• Process, audit and edit complex pay actions.
• Review military pay transactions and reports to ensure compliance with laws and regulations.
• Train others on the use of automated systems.
• Provide technical expertise to supported Soldiers.
• Research and analyze a variety of information sources for personnel requirements
• Establish and maintain files pertaining to personnel, finance and administrative activities
• Provide responses to complex pay complaints and issues.
• Develop statistical material and reports.

• Serves as the secretary and principal office assistant, Commander, Training System Management Specialist, and First Sergeant of the United States Army Prime Power School.
• Serves as official timekeeper for all assigned civilian employees; the administrative specialist for the Defense Civilian Personnel Data System (DCPDS).
• Ascertains the nature of the communication and determines the appropriate action to be taken.
• Serves as administrative assistant for civilian personnel matters, by originating request for personnel actions and extracting reports and notifications of completed actions.
• Establishes and maintains a variety of office files under the Army's functional filing system, and Prime Power School policies and procedures.
• Coordinates the visits for high-level U.S. officials to the Prime Power School and tours of the school by other organizations (civilian and government)
• Serves as the Training Coordinator for all Prime Power School civilian staff members.

• Provide planning, financial, and technical leadership for the development of the organization's budget.
• Establish financial management procedures for continual review and surveillance of fund subdivisions and limitations to minimize probability of the occurrence of a Public Law 1517 violation.
• Develop organization budget policies based on interpretation of circulars, directives, and regulations issued by OMB, DOD, service headquarters, and Director decisions.
• Analyze the budgetary impact of new or revised legislation, policies, procedures, and guidance.
• Analyze data for reasonableness and consistency of estimates, adequacy of justification, and compliance with prescribed laws, policies, and regulations.
• Review the spend plan comparing actuals to forecasts.
• Conduct special studies and gathers data from Divisions to resolve variances, or to solve complex problems.
• Direct attention to actual or potential funding problems and recommends solutions.
• Allocate funds to individual organizations/functional areas.

• Coordinate arrangements for travel and social functions of Commander, DCA, DCCS, DCN, the Sergeant Major, military officials, and special visitors.
• Coordinate appropriate funding support of official functions.
• Review outgoing correspondence for supervisor's signature for correct grammar, consistency, completeness, general tone, and hidden implications.
• Coordinate with Public Affairs Officer (PAO) and staff directors concerning reservations and preparation for conferences, briefings, social functions, and training.
• Serve as primary contact for calls and visitors to the Command Group.
• Exercises primary control over various calendars for scheduling appointments and activities for the Commander in coordination with DCA, DCCS, DCN, and/or SGM.

• Incumbent actively participates in the management coordination and oversight of the National Training Center G8 Resource Management office by performing management analysis, program analysis, and administrative functions.
• Assists the Director and G8 Management in the design and implementation of policies and procedures within the directorate to manage administrative and personnel-related functions.
• Serve as a Administrative Officer for a variety of HQDA special programs, including but not limited to Mass Transportation Benefit Program .
• Makes recommendations and provides advice/assistance to staff in coordination with the Director.
• Analyzes new or proposed regulations to determine impact on Army program operations and suggests modifications, or drafts edits as necessary to policies, goals or objectives.

• Analyze data to identify workforce trends.
• Analyze human resources data to provide guidance to customers.
• Evaluate civilian human resources business processes, employment policies, and historical practices to streamline and improve quality of services.
• Advise managers on unfair labor practices and grievances.
• Advise staff and field activities on organization-wide issues that impact labor relations programs.
• Advise civilians on a wide range of personnel program issues, practices, and policies to ensure understanding.
• Advise subordinate units on the process for submission of awards and decoration.
• Clarify human resources policies relevant to programs in functional area expertise.
• Develop internal controls that monitor personnel suspense actions to ensure timely processing.
• Ensure all personnel management procedural and job administrative tasks are performed in accordance with regulations.

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources. Prepares and finalizes various recurring reports, determining and modifying format, content, and frequency requirements.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives. Screens incoming mail to identify what needs to be brought to the attention of the supervisor, referred to appropriate staff, rerouted to other organizations/offices, or handled personally.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits. Based upon detailed knowledge of the organization and it's programs and operations, determines appropriate action.
• Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor's calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences. Schedules appointments and meetings, without prior approval, based on personal knowledge of workload and current issues, and coordinates with the supervisor as necessary.
• Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office. Serves as liaison between the supervisor and subordinate units. Uses varied and advanced functions of word processing software to create, format, modify, edit, and print a variety of letters, reports, memos, and other textual documents. Uses advanced functions to generate tables of contents, import graphs or databases, create glossaries, and align multiple columns.
  

• Provide advice to the Directorate's leadership and staff on overall technical management administrative matters within the Directorate of Public Works.
• Serve as the Records Information Management Officer for the Directorate of Public Works.
• Oversee the directorate's employees' annual mandatory training to provide leadership a monthly report.
• Review various standard forms for accuracy and completeness
• Serve as a Payroll Coordinator for the Directorate with responsibilities to include data entry, corrections, inquiries and biweekly reports.
• Administer the directorate's personnel management actions to include initiating Request for Personnel Action (RPA).
• Manage employees work schedules, time, and attendance data through the Automated Time, Attendance and Production System (ATAAPS).
• Create various manpower reports for the Director and Division Chiefs.

