Total 68 Administrative / Clerical job vacancies in Newcastle, Newcastle

What skills and experience we're looking for

Knowledge & Experience

Knowledge of working in a school office or administrative environment

Experience of dealing with the public through the telephone and face to face contact

Good standard of spoken English and good communication skills.

Working within a team and using own initiative

Computer literate and able to use a variety software packages to produce letters, reports and spreadsheets (E.g. MS Word, Excel, Google Suite)

Experience producing accurate records and documents e.g. emails, letters, files, payments and reports

Experience of using various types of office machinery including, photocopiers, laminators and binding machines

Using SIMs and MIS software, eg, ParentPay, Every

Working with children

Communicating with parents/carers/school governors/school leaders

Skills & Key Criteria

Good customer service skills and ability to relate well to children.

Excellent interpersonal and organisational skills

Ability to effectively communicate verbally and in writing

Ability to meet the needs of pupils

Ability to meet deadlines

What the school offers its staff

The Trustees are seeking to appoint a Receptionist / Administrative Assistant for Westgate Hill Primary Academy to start as soon as possible.

Westgate Hill Primary Academy is an outstanding school set in the heart of a thriving community. The Trustees are seeking to appoint an organised and reliable Administrator to join their friendly team as soon as possible. Our successful candidate will be pivotal to the smooth running of the school office - you’ll be the first point of contact for many members of the school and external stakeholders, with the ability to turn your hand to any admin-related task that is required. Our appointed candidate will have a positive work ethic and can-do attitude, and be able to work in a busy office environment.

At Westgate Hill Primary Academy we seek to raise aspirations, empower pupils, developing their capacity to make informed choices and lead a happy, healthy life. We embrace diversity, recognize individual needs and encourage all pupils to achieve their best. We are looking for people with drive, passion and a desire for nothing but the best for our pupils.

Further details and an application pack can be downloaded from the Careers section on the Laidlaw Schools Trust website https://careers.laidlawschoolstrust.co.uk/vacancies/

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Your new company

A dynamic and fast-growing company based in Newcastle, are currently seeking a highly organised and proactive Personal Assistant to support their executive team. They are looking for an experienced PA to join their organisation on a long-term temporary basis with the potential for the role to become permanent.

Your new role

As a personal assistant, you will be responsible for a range of tasks such as:

• Manage and coordinate the executive's schedule, including meetings, appointments, and travel arrangements
• Handle confidential information with discretion and professionalism
• Prepare reports, presentations, and correspondence
• Liaise with internal and external stakeholders on behalf of the executive
• Organise and maintain files and records
• Perform other administrative tasks as required

What you'll need to succeed

• Proven experience as a Personal Assistant or in a similar role
• Excellent organisational and time-management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to work independently and as part of a team
• Flexibility and adaptability to changing priorities

What you'll get in return

• Competitive salary and benefits package
• Opportunity to work in a supportive and collaborative environment
• Flexible working hours
• Full time hours

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Brook Street are currently recruiting for a Admin Officer to work at Newcastle Crown Court

You will be based in Newcastle and will be responsible for a range of admin duties.

Duties Include but are not limited to-

• Dealing with member of the public is essential for this role
• Post opening and dispatch
• Checking and preparing papers and files
• Photocopying
• Filing
• Creating and updating records on in-house computer system - data inputting
• Post holder will be required to work in a flexible way and undertake any other general office admin duties reasonably requested by line Management

Skills Required-

Someone who:

• Has fast and accurate data inputting skills, general IT skills as well as good knowledge of Word and Excel
• Can identify, prioritise, plan effectively and is target driven and is a good Team player
• Can communicate clearly, behave professionally and deliver excellent customer service
• 5 GCSE's including maths and English or equivalent

Monday - Friday

37 hours per week

This Client also offers an excellent Pay Rate of £11.44 per. hour.

This is initially a 12 month assignment however it is highly likely to be extended beyond that initial period. The job is based on a 37 hour week, working Monday to Friday. Location is ideal for public transport.

Brook Street are proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you. 

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.

To provide a comprehensive efficient and effective secretarial service to the Sleep team and respiratory secretarial team. To type clinical correspondence within a set timescale and providing support for the Band 4 Medical Secretary team as and when required. To provide support/secretarial services to the secretarial team and the Sleep Service.

