Total 141 Administrative / Clerical job vacancies in Remote - Virginia

Serves as an Agency travel advisor, responsible for providing guidance in support of preparation for making travel, hotel and other arrangements related to domestic and international business mission related travel by agency staff.

Conducts training for the Agency on travel related processes and procedures and period reviews of Agency processes to ensure accuracy and proper use. Works closely with Agency offices to implement new travel processes and/or initiatives, including working directly with partnering organizations.

Serves as a Contracting Officer Representative responsible for the management of administrative/operational contracts including managing and tracking contract related funds and working with the Acquisition's Office to ensure effectiveness of contract support.

Provides support for the Personnel Security Program and Assistant Information Systems Security Officer, including support with applying Department of State and agency regulations for all personnel security related processes and procedures.

Works closely with the Administrative Officer (AO)/Deputy AO to ensure that the operational needs of the agency are met efficiently, expeditiously, and in accordance with agency and federal policies and procedures.

As appropriate, evaluates, recommends and facilitates implementation of new approaches and alternatives to address current or anticipated implementation issues. Analyzes the workflow of specific administrative programs to determine if processes can be streamlined or made more customer friendly.

Participates in the continual review and evaluation of activities to remove any barriers to achieve streamlined, cost-effective operations. Highlights redundancies and areas for improvement.

• Develop guidelines and a general framework for the formulation of policies, plans, and programs to ensure effective conduct of assigned missions, functions, and operations of the Branch.
• Provide management support to the Executive Director on status of funds, budget policy and budgetary impacts, and internal accounting.
• Recommend solutions to systems cost control problems to ensure the most effective and timely cost control for the organization
• Prepare narrative and statistical evidence and narrative justification in support of budget requests.
• Review work completed by subordinates, accepting, amending or rejecting work as appropriate.
• Make decisions on work problems presented by subordinates.

As a Drug and Alcohol Policy Advisor, you will:

• Provide authoritative information and analysis, either written or oral, that identifies, interprets, and develops alternatives and options to complex questions of Drug and Alcohol policy.
• Recommend effective methods to implement and comply with the drug and alcohol statutes and regulations.
• Draft policies and procedures and assists with drafting regulations related to the implementation of the drug and alcohol testing requirements.
• Assist with providing technical and program training and seminars at the national level to specific audiences
• Serve as a technical Drug and Alcohol policy advisor in dealing with government officials, modal administrators, officials, and representatives of private transportation industries, members of professional associations, labor unions, and academia, and the public in the areas of federal laws and regulations.

The ideal candidate is a highly motivated and innovative candidate with a background in drug and alcohol treatment programs, drug and alcohol counseling, and/or equipment with drug and alcohol counselor credentialing requirements. You must have excellent writing skills for authoring regulations, policies, and advisory documents. You must also possess strong verbal abilities to explain everything from basic to complex topics. You must be able to work cooperatively as part of a team of experts and communicate well. Knowledge of drug and alcohol testing regulations is recommended.

• You will provide technical advice and assistance to Secretariat managers and operations personnel in the resolution of difficult staffing problems.
• You will develop recruitment strategies, pay-setting strategies, short and long range staffing plans to forecast civilian personnel mission requirements, assess employee turnover, and review recruitment practices and local labor market conditions.
• You will review staffing actions/packages for completeness and compliance in accordance with Secretariat hiring process, Office of Civilian Human Resources (OCHR) hiring process, and other applicable guidelines and regulations.
• You will execute recruitment, reassignment, and other personnel actions for assigned Secretariat organizations.
• You will provide advice on various stages of the hiring process, coordinate issues and questions with OCHR and management officials, explain regulations, procedures and determinations to inquiring employees, candidates and supervisors.
• You will serve as a management consultant in designing and planning a current and future workforce and analyze trends and forecast changes in workforce requirements to meet future demands.

Duties include but are not limited to the following:

