Total 131 Administrative / Clerical job vacancies in Fort Myer, Virginia

• You will exercise first-level supervision of the Records Management Branch and the Central Administration Branch Heads and serves as second level supervisor for subordinate staff personnel
• You will plan work to be accomplished by subordinates, sets and adjusts priorities, evaluates work performance of subordinates, gives advice or instruction to employees.
• You will identify developmental and training needs for employees and select portions of the administrative community.
• You will make decisions affecting personnel without regard to political preference, race, color, religion, national origin, sex, marital status, age or handicap, and with proper regard to employees’ privacy.
• You will provide leadership, guidance, and assistance in programs designed to enhance career opportunities for NCIS administrative staff worldwide.
• You will identify ways to improve production or increase the quality of work directed and establishes deadlines and priorities for major projects.

• Create administrative documents relating to Official Mail management.
• Receive official mail from a Contract Postal Unit for delivery to an Official Mail Distribution Center.
• Receive official mail from a Contract Postal Unit for delivery to an Official Mail Distribution Center.
• Classify official mail according to location, organizational functions and office symbols.
• Practice safe vehicle operation by obeying speed limits and traffic laws.
• Schedule preventative and general maintenance on vehicles to complete inspections.

• You will Plan, organize, and oversee the safety and occupational health program for NCIS.
• You will oversee the following programs: NCIS occupational injury/illness, property and equipment damage, motor vehicle safety, and Emergency Vehicle Operator.
• You will work with staff personnel, supervisors, and managers to determine occupation safety and health training needs to reduce or eliminate potential accidents.
• You will provide general publications, other educational material, and bulletin board services as appropriate to develop and maintain the interest in safety.
• You will maintain required records, monitors reports to determine adverse trends and identifies areas requiring greater safety emphases. Recommends and directs appropriate corrective action.
• You will serve as NCIS Fire Safety Officer and is responsible for conducting a vigorous program of fire prevention though continuing education of staff members and requiring physical inspection of the buildings.

• Exercise control over the Garrison Commander's appointments, screens calls and visitors, and establishes priorities.
• Screen calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring people to the Garrison Commander.
• Perform a variety of record keeping, typing, and reporting in support of office personnel.
• Review all correspondence for the Division Commander for clarity, completeness of reply, and grammatical or procedural correctness.

• Serves as the ASD (IBP) subject matter expert for international cooperative research, development, acquisition, and logistics support activities with allied and friendly nations.
• Advises senior leadership on all international armaments cooperations defense programs with assigned allied and friendly nations.
• Analyzes policy options and recommends cooperation research, development, acquisition, and logistic support policy and programs requiring decisions at the highest DoD and US Government levels.
• Assists and leads in the preparation and negotiation of DoD level International Cooperative Research, Development, Acquisition, Testing and Evaluation agreements.
• Conducts analysis and concept development to stimulate new cooperation between U.S. and partner nations.
• Implements policies and programs established by the President and Secretary of Defense for strengthening defense equipment acquisition cooperation and coalition interoperability.

• Coordinate actions with other Army Civilian Personnel Advisory Centers who service subordinate organizations located throughout CONUS.
• Ensure determinations and decisions concerning major policy and courses of action are consistent with laws and regulations governing the administration of civilian personnel.
• Providing advice and guidance in a wide range of civilian personnel functions of labor relations; management employee relations; position management and classification; recruitment and placement; and workforce development and training.
• Supervise an immediate staff of Division Chiefs, Action Officers, and support personnel involved in the full range of human resources management functions.
• Provide overall management, leadership, direction, obtaining affirmative cooperation in meeting the basic objectives of the DoD Program for Stability of Civilian Employment, and is the Army principal point of contact in the region.

The main purpose of this position is to provide support and assistance to the administrative and managerial functions within the Military and Family Support Center.

