Total 586 Administrative / Clerical job vacancies in Greater London, CR8 1DG

Promote and formulate systems to ensure efficiencies in work place are in keeping with NHS standards and adhered to Provide information and administrative support to all clinicians Ensure call and recall system operate effectively to evidence performance. To work closely with the full Practice Team to coordinate follow-up appointments, flag up frequent users or non-engaging patients Lead in ensuring effective use of IT to support patient care within the Practice Stay up to date with all referral pathways / referral criteria and ensure that up-to-date information is available to referrers as well as patients, including on the practice website Identify developments which could be of benefit and make recommendations to the Practice Manager Lead on the introduction and proactive management of any new processes and initiatives Provide support to practice staff in correctly identifying and targeting patients for assessment and treatment Assist the Practice Manager in conducting incentive scheme audits and public health initiatives Supervise and oversee the administrative side of the referrals process for all care pathways (referrals in and referrals out for treatment or assessment) Ensure effective systems are in place for the smooth day-to-day running of the practice and good organisation of care across the interface between clinical services and patient administration Monitor practice systems to ensure optimal delivery of patient services Liaise with the Practice Manager with any complaints, feedback or breakdown in service

For more information regarding the main responsibilities of the role, please refer to the attached Job Description. Communication To ensure that confidentiality is maintained with regard to the business of the services at all times. To liaise effectively with their line manager To provide general non-clinical information and guidance regarding the Whittington Health Community Services to the referrers, patients, carers and the general public, in an appropriate manner To ensure that the patient understands the information regarding their appointment and their responsibilities in lines with Whittington Health Service guidelines To manage all correspondence generated by the Community Services to patients, GPs, and other health professionals in line with the Whittington Health procedures and protocols. To be able to utilise sensitive communication skills to ensure the patient, carer or other health professionals are happy with the care processes Training and Development To participate in the Trusts Appraisal system under the supervision of the Manager and Team Leader and attend any training courses as deemed appropriate to meet the objectives of the service and for personal development To take responsibility for self-development on a continuous basis, undertaking on-the- job training as training is required. To the complete of all mandatory training required by the organisation and ensure all modules are within date

We are looking for Admin to join one of our client's teams in Ashton-under-Lyne OL6 9RW

Job title: Admin

Location: Tameside Hospital, OL6 9RW

Temp: 04/11/2024 - 03/05/2025

Timings: 08:30 am - 5 pm

Pay rate: £12.05 per hour

Dbs: Basic DBS is required ( If you do not have DBS, we will process it for you)

Main Duties include:

• Scanning physical documents into electronic formats.
• Filing and organizing documents (both digital and physical).
• Retrieving documents for team members or managers as needed.
• Archiving outdated documents for long-term storage.
• Chasing subcontractors for updates on progress, invoices, or documentation.
• Maintaining accurate subcontractor records (contacts, agreements, compliance).
• Tracking and reminding subcontractors of deadlines.
• Scheduling and coordinating meetings.
• Assisting with generating reports, spreadsheets, or presentations.
• Entering data related to performance metrics.
• Providing general administrative support (emails, calendar management).
• Monitoring and ordering office supplies.
• Managing incoming and outgoing mail (including emails).
• Occasionally assisting with customer or client queries.

Requirement:

Must have Admin experience and Basic DBS is required

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.

**Job Title**
**Personal Assistant / Carer**

**Purpose of the job**
Kind, artistic and patient personal assistant/carer required for intelligent, adorable mature woman with Downs Syndrome, with recent symptoms of dementia living in the family home in Hampstead (shared with some family members).
She has previously led a full creative and independent life including as a paid employee in the past.
We are looking for 1 or 2 personal assistants to join an existing team to support with personal care (including continence management) and enable partaking in a range of activities at home and in the community.
The client enjoys drawing, painting, sewing, socialising, conversation and singing.
She was a trustee of The Downs Syndrome Association for many years and continues as an ambassador.