• Define appropriate levels of system availability based on critical system functions and ensure that system requirements identify appropriate disaster recovery and continuity of operations requirements to include any appropriate fail-over/alternate site requirements, backup requirements, and material supportability requirements for system recover/restoration.
• Identify and prioritize critical business functions in collaboration with organizational stakeholders. Provide advice on project costs, design concepts, or design changes.
• Provide input to the Risk Management Framework process activities and related documentation (e.g., system lifecycle support plans, concept of operations,operational procedures, and maintenance training materials).
• Write detailed functional specifications that document the architecture development process.
• Analyze user needs and requirements to plan architecture.
• Plan implementation strategy to ensure that enterprise components can be integrated and aligned. Translate proposed capabilities into technical requirements.
• Document how the implementation of a new system or new interface between systems impacts the current and target environment including but not limited to security posture.
• Consult with customers to evaluate functional requirements.
• Coordinate with systems architects and developers, as needed, to provide oversight in the development of design solutions.
• Define project scope and objectives based on customer requirements.
• Oversee and make recommendations regarding configuration management.
• Perform needs analysis to determine opportunities for new and improved business process solutions.
• Prepare use cases to justify the need for specific information technology (IT) solutions.
• Develop methods to monitor and measure risk, compliance, and assurance efforts.
• Resolve conflicts in laws, regulations, policies, standards, or procedures.
• Ensure that all acquisitions, procurements, and outsourcing efforts address information security requirements consistent with organization goals.
• Manage the internal relationship with information technology (IT) process owners supporting the service, assisting with the definition and agreement of Operating Level Agreements (OLAs).

The following are the major duties of the GS-15 Supervisory Contract Specialist.

• Serves as a departmental technical expert and authority on all aspects of procurement and contract actions.
• Manages major and often complex programs such as nationwide Information Technology services which require long-range planning, scheduling, and problem-solving abilities based upon a solid foundation of contracting methods and contract types.
• Interprets policies, defines objectives and makes authoritative decisions which establish precedents or resolve technical and procedural problems.
• Develop and establish positions on key issues of importance when negotiating regulatory and statutory authorities or justifying division strategies and operations to achieve compliance with established policies, regulations and requirements.
• Lead an organization and/or program by managing change, solving problems and making decisions, managing politics and influencing others, taking risk and being innovative.
• Applies precedents found in government contracting case law to specific contracting situations to ensure that legally binding contracting officer decisions are consistent, justifiable and will be upheld at appellate courts or board.
• Advises customers on acquisition-related roles and in the development and implementation of strategies needed to assure supplies and services are available when needed to meet mission requirements, and advises senior leadership on problems involving the relationship of the work of the Divisions to broader programs.
• Represents the organization in contractual matters with other Department and Federal agencies and in negotiations with private industry.
• Shares information from meetings with DOL Leadership in writing or in presentations with DOL Leadership, senior managers and OSPE staff.

• Research, interpret and apply federal HR personnel laws, regulations, policies, and practices.
• Provide comprehensive and strategic recruitment and placement advisory services to serviced clients.
• Collaborate with hiring officials to coordinate the specific recruitment needs of the organization.
• Provide position classification management advisor services that typically deal with difficult, complex, and often issues controversial to position management.
• Review current and proposed policies, procedures, and other guidance and provides input in order to improve effectiveness of HR operations and programs.

MAJOR DUTIES AND RESPONSIBILITIES

• Performs and monitors established administrative management requirements for an organization with few subdivisions or functions, an organization with well-established administrative requirements, or for an organization with more dynamic administrative requirements.
• Drafts correspondence, recommendations, reports, and memoranda related to management ad administrative programs and issues.
• Determines pertinent issues and collects relevant information from a variety of sources.
• Coordinates the administrative aspects of office moves, office construction, and other facility improvements including furniture, equipment, telephones, and short-term storage.
• Set up and maintains systems to control purchasing and the use of supplies.
• Identifies and performs routine liaison tasks to support the organizational planning process.
• Assists in analyzing program, budgetary, and fiscal data.
• Assists in providing guidance on routine aspects of tasks to support the administration of established quality and productivity programs for the organization.
• Other duties as assigned.

The incumbent of this position serves as the Deputy Director for the Department of Defense (DoD) Special Access Program Central Office (SAPCO) responsible for the program management oversight and governance of all DoD SAPs in the functional areas of acquisition, financial management, budget, procurement, security, export, and Low Observable/Counter Low Observable policies.

Major duties and responsibilities will include, but are not limited to the following:

• Establishes oversight procedures related to planning and executing some of DoD's most highly classified programs within the government and industry.
• Responsible for leading change by exercising leadership skills, encouraging creative thinking and innovation, and influencing others toward improved SAPs and processes.
• Builds coalitions and effective communications avenues on issues relating to SAP implementation.
• Identifies and defines major planning, management, and problem areas pertaining to all aspects of directorate programs. Analysis of programs and problem areas serves as an input to development of long-range plans and programming options for issue resolution. Develops recommendations based upon in-depth analysis of issues and consideration of overall program missions, budgetary constraints, technological advances, political environment, and resources.
• Acts as a recognized expert in assigned areas, and develops, interprets, and implements policies as well as procedures to support the DoD SAPCO organization. Provides authoritative guidance in problem areas where policy and direction are lacking, based upon mastery of complex policies, guidance, and law.
• Works closely with a variety of external organizations to resolve programmatic issues and participate in special projects. Articulates these policies to affected staff, senior leaders (including the DoD SAPCO), and DoD organizations, and to other agencies, Congress, academia, and industry. Prepares and provides factual reference material for use during senior DoD briefings and Congressional hearings.

