Total 35 Administrative / Clerical job vacancies in Swansea, SA2 8QA

The Recruitment Co. is urgently recruiting an Import/Export Clerk to join our clients team based in the Gorseinon area.


Hours of work: Full time Monday to Friday 9am-5pm
Salary: Up to £30,000p.a depending on experience
Contract: Permanent


Main responsibilities:

• Liaising with clients once new shipments requests are received in a timely manner
• Checking systems to obtain correct transport dimensions & weights
• Requesting quotations from hauliers, agents & carriers
• Forwarding official quotations to clients for approval
• Booking shipments with hauliers, agents & carriers ensuring the correct client information and paperwork is created and adhered to
• Liaising with collection and delivery contacts, including hauliers, on a daily basis
• Obtaining invoices & proof of delivery
• Updating & invoicing jobs to clients dealing with internal & external account queries
• Obtain all the required documentation & information from clients
• Be responsible for the accurate preparation & completion of Import & Export Customs Declaration & Delivery documentation via third party bespoke software or Government Portal
• Communicating / emailing various documentation to clients, hauliers, agents & carriers
• Develop and maintain strong working relationships with clients, hauliers, agents and carriers
• Prompt communication of problems, in particular emergency situations in accordance with established Emergency

Candidate requirements:

• Ideally you will have relevant experience working in a similar role
• Communication/ customer service skills: able to deal with clients and suppliers
• Account management skills
• Computer literate & strong administration skills
• Good attention to detail

If you feel you are the right candidate for this role then please submit your CV for immediate response.
CPSwansea

Please note this is not a Swansea city council job. You will be working with a private client who received direct payments.

A little about myself:
I am a teenage boy living in Swansea. I have autism and learning disabilities. I am looking for a second PA to come out with me and my existing PA. I love going out but sometimes need encouragement. I need to stick to strict routines. I enjoy swimming, listening to music and going to McDonalds.

Hours of work
6 hours per week during school term (Usually a Monday and Tuesday after school but this can be discussed and changed if needed)
10 hours per week in school holiday

You will be working with my other PA.

Rate of pay: £11.55.

Tasks involved.
• Accompany me and my PA to my chosen activity.
• Support my PA.

Type of person required.

• A person who respects and understands the importance of privacy and confidentiality.
• Someone who is confident, mature and has patience.
• A person who is dependable and arrives on time.
• A person with a friendly, easy-going manner.
• Someone who is adaptable and flexible is essential.
• Someone who could provide extra hours on occasions.
• Someone who will be able to support me but not take over.
• Able to work Independently and on their own initiative to previously agreed criteria.
• Someone who can work to instruction.
• Someone trustworthy, reliable, and punctual.
• Someone with a caring and responsible attitude.
• Be willing to undertake any training identified as relating to the post e.g. Manual Handling Course, Basic First Aid.

Concerning the position

You will be formally employed by the Direct Payment Client which requires a National Insurance number to be submitted. A trial period will be necessary in the first instance in the form of a six-month probationary period. Salary will be paid monthly (Annual leave is calculated on a pro rata basis). A DBS MUST be processed prior to any commencement of employment. Costs of DBS will be met by Swansea council where applicant is eligible.

What skills and experience we're looking for

Who we are looking for:

• Experience in a purchase ledger finance role (desirable but not essential)
• Strong customer service skills and ability to professionally communicate with variety of suppliers / stakeholders
• Microsoft Word and Excel – Intermediate or above
• Sage 200 experience (desirable but not essential)
• Ability to take full ownership of role and ability to multi-task
• Strong team player with proactive and problem-solving attitude
• Excellent communication skills and able to successfully communicate with staff at all levels
• Excellent organisation skills and excellent attention to detail
• Excellent time management skills, ability to prioritise and meet strict deadlines
• Be able to work in a face paced environment

What the school offers its staff

We are…

• A growing CofE MAT consisting of 14 schools across Bolton, Bury, Oldham, Lancashire and Tameside
• Passionate about providing our children with the best learning experiences and life chances
• Fortunate to benefit from a supportive and challenging Member and Trustee Board who push us to achieve great things!
• One Team who are committed to collaboration across all schools

We will…

• Support each employee in their own development
• Develop you as a professional by providing access to appropriate accredited qualifications – such as: CIPHR, AAT, CSBM – dependent upon your personal aspirations
• Give you access to a ‘CPD Flightpath’ to ensure you reach your true potential

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment. Our recruitment process follows the keeping children safe in education guidance. Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