**Hours and rate of Pay**
20 - 22 hours per week (full days and ½ days -exact hours and days to be discussed)
£13.15 per hour

**Main Duties**
Assisting another PA or family member in toileting, changing clothes and bathing.
Support with domestic duties (changing/washing bed linens/ cleaning)
Support with reading, writing and understanding any correspondence
Support to take part in activities such as walking, art classes and trips out.
Support with shopping when required
Support with physical tasks that the client cant do independently such as carrying the shopping or walker up two flights of stairs to the flat
Support and encourage to complete daily exercise (daily walk)
Support with use of public transport
To prepare and cook meals
Liaise with Health professionals and officials when required

The main duties identified in the job description are examples of the expectations required; there may be occasions where you are reasonably requested to provide additional activities to be undertaken inside or outside of the home.

**Personal Assistant Specification**
You must be honest, trustworthy, and reliable.
You must respect the clients privacy and always maintain her dignity.
You must be enthusiastic and flexible with a caring disposition.
You must be able to work well independently.
Ideally you will have similar interests and be willing to participate in activities with the client when required.
Preferably have an artistic/creative background.
You are accountable to the family member of the client who will be the employer in all aspects of your work.
You will work closely with the clients family to determine how best to support her
You need to be able to support the client with physical tasks such as carrying her walker up the stairs
You need to be able to use your own initiative
An appreciation of nutrition and a familiarity with healthy eating, and scratch cooking is essential to the role.
You should always ask the client or family members what her needs are and listen to such directions and requests.
Excellent proficiency in English language communication, both written and verbal is required for this role.
Experience of dementia would be desirable.
The post is subject to an enhanced DBS disclosure which will be funded through your employer.
A car driver could be beneficial but not essential
Due to the personal care aspects of this role, the personal assistant needs to be female.
This is an official employment and wages will go through a payroll company.
You will be entitled to paid holiday (pro rata) and a work place pension.

** Healthcare PA/Secretary **

IMMEDIATE START

• Upto £38k based on exp
• Immediate start and Interviews
• Based in London (City)
• Hybrid working

A leading Professional Services firm based in London is currently recruiting for an experienced Legal PA with experience of working in the Healthcare/Medical/NHS field.

You will be working as a team to act as a point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Legal Support Assistant role, and where appropriate, manage the workflow by utilising Administrative Assistants and Document Production, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service.

Key Duties:

• Diary management
• Preparation of external client meeting packs
• Preparation and maintenance of client operational manuals
• Attendance at internal operational meetings; preparing agendas, minuting, and following up actions
• Co-ordinating monthly and quarterly client specific publications
• Undertaking annual governance documentation reviews

Requirements:

• Proven experience in a similar role, gained in a Legal or Healthcare/Medical/NHS environment
• Sound inter-personnel skills as you would be required to liaise with colleagues at every level
• Good organisational skills and ability to manage own time effectively within a fast-paced environment
• Customer/client service focused
• Attention to detail
• Knowledge of Microsoft Office

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Are you an experienced Legal Secretary with excellent communication skills? We have a new and exciting opportunity to work for one of our key Legal firms near Salford. We are looking for an experienced Legal Secretary to support the conveyancing team. Working full time hours Monday to Friday 35 hours per week. Paying £22,000- £25,000 depending on experience.

What will you be doing as a Legal Secretary?

• You will be supporting the conveyancing team
• Managing a busy workload
• Being the first point of contact for visitors
• Answering the phone and taking accurate messages
• Assisting with the production and editing of confidential documents, letters and correspondence.
• Audio dictation
• Updating the in house CRM system
• Working to deadlines and timeframes
• Opening and closing files
• General office admin support
• Putting together bundles and court documents

We would LOVE to hear from you if you have the following skills and experience:

• You may have experience working across the legal field and looking for a new role.
• We are open to hear from experienced typists, secretaries, receptionists and administrators, who are looking for a new opportunity.
• You will be experienced as either an audio or digital typist, with strong attention to detail.
• Able to work as part of a team and willingness to learn and develop.

What will you get in return for your work as a Legal Secretary?