• Provide mail operation information at service window using customer service procedures.
• Knowledge of security regulations and procedures pertaining to handling sensitive materials.
• Drive a motor vehicle up to 1 1/2 tons.
• Route personal and official mail to various units, box numbers, organization, and places.
• Perform related mail handling and clerical duties through the applicable postal regulations, procedures, manuals and directives.
• Maintain database by inputting, modifying, and retrieving data on personnel.

• Perform basic account maintenance procedures to ensure files, logs, and reports are complete.
• Ensure adequate stock and operating supplies are maintained.
• Operate computer systems to input or correct data, and produce documents, reports, shelf labels and signs.
• Verify receipts against invoices.

1. Receives visitors and telephone calls. Exercises judgment in screening those that can be handled personally or be referred to other staff personnel or divisions. Determines when the supervisor should be interrupted. Personally takes care of many matters and gives out administrative and readily available substantive information to callers. 20%

2. Keeps the supervisor's calendar. Schedules appointments, meetings and conferences without prior clearance based upon personal knowledge of supervisor's workload and current issues of importance. Reminds supervisor of appointments and furnishes information from files or schedules briefings by others in preparation for scheduled meetings. Reschedules appointments when it is apparent that supervisor cannot meet previous schedules. During supervisor's absence, maintains a chronological record of events including official visitors, decisions to be made upon return, unfinished business requiring attention, and related matters. Keeps informed of supervisor's whereabouts. 20%

3. Prepares responses to requests for general information concerning the organization's functions from source material. Anticipates need for information and prepares material so that it is immediately available for supervisor's needs. In the absence of the supervisor, assumes responsibility for ensuring that requests for action or information are made known to responsible officials who can satisfy the request. Follows up on required actions and informs supervisor of status. Utilizes word processing equipment to select information from source data or type, from plain copy or rough draft, a variety of material, including military and nonmilitary correspondence, reports, summary sheets and staff studies, and statistical and tabular material. 15%

4. Makes arrangements for conferences and meetings, including such matters as location, schedule, agenda and attendance list. Assembles background material. Attends meetings and performs associated duties. Reminds supervisor and staff members of commitments made and monitors progress until the work is completed. Arranges for travel, arranges visit schedules, notifies organizations and officials to be visited, makes reservations, and submits travel vouchers and reports. 15%

5. Reads incoming correspondence, publications, regulations, and directives, which may affect the supervisor. Determines those that can be acted upon personally and drafts replies to general inquiries not requiring a technical knowledge of the program. Obtains clarification of instructions from originating offices or other appropriate points. Determines which items are of importance or interest to the supervisor and refers them accordingly. Determines which subordinate echelons of the organization are affected and ensures that chiefs of these organizations are informed. Assists in interpreting instructions and establishing required actions. Maintains suspense records on incoming correspondence and action documents and follows up on work in process to ensure timely reply or action. Receives requests for information including specialized or classified material from military and civilian persons. Information is frequently provided from personal knowledge of organizational operations. When information is not readily available, advises when it may be expected. 15 %

6. Reviews outgoing correspondence for proper format, conformance with general policy and procedural instructions, grammar, accuracy and inclusion of necessary attachments. Returns such communications to author for correction. Advises and instructs subordinate offices to obtain higher degree of compliance with general policies and correspondence procedures. Signs routine correspondence of a non-technical nature. Provides assistance in the procedural aspects of the office, including distributing work to clerical personnel; explaining report requirements and arranging for submission of data into general reports; and informing and instructing technical and clerical personnel in the preparation of correspondence. Maintains office files of correspondence, directives, regulations, and other information. 15%

Performs other duties as assigned.

PLEASE CONTACT HRO FOR COMPLETE POSITION DESCRIPTION.

Lochaber Hope seeks to employ a full time Reception Admin person (35 hours per week) to manage the day to day running of reception; speak with prospective clients to signpost and register them for Mentoring or Counselling; and provide administration support for our Mentoring and Counselling Teams.

As the initial person clients will speak with here at Lochaber Hope, a suitable candidate will be dedicated and passionate about supporting our community, while maintaining the values of Lochaber Hope. Ideally, they will be compassionate and able to listen, resourceful, and be able to meet people where they are with genuine care and consideration for their needs. Adoption of a non-judgemental approach will be essential as you will be working alongside a wide variety of different clients from all different backgrounds. Confidentiality, setting and maintaining boundaries are also essential to this role.

Key skills required for the role are organisation and time management as this person will be responsible for ensuring bookings for clients are effectively managed. Knowledge of Microsoft systems is needed, and although the successful candidate will be trained on internal client management software, a good level of computer literacy is required for the role.

Working collaboratively within a small team, the successful candidate will use their initiative, this person will be expected to have a flexible, proactive and ‘can-do’ attitude; using their organisational and time management skills to problem solve accordingly.

Due to the nature of the role, this position will not be offered part-time or in a job-share capacity.

