, which is usually paid in March. The scheme is based on Hastings' performance against our business goals and your own personal performance.

Physical Wellbeing - We like to help our colleagues take a proactive approach in keeping themselves well, that's why we fund our colleagues to be able to claim against everyday health care through our healthcare cash plan.

Financial Wellbeing - As well as providing you with 4x your salary with our life assurance cover and income protection at no extra cost, pension contribution match up to 10%, we are proud to provide you with an AWARD WINNING package which includes - discounts and cashback at everyday retailers and on our own products, fee free independent mortgage advice, and free access to financial wellbeing support.

Mental Wellbeing Programme - At Hastings Direct we understand that mental health cannot not be scheduled, that's why we have a range of support to help you keep yourself well. We have the thrive mental health app, our colleague assistance programme available 24/7, our own in-house mental health first aiders, support groups and a dedicated team to make sure we are covering your needs

There's more! - 25 days annual leave +bank holidays, with the option to buy or sell one of your contracted weeks, access to private healthcare, dental plans, discounted health assessments, cycle to work and tech schemes, discounted and free onsite facilities, social events throughout the year and much more. Most of our benefits and wellbeing resources are available to colleagues from their first day whilst some optional benefits, which involve committing to a 12-month payment schedule, are available as soon as you have completed your probationary period.



Our 4Cs principles are simple: we believe by creating the right culture for our colleagues and giving them the right tools to do their job, we'll deliver good outcomes for every customer, helping us to grow the company profitably and sustainably and allowing us to invest in the communities we serve



We deliver good outcomes for our customers every time by providing great products at the right price with our simple and straightforward service. We treat customers like we want to be treated - fairly, respectfully and with their best interests at heart

Hastings Group is an equal opportunities employer which means we treat people fairly. We welcome applications from all suitably skilled persons regardless of their gender, age, race, disability, ethnic background, religion/belief, sexual orientation, gender reassignment or marital/family status. Please also note that we have a thorough referencing process, which includes credit and criminal record checks.

ASAP hire and fast shortlisting. If you are keen and comfortable with the job details, APPLY NOW!

Job Description

• Working location: Bedok - very near MRT
• Company type: MNC - exciting opportunities!
• Working hours: Monday to Friday (9am to 5pm) | Saturday (9am to 2pm) - 5.5 days work week
• Salary: $2,500/month + completion bonus - because you deserve it
• Job duration: 1 year contract, extendible and convertible

Job Responsibilities:

• Greet and usher walk in customers
• Provide service and assistance
• Data entry to record customers' information
• Handle incoming and outgoing phone calls

Requirements:

• Service oriented
• Minimum N Level

Interested candidates, APPLY NOW or email dawsongoh@rapidrecruitmentasia.com with a copy of your resume
We regret to inform only shortlisted candidates will be notified.

Rapid Recruitment Asia | 16C8261
Shennon Loh Yi Zhen | R1106592

Responsibilities:

• Manage coverage of telephone and email service support to customers to provide technical support in a timely and effective manner for all products
• Investigate customer complaints at 1st level. Advise and guide customers with solutions. If the problem cannot be resolved over the phone or email, schedule a technician and fix a service appointment.
• Escalate appropriate customer’s complaints or queries to relevant departments or management
• Plan and liaise with Technicians on servicing scheduling and day-to-day matters
• Maintain high levels of customer engagement focusing on customer satisfaction and loyalty.
• Prepare Product Warranty Letter and liaise with warranty-related issues.
• Assist in establishing, tracking and monitoring service reports, customer satisfaction standards, and other performance metrics.
• Prepare purchase requests and tracking of spare parts purchases.
• Any ad-hoc duties as prescribed by HOD or Management

Requirements:

• Minimum ITE/Diploma in the Business field
• At least 1 year of experience in a similar capacity is preferred but not necessary
• Applicants with no prior experience but possess a strong willingness to learn may be considered for this role
• Working knowledge of customer service principles, processes and standards
• Prior experience in SAP would be advantageous but not a must
• Good communication and problem-solving skills, with good organization ability
• Must be able to multitask in a fast-moving environment.