Reception and Information and Referral (I&R) Services 50%

• Serves as MFSC Customer Service Desk Representative.
• Greets visitors, receives telephone calls and ascertains the nature of the visit or calls in a professional, respectful manner.
• Refers telephone calls and visitors to appropriate staff or office based upon knowledge of the organization and its programs and operations.
• Answers substantive requests for information, which can be provided based on information from records and files or personal knowledge of services available.
• Locates and selects appropriate references and procedures for application to specific questions. When unable to locate information or cannot answer questions, refers caller/visitor to a staff member.
• Provides follow-up on requests for information.
• Greets walk-in clients and provides assistance with completing necessary paperwork prior to meeting with counselors and other MFSC staff.
• Schedules and confirms appointments as needed and registers personnel for MFSC classes, confirms class roster and provides final roster to class facilitator.
• Maintains database with walk-ins, call-in client statistics and provides data for monthly, quarterly, etc., reports.
• Maintains an updated and detailed information database of programs, services and activities available on installation and in the local community (including both State and federal) which support and enrich the quality of life for individuals and families.
• Responds to inquiries by clarifying needs through appropriate questions and comments designed to develop necessary facts and by developing responses/solutions based on employee's knowledge and experience in problem solving.
• Determines appropriate organization and program resources to assist clients when additional assistance is required. Employee contacts offices/agencies to discuss inquiries and to obtain pertinent information from reference materials.
• Locates appropriate experts in other offices/agencies to whom inquirers may be referred for supplemental assistance when all personal resources have been exhausted.
• Responds appropriately to inquiries whether by telephone, fax, and e-mail, personal visit, or in writing.

Administrative Support 50%

• Prepares a wide range of recurring and non-recurring correspondence, reports, statistical data, briefs, forms and other documents using a variety of office automation software and equipment.
• Proofreads and edits materials prepared by self and other MFSC staff to ensure correct spelling, grammar, punctuation, capitalization, and compliance with the Navy Correspondence Manual and Command policy.
• Establishes and/or monitors suspense dates, updates correspondence log, prepares routing sheets, tracks items through the routing process, and upon signature, makes appropriate distribution.
• Researches, collects and consolidates information for various reports in accordance with established procedures or as directed by the supervisor.
• Retrieves data and generates statistical reports for in-house use or as required by higher authority.
• Assists in organizing, preparing, editing, proofreading and distributing a variety of MFSC marketing materials including but not limited to news articles, flyers, brochures and the monthly class calendar.
• Picks up, delivers and distributes mail including but not limited to incoming and outgoing correspondence, publications, regulations, and directives.
• Reserves and sets up meeting room, contacts participants, ensures all required materials and services are provided as directed, and takes minutes and requested.
• Establishes, maintains, purges, and disposes of files and client records in accordance with existing regulations and procedures.
• Independently plans and performs complex office automation duties requiring different approaches and methods from one assignment to another, such as using different packages to: edit lengthy and complicated reports; collect, select, organize, and provide information; track the status of a number of projects assigned to the organization; and resolve incompatibility problems in transferring text from software package to another when menu options and specific software instructions are not available.
• Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos, and letters; uses database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports; and uses graphic software to provide graphs and charts for reports and presentations.
• Establishes and maintains files of requisitions and supporting documentation to ensure that all requested items are properly received and accounted for, and that all required follow-up actions are completed.
• Performs other miscellaneous duties as assigned.

• Makes reservations for incoming guests based on room availability, and interviews incoming guests to determine rooms assignment.
• Assists clientele in the completion of required forms and registration cards. Answers questions pertaining to rules and regulations governing the assignment and use of quarters; issues room keys.
• Provides statement of non-availability when applicable. Posts registration information on the registration card.
• Orients guests concerning use of facilities and equipment, and other facilities available on post. Assists or arranges transportation.
• Computes charges for guests checking out, receives payments and room keys, renders receipts. Answers billing questions and concerns. Accounts for and secures cash at the end of shift.
• Performs other duties as assigned.

• You will provide professional support in the development, monitoring and execution of physical security programs for building assigned to the DON, to include: survey, installation and repair of locking devices, and establishing security procedures.
• You will evaluate findings to prepare repots listing recommendations necessary to provide the desired degree of security.
• You will maintain locking devices, including those sophisticated and complex devices prescribed for Sensitive Compartmented Information Facilities (i.e. mortise locks, rim locks, combination locks).
• You will maintain a fully equipped locksmith shop in the Pentagon, including a stock of locks access control devices, key blanks, spare parts for rebuilding locks, and equipped with tools and machinery.
• You will establish and administer master key programs used in pinning up locks and cutting keys for Navy offices in the pentagon.