We have an exciting opportunity for an experienced Personal Injury Legal Secretary!
Our client is looking for a dedicated legal secretary to join their successful team full time. You are supporting their Personal Injury solicitor on their portfolio and client needs. ...


We have an exciting opportunity for an experienced Personal Injury Legal Secretary!
Our client is looking for a dedicated legal secretary to join their successful team full time. You are supporting their Personal Injury solicitor on their portfolio and client needs.


Full Time, Permanent Role
Established Law Firm
Locations in the Newcastle/Hunter/Maitland areas


Key Responsibilities

Liaising with clients
Preparing documents
Organising medical appointments
Providing administrative support
Working on client files.
Occasionally sitting on meetings


About You:

Proven experience in the personal

... Click here to view more detail / apply for Legal Secretary

To provide a comprehensive HR service to all Medical and Dental trainees, ensuring consistency across all grades adhering to the National Terms and Conditions. Responsible for the pre-employment and maintenance of employment checks, including professional registrations and requirements of staff within specific Specialties. Working in close liaison with Specialty Training within Health Education England Northeast and the host training Trusts.

Legal Secretary / Assistant (Family Law)

Location: Newcastle-under-Lyme, Staffordshire

Salary: £23,795 - £26,000 + Excellent Benefits

Job Type: Full-Time, Permanent, Monday - Friday

The Client:

Our client is a well-established legal firm, providing comprehensive services in family law, wills & probate, and conveyancing.

The Role:

As a Legal Secretary / Assistant in a Family Law and Conveyancing department, you will provide administrative support and ensure the smooth operation of the legal practice.

Responsibilities:

- Scan and save post, identification, and documents to the client management system.

- Open new matters, including recording identification and payments, inputting information, and producing initial documents.

- Input information from documents into the client management system.

- Manage paper and electronic files for accessibility and update them regularly.

- Prepare routine documents and correspondence under supervision.

- Answer inbound and outbound calls promptly and professionally.

- Make appointments and manage electronic diaries.

- Greet visitors and provide excellent customer service.

- Collaborate with team members across various departments.

Requirements:

- Previously worked in a similar role.

- Must have experience in a family law department.

- Ideally have 1 year experience in a Legal secretarial role.

- Skilled in IT, including Word, Excel, and Outlook.

- Strong organisational, communication and time management skills.

- Excellent team building and customer service abilities.

Benefits:

- Competitive salary

- 25 days plus bank holidays

- Pension scheme

- Free eye test

Apply now for this exceptional opportunity to work with a dynamic team and further enhance your career.

Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us.

Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.

Keywords:Family Legal Secretary, Legal Assistant, Conveyancing Secretary, Conveyancing Assistant, Family Law

Your new company

Hays Recruitment are delighted to be supporting a public sector organisation with the recruitment of a purchase ledger clerk to join their organisation on a temporary basis. The ideal candidate will have previous experience as a purchase ledger using Sage 200 and be available to start immediately.

Your new role

As Purchase Ledger Clerk, you will be responsible for:

• Processing invoices
• Weekly payment runs
• Raising POs
• Credit card reconciliations
• Intercompany journals
• Month-end processes

What you'll need to succeed

• Sage 200 experience
• Previous purchase ledger experience
• Attention to detail
• High level of accuracy

What you'll get in return

• Competitive hourly rate
• Hybrid working
• Immediate start
• On-site parking

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

What skills and experience we're looking for

This is an exciting opportunity for someone who has:

• Experience of dealing with the public, face to face and via telephone.
• Experience in using all types of office equipment.
• A good general education demonstrating numeracy and literacy.
• Has a proactive approach to prioritising workload.
• Effective verbal and written communication skills to suit a variety of audiences.

What the school offers its staff

• Great opportunities for continuing professional development and a career pathway across the trust.
• A team of hardworking, dedicated and friendly staff where everyone is valued.
• The benefit of working in a highly collaborative multi academy trust.
• Membership of the Teachers’ Pension Scheme or Local Government Pensions Scheme which the trust also contributes to on your behalf.
• Recognition of previous service with other schools, academies, local government etc.
• Access to an Employee Assistance Programme (EAP), delivered by Health Assured – the UK and Irelands leading wellbeing provider.
• Good public transport links via Tyne and Wear Metro and road links from the A19 and A1058 Coast Road.