This is a 11 month contract (for a start) based in Singapore.

Job Description:
• Expenses Claims for 3-4 in the region. Checking of expense claims for all team members (but in general, not exceeding 10 ppl travel regularly) to ensure meet T&E policies, before submitting for approvals.
• Maintenance of distribution lists for my team.
• General administration duties for team based in Singapore (PC replacements, seats assignments, lockers assignments, etc.)
• Work with other team assistants whenever there are site wide events in Singapore.
• Coordinate agenda for meetings, events, teambuilding.
• Involved in internal event planning, organization, hosting.
• Travel Management for the team (for Director and Senior Director level, 3-4 pax).
• No calendar management required in this role.
• Support the team with basic data management via Excel such as sell-in / sell-through data.

Requirements:
1. At least 2 years of experience in a general administration role from a regional / global MNC.
2. Basic / intermediate expertise in Microsoft Excel – Pivot Tables, VLookup – would be an added advantage. If you do not possess the above, you must be willing to learn.
3. Excellent communicator – Outgoing personality, eagerness to learn and connect with seasoned EAs across the business.

Are you passionate about the food industry? Eatz Group Pte Ltd, located at 1550, Bedok North Ave 4, Bedok Food City S489950, is seeking talented individuals to join our dynamic team. If you thrive in a fast-paced environment and are eager to contribute to our exciting culinary ventures, apply now!

Roles & Responsibilities

• Manage the full spectrum of monthly payroll processing and administration
• Support the recruitment process, including posting job advertisements and arranging interviews
• Maintain and ensure proper documentation of employee database and personnel files
• Perform general HR administrative functions, such as processing work passes and preparing appointment/confirmation letters
• Manage all insurance matters (e.g., vehicle claims, hospital and work injury compensation)
• Manage company vehicle matters (e.g., road tax, insurance policies, etc.)
• Monitor office supply inventory and maintain appropriate stock levels
• Prepare and submit monthly reports, government survey returns, etc.
• Perform full spectrum of office administrative duties, including receptionist duties and mail/courier handling
• Assist in organizing office events
• Perform other ad-hoc duties as required

Knowledge and Skill Requirements:

• Minimum NITEC or 3 years of relevant experience in HR/administration
• Proficient in MS Office applications, including MS Word, Excel, and ERP software
• Good communication, organizational skills, and multitasking abilities
• Ability and willingness to work with all levels of the organization as a team
• Able to speak Mandarin to communicate with Chinese-speaking only staff during meetings

Job Information:

• Pleasant working environment at Bedok Industrial Estate (take 17A rom Bedok MRT – 2nd last stop)
• 13th Month AWS
• Attractive remuneration commensurate with your experience and qualifications
• Many other benefits

To apply, please email your updated resume to hr@eatzcatering.com.sg or WhatsApp it to 9857-9292, including the following:

• Expected remuneration
• Earliest availability
• Vaccination/COVID status

Please note that only shortlisted and successful candidates will be contacted. The remuneration offered will be commensurate with qualifications and relevant experience.

For faster response, please also do send your CV to 98579292 stating this advertisement (MCF - AdminHR)

Admin and Cover Manager
S01/2 £32,076 to £36,648 (pay award pending)
Actual Salary £27,789 rising to £31,750
Full Time term-time only
Permanent
From September 2024

We are looking to appoint a suitable candidate to take on the management of the schools Admin Team and Cover Board. The successful candidate does not necessarily need to have experience of working in schools but should demonstrate a good administrative background.

The Admin Manager will work closely with the School Business Manager and Deputy Head to deliver a range of administrative functions including; Managing the schools cover board, work experience, staff absence, Student services and reception.

The successful applicant will lead a team and deliver two core functions of the school. This will mean they will need to demonstrate effective leadership, supervision and management to the administrative staff. They will need to be flexible in order to work early hours to manage the everyday needs of the school's Cover Board. You should be able to demonstrate high levels of personal commitment and attention to details to facilitate the delivery of these student focused services.