• Determine nature of calls and visitors to refer communications to appropriate supervisor or staff member.
• Respond to routine and non-technical requests for information.
• Manages electronic mail and messages received to assure commander obtains appropriate information.
• Prepares written material assuring that formatting, punctation, and spelling is correct.
• Prepares summaries of telephone calls to document important details of conversations.
• Utilize Microsoft Office Software to perform task such as updating the commander's calendar and preparing reports.
• Complete a variety of routine office tasks using word processing software and printing equipment.
• Maintains office files in accordance with established filing procedures.

• Advise senior staff regarding technical military and/or civilian annual evaluations and awards.
• Work efficiently to resolve conflicts and provide alternative means as needed.
• Process various personnel actions for military personnel using an automated Human Resource database.
• Prepare written correspondence (read ahead, briefing charts, etc.) for the Command Group.
• Prepare administrative Standing Operating Procedures (SOP), develop internal policies, procedures and ensures compliance through contact with Brigade staff members.
• Coordinate travel arrangements and process travel documents using an automated travel system for the organization.
• Check office information systems daily for incoming documents to ensure proper dissemination is made or action taken, as required.

• Providing administrative and clerical support to to the District Superintendent and the District staff.
• Assisting in the collection and assembly of data for reports.
• Managing the appointment calendars for management and staff.
• Receives telephone calls and visitors.
• Serves as the Secretary to the District Superintendent

• You will perform budget review and analyze, coordinate, evaluate estimates for the preparation and adjudication of issue papers.
• You will perform budget formulation of budget and estimates to support plans, , programs, and activities, including presenting and defending budget estimates before authorities.
• You will development, determination, and interpretation of budgetary policies and practices.
• You will perform budget formulation and prescribe procedures governing preparation/ administration of the budget and develop budget plans.

• You will serve as the Product Support Manager supporting the Program Executive Office for Manpower, Logistics and Business Systems.
• You will be responsible for the development, coordination and management of acquisition logistics and sustainment logistics functions.
• You will collaborate across Department of the Navy (DON) Systems Commands (SYSCOMS) to manage and coordinate with multiple product support managers to ensure alignment with the logistics IT portfolio.
• You will serve as the lead acquisition, technical and managerial product Support Manager required to provide necessary Product Support plans to meet requirements.
• You will translate requirements to specifications and coordinate development of Life Cycle Support Plans, Maintenance Concepts/Plans, Navy Training Support Plans, and Acquisition Management plans.
• You will evaluate Integrated Logistics Support (ILS) impact on configuration management and engineering change proposals
• You will provide ILS inputs to the Planning, Programming, Budgeting, and Execution (PPBE) process and develop budgetary estimates based on identified operation and maintenance requirements.

You will serve as a/an Administrative Assistant and be responsible for serving as a Secretary and principal office assistant to the Fifth District Commanding Officer of Enlisted Personnel and Chief Administrative Officer providing secretarial and office management support, and directing all program, administrative and support operations for the Command.

Being a Coast Guard civilian makes you a valuable member of the Coast Guard team. Typical work assignments include:

• Performing a full range of procedural office work including serving as first point of contact for visitors and telephone callers.
• Making travel arrangements, prepares various travel orders and administers travel claims process for staff.
• Serving as the fifth Coast Guard District WebTA Timekeeper, responsible for time keeping duties in automated system for the 5th District's civilian workforce to include validating time and attendance timecards.
• Providing assistance for expediting work within the divisions and subordinate branch offices, recommending shifts in clerical help to adjust fluctuating workload, explaining report requirements, arranging for the collection of information and/or data, providing direct assistance for implementing instructions and new procedures, and accomplishing similar actions.
• Reviewing outgoing correspondence to ensure compliance with procedures and regulations.