• Great opportunity due to expansion within the organisation
• Full time role - 35 hours per week
• Competitive salary £22,000 - £25,000 depending on experience
• 25 days holidays + bank holidays
• Free car parking
• Open door policy
• Friendly team
• Immediate opportunity

Apply now by sending your CV. We aim to respond to all successful applications within 2 days. If you haven't been contacted within 2 days your application has been unsuccessful. Please check our website and apply directly for any other suitable positions you see. We apologise that we are unable to contact everyone in person and thank you for your interest. Jobwise Ltd is an employment agency and the details sent in your application may be stored on our secure database.

We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.

Pharmacy Homecare Admin Team Leader or Homecare Pharmacy Technician

Band 5

Permanent, full-time

Based at Royal London Hospital with requirement to travel to all sites when necessary.



Barts Health NHS Trust PharmacyHomecare team is looking for an enthusiastic, hardworking self-motivated team player to join our team.



The post holder will support the management of a team of pharmacy administrators, provision of financial and management information and delivery of a patient focused, efficient, cost effective and quality homecare service.



Pharmacy Technicians are welcome to apply.





The post holder must be ready to work in a busy environment, have excellentcommunication skills, attention to detail and use of initiative. A good level of competency in IT, particularly Excel is essential.

This is a great opportunity for the right candidate to gain experience of the Homecare service and develop their existing skill set as well as learning new ones.

Barts Health is one of the largest NHS trusts in the country, and one of Britain’s leading healthcare providers.

The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients.

Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together.

We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment.

We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below.


This advert closes on Wednesday 6 Nov 2024

Please see attached the job description for more details on the main responsibilities for this role.

A commercial law firm based in Birmingham City Centre is seeking a Legal Secretary, paying up to £27,000 plus benefits, to support their growing Real Estate and Projects Team.

Based in the Birmingham office, you will be joining one of the companies fasted growing teams, helping to support their fee earners and solicitors with all of their administrative needs. This is a really great role in a company that provides extensive opportunity for growth, development and further training.

Duties will include the following:

• Audio and copy typing as well as document processing
• Formatting documents and any other relevant documentation as needed
• Opening files and cases
• Organising and maintaining accurate files both in hard copy and electronically
• Producing invoices and dealing with any queries
• Produce frequent summaries of account ledgers
• Diary management for the fee earners
• Prepare travel itineraries, book transport and accommodation as required
• Receiving phone calls from clients; taking messages where needed
• General administrative support for the department
• Provide cover and support to the other secretaries within the team as and when

The ideal candidate will come from a legal background, but all areas of professional services will be considered. You will have an eye for detail as well as being process driven, enjoying working in a strictly administrative capacity. Adaptable and confident, you will be working as part of a wider team, but there will also be a lot of autonomous working in this role. Excellent communications skills, you will be the go to person for the team. The team are looking for someone with great typing and dictations skills, due to the nature of the projects.

If you are a secretary looking for a role in a growing firm where there will be loads of opportunity to grow then please do apply!

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

Purchase ledger Clerk

Location: Manchester
Salary: £27,000
Type: Full-Time

We are looking for a detail-oriented Purchase Ledger Clerk to join our clients finance team. In this role, you will be responsible for managing supplier invoices, processing payments, and ensuring accurate financial records.

Key Responsibilities:
* Process and reconcile supplier invoices and payments.
* Maintain accurate purchase ledger records.
* Assist in resolving any invoice discrepancies or queries.
* Support month-end closing activities related to purchase ledger.

Qualifications:
* Previous experience in a purchase ledger or accounts payable role is preferred.
* Strong attention to detail and organisational skills.
* Proficiency in accounting software and Microsoft Excel.

Company Benefits:
* Competitive salary and benefits package.
* Opportunities for professional growth.
* A supportive and collaborative work environment.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required. For both overviews please view the Job Description attachment with the job advert.