The successful applicant will have good interpersonal skills and the ability to work to a high standard as well as a good understanding of clerical skills in a wide range of activities. You will need to have the ability to prioritise the work load and adhere to deadlines.

The successful candidate will be enthusiastic, self-motivated and able to demonstrate a positive approach as well as having strong IT skills.

The working hours for this role are 7.00 a.m. to 3.00 p.m. Monday to Thursday and 7.00 a.m. to 2.30 p.m. on a Friday.
Please read through the job pack for further information about this vacancy.

Closing date for applications: Midday Monday 29 July 2024.
Shortlisted applicants will be invited to attend an interview in the week commencing 5 August 2024.

Please email to request an application pack.

Please note that this post is exempt from the Rehabilitation of Offenders Act 1974, and is subject to a Disclosure & Barring Service (DBS) Check.
Longhill High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All candidates must complete our standard application form in order to be considered. CVs are not accepted in the interests of safeguarding.
Brighton & Hove City Council - Taking Action for Equality.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Job Summary

East Dunbartonshire Council are looking to appoint a trainee personal care assistant as part of a Scottish Government funded work experience programme.

Candidate should have an understanding of a good work ethic. Be willing to work with others as part of a team. Assist in working in households of vulnerable individuals to provide high quality intimate personal care. Enabling practical support for people that assists them to remain in their own homes which supports independence and maximises individual’s potential, delivering care and support to service users in accordance with their care plan whilst protecting them from harm.

Assisting in a range of practical and routine housing support tasks such as preparing fires/ensuring heating or hot water is working, cleaning, laundry, preparing and cooking meals, assist users by feeding were necessary; shopping, collecting pensions, prescriptions, paying bills, purchasing goods on behalf of service users within departmental guidelines, enabling users to maintain contacts in potentially isolating situations

They should have a genuine interest and use this opportunity to gain essential experience. Previous experience is not essential as training will be provided. The preferred candidate will be required to be a member of the Protecting Vulnerable Groups Scheme.

This is a temporary role for 6 months for those who are parents with dependent children with barriers to employment or unemployed for 12 months or more with barriers to employment. Vacancies conditional dependant on Funding.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

East Dunbartonshire Council will meet the cost of the check.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.
• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.
• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.
• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.
• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.
• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)
• We will advise you of meeting the criteria for interview normally within 3 weeks.
• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Website

www.eastdunbarton.gov.uk

Proud member of the Disability Confident employer scheme

Job Descriptions:

• Handle and maintain AP & GL of the account.
• Responsible for month-end closing process.
• Process payments in an accurate and timely manner, filing and documentation with the payment vouchers.
• Ensure inter-company transactions and balances are reconciled.
• Assist to prepare GST report.
• Work closely with business units for smooth daily accounting operations.
• Liaising with suppliers or bankers when necessary for operation banking matter.
• Support in financial analysis, budgeting and forecasting.
• Ensure compliance with financial policies and procedures.
• Assist in year-end audit preparation, tax computation and submission of all other statutory.
• Maintenance of accounting system.
• Assist in any ad-hoc assignment and reporting.

Job Requirements:

• Diploma/Degree/equivalent in Accounting.
• Minimum 6 years of relevant working experience with full sets of accounts
• Good knowledge of accounting concepts and double entries.
• Work experience with audit consulatancy & Construction main-con.
• Good knowledge of MS Excel and Microsoft Navision preferred.
• Independent, a strong team player, meticulous, well organized.
• Meticulous, detail-oriented, independent, and accountable.
• Good communication skills required to liaise with internal and external parties.

Company DescriptionTechnoally is a young and energetic company based in Singapore, specializing in cloud strategy and managed services for customers. With over 30 years of collective experience, our team focuses on consultative selling to provide value-added services for the products and solutions we resell. Our vision is to be an industry pioneer by offering the latest hardware, software, and networking products on the cloud, eliminating the need for customers to invest in expensive IT infrastructure.