The post holder will provide an expert administration service to the clinical specialty and its associated work streams. The post holder will support the consultants, junior medical staff and other health professionals with the creation of best practice and processes, supporting diary management, co-ordination of workload and of appointments and admission related information for patients and carers. The post holder will lead and contribute to the effective application of administration skills in their area of work with a high degree of technical proficiency and will ensure that the speciality maintains an efficient throughput of work. The post holder will ensure all administration duties relating to the patient pathway are adhered to and will co-ordinate and maintain arrangements to facilitate the patient's progression along a defined pathway, using understanding of work procedures own experiences and practices. Using own knowledge and experience the post holder will maintain and improve the office organisation and will delegate and monitor the workload related to the administration team The post holder will monitor and review patient forms /details and items pending further action, to ensure that outstanding responses and information are finalised. Collect and collate information relevant to the patient and the service, for example waiting times, RTT, DNA/CNA statistics, backlog and length of stays as well as delayed transfers of care and will report on statistics as directed by the line manager. Reflect and evaluate practice and make suggestions to improve working practices to enhance service delivery. Improve own performance and teams' performance by supporting change to procedures and service developments. The post holder will be responsible for reviewing the standard operating procedures and will implement and support colleagues on these, making judgements requiring a number of options, using experience from in depth knowledge of the role and broad skill base related to their practice. Responsible for capturing and transmitting information using electronic communication media, working to agreed protocols and standard operating procedures within each speciality working autonomously. The post holder will process documents accurately and efficiently using digital dictation, analogue dictation and as directed by the clinician and will demonstrate self-directed development and practice of patient administrative systems, whilst undertaking tasks that will require the individual to exercise judgement and expertise. Responsible for informing and updating the team with relevant information, making self and others aware of data related to tasks and activity. Will plan own time to ensure that patient pathway administration is a priority ensuring the patient pathway is followed through to completion. Monitor, share and coordinate workload for the team as necessary with the aim to reduce delays and backlogs when appropriate. Provide support and guidance to medical secretaries and support in accurate data entry in the Patient Administration Systems. When required arrange meetings and associated paperwork, taking and transcribing minutes, distributing agendas, paperwork and approved minutes effectively in a timely manner. Performing, administrative tasks the post holder will have the responsibility for safe use of equipment and resources used by self or others (e.g. will report any defects in equipment through the IT Helpdesk Service) Communication Customer Service Skills The post holder will have excellent communication skills and will be empowered to make decisions in line with service level agreements, policies and key performance indicators. The post holder will act with an efficient, professional and friendly manner to ensure that the patient, relative, colleague receives an effective and efficient service, advising on access to and use of services. The post holder will accurately produce statistical reports for example clinic/theatre/waiting lists, and ratio of new to review patients, as required and ensure quality of data throughout. The post holder will have the ability to prioritise and manage a number of conflicting requirements and to work autonomously with significant discretion within a defined set of parameters. Making own decisions on how best to achieve expected results to meet key performance indicators and service level agreements. The post holder will develop, promote and sustain productive working relationships with patients, relatives and health professional colleagues Be proactive and use initiative to ensure that speciality work streams endeavour to adhere to the agreed standard operating procedures /service level agreements and key performance indicators as set by the line manager. The post holder will monitor workloads and supervise and support the medical secretaries' team to ensure that all patient related enquiries are dealt with efficiently and accurately within the responsibility and remit of the role. Escalating any unanswered queries to the relevant person with the appropriate degree of urgency on a day-to-day basis. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

You will be able to find a full Job Description and Person Specification attached within the supporting documents or please click "Apply Now" to view in Trac. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac

At the Healthcare Management Trust (HMT), we are committed to delivering the highest quality healthcare and understand that our well-trained, passionate team of employees lie at the heart of delivering the service our patients and residents expect. Our team of employees share our vision to provide world class healthcare, and we continuously improve the skills within our workforce to ensure we maintain our position within the healthcare sector. We know our team have a wealth of knowledge and experience, and by working together we develop an exciting and innovative workplace.

Please see full job description and person specification attached for a full list of responsibilities and requirements for this position. We are unable to provide sponsorship for this role and can only accept applications from UK based applicants

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!


Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm


Responsibilities:


The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.


Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.


CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

Administrative Assistant at Estuary Group Practice Job Description Hours of duty: Part time (27.5 per week, Monday to Friday) Accountable to: Practice Manager JOB SUMMARY To act as medical administrator dealing with receiving patients, making appointments, and dealing with requests for visits and taking messages. Willing to work across all 3 sites. EXPERIENCE AND SKILLS Candidates should be educated to GCSE standard. Proof of qualifications will be required. Candidates should have a good telephone and reception manner, be able to use a computer and have good keyboard skills. Previous employment in a medical or clinic reception would be advantageous. Being aware of the rules of patient confidentiality is essential for this post. PRINICIPAL DUTIES Reception Receiving patients and booking appointments at the Reception Desk. Monitoring the waiting room and guiding patients to rooms. Dealing with queries from patients asking for repeat prescriptions. Sorting prescriptions into alphabetical order ready for collection by patients. Handling cash for private treatment/work. Administration Making appointments by telephone, handling requests for home visits and taking messages. Dealing with queries from patients asking for repeat or acute prescriptions. Processing patients change of address and have knowledge of the Practice area. Retrieve and file medical records ensuring strict alphabetical order is adhered to. Other Tasks When last to leave at the end of the day, ensure that the building is secured, alarm activated and that all electrical equipment is switched off. Use of Equipment Reception staff should be able to use general office equipment such as photocopier, fax and franking machine. Induction and Training Staff are initially employed for a 6 month probationary period, during which time induction and training would take place.

The Recruitment Co. is urgently recruiting for a an Executive Administrative Assistant to join our clients growing team working in the manufacturing industry based in the Swansea area. Immediate start available!!

Hours of work: Full time, Monday to Friday 30 - 40 hours per week (site based between the hours 8:30am to 5pm)
Salary: £28,000 (pro rata depending on hours required)
Contract: Temp to perm

Responsibilities:

The Assistant will be required to intrinsically support the EA. This is a responsible role and as such portraying a favourable and highly professional impression to all stakeholders is paramount. The assistant will need to support the EPA and their division with efficiency and professionalism. Discretion is absolute. Tasks and responsibilities will be governed by the EPA and may include diary management, complex travel arrangements and expenses, managing correspondence, as well as significant general administration.

Skills Required:

• Excellent written and verbal communication skills. A tactful, assertive, and articulate voice able to interact effectively with a wide range of people from a variety of cultural backgrounds and levels of seniority.
• Business experience preferred.
• Excellent attention to detail and takes pride in working to a high standard in routine activities, as much as special projects.
• Numeracy skills.
• Planning, prioritisation, and time management skills.
• Ability to work to deadlines by setting priorities and managing work loads.
• Excellent logistical skills - complex diary management.
• Enthusiasm, creativity, and a proactive problem-solving approach.
• Excellent interpersonal skills, dealing with people at senior levels professionally and with appropriate confidentiality.
• An exceptional working knowledge and skills of Microsoft applications (Word, Access, Excel, PowerPoint, and Outlook).
• Practical experience of using databases & spreadsheets.
• Understanding of financial spreadsheets EXCEL
• Discretion in dealing with confidential and sensitive information.
• A confident approach, able to remain calm and handle competing demands under pressure.
• The need for confidentiality is paramount.

Qualifications/ Experience required:

• Minimum of 3 years experience within a senior admin or PA position.
• Driving licence essential.

If you feel you are the right candidate for this role then please submit your CV for immediate response.

CPSwansea

The Recruitment Co. is an equal opportunities employer and we're committed to diversity and inclusion in the workplace.

This role is posted on behalf of The Recruitment Co., a sister company of Blue Arrow.