To provide administrative and clerical support to C&YP community services, including SCS clinicians and therapists in the community. To provide co-ordination of specific day to day activities as directed by line manager e.g. progressing and prioritising time dependent activities, supervising ongoing monitoring activities, data quality/data management activities, scheduled (routine) weekly/monthly activities, other specific activities as required. To respond to incoming calls and deal with enquiries in accordance with local procedures. Record messages accurately ensuring appropriate action is taken. To handle complaints (if first point of contact) in line with local policies and procedures and to escalate appropriately if they cannot be resolved at first point of contact. To open, sort and scan/ distribute post and any relevant correspondence for SPA and SCS. To process new referrals and information, recording appropriate data onto RiO and using RiO to its full functionality for the servicesTo book appointments, clinics, meetings, and rooms as required for SCS. To book interpreter services as required. To check RIO waiting list information and prioritise and action accordingly, highlight potential breaches to line manager. To follow up DNAs, outstanding review appointments and unanswered 14 day letters To input/update information on electronic record systems (principally RiO), ensuring quality of data and completeness. To prepare information for example, client reports, letters, in line with local policies and procedures and agreed support levels for different services. To undertake G2 formatting duties to include reports containing terminology relating to SCS, letters, memos and service documents and PDRs as required. To collate and distribute reports and other relevant information to parents and professionals (for example - education staff, G.P.s, internal/external agencies) following local policies and procedures, ensuring that the appropriate parental consent has been received. To action Hybrid mail , email or DOCMAN as appropriate. To access approved third party systems on behalf of SCS to check or extract data requested by staff (e.g. eSP, Frameworki (RBG Care and Health Services database) and WInpath for test results). To co-ordinate the maintenance log of specialist clinical/therapy equipment, ensuring items that are issued and returned are logged and requesting maintenance and testing of the equipment as required as appropriate to the location. To maintain the portable IT asset register for SCS (according to location and service teams utilising this support by SPA team) including laptops, IPads, memory sticks, remote call centre phones and VPNS recording serial numbers, asset ids, date of issue and person issued to (ensuring all assets are signed for by recipients and records kept for audit and recovery). To collate agenda items, take minutes at team meetings, type minutes and distribute information to team members as requested. To gather data as requested, for example, activity data and statistics, providing punctual and accurate information following departmental and local trust guidelines as required on a weekly, monthly and quarterly basis. To establish and maintain effective working relationships with clients, carers, the general public and all other staff working internally and externally to the Trust. To take account and act according to individual patient circumstance, giving due regard to cultural differences and diversity of clients, carers and service users. To liaise with parents, schools, G.P.s and other professionals with regard to administrative duties relevant to client care, for example, processing new referrals, arranging clinic appointments. To ensure consistent and robust reporting of patient related information on RiO as requested and according to local policies. To provide input of service development ideas to the administrative team and develop current administrative procedures facilitating ongoing and efficient processes within the department as required. To process discharged files ensuring accurate inputting of information to the required electronic record systems to facilitate efficient retrieval of files following Trust policy. To demonstrate flexibility and negotiation skills with team members and parents in terms of appointment availability; implement solutions and strategies to participate in a team environment, seeking advice and support where necessary. To work as part of a team and to undertake other office duties in the absence of other members of the SPA administrative team/leads

Kindly refer to the job description and person specification that is attached to the vacancy profile.

Your new company
This legal firm is seeking a legal secretary to join their expanding team. They're a successful and well-established business and are now going through a period of growth.
Your new role
You will be responsible for providing secretarial support to their conveyancing team, where you will be supporting a small team of solicitors, associates and partners. This includes handling calls, managing a busy inbox, providing updates to clients, opening and closing files, managing documents, submitting applications and any other ad-hoc duties required by the team.
What you'll need to succeed
You will need to have previously worked in another law firm and supported a team of solicitors in either a secretarial or PA role. You can either get to Stockport or Macclesfield too. You're highly organised with excellent attention to detail and have great written and verbal communication skills. You're IT literate and have experience working with a case management system. You're a team player and can work well off your own initiative.
What you'll get in return
You will receive an excellent salary of £25,000+ depending on experience. You will also be working for a well-established business with a lot of opportunity for development. You will have access to a benefits package including holidays, pension and more.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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