Further details about the role

We are seeking to appoint an Admin Assistant to play a key role in supporting our secondary school to deliver a high-quality service. The successful candidate will have excellent experience in customer service dealing with pupils, parents and members of the community both face to face and via telephone addressing queries from a variety of sources. Working in a busy office environment, the post holder will provide a comprehensive administrative service to the school by maintaining office systems and diaries, collating pupil reports, attending meetings to take minutes and ensuring office machinery and stationery is ordered in accordance with purchasing procedures.

Our school is one of seven primary and secondary schools within the NEAT Academy Trust family of schools. At the heart of our trust is the aim to nurture, educate, achieve and transform the lives of all young people within the communities we serve across the North East. We have a national research school, which aims to build and strengthen networks of schools throughout the region and help them access effective education research and implement it in everyday practice.

Benfield School is a fully inclusive 11-16 school it has a distinct ethos with strong sense of support and loyalty. Excellent relationships between students and staff and a purposeful learning environment isevident in lessons and around the modernised site. With this foundation, students have a strong platform to be confident, happy and are able to achieve their aspiration.

Interested? If you would like to join us and feel you could thrive here, then please read the accompanying Job Description and Person Specification and complete an application form by clicking ‘apply now’ no later than midnight on Sunday 1st September 2024.

NEAT Academy Trust are committed to safer recruitment practice and promoting the welfare of children and expects staff and volunteers to share this commitment. This position is exempt from the provisions of the Rehabilitation of Offenders Act and a satisfactory Enhanced DBS from the Disclosure and Barring Service is required as part of pre-employment checks. For shortlisted candidates, we will conduct an online search as part of our screening.

Commitment to safeguarding

As this vacancy involves working with children and young people, you must declare relevant criminal convictions when you apply for the job. A criminal record will not automatically stop you from getting the job but we will consider the nature of the offence when assessing how suitable you are for the job and discuss this with you at interview. If this job is in regulated activity we will also check if you are barred from working with children. If you are barred from working with children it is an offence for you to apply for a job.

For further information on this vacancy, please see the attached Job Description and Person Specification or contact the Hiring Manager.

What skills and experience we're looking for

Knowledge & Experience

Knowledge of working in a school office or administrative environment

Experience of dealing with the public through the telephone and face to face contact

Good standard of spoken English and good communication skills.

Working within a team and using own initiative

Computer literate and able to use a variety software packages to produce letters, reports and spreadsheets (E.g. MS Word, Excel, Google Suite)

Experience producing accurate records and documents e.g. emails, letters, files, payments and reports

Experience of using various types of office machinery including, photocopiers, laminators and binding machines

Using SIMs and MIS software, eg, ParentPay, Every

Working with children

Communicating with parents/carers/school governors/school leaders

Skills & Key Criteria

Good customer service skills and ability to relate well to children.

Excellent interpersonal and organisational skills

Ability to effectively communicate verbally and in writing

Ability to meet the needs of pupils

Ability to meet deadlines

What the school offers its staff

The Trustees are seeking to appoint a Receptionist / Administrative Assistant for Westgate Hill Primary Academy to start as soon as possible.

Westgate Hill Primary Academy is an outstanding school set in the heart of a thriving community. The Trustees are seeking to appoint an organised and reliable Administrator to join their friendly team as soon as possible. Our successful candidate will be pivotal to the smooth running of the school office - you’ll be the first point of contact for many members of the school and external stakeholders, with the ability to turn your hand to any admin-related task that is required. Our appointed candidate will have a positive work ethic and can-do attitude, and be able to work in a busy office environment.

At Westgate Hill Primary Academy we seek to raise aspirations, empower pupils, developing their capacity to make informed choices and lead a happy, healthy life. We embrace diversity, recognize individual needs and encourage all pupils to achieve their best. We are looking for people with drive, passion and a desire for nothing but the best for our pupils.