Role DescriptionThis is a full-time Inside Sales Specialist role at Technoally. As an Inside Sales Specialist, your day-to-day tasks will include lead generation, customer satisfaction, and effective communication with clients. While this role is primarily located in Singapore, we offer flexibility for some remote work.

• Calling existing and prospecting new customers for subscription renewals and new IT opportunities
• Admin duties in creating Quotes, PO, DO and liaising with customers and vendors for deliveries, engineer assignment
• To improve monthly sales with marketing initiatives like EDM, social media etc

QualificationsInside Sales and Lead Generation skills
Customer Satisfaction and Communication skills
Customer Service experience
Excellent verbal and written communication skills
Ability to work independently and remotely
Experience in the IT industry is a plus
Diploma/ Degree in Business or related field is preferred or equivalent experience in IT

Roles & Responsibilities

• Perform full spectrum of office administrative duties, including receptionist duties and mail/courier handling
• Scanning of Documents and Assist in Data Entry into ERP system
• Monitor inventory levels and ensure timely deliveries of materials or products
• Assist in maintaining accurate records of purchases and pricing
• Creating cost reports on procurement activities
• Provide administrative support to the procurement department as and when needed
• Manage documentation for ISO, Halal matters, etc
• Monitor office supply inventory and maintain appropriate stock levels
• Perform other ad-hoc duties as required

Knowledge and Skill Requirements:

• Minimum O Levels or 4 years of relevant experience in Administration
• Proficient in MS Office applications, including MS Word, Excel, and ERP software
• Good communication, organizational skills, and multitasking abilities
• Ability and willingness to work with all levels of the organization as a team

Job Information:

• Pleasant working environment at Bedok Industrial Estate (take 17A rom Bedok MRT – 2nd last stop)
• Attractive remuneration commensurate with your experience and qualifications
• Many other benefits

To apply, please email your updated resume to hr@cateringculture.com.sg or WhatsApp it to 9857-9292, including the following:

• Expected remuneration
• Earliest availability
• Vaccination/COVID status

Please note that only shortlisted and successful candidates will be contacted. The remuneration offered will be commensurate with qualifications and relevant experience.

Admin

• General administrative duties, maintaining filing system
• Photocopy and scanning of documents
• Office maintenance and manage office supplies/stationery
• Handling emails and letters correspondence
• Assist in generating invoices and AR Statement
• Assist in simple accounting-entries
• Assist in payments preparation and monitoring of incoming funds
• Other ad-hoc duties as assigned

HR

• Responsible for Work passes applications and renewals, medical check-ups, etc, for workers
• Liaise with the Ministry of Manpower for workers-related issues
• Updates of employees database, leave records, organization charts and personal files
• Administer training-related matters, update and maintain training record etc
• Manage company insurance, i.e., vehicle insurance, medical insurance and workman compensation
• Administer claims such as hospitalization, work injury compensation, etc
• Assist in payroll processing and salary administration
• Attend to and complete HR related surveys from various government agencies
• Submissions of all government and related claims, e.g. CPF, childcare Leave, NS makeup claims, income tax (IR8A & IR21) matters, etc
• Familiar with Employment Act and HR-related policies

Requirements

• Minimum 1 year of relevant experience preferred
• Formal HR training most preferred
• Bookkeeping knowledge will be an added advantage
• Good knowledge of MS Excel and Word
• Good organizational skills
• Independent, meticulous, responsible with positive working attitude
• Good command of spoken and written English

Job Highlights and Benefits

• 5 days week
• No overtime required
• Casual dress code

• General Administrative task & support
• Able to assist in HR documents such as employment letter, contracts, warning letter, memos and maintaining employees records.
• Able to Coordinate appointments for internal and external meetings
• Able to assist in maintaining simple accounts, tracking various expenses & payments, liaising with parties, invoicing, payments etc.
• Able to assist with presentations, prepare agendas, and taking minutes during meetings.
• Others tasks as assigned by superiors

Requirements

• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other relevant software
• Meticulous and possess excellent communication skills
• Able to multitask and work in fast paced environment