Please note that there will be rolling interviews and applications for this role may close early should we find a suitable person for the position.

Role and Responsibilities of the Personal Assistant

• Diary management.

• Assist with arrangements for events – this may include venue research and bookings; compiling and managing guest-lists; liaising with suppliers; and providing on-the-day event support as required.

• Open, handle and action email, post and social media enquiries. Respond to enquiries by telephone, email, and social media, passing on queries to other team members/the MP as appropriate.

• Provide administrative support in relation to the MPs’ expenses scheme via IPSA Online.

• Handle administrative arrangements for meetings with members of the public/MP surgeries.

• Provide administrative support for Angus with his business and charity interests

· Photocopying, filing, record-keeping and typing correspondence.

• Engage professionally and with care and integrity with members of the public, through a variety of methods.

• Exposure to complex cases.

• Assist in the compilation of briefing packs and the writing of speeches.

• Assist in the updating of social media on request.

• Efficient data and file management to ensure the office complies with the data protection legislation.

• Minute taking.

• Database management using office software to handle administrative cases.

Business Unit:

Company Details:

Job Details:

Essential Job Duties and Responsibilities:

• Counts, sorts, or weighs incoming/outgoing articles to verify receipts/shipment of items on requisition or invoices.
• Examines stock to verify conformance to specifications.
• Stores articles in bins, on floor, or on shelves according to identifying information such as style, size or type of material.
• Fills orders or issues supplies from stock.
• Prepares periodic, special or perpetual inventory of stock.
• Requisitions articles to fill incoming orders.
• Marks identifying codes, figures, or letters and articles.
• Distributes stock among production workers, keeping records of material issued.
• Determines methods of storage, identification and stock location, considering temperature, humidity, height and weight limits, turnover, floor loading capacities, and required space.
• Cuts stock to size to fill order.
• Moves or transports material or suppliers to other departments.
• Maintains inventory and other stock records.
• Assists in training lower level clerks.
• Performs cycle counts as directed.
• Forklift duties may be required.
• Operate company vehicles as required.
• Communicate with internal and external customers vis emails, phone, etc
• Manage ERP systems (Metrix, ServiceNow)

Minimum Job Requirements:

• High School Diploma or GED and one years related experience and/or training; or equivalent combination of education and experience.
• A valid driver license and insurance is required to be up to date.
• Must possess the ability to frequently lift or move up to 50 pounds.
• Must possess the ability to frequently stand, reach with hands and arms, climb and balance.
• Must possess the ability to dexterously manipulate a variety of sizes of parts repeatedly.

Cubic’s commitment is to provide a safe, healthy, and productive environment for both its employees and the public who utilize our transportation products and services. This is a safety sensitive position which requires that you submit to pre-employment drug and/or alcohol testing and random drug and/or alcohol testing during your employment with Cubic in accordance with the Department of Transportation (DOT) regulations.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements.  Duties, responsibilities and requirements may change over time and according to business need.

#LI-MD1

Worker Type:

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate ambitiously, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your dedication and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse, hardworking people to join Alcon! As a Distribution Clerk supporting our manufacturing site, you will be trusted with performing a combination of manual and clerical shipping and/or receiving duties which may require the use of hand trucks, forklifts, and other devices, as well as computers to maintain data.

In this role, a typical day will include:

• Receiving incoming materials or preparing materials for shipment

• Verifying quantity, weight, and conformance of materials

• Preparing records of materials shipped & bills of lading, and routing materials to their destinations.

• May layout, fabricate, and assemble nonstandard shipping crates and boxes, and prepare parts and tooling for special shipment

• Bringing up technical issues and systemic needs/challenges promptly

• Requires strong attention to detail and heightened focus on quality and compliance along with strict adherence to Current Good Manufacturing Practices (cGMP), Current Good Documentation Practices (cGDP), and Standard Operating Procedures (SOPs) and report all discrepancies immediately

• Responsible for adhering to safety policies/procedures and ensuring work areas are clean and free of hazards or dangerous conditions under health, safety, and environmental standards

WHAT YOU’LL BRING TO ALCON:

• High School Diploma or Equivalent

• The ability to fluently read, write, understand, and communicate in English

• Work hours: Monday – Friday; 6:00 AM CST – 3:00 PM CST, 7:00 AM CST – 4:00 PM CST, or 8:00 AM CST – 5:00 PM CST

• Travel Requirements: 0%; No Travel Required

• Sponsorship & Relocation: Not Available

PREFERRED QUALIFICATIONS/SKILLS/EXPERIENCE:

• Prior Manufacturing or Distribution Center Experience

HOW TO THRIVE AT ALCON:

• Join Alcon’s mission to provide outstanding, innovative products and solutions to improve sight, improve lives, and grow your career!

• Alcon provides a robust benefits package including health, life, retirement, flexible time off, and much more!

ATTENTION: Current Alcon Employee/Contingent Worker

If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.

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Alcon is an Equal Opportunity Employer and participates in E-Verify. Alcon takes pride in maintaining a diverse environment and our policies are not to discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, gender identity, marital or veteran status, disability, or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please send an email to alcon.recruitment@alcon.com and let us know the nature of your request and your contact information.