Further details and an application pack can be downloaded from the Careers section on the Laidlaw Schools Trust website https://careers.laidlawschoolstrust.co.uk/vacancies/

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

2 Positions Available:Department: Business & ITLocation: NewcastleHours: Full-time, 37 per weekDepartment: Health & Social CareLocation: StaffordHours: Part-time, 18.5 per weekOpportunities for term-time only (38 weeks) or whole year.Salary: £26,759 - £29,236 per annum (pro rata).
In November 2019 Newcastle and Stafford Colleges Group (NSCG) became the first further education provider in England to achieve outstanding grades in every area of Ofsted’s recently reformed Education Inspection Framework (EIF).
The inspection report praised all areas of the College’s provision and acknowledged NSCG’s ‘positive, stimulating and safe learning environment’, ‘highly motivated staff’, and ‘learners’ exemplary behaviour and attitudes to learning’. It also highlighted the fantastic partnerships the College has with industry.
The group is currently home to a population of over 5,000 full-time students and around 500 students on higher education programmes. We have over 4,000 part-time or adult learners and 2,000 apprentices where we work with over 800 individual employers.
Personal Tutors will support students and measure the impact of tutorials, through identification of student strengths, aspirations and needs. You will agree and monitor targets to facilitate progress in both academic and personal goals, relative to their starting point. In addition to those with existing tutoring experience, this position would also suit someone currently working in a Teaching Assistant role and/or recent graduates who are considering a career in teaching.
You will deliver a variety of group tutorials that will support the students with their personal development and wellbeing. It is this holistic and varied support that will be crucial to improving students’ confidence in their next steps.
The College considers its tutorial system to be a vital element in the support, engagement and retention of students. As a Personal Tutor you will be a central contact for the student and will actively promote pastoral support from enrolment and right through to the end of the ‘student journey’. Along with the curriculum team, you will enable a supportive transition and induction process through contact with student and parents. This will be facilitated by your use of the College monitoring system.
Main Duties and Responsibilities:

To make contact with parents/guardians/carers of tutees within the first 6 weeks of the new academic year and throughout the course, to introduce your role, discuss progress, issues and attendance etc.
To effectively utilise the College monitoring system to implement appropriate support and take action at an early stage.
To provide support to students with personal, domestic or social difficulties and where appropriate to signpost them to additional support within or outside the College.
To promote effective achievement and retention through the target setting and review process using their ILP (Individual Learning Plan) and through effective 1:1s.
To conduct effective tutorial activities.
To promote acceptable learner behaviour, attendance, punctuality and progress.
To liaise with Curriculum and Support Staff and inform the appropriate manager where a learner’s place may be at risk and to ensure appropriate support is in place.
To prepare references on learners for potential employers, higher education establishments and other bodies.
To support students in the application process to university and in particular the drafting of UCAS personal statements.

Required Skills and Experience:

Experience of working in a tutor capacity role or equivalent (Desirable).
Holds English & Maths GCSE or equivalent.
Is able to develop a good rapport with 16 – 19 year old learners both in a group situation and on a one to one basis.
Experience of working with Higher Education / UCAS application processes (Desirable)

What’s in it for you?
The college offers an excellent benefits package which includes:

Employer Pension contributions – up to £7,718 (Local Government Pension Scheme)
24 days annual leave per year, rising to 30 following 5 years’ service PLUS bank holidays and Christmas closure
Electric Vehicle Scheme (Salary Sacrifice).
Cycle to Work Scheme (Salary sacrifice).
Subsidised Gym Membership.
Health-related benefits including a subsidised Health Scheme.
Excellent Training and Development Opportunities (supported with a dedicated budget).
Free Parking
On site restaurant and FREE early morning tea/coffee and toast.

How to apply
To apply for the role of Personal Tutor, please click ‘Apply Now’ to complete an online application form.
(If you are applying via a jobs board, you will receive an e-mail and link that will take you directly to our application form on the Newcastle & Stafford Colleges Group website).
The closing date for completed applications is 14th July 2024.
This college is committed to safeguarding and promoting the welfare of young people and vulnerable adults and expects all staff and volunteers to share this commitment. All college based positions are subject to enhanced DBS check and are exempt from the Rehabilitation of Offenders Act.
As an equal opportunities employer, we welcome applications from all sectors of the community.

To provide an efficient and effective administrative service to patients and the multi- disciplinary team. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate. The method of payment is a salary deduction from your first months pay.

For more information on working for the Trust, please see the attached Job Description and Person Specification or contact the Hiring Manager.

For more information on working for the Trust, please see the attached Job Description and Person Specification or contact the Hiring Manager.