• You will compile written reports to provide status updates.
• You will operate automated computer systems to maintain and update electronic records and data.
• You will answer inquiries of a general nature to make referrals to responsible staff members.
• You will determine specific action to take to correct discrepancies, errors, or problems following instructions and procedures.
• You will research rules, regulations, and procedures to resolve questions or issues.
• You will compose correspondence (e.g., technical reports, presentations) observing proper format, grammar, spelling, capitalization, and punctuation.
• You will perform duties as a Command Pay and Personnel Administrator (CPPA).
• You will ensure all documents and information for personnel and pay support are relayed to the appropriate supporting organization.

For the Department of the Army, sets strategic direction, develops policy, oversees policy implementation, allocates resources, and supervises all matters pertaining to Civilian Personnel Policy. Collaborates on civilian personnel workforce transformation, hiring, talent development/management, performance management, retention, and separation. In conjunction with M&RA's Director of Force Management, Manpower, and Resources, establishes strategic direction for aspects of the PPBE process. Provides policy oversight for Civilian Personnel Systems including Federal Wage Service; General Schedule; Defense Intelligence Civilian Personnel System; Acquisition Demonstration Project; Cyber Excepted Service; Science and Technology Reinvention Laboratory, (12 within Army); Non-Appropriate Fun; and Title 10 Faculty. Performance is reviewed in the broadest terms for technical perceptiveness, managerial competence, and senior leader effectiveness for contribution to the ASA (M&RA) missions. Serves under the general direction of and receives broad strategic guidance from the Office of the ASA(M&RA). Oversees a workforce of 30 civilians and directly supervises personnel at the GS-15 and 14 levels.

• Coordinates with the SAC (Special Agent in Charge) in developing materials used for formulating, justifying, and executing budgets and monitors expenditure of funds.
• Participates in reviewing management analysis programs with a view towards developing improvements of major problem areas in administrative management.
• Plans, develops, and maintains systems and procedures for personnel management activities.
• Completes and/or reviews personnel action requests.
• Serves as a point-of-contact and Government Purchase Cardholder for vendors and manufacturer representatives and makes recommendations for purchase of supplies.
• Assists the Cyber Assistant Special Agent in Charge and Resident Agents in Charge with administrative support as requested.

The major duties of the Administrative Officer position include, but are not limited to, the following:

• Supervise a team to ensure administrative services of the business office is successful.
• Responsible for keeping the organization's revenues and spending in balance.
• Oversee the successful formulation, implementation, tracking and close-out of all interagency agreements, contracts, and task agreements.
• Participate on the management team and ensures all administrative services to managers and program staff are implemented.
• Facilitate studies to explore solutions to operations challenges. Develop and manage standard operating procedures and ensure compliance.

• Provide financial administration support to the procurement and budget officer on all procurement requirements.
• Initiate spending chain transactions to ensure each transaction is committed and obligated against the appropriate line of accounting.
• Monitor and track obligations and expenditures throughout the budget process.
• Coordinate with key officials relating to funds availability, limitations, and ceilings.
• Ensure all contracts and financial data is secured and maintained for audit purposes.
• Advise customers when a contract should be awarded versus a government purchase card (GPC) and miscellaneous payment type.
• Monitor contract status and assist departments in answering budget related questions.
• Carry out all duties associated with being the Lead Defense Travel Administrator.
• Provide guidance to employees on the appropriate use of a government purchase card.

Incumbent typical work assignments may include the following:

• Develops and provides read-aheads, presentations and recommendations to DoD CIO Senior Leadership for appropriate engagement.
• Ensures that industry responses are timely, tracked, and responsive to partners.
• Develops, modifies, and implements industry engagement program as appropriate.
• supports project management framework and process implementation, operation, and development for industry engagements.
• Coordinates with internal offices to ensure engagements are appropriate and within ethical standards.
• Ensures that procedures and methods are established for determining benefits, risks, and concerns regarding engagements, team performance, and work processes and are documented and repeatable.
• Provides expert advice and coordinates efforts between DoD, industry, and academia on engagements and meetings for the purpose of sharing information, best practices, and finding innovative solutions to the Departments IT requirements.
• Provides recommendations regarding engagements and ensuring CoS is informed and aware of all engagements as well as providing recommendations on the industry engagement program.