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Manage multiple tasks in a timely manner. Undertake typing of digital dictation in an accurate and timely manner. Handle data relating to patients of a confidential nature, ensuring non-disclosure of confidential information. The post-holder is expected to provide effective communication by establishing and maintaining positive interpersonal relationships with other staff members. Maintains excellent interpersonal skills when dealing with patients and members of staff at all levels within the Trust at all times. Liaise with other departments as required. Hand delivery of referrals and investigation requests to different departments as required. You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Warrington & Vale Royal College is seeking to recruit a Business Admin Apprentice in Exams to assist the Examinations Manager in the co-ordination of all aspects of examination and certification processes, and to ensure that examination board procedures are followed throughout these processes.
On the job training will be provided and the successful candidate will undertake a Level 3 apprenticeship in Business Administration.
We offer an excellent salary and benefits package, which includes:
• A competitive salary
• Generous annual leave entitlement (48 days for Business Support Staff, inclusive of bank holidays and Christmas closure days, pro rata for part time)
• Occupational pension scheme
• Employee benefits package
• Employee Assistance Programme
• Free on-site parking
• Full programme of training and mentoring
• Induction programme and buddy scheme
• Flexible working, where appropriate
• Menopause friendly
Where appropriate we will consider flexible working options, such as part time or job share. Please include details of any requests in your supporting statement, and we would be happy to discuss this further at interview.
In October 2019 the college was officially commended as ‘Good’ by Ofsted, and we celebrated some of the highest pass rates in England, ranking us in the top 10 nationally for the third consecutive year. Our mission is ‘Realising potential, transforming lives’. Our environment is inclusive, friendly and supportive, with high expectations for both staff and students. To thrive in our environment, you will need to be resilient, positive, able to work autonomously, have a strong work ethic, and put our learners at the heart of everything you do.
The college is proud to hold the Gold accreditation in the Investors in People framework. We have been assessed against the criteria of Leading, Supporting and Improving, and the Gold award means that the college has the right principles in place, and our people and leaders demonstrate a commitment to best practice, people management and personal development.
Sustainability is a key priority for Warrington & Vale Royal College, and we are committed to raising awareness and the implementation of sustainable practices in all aspects of college life. Sustainability principles are embedded across the college, and our sustainability action plan and committee are led by senior leaders to ensure that this remains a key focus.
Suitable candidates should have a Level 3 or equivalent qualification, and an understanding and appreciation of the Qualifications and Awarding Body requirements and procedures. Candidates should be IT literate, with experience of data management systems.
For further information please refer to the attached job description, or if you would like an informal conversation about this role please contact us.
This post is subject to an enhanced DBS check and a Prohibition check.
Please note that it is college policy that referees of short-listed candidates will automatically be approached prior to interview. One reference should be from your current or most recent employer. In accordance with the Keeping Children Safe in Education Guidance, online searches will be conducted for all shortlisted candidates.
The College operates on 2 campuses – Warrington and Winsford.
Please click here to complete your application. Please note, you will now be redirected to the FE Jobs website to apply to work at Warrington & Vale Royal College.
Please note, an application must be completed via FE jobs, as we cannot accept CVs as applications for employment. Agency CVs will not be accepted for this post.
This post closes on 28th July; interview date TBC.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. If you are interested in this post please submit your application as soon as possible.
`Warrington and Vale Royal College is committed to Equal Opportunities and safeguarding and promoting the welfare of all our learners'

Fixed term contract up to 31/12/2024

The Academic Partnerships Department supports the University and Faculties in developing and managing teaching and learning partnerships with education institutions and organisations in the UK and internationally. With the University’s focus on expanding its transnational education offering (Swansea University education delivered internationally at partner institutions), the work of the Department and the number and scale of projects has increased significantly. This role will involve providing administrative support to project teams including specific administrative functions necessary to ensure the effective set up and operation of collaborative partnerships, and duties associated with the management and operation of the office. The successful candidate will be required to manage partnership records; provide support with meeting organisation, minute-taking, production of reports and follow up activities as well as partnership specific activities like quality assurance monitoring, manage the day-to-day activities of the Department, including acting as the main point of contact for enquiries and undertake financial duties as required.

The post holder will be expected to be competent in Microsoft applications, MS Teams, SharePoint, databases, and financial management systems. The post holder will be expected to have suitable experience in a similar role and be familiar with processes of the University or similar organisations. Excellent communication skills including the ability to liaise with senior University staff and external bodies will be essential to this role.

EQUALITY, DIVERSITY & INCLUSION
The University is committed to supporting and promoting equality and diversity in all its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

As an inclusive and welcoming workplace, we value people for their skills regardless of their background. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English.

WELSH LANGUAGE SKILLS
The Welsh language level required for this role is Level 1 - A little. The role holder will be able to pronounce Welsh words, answer the phone in Welsh (good morning/afternoon) and use very basic everyday words and phrases (thank you, please etc.). Level 1 can be reached by completing a 1 hour course.

The University is a proud bilingual institution, our Welsh Language Strategy outlines our aspiration to promote the language and enable our staff to engage with the language as an additional workplace skill and as a gateway to new cultural and social opportunities. Applications are welcome in Welsh and will not be treated less favourably than those submitted in English. Welsh speakers have the right to an interview in Welsh. Applicants for a role where Welsh skills are essential are expected to present their application in Welsh and will be interviewed in Welsh, if shortlisted.

ADDITIONAL INFORMATION
Applications for this role will take the format of a CV submission and cover letter.

Please ensure you address how you meet the person specification as detailed in the job description by highlighting your relevant qualifications, skills and experience in a cover letter.